HomeMy WebLinkAbout06/15/1994k✓ Minutes of an Adjourned Regular Meeting
June 15, 1994
Town of Los Altos Hills
City Council Meeting
Wednesday, June 15, 1993, 4:00 P.M.
Council Chambers 26379 Fremont Road
1. CALL. TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE
Mayor Johnson called the Adjourned Regular Meeting of the City Council to
order at 4:10 p.min the Council Chambers at Town Hall.
Present: Mayor Johnson and Councilmembers Dauber, Hubbard,
Siegel and Tryon
Absent: None
Staff City Manager Les M. Jones, Il, Planning Director Linda
Niles, Director of Public Works Jeff Peterson, City
Treasurer Louise Parmett, Financial Consultant Janice
Bohman and City Clerk Pat Dowd
2 REVIEW Of; PROPOSED OPERATING BUDGET FOR FISCAL YEAR
1994-95
Council continued their discussion of the proposed budget from their
meeting on June 14th and in particular addressed the following issues:
Council asked for a policv statement to be included in the budget on which
consumer price index was to used when recommending a cost of living
increase; Tryon asked about the $5,000 which had been in the Town
Committees budget for a planting guidelines booklet. She did not believe
Council had made a decision to do this and suggested xeroxing a handout
from the Environmental Design and Protection Agency on this subject. (This
$5,000 expense was reduced to $500.); and Council asked for additional
information from Los Altos Tomorrow on the proposed mediation program
and agreed to discuss this matter further in a couple of months. On the
subject of the City Manager's travel expense to the International City
Managers' Conference in Chicago, Council agreed to discuss this at a later
date. Regarding the subject of the financial request from the Chamber of
June 15, 1994
Adjowned Regular Meeting
Commerce additional information had been received from the Executive
Director of the Chamber at the request of the Mayor Pro Tem. Council
continued the discussion from their last meeting on the increased request of
$1,000 from $500 from the Chamber.
MOTION SECONDED AND CARRIED: Moved by Dauber, seconded by Siegel
and passed by the following roll call vote to reduce the budgeted amount for
the Chamber of Commerce from $1,000 to $500.
AYES: Mayor Pro Tem Dauber and Councilmembers Hubbard, Siegel
and Tryon
NOES: 'Mayor Johnson
In the Town Ring budget the $5,000 amount budgeted for the Town Ring was
reduced to $2,500. Council was particularly concerned because of lack of
specifics regarding this project. In the Westwind Barn budget the general
maintenance budget was increased from $2,000 to $7,000 because they were
undertaking a major repainting project. The agreement with the Barn stated
that for such repairs the Barn paid the first $1,000 and the Town paid the
balance. Council requested staff to send a policy statement to the Board of
Westwind Barn stating that such major repairs should be done to certain
quality standards. In the Drainage Fund, staff pointed out that there was an
increase in the non -point discharge permit from $8,000 to $11,500.
It was agreed that the Mayor would send a letter to the Metropolitan
Transportation Commission asking for the cost of printing and mailing their
newsletter. Siegel also agreed to send a letter asking the Congestion
Management Agency to provide a summary of their meetings similar to the
ones done of the transit meetings.
In the Town Center Operations budget Hubbard suggested that additional
landscape work be budgeted for as lie believed it was sorely needed at Town
Hall. The City Manager responded that lie would probably need to go out to
bid for this work. On the subject of Town Hall Council asked that they be kept
advised of any increases in staff. The City Manager was asked to review the
cost of security. Regarding voice mail the City Manager recommended and
Council concurred with transferring the budgeted amount to the 94-95 budget.
Council further asked that they see the proposal for voice mail. Siegel asked
the status of the Town going to a two-year budget and was advised that the
City Manager was moving toward that goal.
June 15, 1994
Adjourned Regular Meeting
3. PRESENTATIONS FROM THE FLOOR
4. ADJOURNMENT
There being no further new or old business to discuss, the City Council
Meeting was adjourned at 5:50 p.m.
(Respectfully submitted,
Patricia Dowd
City Clerk
The minutes of the June 15, 1994 Adjourned Regular City Council Meeting
were approved at the July 6, 1994 City Council Meeting.
June 15, 1994
Adjourned Regular Meeting
Minutes of a Regular Meeting
June 15, 1994
Town of Los Altos Hills
City Council Meeting
Wednesday, June 15, 1994, 6:00 P.M.
Council Chambers, 26379 Fremont Road
1. CALL TO ORDER ROLL. CALL AND PLEDGE OF ALLEGIANCE?
Mayor Johnson called the Regular Meeting of the City Council to order at 6:00
pm. in the Council Chambers at Town Hall.
Present: Mavor Johnson and Councilmembers Dauber, Hubbard,
Siegel and Tryon
Absent: None
Staff: City Manager Les M. Jones, II, City Attorney Sandy Sloan,
Director of Public Works Jeff Peterson, Planning Director
tawLinda Niles and City Clerk Pat Dowd
Press: Jan Shaw, Los Altos Town Crier
LA REORGANIZATION OF THE CITY COUNCIL
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon and
passed by the following roll call vote to appoint F.layne Dauber as Mayor fora term
of one year.
AYES: Mavor Johnson and Councilmembers Hubbard, Siegel and Tryon
NOES: None
ABSTAIN: Mayor Pro Tem Dauber
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and
passed by the following roll call vote to appoint William Siegel as Mayor Pro Tem
for a tern of one vear.
AYES: Mavor Dauber and Councilmembers Hubbard, Johnson and Tryon
NOES: Nona
ABSTAIN: Ctnuicibucntbm Siegel
l June 15, 1994
�r Regular City Council Meeting
Council presented Johnson with a picture of the Town Seal and thanked him for his
contributions to the Town as Mayor. He was commended for his decorum, excellent
communication skills and good humor in addition to the wide variety of
accomplishments of his term. Johnson thanked the Council for their assistance and
encouragement during the past year. It had been a busy but productive time and he
expressed his pleasure with the many tasks the Council had completed. In part
Johnson referred to a continued working relationship with the State toward the
completion of a Housing Element, the completion of the Town Handbook and
Design Guidelines Brochure, the placement of the Town Generator, a balanced fee
structure, completed contracts with the Little League, Westwind Barn and Los Altos
Garbage Company, continued important work by the Planning Commission on the
update of the General Plan and continued significant contributions by the Town
Committees. In addition to thanking the Council, Johnson especially thanked his
wife Susie for her outstanding patience and understanding.
3. PLANNING COMMISSION REPORT (Commissioner Ettinger)
Planning Commissioner Ettinger reported that in addition to those items on the
Council's Consent Calendar the following items were discussed at the June 8th
Commission Meeting: Lands of Chen, 27765 Lupine Road - request for a site
development permit for a new residence, pool and spa -- denied; Lands of Fremont
Hills Country Club, 12889 Viscaino Road - request for a site development permit,
conditional use permit and variance for club expansion - continued to June 29th
Special Meeting; and Lands of Chan, 14295 Saddle Mountain Road - request for a site
development permit for a new residence and pool - continued. Commissioner
Ettinger commended Johnson on his accomplishments as Mayor and Dauber
thanked Ellinger for his service to the Town as Planning Commissioner. She
further commented that appointments of two Planning Commissioners would be
made at the July 6th Council Meeting.
4. CONSENT CALENDAR
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and
passed unanimously to add Item 6.2 'Introduction of Ordinance amending the
Municipal Code relating to a Transportation Management Program to the Consent
Calendar.
Item Removed: 4.1 (Trvon)
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and
passed unanimously to approve the balance of the Consent Calendar, specifically:
June 15, 1994
Regular City Council Meeting
4.2 Approved Warrants: S24,44L64 (5/31/94)
4.3 Decided Not To Review the following Planning Commission Actions at
Its Meeting on June 8, 1994:
4.3a Lands of Schwartz, 26030 Elena Road: approved request for a
Site Development Permit for a secondary dwelling unit, pool,
landscaping and related improvements
4.3b Lands of Fremont Hills Country Club, 12889 Viscaino Place:
approved request for a Site Development Permit and Conditional
Use Permit for tennis court and upper parking lot grading and
tennis court paving
4.4 Accepted dedication of easement for pathway, Lands of Fsber, 13430
Country Wav -- Reso #34-94
4.5 Accepted agreement for conservation easement; accepted offer
of dedication of street right of wav along Moody Road; acknowledged
irrevocable offer of dedication for street right of way along Sherlock
Road; accepted grant of pathway easement along Sherlock Road,
Lands of Dewar, 27761 Moodv Road -- Resolutions #35-94 -- #38-94
4.6 Awarded contract fur the construction of the Middle Fork Lane Drainage
and Pathwav Project for Fiscal Ycar 1904 L75 -- Reso 439-94
4.7 Awarded contract for miscellaneous street legends and striping project --
Reso #40-94
For clarification purposes Siegel inquired if the streets would be listed in the bid
document and he was advised that they would be listed.
4.8 Awarded contract for asphalt berm installation project -- Reso #41-94
4.9 Authorization given to go to bid for the 1993-94 Pavement Management
Program -- Reso #42-94
4.10 Authorization given to go to bid for the 1993-94 Storm Drain
Improvements — Reso #43-94
4.11 Approved addendum to agreement for contract maintenance services,
Collection Systems Maintenance Service (CSMS) -- Reso 444-94
June 15, 1994
Regular City Council Meeting
3
4.12 Introduced Ordinance amending the Municipal Code relating to a
Transportation Management Program to the Consent Calendar.
Item Removed:
4.1 Approval of Minutes: June 1, 1994
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to approve the minutes of the June 1, 1994 City Council
Meeting with the following correction: page 4, Item 5.1, second line change "off' to
"on" and on line five replace "the possiblity of banning" with "restricting
necessary"; and on page 11 the first word should be "before" not "be".
5. UNFINISHED BUSINESS
6. NEW BUSINESS
6.1 Interpretation of Zoning Ordinance Section 10-1.502(6), (2)
Development Area (regarding tennis court material)
Council had before them a request from Jim Muscarella for consideration of
development area exemption for a certain 1002 permeable tennis court surface
material which he had used -
Johnson noted that lie had visited the site and believed this material worked as well
as dirt if not better and should be calculated as dirt Dauber believed there were
three parts to this issue: U court material; 2) measurement of development
area/appearance of development or impermeable surface; and 3) the Muscarella's
three acre lot with one Flat acre, steep slope and little development. Tryon
commented that while this material was good it should not be given total credit for
development arca She supported a reasonable credit for an appropriate use.
Hubbard strongly encouraged use of this product. I-Ic believed it was better than
natural turf in part because it used less water and some incentives should be given
to encourage its use. Hubbard further asked for clarification of what exactly did
count toward development area. He noted for instance that riding rings and croquet
areas did not Siegel had no objection to this product but did note that the applicant
was at his maximum development arca allowed which is why the request was being
made. Siegel further noted that nothing in the Town ordinances precluded use of
this material.
MOTION FAILED DUE TO LACK OF A SECOND: Motion made by Johnson and
failed due to lack of a second to allow 1001Z, credit toward development area for use
of a permeable tennis court material.
June 15, 1994
Kcgular Cm Council Meeting
MOTION SECONDED AND FAILED: Moved by Hubbard, seconded by Johnson and
failed by the following roll call vote to allow for a 7517, credit toward development
area for use of a permeable tennis court material.
AYES: Councilmembers Johnson and Hubbard
NOES: Mayor Dauber and Councilmemers Siegel and Tryon
MOTION SECONDED AND FAILED: Moved by Tryon, seconded by Hubbard and
failed by the following roll call vote to allow 502; credit toward development area
for use of a permeable tennis court material for tennis courts and sports courts only.
AYES: Councilmembers Hubbard and Tryon
NOES: Mayor Dauber and Councilmembers Johnson and Siegel
PASSED BY CONSENSUS. To send this request to the Council subcommittee of
Dauber and Hubbard for review of maximum development area and defintion of
development area
REPORTSFROM COMMITTEES, SUR -COMMITTEES AND
COUNCILMEMBI:RS ON OUTSIDE AGENCIES
7.1 Cable Television Subcommittee
�W 7.1.1 Recommended Plan of Action
This item has been continued to a future Council Meeting at the request of the
subcommittee.
7.2 American, with Disabilities (ADA) Subcommittee Report
Council referred to the report (on file at Town Hall) dated 6/15/94 which had been
prepared by the ADA Subcommittee.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and
passed unanimously to reorganize current Town Committees to review personnel
policies and practices and make recommendations to the Council for ADA
compliance modificitions.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and
passed unanimously to approve the following priority list: Council Chambers access,
Town Hall offices, Heritage House, Westwind Barn, Ball fields and Ring and
L. June IS, 1994
fir Ref_ul,u Cil\ Council Meeting
�br Corporation Yard (complete subheadings for each priority listed in 6/15/94 report);
and to direct the ADA Subcommitteee to review this Council approved priority list
and to prepare a Scope of Work for each task for use in preparing a cost and timing
estimate for each item
MOTIONSECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and
passed unanimously to direct the ADA Subcommittee to complete the ADA
Transition Plan after Council finalization of the priority list.
S. STAFF REPORTS
8.1 Citv Manager
8.1.1 Compost
The City Manager reported that there were sixteen vards of fresh compost at the
Corporation Yard. Presently there was no formal agreement with Zanker
for this compost but he was working on a long term agreement.
8.2 Citv Attornev
82.1 Spangenberg
The City Attornev reported that to dale there had been no decision in the
Spangenberg lawsuit.
8.2.2 Amicus Brief -- County of Napa
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel
and passed unanimously to add the request from the City Attorney to add
the Town to an amicus brief supporting the County of Napa in a lawsuit
regarding the authority of local land use ordinances to the agenda as an
urgency item.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson
and passed unanimously to approve the request from the City Attorney to
add the Town to an amicus brief supporting the County of Napa in a
lawsuit regarding the authority of local land use ordinances.
8.3 CityClerk
8.3.1 Report on Council Correspondence dated June 9, 1994
June 15, 1994
kw Regular City Council Meeting
4W 9. COUNCIL -INITIATED ITEMS
9.1 Scheduling of Coal Setting Meeting (Mayor Dauber)
PASSED BY CONSENSUS: To schedule a Council goal setting session for 3:00 p.m.
on Wednesday, June 29, 1994
9.2 Mavors and Councilmembers Executive Forum
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and
passed unanimously to add the following item to the agenda as an urgency item:
Request for authorization to attend the Mayors and Councihnembers Executive
Forum in Monterev -- July 27-29, 1994.
MOTION SECONDED AND CARRIED: Moved by Trvon, seconded by Johnson and
passed unanimously to authorize Council to attend the Mayors and
Councilmembers Fxecutive Forum in Monterev — tiny 27-29, 1994,
9.3 Grand Jury (Mayor Pro Tem Siegel)
Siegel referred to the Crand Jury's request for comment on their false alarm charges
report. It was noted that this would be sent to the Safety Committee for comment
and agendized for September discussion by Council.
9.4 ABAG Wouncilmember Johnson)
Johnson reported that several letters had been received (from Karen Tucker,
Saratoga; Paul Kloecker, Cilrov and Frances Rowe, Sunnyvale) requesting support
for appointment by the Santa Clara Couniv City Selection Committee to the ABAG
Executive Board.
10. PRESENTATIONS FROM TIDE FLOOR
Ed Emling, 11666 Murietta Lane, reiterated his concerns about the safety issue on the
Bellucci property at Adobe Creek. With school out he was even more concerned
about the fire issue and he asked what the status was of his request for the Sheriff to
patrol this area. Mr. Emling was advised the the Director of Public Works and the
City Attornev had a meeting scheduled with the owners of this properly next week
and before that meeting he would he contacting Mr. Emling for his input. Mr.
Emling was also advised that the Sheriff had boen advised.
Philip Dauber, 27930 Roble Alto, commented that the real estate sign regulations
were not being enforced.
kw June 15, 1994
Regular City Council Meeting
James Muscarella, 14965 Page Mill Road, thanked Comtcil for their consideration of
�bv his request and noted lie would be glad to assist the subcommittee.
11. PUBLIC HEARINGS
11.1 Determination of the use of the Town's share of the Community
Development Block Grant Funds Allocation
Susan Russell, Mid -Peninsula Housing Coalition, presented to Council their
proposal for providing affordable senior housing at the intersection of Edith and
San Antonio in Los Altos. Ms. Russell referred to other affordable senior housing
locations which had been sponsored by the Mid -Peninsula Housing Coalition and
she further explained the benefit of the Los Altos site at Edith and San Antonio to
residents of both Los Altos and Los Altos Hills. In response to an inquiry from
Council, Ms. Russell reported that their organization had 90 employees of which 10
were staff with the remaining providing maintenance and management of their
properties. The rents thev charged ranged from $411 to $634. Financial
commitments had been received from Los Altos and the County and Ms. Russell
was asking the Town for a contribution of 5250,000 for this project, based on the
assumption of course that their offer to purchase was accepted.
Bob Grey, Los Altos Councilmember, explained the City of Los Altos' financial
participation in this project.
Thomas Pamilla, Community Services Agency and Miranda Colby, Project Match,
referred to their request macie at the June 1st public hearing for support of it
transitional ]ionic for four or five graduates of the Alpha Omega Shelter in the
amount of $200,000
The Planning Director explained the request from the Town for allocation of CDCB
funds to be used for architectural barrier removal.
Council thanked all those who presented proposals to the Town. In addition they
discussed the possibility of allocating CDGB funds for low interest loans to residents
for secondary dwellings for low income housing. It was agreed that this option
would be included in the (I ties tions ire going to residents and an evaluation would
be made after input was received.
MOTION SECONDED AND CARRIED Moved by Trvon, seconded by Hubbard and
passed unanimously to recommend to the County Board of Supervisors that of the
$213,291 balance which existed from past yearsCDBG apportionments, $200,000 be
$6W
June 15, 1994
$6Regular City Council Meeting
contributed to the Community Services Agency toward purchase of a house that
would serve as a transitional home for four or five Alpha Omega Shelter graduates
and the remaining 573,292 be used for architectural barrier removal at Town -owned
properties.
12. CLOSED SESSION: PURSUANT TO GOVERNMENT CODE SECTION
54956.8: CON FFRFNCE WITH REAL PROPERTY NEGOTIATOR
Propertv: 26.175 Fremont Road
Negotiating Parties: Town and Purissima I fills Water District
Under Negotiation: Draft Lease Agreement
PASSED 13Y CONSENSUS: To authorize the City Manager to extend the lease with
Purissima Hills Water District under the present terms for six months
13. ADJOURNMENT
There being no further new or old business to discuss, the Citv Council
Meeting was adjourned at 9:00 p.m.
Res
pectfully submitted,
Patricia Dowd
Cite Clerk
The minutes of Inc lune I5, 1994 Regular City Council Meeting were
approved at the July 6, 1994 Citv Council Meeting.
June 15, 1994
Reflular City Council Meeting
9