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HomeMy WebLinkAbout02/16/1994 (2)`r. Minutes of a Regular Meeting February 16, 1994 Town of Los Altos Hills City Council Meeting Wednesday, February 16, 1994, 6:00 P.M. Council Chambers 26379 Fremont Road 1. CALL TO ORDER. ROLL CALL AND PLEDGE OF ALLEGIANCE Mayor Johnson called the Regular Meeting of the City Council to order at 6:05 p.m. in the Council Chambers at Town Hall. Present: Mayor Johnson and Councilmembers Dauber, Hubbard, Siegel and Tryon Absent: None Staff: City Manager Les M. Jones, II, City Attorney Sandy Sloan, Director of Public Works Jeff Peterson, Town Planner Linda Niles and City Clerk Pat Dowd Press: Jan Shaw, Los Altos Town Crier 2. APPOINTMENTS AND PRESENTATIONS 3. PLANNING COMMISSION REPORT Planning Commissioner James Sinunu reported that the following items were discussed at the February 9th Planning Commission Meeting: Lands of Dewar, 27761 Moody Road - approved request for a site development permit for a new residence and ordinance modifications regarding floor areas, creek protection and height. Council asked for some clarification on the Lands of Dewar. Dauber raised the question of the geologic report and commented that the general conditions seemed rather open-ended, i.e. "evaluate" but not what to do about an issue. She also commented on the turning radius of the driveway which put one close to the edge of the cliff. Dauber asked if a guardrail would destabilize the cliff and the response was no. Dauber raised the issue of the drainage swale which ran through the property. The Director of Public Works responded that this was a civil engineering item. Siegel commented on the Town's control over having the old house removed after the new house was completed. He understood that the owners February 16, 1994 Regular City Council Meeting ` would be allowed to live in the old house while constructing the new but what `r would prevent this from becoming a secondary unit upon completion of the project. PASSED BY CONSENSUS: To clarify the conditions of approval for the Lands of Dewar site development permit for a new residence at 27761 Moody Road to add the removal of the original house upon completion of the project to the recorded agreement on the project. Siegel referred to the Planning Commission minutes which were available after these issues came to Council. In this particular instance, the minutes included valuable information on the Dewar application but Council did not have it before this meeting. He suggested that summary minutes be provided to the Council. The recommendation was made to use the lap top during the Commission Meetings. It was agreed the planning secretary would attempt to meet this request but if a conflict arose with other planning deadlines (i.e. completing the packet for the Planning Commission Meetings which would be due the same Friday) Council would be advised and other options might be pursued. 4. CONSENT CALENDAR Items Removed: 4.1 - Regular Meeting Minutes (Tryon) and 4.6 (Dauber) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed unanimously to approve the balance of the Consent Calendar, specifically: 4.1 Approved Minutes: February 2, 1994 (Adjourned Regular Mtg.) 4.2 Approved Warrants: $96,187.36 (1/31/94) $ 8,114.11 (2/2/94) 4.3 Decided Not To Review the following Planning Commission Action at Its Meeting on February 9, 1994: 4.3a Lands of Dewar, 27761 Moody Road: approved request for a Site Development Permit for a new residence 4.4 Accepted as completed the work of the Natoma Road Landslide Repair Project, authorizing final payment concerning such work, and directing the City Clerk to file notice of completion -- Reso #2-94 4.5 Accepted as completed the work of the Stonebrook Drive Retaining Wall and Pathway Project, authorizing final payment concerning such work, and directing the City Clerk to file notice of completion -- Reso #3-94 February 16, 1994 Regular City Council Meeting Items Removed: 4.1 Approval of Minutes: February 2, 1994 (Regular Meeting) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to approve the minutes of the February 2, 1994 Regular City Council Meeting with the following corrections: page 3, Item 4.9, passed by consensus should read: ....... pay the $30 per day to the Town and the Town would add this to the budgeted amount for maintenance costs for the Little League Fields.'; and page 6, third paragraph, delete the following sentence: "Tryon did not believe the arena should be the basis for the extension of the lease." 4.6 Approval of the Final Draft of the Residential Design Guidelines and determination of the quantity to be ordered Council had before them the staff's recommendation that 500 copies of the Design Guidelines be ordered. Dauber questioned whether this was enough and suggested ordering 1,000. Or if not a complete 1,000 copies, she suggested 500 inserts and 1,000 covers. Council also addressed the issue of what to charge for this document. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon and passed unanimously to order 500 copies of the Design Guidelines and to direct staff to bring back a recommendation on what to charge for this booklet. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and passed by the following roll call vote to approval the final draft of the Design Guidelines as presented at this meeting and dated 2/16/94. AYES: Mayor Johnson and Councilmembers Dauber, Hubbard and Siegel NOES: Councilmember Tryon Tryon stated that she believed there were too many changes which had not been made to the Design Guidelines which were important. 5. UNFINISHED BUSINESS 5.1 Approval of the Conceptual Plan for Right of Way Abandonment and Sale of Land, Lands of the Town of Los Altos Hills adjacent to 24024 Oak Knoll Circle Dauber stated that she was against selling this piece of land and urged the Council not to agree to the sale. In her opinion it was valuable open space that provided a gorgeous vista area and there was no advantage to the Town to sell the land. Hubbard did not think that the Town should be imposing their preference on a February 16, 1994 Regular City Council Meeting homeowner. He believed the owner was planning a low profile open type of %W fencing which would be seen anyway. Johnson believed the amount of land under discussion was insignificant. Carol Gottlieb, member - Pathways Recreation and Parks Committee, concurred with Mayor Pro Tem Dauber. Open space was important and this action on the Council's part was contrary to asking residents not to put in fences. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed by the following roll call vote to approve the conceptual plan for right of way abandonment and sale of land, Lands of the Town of Los Altos Hills adjacent to 24024 Oak Knoll Circle. AYES: Mayor Johnson and Councilmembers Hubbard, Siegel and Tryon NOES: Mayor Pro Tem Dauber 5.2 Ordinance #_amending a section of the Municipal Code regarding truck traffic routes MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to waive further reading of the ordinance. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to adopt ordinance #368 amending a section of the Municipal Code regarding truck traffic routes. 6. NEW BUSINESS 7. REPORTS FROM COMMITTEES. SUB -COMMITTEES. AND COUNCILMEMBERS ON OUTSIDE AGENCIES 7.1 Community Relations Committee 7.1.1 Report on Town Float Project PASSED BY CONSENSUS: To note and file report on the Town Float Project as submitted by the Community Relations Committee 7.2 Town Handbook Subcommittee Tryon reported that that changes had been made to the handbook and it had gone back to PRX for printing. 7.3 Quarry Subcommittee %. February 16, 1994 Regular City Council Meeting Siegel reported that a meeting had been scheduled to review the additional information needed for a complete application from Mr. Vidovich. Also under discussion was the reimbursement by the applicant of the attorney fees. In addition proposals were being accepted until 2/18/94 for the supplemental environmental impact report and this contract should be on the March 2nd Council Meeting for approval. 7.4 Water District Subcommittee The City Manager reported that the subcommittees had met and discussed long term leases and the Managers were working on a format for a lease agreement. They agreed that at this time the Town would proceed with contracting with a space needs consultant. Hubbard referred to his written report of this meeting which addressed in part the issues of rent and sharing of facilities. 7.5 Packard Subcommittee 7.6 Update on Pathway Map Carol Gottlieb, 24290 Summerhill, reported that they had reviewed and updated the map. Johnson commented that they would be contacting the 4 firm that did the map for the Los Altos Chamber of Commerce for 60 information on printing costs. 7.7 Housing Element Update The Town Planner reported that the subcommittee had met and planned another meeting for mid-March. In addition Housing and Community Development was holding workshops and she and the Mayor had attended one which had been worthwhile. The issue of a regional approach to this issue was addressed. The Santa Clara County Association of Planning Officials was also planning a workshop for March 2nd which the Planner would be attending. Johnson reported that he planned to bring this issue to the attention of Senator Tom Campbell when they met on Friday the 18th. It was suggested that the Mayor send a letter to Senator Campbell on the issue of a regional approach to the housing issue and include a copy of the resolution adopted by the Council in support of this approach and also a copy of the resolution adopted by Los Gatos. 8. STAFF REPORTS 8.1 City Manager February 16, 1994 Regular City Council Meeting 8.1.1 Review of Mid -Year Budget g The City Manager referred to the staff report prepared by the Financial Consultant. Hubbard raised several questions on the computer for the Finance Department, the Sheriff's billing and the salaries for Town Center Operations. The City Manager responded that meetings were being held with CompUSA on the software for the Finance Department and he also commented that Apple based public accounting systems were difficult to find. In response to Hubbard's inquiry about the status of the billing from the Sheriff's Department, the City Manager noted that they had gone to a new billing system but the person in charge had sadly passed away. Thus the delay in billing but the Town was accruing the money owed until the bills were received. The Financial Consultant commented that the salaries for Town Center Operations were over budget in part because all on-call maintenance personnel costs were taken from this budget. However, the total Town Center Operations Budget was under budget. The City Manager also noted that expenses would be added to the solid waste budget for auditing costs. This matter would be coming back to Council for specific approval when the information was available. As part of the mid -year budget review, Council discussed the telephone system and referred in particular to the staff report prepared by Judi Crowley on this subject. Various options were given in the staff report including adding voice mail to our present system, upgrading our phone system and adding voice mail and installing a new phone system with integrated voice mail. Siegel did ask if it made sense to get a new phone system while discussing the possible redesign of Town Hall. The City Manager reported that the redesign should not impact the phones. As noted in the staff report the phone sytem project will be put to bid and returned at a later date for award of contract by Council. PASSED BY CONSENSUS: To add $500 to the mid -year budget for a Spring Party and to change the $3,000 item for computer equipment for the Pavement Management Program as listed in the Financial Consultant's report to $4,000. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to transfer the budgeted $50,000 for the Page Mill Acquisition Project to the Edith Avenue Park Project. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and passed unanimously to add $14,000 to the Solid Waste Fund to cover the audit and attorney costs as recommended by the Finance Committee. `, February 16, 1994 Regular City Council Meeting MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed unanimously to approve the mid -year budget as recommended by the Financial Consultant in her staff report dated 2/8/94 (on file at Town Hall) and as amended by Council. 8.1.2 Request from Joint Venture Silicon Valley Network for a $2,500 contribution from the Town Johnson believed the Town should support this project but $2,500 was too much. He suggested $1,000 was more appropriate. Dauber stated that the direct financial benefit derived from the success of Joint Venture would go to the larger cities. Hubbard thought it worthwhile to contribute to Joint Venture in the amount of $2,500. He believed it was beneficial to all involved, citing the recent offer from Joint Venture for assistance on streamlining government. He believed if all cities took a wait and see attitude before contributing, Joint Venture would fail. Tryon stated that the general economy of Silicon Valley was involved and many businesses are related to Los Altos Hills in a variety of ways. She urged support and stated her belief that this was an extremely important issue. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon and passed unanimously to approve in principle the Town making a financial contribution to Joint Venture Silicon Valley. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed by the following roll call vote to approve a $2,500 financial contribution to Joint Venture Silicon Valley Network and to add this contribution to the Community Services section of the budget. AYES: Mayor Johnson and Councilmembers Hubbard, Siegel and Tryon NOES: Mayor Pro Tem Dauber 8.1.3 City Managers Conference The City Manager reported that the City Managers Conference held in San Diego had been well attended and most worthwhile. 8.1.4 Library Meetings The City Manager reported that meetings on the library issue were scheduled for 2/17 and 2/22/94. February 16, 1994 Regular City Council Meeting 8.2 City Attorney 8.3 City Clerk 8.3.1 Report on Council Correspondence dated 2/9/94 9. COUNCIL -INITIATED ITEMS 9.1 Community Project (Councilmember Tryon) Tryon asked that the City Manager meet with representatives from the Santa Clara Valley Water District, Purissima Hills Water District and the Northwest Flood Control Advisory Committee to begin preliminary discussions on a community project at Edith and Fremont. 9.2 La Cresta Fire (Councilmember Siegel) Siegel reported that a serious fire had occurred on La Cresta on 2/16 in the early morning hours. Mountain View, Palo Alto and Los Altos fire departments had all responded and it took some time to put it out. There had been no injuries but extensive damage. 10. PRESENTATIONS FROM THE FLOOR 11. PUBLIC HEARINGS 11.1 Request for approval of a negative declaration and tentative map for a two lot subdivision, Lands of Codispoti/Schroeder, 14545 Manuella Road Council discussed the application before them specifically addressing conditions 15, 17 and 19 and questioned whether it was necessary to include them. There were no mitigation measures to monitor nor fees to be collected by the Department of Fish and Game. Council did not believe it was appropriate to include a condition on weed abatement in a recorded document. Council also noted that the map stated it was a vested tentative map and they wanted to be sure this was corrected. Bill Kull, Giuliani & Kull, referred to the conditions of approval and asked if conditions 15 and 19 could be removed as they did not believe they were necessary. He also referred to the statement on the map saying that it was a vested tentative map and noted that they would remove that statement from all maps. Mr. Kull also addressed the issue of access off Scarff and the pathway easement referred to in condition 3. kkw February 16, 1994 Regular City Council Meeting Fran Codispoti, applicant, stated that they had lived in Town for 18 1/2 years. They were subdividing at this time but not planning on building or selling the second lot. She referred to the landscaping issue and noted that they had begun the landscaping last year but due to problems with the contractor they had to start over. All the plans were now completed and they were hoping to start next week. Ruth Buneman, Chairman of Environmental Design and Protection Committee, commented on the trees on the property. In addition to the live oaks the others were old orchard trees which had not been cared for and were worthless. She believed it was unlikely that future development would impact the important trees because of their location. PASSED BY CONSENSUS: To delete Condition #15: "A Mitigation Monitoring and Reporting Program (MMRP), to include monitoring and reporting of mitigation measures set forth in the Negative Declaration, is required to be submitted prior to recordation of the Final Map, as a condition of this subdivision approval, for review and approval by the Town Planner and the City Engineer. Included in the MMRP shall be a cost analysis of the potential maintenance required to assure the continued functioning of the mitigation measures in a manner consistent with its intent." PASSED BY CONSENSUS: To delete Condition 417: "A restriction shall be recorded on Lot 2 that prohibits disking between the Type IIB pathway and Manuella Road. Weed removal and fire abatement shall be accomplished by mowing or hand removal in this area. This will minimize the loss of topsoil and movement of soil onto the roadway caused by disking. The restriction shall be recorded by a separate document prior to recordation of the Final Map." PASSED BY CONSENSUS: To delete Condition #19: "Fees shall be collected in accordance with AB 3158, Chapter 1706, Statues of 1990, effective January 1, 1990 requiring that the Department of Fish and Game impose and collect filing fees as specified to defray the cost of managing and protecting fish and wildlife trust resources, if applicable." PASSED BY CONSENSUS: To add the following condition: "Lot 1 to be accessed off Scarff Way and the access to be relinquished off driveway on Manuella." MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to certify the negative declaration and approve a tentative map for a two -lot subdivsion for Lands of Codispoti/Schroeder at 14545 Manuella Road, subject to the conditions of approval as recomended by the Planning Commission and amended by the City Council. February 16, 1994 Regular City Council Meeting 12. CLOSED SESSION: EXISTING LITIGATION: PURSUANT TO �W GOVERNMENT CODE SECTION 54956.8(a) -- Spangenberg vs. Town of Los Altos Hills and Mr. and Mrs. Robert Helliwell U The City Council adjourned to a Closed Session at 8:50 p.m. and reconvened at 9:10 P.M. 13. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 9:10 p.m. in memory of Fran Stevenson's husband David who recently passed away. Johnson noted that Fran had long been involved in the community as a volunteer on several committees and the Council extended its sympathies at this time. Respectfully submitted, 06Patricia Dowd City Clerk The minutes of the February 16, 1994 Regular City Council Meeting were approved at the March 2, 1994 Regular City Council Meeting. 10 February 16, 1994 Regular City Council Meeting