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HomeMy WebLinkAbout06/16/1993 (3)Minutes of a Regular Meeting June 16,1993 Town of Los Altos Hills City Council Meeting Wednesday, June 16, 1993, 6:00 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE Mayor Johnson called the Regular Meeting of the City Council to order at 6:05 p.m. in the Council Chambers at Town Hall. Present: Mayor Johnson and Councilmembers Dauber, Hubbard, Siegel and Tryon Absent: None Staff: City Manager Les M. Jones, II, City Attorney Sandy Sloan, Director of Public Works Jeff Peterson, Town Planner Linda Niles and City Clerk Pat Dowd Press: Jan Shaw, Los Altos Town Crier Council adjourned the meeting in memory of David Bellucci. Mr. Bellucci had lived in Town for a long time and had been involved in many activities. He had been a landmark figure in Los Altos Hills and would be missed. 2. APPOINTMENTS AND PRESENTATIONS 2.1 Appointment to Planning Commission This item was continued to the June 23, 1993 Adjourned Regular Meeting. 3. PLANNING COMMISSION REPORT Planning Commissioner Comiso reported that the Planning Commission had discussed two applications at their 6/9/93 meeting, both of which were on the Council's Consent Calendar for this meeting. Regarding Lands of Burnett, it was a June 16, 1993 Regular City Council Meeting thirty year old house and no variances were being requested. Concerning Lands of Fatemi, the circular driveway was the main issue. In response to questions from Tryon regarding two accesses to the property, Comiso explained why it was necessary for this project. PASSED BY CONSENSUS: To direct staff to prepare a policy statement on circular driveways for Council approval at the next meeting. 4. CONSENT CALENDAR Items Removed: 4.1 (Dauber) and 4.5 (Siegel) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed unanimously to approve the balance of the Consent Calendar, specifically: 4.2 Approved Warrants: $24,648.09 (6/7/93) 4.3 Decided Not To Review the following Planning Commission Actions at Its Meeting on June 9, 1993: 4.3a Lands of Burnett, 25620 Deerfield Drive: approved request for a conditional development permit for a second story addition and driveway modification 4.3b Lands of Fatemi, 25691 La Lanne Court: approved request for a site development permit for a major addition, pool and pool house 4.4. Rejected Bids for Pavement Management Road Improvements - Phase II 4.6 Renewed Contract with Collection System Maintenance Services -- Reso f#37-93 Items Removed: 4.1 Approval of Minutes: June 2, 1993 MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Tryon and passed unanimously to approve the minutes of the June 2, 1993 Regular City Council Meeting with the following corrections: page 6, Item 7.3, add the following June 16, 1993 Regular City Council Meeting sentence to the consensus vote: "It was also agreed that a second bid would be obtained for these projects."; and page 8, Item 9.4 add (3) after the word 'majority'. 4.5 Status of Construction of Stonebrook Drive Retaining Wall and Pathway Project The Director of Public Works reported that no bids had been received for this project. If Council authorized a negotiated contract, this matter could be brought back to the Council at the July 21st meeting. In response to inquiries from Council about how this matter was advertised, the Director of Public Works noted that the notice to bidders had gone in the San Jose Mercury and Daily Pacific Builder. He noted that if approved by Council he would call contractors about the project and would ask Wilsey and Ham for recommendations. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and passed unanimously to authorize a negotiated contract from a minimum of two bids for the Stonebrook Drive Retaining Wall and Pathway Project. 5. UNFINISHED BUSINESS 5.1 Status Report on Truck Traffic on Stonebrook Drive The City Manager reported that Dauber and Siegel had met with John Vidovich on June 15th and had been advised that there would be minimal hauling for the next two weeks. In addition Mr. Vidovich had had the quarry flown for engineering design purposes to determine how much hauling remained for his project. PASSED BY CONSENSUS: To direct staff to proceed with the reflectors and brush trimming for Stonebrook. Shirley Clime, 24821 Prospect, commented that she had lived in Town since 1957 and in that time there had been a lot of changes in the Town. She read a letter to the Council on the subject of truck traffic on Stonebrook and supported the re -opening of the original Stonebrook Drive south of the quarry. Maynard Stevenson, 24785 Prospect, suggested Council get a detailed plan for the quarry from John Vidovich. Dauber noted she would call Mr. Stevenson with the information the Council subcommittee on the quarry had received from Mr. Vidovich. June 16, 1993 Regular City Council Meeting Mrs. Cashman, 24925 Oneonta, reported that she had been keeping a record of the trucks on Stonebrook for several days and she listed her findings for the Council. She believed the solution was to stop the truck traffic until Magdalena was opened. Mrs. Cashman also questioned why Stonebrook was not watered all the way to El Monte. Mr. Cashman, 24925 Oneonta, noted there were fewer trucks but the payload was bigger. Dirt was all over Stonebrook and the heavier trucks were tearing up the road. He commented that the trucks were not being ticketed and questioned if Magdalena could be opened. Kristien Mortelmans, 12388 Priscilla, supported Mrs. Cashman's comments. She was a jogger and often had to go off the road because of the trucks. Joe Kiefer, 12231 Stonebrook, noted that there was constant passing on Stonebrook and something should be done now. He supported opening Magdalena. Dauber reminded residents that a report had been received from the County Surveyor's Office stating that in their opinion Magdalena could not handle the truck traffic. Tryon suggested that residents contact Supervisor Dianne McKenna's office with their concerns about this issue. fes,. 5.2 Review of Housing Element This item was continued to the July 7, 1993 City Council Meeting. 5.3 Sanitary Sewer Connection for 13040 Alta Lane North, Lands of Ramsay Mayor Johnson stepped down from consideration of this item as he lived within 300' of the project. The Director of Public Works asked for Council direction on the issue of the sanitary sewer connection for Lands of Ramsay. One of the conditions of approval for this project was to connect to public sewer. However, the Ramsay sewer connection needed to be made to an existing private line which existed in a private sewer easement. The parties involved had not reached agreement and Mr. Owen, applicant, wanted to proceed with the project. If Council wished to discuss changing the conditions of approval, this matter would need to be set for a public hearing by the City Council. June 16, 1993 Regular City Council Meeting Bob Owen, applicant, commented that they wanted to hook up to sewer but discussions with the neighbor were not progressing. He wanted to proceed with the project and could plumb the house both for septic and sewer. Mr. Owen requested Council's consideration of the conditions requiring him to connect to sewer. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed by the following roll call vote to set for a public hearing at the July 7, 1993 City Council Meeting the request for consideration of modification of the Site Development Permit Conditions of Approval for Lands of Ramsay at 13040 Alta Lane North. AYES: Mayor Pro Tem Dauber and Councilmembers Hubbard, Siegel and Tryon NOES: None ABSENT: None ABSTAIN: Mayor Johnson 6. NEW BUSINESS 7. REPORTS FROM COMMITTEES. SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES 7.1 Quarry Subcommittee Siegel reported that the Council subcommittee on the quarry had met since the last Council Meeting and the County was being asked by Mr. Vidovich to continue the hearing on the general plan amendment to August. A meeting was going to be scheduled with Mr. Vidovich and the design consultant to discuss siting of the homes. The City Attorney and John Vidovich's attorney were working on the process involved and staff was providing a list of requirements for filing a tentative map. Tryon believed John Vidovich should be given clear direction as to what the Town would find acceptable regarding this project. This would include number of homes, sizes of lots, no tract -like homes and no homes in debris flows. 7.2 Town Handbook Subcommittee Tryon reported that the meeting with PRX on a bid for the Town Handbook had gone very well and the subcommittee would be getting another bid. The proposed handbook would be four colors, 8 1/2 x 11, recycled stock and would have a pocket in the back which could hold the design guidelines booklet, the safety flags, the June 16, 1993 Regular City Council Meeting pathway map, newsletters and any other pertinent information. One option was also to permit realtors to advertise in the handbook and thus help defray the costs involved. Dauber commented that not everyone needed the guidelines and Siegel urged caution in this time of fiscal concerns. It should not be too glossy a production. 7.3 Data Base Subcommittee Hubbard reported that there had been a meeting with Watertechnics, the computer consulting firm doing the data input in the building department. The Town presently had the basics of a data base system which could be expanded upon. With a complete system in place, there could be sub -systems for the building, planning and engineering departments and the total system would include critical information for each parcel. The subcommittee would be returning to the Council with a proposal. Johnson noted that other bids should be received because of the amount of money involved but it was helpful that Watertechnics was so familiar with the Town. Dauber cautioned against too sophisticated a system which would include too much needless information. Tryon strongly supported the data base system but did not believe it needed to be too sophisticated. 8. STAFF REPORTS 8.1 City Manager 8.1.1 Status Report on fence issue on Central Drive -- coordination with County Mediation Services, Moeller and Markoff The City Manager reported that this issue had been discussed at the 6/2/93 Council Meeting and he had been directed by Council to see if Mrs. Moeller and Mr. Markoff would be willing to participate in mediation to resolve this issue. Both did agree to participate but Mr. Markoff wanted his permits to be finalled before mediation. He did not believe it was right to hold his permits until mediation. Mr. Markoff, 26961 Central Drive, presented a history of his project including the original survey when the garage was built, the replacement of the fence and the permit requirement for another survey to be done. He had spoken with Mrs. Moeller about replacing the fence and believed they had agreement on the issue. Presently he had the required permits for his project and wanted to get it finalled. He had tried to work with Mrs. Moeller and was willing to go to mediation but did not really know why this was necessary. (� June 16, 1993 Regular City Council Meeting ` Joan Moeller, 11990 Page Mill Road, considered it a boundary fence and reiterated `, her conversations with Mr. Markoff and the history of her fence. She believed Mr. Markoff did anything he wanted to do and she did not think it was right. Council suggested that Mrs. Moeller and Mr. Markoff take part in mediation to resolve this issue. It was a beneficial process and could prove effective for both of them. In addition Mr. Markoff's permits should be issued if appropriate. The Mayor thanked both parties for coming to the Council and explaining their concerns and wished them both good luck. 8.2 City Attorney 8.3 City Clerk 8.3.1 Report on Council Correspondence dated June 10, 1993 Council referred to the letter received from Giuliani and Kull concerning the creek improvements for Adobe Creek Estates. Council noted that concrete had been hauled to the site, garbage had been dumped there and it needed to be fenced. The Director of Public Works noted that he had a meeting scheduled with Bill Kull on Friday, June 18th to discuss the outstanding items regarding the Adobe Creek Estates project. Council also asked for a status report on the address changes for Moon Lane, etc.; the response to the residents on Taaffe Road; and the Christopher's Lane/Page Mill Road issue. 9. COUNCIL -INITIATED ITEMS 9.1 Friedman, Tung and Bottomly (Councilmember Tryon) Tryon inquired about the slides prepared by the consulting firm of Friedman, Tung and Bottomly and staff responded that they were looking through the records for them. 9.2 Letter from Richard Aurelio (Mayor Pro Tem Dauber) Dauber referred to the letter Mr. Aurelio had written concerning suggestions for Town planning procedures. It was agreed the Mayor would respond to this letter. 10. PRESENTATIONS FROM THE FLOOR 11. PUBLIC HEARINGS June 16, 1993 Regular City Council Meeting 4r. 11.1 Request for approval of a site development permit for a new residence, pool and spa, Lands of Garrow, 13910 MirMirou Drive Mr. Garrow, applicant, reviewed the garage facing the street and believed this was appropriate from a design point of view. He noted that landscaping had been used as a mitigation measure to reduce the visual impact of the garage; the profile of the house had been adjusted; the number of windows over the entrance had been lowered; and many steps had been taken to make the house fit the site. Mr. Garrow noted that he also owned the property in back of this project and this would remain as open space. He commented that staff and the Planning Commission had done an excellent job of providing feedback on this application. Tobin Dougherty, applicant's architect, commented that they had had a pre -site meeting with Brian Kangas Foulk. He showed drawings of the house and explained the topography of the lot, noting the difference in terrain from one end of the house to the other. Tryon stated that this house was extremely prominent on the lot and this was what the Town was trying to avoid. Dauber was concerned about the grading issue of this project, the height of the house, the fact that the garage faced the front and the fact that it was going to be built using all the maximum amounts of development. She noted there was no development area left for outdoor living areas. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed by the following roll call vote to approve a site development permit for a new residence, pool and spa for Lands of Garrow at 13910 MirMirou Drive. AYES: Mayor Johnson and Councilmembers Hubbard, Siegel and Tryon NOES: Mayor Pro Tem Dauber 11.2 Adopting the Palo Alto Sewer Service Charge Final Report and authorizing transmittal to the Santa Clara County Assessor's Office -- Reso # MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Hubbard and passed unanimously to adopt Resolution #38-93 adopting the Palo Alto Sewer Service Charge Final Report and authorizing transmittal to the Santa Clara County Assessor's Office. Siegel asked staff to look into handling the Los Altos and Palo Alto sewer funds in the same manner to simplify the process. The Director of Public Works responded t June 16, 1993 Regular City Council Meeting that the flows into Palo Alto basin were not metered but they were in the Los Altos ` Basin. Siegel and Hubbard suggested combining both the Los Altos and the Palo Alto Sewer Funds into one. PASSED BY CONSENSUS: To appoint Councilmember Siegel a Council subcommittee of one to work on sewer funds with the Director of Public Works. 11.3 Approving the Los Altos Sewer Service Charges and setting the Los Altos Hills Sewer Basin Reserve Fund -- Reso # MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to adopt Resolution #39-93 approving the Los Altos Sewer Service Charges and setting the Los Altos Hills Sewer Basin Rerserve Fund. 12. CLOSED SESSION: 12.1 Pending Litigation: Pursuant to Government Code Section 54956.9(a) Doe v. Foothill-DeAnza Community College District, the State of California and the Town of Los Altos Hills 12.2 Potential Litigation: Pursuant to Government Code Section 54956.9(c) The City Council adjourned to a Closed Session at 9:40 p.m. for purposes of pending litigation and potential litigation and reconvened at 10:35 p.m. 13. ADIOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 10:35 p.m. in memory of David Bellucci. Respectfully submitted, Patricia Dowd City Clerk The minutes of the June 16, 1993 Regular City Council Meeting were approved at the July 7, 1993 City Council Meeting. (� June 16, 1993 Regular City Council Meeting