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Home My WebLink About03/16/1994�w %W Minutes of a Regular Meeting March 16,1994 Town of Los Altos Hills City Council Meeting Wednesday, Mardi 16,1994,6:00 P.M. Council Chambers, 26379 Fremont Road CALL TO ORDER. ROLL CALL. AND PLEDGE OF ALLEGIANCE Mayor Johnson called the Regular Meeting of the City Council to order at 6:05 p.m. in the Council Chambers at Town Hall. Present: Mayor Johnson and Councilmembers Dauber, Hubbard and Siegel Absent: Councilmember Tryon Staff: City Manager Les M. Jones, 11, City Attorney Sandy Sloan, Director of Public Works Jeff Peterson, Planning Director Linda Niles and City Clerk Pat Dowd Press: Jan Shaw, Los Altos Town Crier 2. APPOINTMENTS AND PRESENTATIONS 3. PLANNING COMMISSION REPO Planning Commissioner Emily Cheng reported that the following items were discussed at the March 9, 1994 Planning Commission Meeting: approved request for a Site Development Permit, Conditional Development Permit and a Variance to allow required parking in a setback and to exceed the allowable maximum floor area for a new residence at 13621 Burke Road, Lands of Twombly; approved request for a Site Development Permit, Conditional Development Permit and a Variance for encroachment into front and side setbacks, to allow required parking in a setback and to exceed the allowable maximum floor area and development area for a new residence at 27223 Sherlock Road, Lands of Mascarenhas/Charkowicz. The Commission also continued their review of the zoning and site development ordinances. March 16, 1994 Regular Meeting Council commended the Planning Secretary, Lani Lonberger, for the excellent �w job done on the summary Planning Commission Minutes. Council also requested that the representative from the Planning Commission be shown on the Council agendas. This would be of assistance if Council had any questions prior to the Council Meeting. 4. CONSENT CALENDAR Items Removed: 4.2a (Dauber), 4.6 and 4.7 (Planning Director) and 4.9 (Dauber) MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Hubbard and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 4.1 Approved Warrants: $40,952.48 (3/l/94) $39,595.84 (3/11/94) 4.2 Decided Not To Review the following Planning Commission Actions at Its Meeting on March 9, 1994: 4.2b Lands of Mascarenhas/Charkowicz, 27223 Sherlock Road: request for a Site Development Permit, Conditional Development Permit and a Variance for encroachment into �w front and side setbacks, to allow required parking in a setback and to exceed the allowable maximum floor area and development area for a new residence 4.3 Approved right of way dedication, Lands of Coelho, 14141 Miranda -- Reso #8-94 4.4 Approved dedication of easement for pathway, Lands of Dzau, 12101 Dawn Lane -- Reso #9-94 4.5 Approved modification of the Town's salary schedule -- Reso #10-94 4.8 Issued Proclamation: City of Palo Alto's 100th Birthday Celebration 4.10 Approved Certificate of Compliance, Lands of Dewar, 27761 Moody Road -- Reso #11-94 Items Removed: 4.2a Lands of Twombly, 13621 Burke Road: request for a Site Development Permit, Conditional Development Permit and 16W March 16, 1994 Regular Meeting a Variance to allow required parking in a setback and to exceed the allowable maximum floor area for a new residence. Council asked that the request for a Site Development Permit, Conditional Development Permit and a Variance to allow required parking in a setback and to exceed the allowable maximum floor area for a new residence at 13621 Burke Road for Lands of Twombly be reviewed. The public hearing will be set for the April 6, 1994 City Council Siegel asked that staff provide a map of the properties surrounding the Lands of Twombly showing their size after street dedication. He believed that the action taken regarding the Twombly property would be precedent setting for the other properties. 4.6 Approving and authorizing execution of agreement between the Town and John Vidovich regarding environmental review -- Reso #- 4.7 Approving and authorizing execution of agreement between the Town and David J. Powers & Associates -- Reso #— The Planning Director asked that these items be continued as discussions were ongoing with Mr. Vidovich. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and passed unanimously by all members present to continue Items 4.6 and 4.7. Hubbard asked that the City Attorney check the contracts for cessation clauses. It appeared the agreement with Mr. Viclovich called for immediate cessation while the agreement with David Powers called for a seven day period. Hubbard wanted to be sure the Town would not be financially responsible for this week period of time. 4.9 Award of contract for the 1993-94 driveway roughening project for pathway crossings -- Reso # Dauber suggested awarding this contract but holding the list of driveways to be done until the Director of Public Works conferred with the Pathways Recreation and Parks Committee. She believed this project may be affected by budget constraints and it should be approached as if this were the last year it would be undertaken. Dauber recommended that the Pathways Recreation and Parks Committee and the Director of Public Works carefully check the driveways in the entire Town and �ar March 16, 1994 Regular Meeting 46V submit a priority list of those that definitely need to be roughened. The Director of Public Works noted that he would check with the contractor. The bid before Council had been made on certain driveways but if the contractor did not object to any changes they could proceed with beginning the work. MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Hubbard and passed unanimously by all members present to award contract for the 1993-94 driveway roughening project for pathway crossings but to submit the list of driveways to the Pathways Recreation and Parks Committee and the Director of Public Works for review and prioritization. 5. UNFINISHED BUSINESS 5.1 Ordinance revising definition of basement as stated in Section 10-1.208 of the Zoning and Site Development Ordinance of the Town's Municipal Code and Certification of the Negative Declaration (SECOND READING) MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Hubbard and passed unanimously by all members present to waive further reading of ordinance. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Hubbard and passed unanimously by all members present to adopt Ordinance #369 revising definition of basement as stated in Section 10-1.208 of the Zoning and Site Development Ordinance of the Town's Municipal Code and to certify the Negative Declaration 6. NEW BUSINESS 7. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AN COUNCILMEMBERS ON OUTSIDE AGENCIES 7.1 San Antonio Hills Subcommittee Hubbard referred to his memo to the Council dated 3/7/94 on the issue of San Antonio Hills. He had met with Marian Balster, President of the San Antonio Hills Association, and he thought there was strong interest on their part to annex to the Town. This would include all of San Antonio Hills (both sides of 280.) Hubbard proposed that Council schedule a study session with the March 16, 1994 �ar Regular Meeting representatives from the San Antonio Hills Association to discuss this issue. Johnson did not believe the Council should endorse either side in this issue. It was entirely up to the residents of the area to decide among themselves. Siegel commented that agreements had been in place for some time concerning which parts of San Antonio Hills would annex to Los Altos and which to the Town, should annexation take place. The Association would have to appeal to LAFCO as they did in 1987 when annexation of part of the San Antonio Hills area was brought to the Council and defeated by the residents of San Antonio Hills. Johnson noted that this was an issue that San Antonio Hills would certainly have to discuss with Los Altos. Johnson commented that the representatives of the San Antonio Hills Association were welcome to contact the City Manager and request that certain items be placed on a Council agenda for discussion. 8. STAFF REPORTS 8.1 City Manager 8.1.1 Los Altos Garbage Company Survey The City Manager referred to the draft survey he had received from the Los Altos Garbage Company and had sent to Council for comment. He asked 04V that any comments be given to him by Friday and he would send them on to the garbage company. 8.2 City Attorney 8.2.1 Council Agendas The City Attorney noted that with the changes to the Brown Act which are effective April lst, it will be necessary for Council to specifically agendize any subcommittee reports they want to make. Also if action on an item is being requested this too should be stated in the agenda item. Siegel asked that the quarry hills subcommittee be agenclized regularly. 8.3 City Clerk 8.3.1 Report on Council Correspondence dated March 10, 1994 9. COUNCIL -INITIATED ITEMS March 16, 1994 Regular Meeting I %W 9.1 Letter from Californians for Parks and Wildlife 1994 (Mayor Johnson) Johnson referred to the letter from the Californians for Parks and Wildlife 1994 asking for support of the California Parks and Wildlife Bond Act of 1994. Council did not support endorsing this bond act and the Mayor noted that he would send them a letter reflecting this decision. 9.2 Los Altos County Fire Protection District (Councilmember Siegel) Siegel noted that Mary van Tamelen was stepping down from her position as a Fire Commissioner. This position would be advertised and hopefully interviews would be conducted at their April meeting. He asked Council to think about residents of the Town who might be interested in serving on this commission. 9.3 Letter from Senator Tom Campbell (Mayor Johnson) Johnson commented that he had received a response from Senator Campbell to his letter on the affordable housing issue. Senator Campbell stated that he planned to co-author Assemblyman Goldsmith's AB 764 on this subject. 9.4 Traffic Authority (Mayor Johnson) Johnson commented that he had spoken with Eileen Goodwin of the Traffic Authority on the subject of the festivities planned for the completion of Highway 85. Cities along Highway 85 were planning block parties for the October 15th date and Eileen wondered if the Town wished to join one of the cities in their celebration. Council decided not to participate in these block parties. 9.5 Volunteer Awards Committee (Mayor Johnson) Johnson reported that members were needed for the joint Volunteer Awards Committee. Dauber offered to be the Council representative to this committee and Johnson agreed to be a member of the committee. It was agreed these appointments would be agendized for the April 6 Council Meeting. 9.6 Fire Service Alternatives (Mayor Johnson) Johnson reported that meetings were being held to discuss fire service alternatives. Siegel was attending these meetings and he said he would be glad to copy Council on the materials distributed and to bring reports to the Council as needed. The City Manager was also attending these meetings. March 16, 1994 �Jw Regular Meeting 9.7 Two -Year Budget (Councilmember Siegel) %W Siegel asked the City Manager to report at the next meeting on the feasibility of a two-year budget with an annual capital improvement budget He had spoken with the City Manager of Los Altos and a two-year budget apparently was a great timesaver. The City Manager commented that he had discussed this matter with the Financial Consultant and would talk to the City Manager of Los Altos regarding the transition process from a one to a two-year budget. 9.8 Town Newsletter (Mayor Johnson) Johnson commended all those involved in the recent newsletter project. He believed it was an excellent presentation and noted that he would send a letter to the Chairman of the Community Relations Committee, Roger Burnell, sharing these comments. 10. PRESENTATIONS FROM THE FLOQR Mr. and Mrs Scarampi, 25550 Moody Road, addressed the Council regarding a letter they had received concerning the clearing of their pathway. The area under discussion had bushes and a sprinkler system in it and they thought they had the appropriate permits. Apparently they did not and they were requesting additional �w time to work this out with the Director of Public Works. The Director of Public Works explained that this was a new program being undertaken by the Public Works Department to address the issue of maintenance of pathways. The Maintenance Supervisor had a form letter which he left with residents concerning what needed to be removed from their pathways. The letter included a deadline to accomplish this task and noted that if the resident did not do the work, the Town would. The Director of Public Works stated that he would visit this site, discuss the situation with the Scarampis and extend the March 21st deadline they had received in their letter. 11. PUBLIC HEARJNGS 11.1 Review of adoption of revised Household Hazardous Waste Element and Source Reduction and Recycling Element of the General Plan -- Reso # This public hearing was continued to the April 6, 1994 City Council Meeting. March 16, 1994 �Ir Regular Meeting �W 12. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 7:25 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the March 16, 1994 Regular City Council Meeting were approved at the April 6, 1994 City Council Meeting. �W �alr March 16, 1994 Regular Meeting