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Home My WebLink About04/20/1994Minutes of a Regular Meeting April 20,1994 Town of Los Altos Hills City Council Meeting Wednesday, April 20,1994,6:00 P.M. Council Chambers 26379 Fremont Road 1. CALL TO ORDER, ROLL CALL AND PLEDGE OF ALLEGIANCE Mayor Johnson called the Regular Meeting of the City Council to order at 6:00 p.m. in the Council Chambers at Town Hall. Present: Mayor Johnson and Councilmembers Dauber, Hubbard, Siegel and Tryon Absent: None Staff: City Manager Les M. Jones, Il, City Attorney Sandy Sloan, Director of Public Works Jeff Peterson, Planning Director Linda Niles and City Clerk Pat Dowd Press: Jan Shaw, Los Altos Town Crier 2. APPOINTMENTS AND PRESENTATIONS 2.1 Presentation by Youth Commissioner Sarah Wilson Sarah Wilson reported that she had been working on the formation of a Youth Commission and to date she had enlisted the following students: Meredith Papp (Gunn High School) and Ashley Emling (St. Francis). She was still working on getting a representative from Mountain View High. Shana Barchas who was working on this project with Sarah found that she was unable to participate due to time constraints. One of the projects they were considering was a recycling program in which students would collect items not collected by the Los Altos Garbage Company such as cardboard, styrofoam, etc. and take the materials to Stanford. In response to her inquiry to Council for specific ideas, Hubbard suggested they might want to participate in the path walk at Byrne Preserve scheduled for April 24th. Tryon suggested talking to their peers in Los Altos Hills to see what projects the students would like to see the Town undertake and Dauber suggested getting active in the Community Services Agency as a forum for teenagers to drop in and share concerns and support. April 20, 1994 %W 3. PLANNING COMMISSION REPORT (Commissioner Schreiner) Planning Commissioner Schreiner reported that in addition to the planning items on the Council's consent calendar for this meeting, the Commission continued the request for a site development permit for a new residence for Lands of Inouye at 14250 Miranda Road and also discussed the interpretation of hardscape. A meeting on the seismic element of the General Plan was scheduled for May 9th and on April 12th a meeting had taken place on the drainage issue at Moon Lane. On the issue of Lands of Esher, Commissioner Schreiner asked Council to reconsider the path condition for this application. A brief discussion followed on the placement of this path and what was required by the condition in place. 4. CONSENT CALENDAR Items Removed: 4.1 - March 30, 1994 Minutes (Siegel), 4.3b (Dauber), 4.6 (Dauber) and 4.9 (Siegel) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed unanimously to approve the balance of the Consent Calendar, specifically: 4.1 Approved Minutes: 4.2 Approved Warrants: April 6, 1994 (Regular Meeting) $ 8,488.14 (3/30/94) $21,460.56 (4/1/94) 4.3 Decided Not To Review the following Planning Commission Actions at Its Meeting on April 13, 1994: 4.3a Lands of Calvo, 26201 Elena Road: approved request for a Site Development Permit for a fence and landscape plan for a major addition/ remodel approved October 14, 1992 4.3c Lands of Macdonald, 11800 Francemont Road: approved request for a Permit Modification to the Site Development Permit for a new residence to add a secondary unit 4.3d Lands of Draeger, 27811 Lupine Road: approved request for a Site Development Permit for a new residence 4.4 Denied Claim -- Sheryl Kolf April 20, 1994 4.5 Approved Lease Agreement, License Agreement and amendments to the By -Laws with Friends of Westwind -- Reso #15-94 4.7 Approved Certificate of Compliance, 2240 Old Page Mill Road, Lands of Helliwell, -- Reso #16-94 4.8 Approved vacation of easement for storm drain purposes, 26010 Torello Lane, Lands of Stoddard -- Reso #17-94 Items Removed: 4.1 Approval of Minutes: March 30, 1994 (Adjourned Regular Meeting) Siegel referred to the minutes and stated that he thought Council had decided not to consider Planning Commission items until they had the minutes from the Commission meeting. He also noted that he believed the applicants were going to be advised of this change in process. Council agreed that the City Manager had been given direction to proceed with this procedure. The City Attorney noted that this change would also affect the appeal process and the ordinance would need to go to the Planning Commission first for public hearing. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and passed unanimously to approve the minutes of the March 30, 1994 Adjourned lhir Regular Meeting with no changes. 4.3b Lands of Esher, 13430 Country Way: approved request for a Site Development Permit for a minor addition to a residence and addition of an accessory building Council decided to review the request for a site development permit for a minor addition to a residence and addition of an accessory building for Lands of Esher at 13430 Country Way 4.6 Adoption of Ordinance revising sections 10-1.223 (Floor area), 10-1.227 (height, structure), 10-1.504 (height), 10-1.234 (natural ground level), 10-2.702(b) and (e) (conservation easement setbacks from creeks) of the Zoning and Site Development Ordinances in the Town's Municipal Code Dauber raised the issue of staircases and the number of times they were counted. Council discussed this issue but no changes were made to the ordinance before them. April 20, 1994 �W MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Tryon and passed unanimously to waive further reading and adopt Ordinance #370 revising sections 10-1.223 (floor area), 10-1.227 (height, structure), 10-1.504 (height), 10-1.234 (natural ground level), 10-2.702(b) and (e) (conservation easement setbacks from creeks) of the Zoning and Site Development Ordinances in the Town's Municipal Code. 4.9 Adoption of Resolution consenting to inclusion of the territory of the Town of Los Altos Hills in the formation of the County Library Service Area -- Reso # Siegel inquired about the issue of assessments regarding the formation of this County Library Service Area. Susan Fuller, Santa Clara County Librarian, addressed the Council on this library issue before them and reported that the standard assessment would be $33. The Board of Supervisors could consider requests to make this amount higher but not lower. To date Gilroy, Los Altos, Cupertino, Campbell and Milpitas had all approved the formation of a County Library Service Area. In response to an inquiry ` from Hubbard, Ms. Fuller explained the structure of the proposed joint powers `, authority and how its employees will remain County employees. They were attempting to retain the existing structure. MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Hubbard and passed unanimously to adopt Resolution #18-94 consenting to inclusion of the territory of the Town in the formation of the County Library Service Area and to authorize the City Manager to execute the proposed Joint Powers Agreement between Santa Clara County and the cities within the library district regarding governing of the library district. 5. UNFINISHED BUSINESS 5.1 Clarification of appointments to the Joint Volunteer Awards Committee MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed unanimously to confirm the appointments to the Joint Volunteer Awards Committee as follows: Yvonne Fisher and Bob Johnson appointed for one year terms and Ann Bjorklund, Hazel Gibson and Carol Gottlieb each appointed for two year terms. It was further agreed that Elayne Dauber would replace Bob Johnson as the Council representative on this committee after his term was completed. April 20, 1994 5.2 Decision regarding Timing of Reorganization of Council MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and passed unanimously to schedule the reorganization of the Council for the second meeting in June and to place it at the beginning of the meeting. It was further agreed to direct the City Manager to bring a policy on this issue back to the Council for adoption at the next Council Meeting. 6. NEW BUSINESS 7. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES 8. STAFF REPORTS 8.1 City Manager 8.1.1 Report on Community Development Block Grant Program PASSED BY CONSENSUS: To hold two public hearings prior to June 30, 1994 to determine use of the Town's share of the County's CDBG allocation. Further, upon conclusion of these hearings, the Town's recommendation taw for use of these funds should be forwarded to the County Board of Supervisors for approval. 8.2 City Attorney 8.3 City Clerk 8.3.1 Report on Council Correspondence dated April 13, 1994 9. COUNCIL -INITIATED ITEMS 9.1 Consideration of appointment of Council liaison to Youth Commissioner, Town Historian and Exhibit Curator (Mayor Pro Tem Dauber) PASSED BY CONSENSUS: To appoint the Mayor as the Council Liaison to the Youth Commissioner,Town Historian and Exhibit Curator. 9.2 Compost Program (Mayor Pro Tem Dauber) April 20, 1994 I Dauber presented to the Council samples of her first harvest of compost from the composting program begun in January. This test project was almost completed and in her estimation it was tremendously successful in greatly reducing the amount of garbage. 9.3 Brown Act Requirements (Councilmember Tryon) Tryon questioned the Brown Act requirements for appointed subcommittees of the Council. It seemed that all needed to be appropriately noticed to be in compliance with the Brown Act. The City Attorney responded that many aspects of this act were still being discussed however in her opinion if the subcommittee had a limited purpose and did not meet for a prolonged period of time, it was not subject to Brown Act requirements. She did state that she would keep Council advised of new developments regarding this issue. 9.4 Letter from Mr. Yanez concerning code violation (Councilmember Tryon) Tryon inquired about the letter received from Mr. Yanez concerning a possible code violation. She was advised that the City Manager and Building Official had visited the site in question and the Director of Public Works had contacted the Hazardous Materials Department who would be investigating Mr. Yanez' complaint. Tryon requested that Council receive copies of any correspondence sent to Mr. Yanez on this subject. 9.5 Letter from the Copper Connection (Mayor Pro Tem Dauber) Dauber referred to the letter from the Copper Connection requesting support for a consortium of small and medium size businesses in the greater Bay Area and inquired if Council should send a letter of support. Council took no action on this item. 10. PRESENTATIONS FROM THE FLOOR Mr. Esher, 13430 Country Way, addressed the Council on the issue of cable television on his street. He and three of his neighbors wanted to get cable on their street and were willing to pay for this service. However, he stated that they had been treated badly by Sun Country Cable and he was asking Council for some assistance in addressing this problem. Council agreed to direct the City Manager to ask a representative from Sun Country Cable to come to the May 4th Council Meeting to give Council a status report on cable television and to specifically address Mr. Esher's concerns. 11. PUBLIC HEARINGS April 20, 1994 12. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 7:55 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the April 20, 1994 City Council Meeting were approved at the May 1S, 1994 City Council Meeting. April 20, 1994