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HomeMy WebLinkAbout09/14/1993 (2)%NW Minutes of a Regular Meeting September 14, 1993 Town of Los Altos Hills City Council Meeting Wednesday, September 14, 1993,6:00 P.M. Council Chambers 26379 Fremont Road CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE Mayor Johnson called the Regular Meeting of the City Council to order at 6:05 p.m. in the Council Chambers at Town Hall. Present: Mayor Johnson and Councilmembers Dauber, Hubbard, Siegel and Tryon Absent: None Staff: City Manager Les M. Jones, II, City Attorney Sandy Sloan, Director of Public Works Jeff Peterson, Town Planner Linda Niles and City Clerk Pat Dowd Press: Clyde Noel, Los Altos Town Crier 2. APPOINTMENTS AND PRESENTATIONS 2.1 Appointment of Youth Commissioner This item was continued to the next meeting. 3. PLANNING COMMISSION REPORT Planning Commissioner Emily Cheng reported that the following issues were discussed at the September 8, 1993 Planning Commission Meeting: Lands of Addison, 13470 Carillo Lane, request for a site development permit for an addition, remodel and driveway modification - approved; Lands of Penne/Cranston, 27080 Old Trace Lane, request for a site development permit for a new residence, pool and attached second unit - approved; Lands of Jones, 27994 and 27886 Via Ventana, request for parcel map for a lot line adjustment - recommended denial; Lands of September 14, 1993 Regular City Council Meeting Tanaka, 26020 New Bridge Drive, request for a site development permit for a pool, pool house, landscape, driveway modification and stable - approved. The following applications were continued: Lands of Lohr, Lands of Cimera, Lands of the Town of Los Altos Hills and Lands of Yanez. 4. CONSENT CALENDAR Items Removed: 4.1 - Regular Meeting (Tryon), 4.1 - Adjourned Regular Meeting (City Manager), 4.12 (Dauber) MOTION SECONDED AND CARRIED: Moved by Hubbard, seconded by Tryon and passed unanimously to approve the balance of the Consent Calendar, specifically: 4.2 Approved Warrants: $12,749.90 (8/30/93) $43,480.26 (9/9/93) 4.3 Decided Not To Review the following Planning Commission Actions at Its Meeting on September 8, 1993: 4.3a Lands of Addison, 13470 Carillo Lane: approved request for a site development permit for an addition, remodel and driveway modification (�. 4.3b Lands of Penne/Cranston, 27080 Old Trace Lane: approved request for a site development permit for a new residence, pool and attached second unit 4.3c Lands of Tanaka, 26020 New Bridge Drive: approved request for a site development permit for a pool, pool house, landscape driveway modification and stable 4.4 Granted extension of site development permit for a pool, sport court and hardscape, Lands of O'Campo, 28013 Arastradero 4.5 Accepted Right of Way Dedication, Lands of Ramsay,13060 Alta Lane North -- Reso #60-93 4.6. Accepted Dedication of Easement for Pathway, Lands of Ramsay, 13060 Alta Lane North -- Reso #61-93 4.7 Issued Proclamation: Pollution Prevention Week -- October 4 - 10, 1993 4.8 Issued Proclamation: National Breast Cancer Awareness Month - October, 1993 September 14, 1993 Regular City Council Meeting 4.9 Granted request from Purissima Hills Water District to use Council Chambers for a workshop on October 19th 4.10 Awarded Contract for the Natoma Road Landslide Repair Project -- Reso #62-93 4.11 Approved FY 93-94 Hazardous Materials Advisory Committee Workplan 4.13 Approved findings for denial of request for a site development permit and variance for a pool and deck to encroach into the front and side yard setback, Lands of Fondahl, 12810 Viscaino Road 4.14 Granted request to uphold the Planning Commission's denial of the request for a parcel map for a lot line adjustment, Lands of Jones, 27994 Via Ventana and 27886 Via Ventana Items Removed: 4.1 Approval of Minutes: September 1, 1993 (Adjourned Regular) September 1, 1993 (Regular Meeting) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to approve the minutes of the September 1, 1993 Regular City Council Meeting with the following corrections: page 7, Passed by Consensus should read: "....design guidelines: include nothing but what the Code says about secondary dwellings or fire roads...." and page 10, Item 9.3, second and third sentences should read: "The agencies include the following: Metropolitan Transportation Commission, Congestion Management Agency, Transit District Board, Traffic Authority and Local Transportation Authority. Tryon believed there was a conflict of interest in some of those sitting on the numerous transportation boards. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Hubbard and passed unanimously to approve the minutes of the September 1, 1993 Adjourned Regular City Council Meeting with the following correction: Page 2, first paragraph, delete the following sentence: "Council agreed that by 3/31/94 a yardwaste program would be presented to the Town and if the Council agreed to implement it the Los Altos Garbage Company would do so and would receive a five year extension to the contract." September 14, 1993 Regular City Council Meeting 4.12 Approval of Conditions of Approval for a Site Development Permit for a new residence, guest house and garage, Lands of Ahrens, 13711 Old Altos Road Abbie Ahrens, applicant, discussed the conditions and proposed modifications with the Council. She noted that the driveway will be aesthetically appropriate with the landscaping. She further commented that the financing was in place and they were ready to proceed with the carriage house and the garage. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to approve the conditions of approval for a site development permit for a new residence, guest house and garage for Lands of Ahrens at 13711 Old Altos Road as recommended by the City Council at their meeting on September 1, 1993 and as amended at this meeting as follows: condition 10 shall include placement of a dumpster, condition 20 shall address no fill under oak trees and the first sentence of condition 21 shall read: "A restriction shall be required to be recorded on the property prior to issuance of a building permit, clarifying that none of the area in the proposed garage/solarium structure shall be allowed to be used as a dwelling unit." 5. UNFINISHED BUSINESS 5.1 Review and amendment of Resolution Establishing Standing Committees -- Reso # Council discussed the attendance at Council and Planning Commission meetings of representatives from the standing committees. Should this be mandatory with a rotating schedule established or should it be optional. Council did agree that each standing committee should meet with the Council once a year to discuss and report on goals, projects, accomplishments and concerns. It was further agreed to delete the requirement for the committees to make written reports to the Council on a regular basis. Carol Gottlieb, Chairman - Pathways Recreation and Parks Committee, thought that the comittee volunteers should attend the Council and Planning Commission meeting and if this was included in the resolution they would be aware of this when they applied for the committee. It was agreed to add the recommendations from the Pathway Recreation and Parks Committee as stated in their memo received 6/30/93 with the change to Section ii(a) to read as follows: "The Pathways Recreation and Parks Committee will work for the preservation and enhancement of the pathways." It was further agreed: 1) to add the September 14, 1993 �W Regular City Council Meeting �W requirement that the minutes of the standing committee meetings will specify the name of the person who took the minutes and who wrote them; and 2) to standardize the minutes -- the City Manager will prepare a form. The City Manager will also review the committee minutes and upon review with the Council liaison will note which items need to be agendized for Council action. Council also decided that the Mayor, at the request of the committee chairmen, shall schedule an orientation meeting. MOTION FAILED DUE TO LACK OF A SECOND: Moved by Dauber and failed due to lack of a second that each standing committee shall have the goal of sending a representative to Council and Planning Commission meetings once a month. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed by the following roll call vote to state that the Standing Committees should be encouraged to send a representative to the Council and Planning Commission Meetings whenever possible. AYES: Mayor Johnson and Councilmembers Dauber, Siegel and Tryon NOES: Councilmember Hubbard MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to direct the City Attorney to prepare a resolution establishing standing committees and adopting general and specific rules pertaining thereto subject to the amendments made by Council at this meeting and with the inclusion of the City Manager's memo dated May 24, 1993 on procedural items regarding Town Committees. 6. NEW BUSINESS 7. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES 7.1 Residential Design Guidelines Subcommittee Dauber reported that a meeting was scheduled for September 27th to review the entire text excluding the drawings. After this meeting the document would be distributed for comment. 7.2 Handbook Subcommittee September 14, 1993 Regular City Council Meeting 7.2.1 Discussion of bids for handbook project Tryon reported that proposals had been received from PRX, Competitive Services and Mike Cobb Associates. She noted that a draft of the handbook which was before Council at this meeting incorporated all the suggestions that had been received by the Handbook Subcommittee. Of the three bids, she believed two were viable options for completion of this project. However, she did refer to the work done by PRX on the Town's logo and believed this document was another step in the preparation of such materials for the Town and recommended PRX for this project. At this time, Tryon stated the subcommittee needed technical assistance and was looking for guidance. In response to inquiries concerning type and weight of paper, charts, etc., Tryon responded that Council would approve all such details but at this time they needed direction to get this project moving forward. Carol Gottlieb, Chairman - Pathways Recreation and Parks Committee, noted that they had all agreed that the initial handbook document had needed editing and while she believed the subcommittee had done a good job, she thought the present draft was somewhat sterile. She also suggested that a glossary be included in the handbook. On the subject of the pathway map to go in the handbook, Mrs. Gottlieb noted that they hoped to have it by the first Council Meeting in October. Dauber commented that Council had not yet agreed on several issues such as printing costs and she would like to see the specifications of the project (i.e. type and weight of paper to be used) to be decided upon before the bid was awarded. Hubbard stated his concerns about this project particularly the cost. He believed $38,000 was far too costly and he wanted to see more comparable bids for this project. Hubbard further commented that the Community Relations Committee had reported a bid for this project of $10,000. Siegel commented on the number of copies and the cost per copy. He was uneasy in these difficult financial times to proceed with such a costly project but did believe the details of the project should be determined by the subcommittee and not the entire Council. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and passed by the following roll call vote to authorize the subcommittee to proceed with the design and content of a Town handbook at a cost not to exceed $30,000 with this amount including the cost of delivery. AYES: Mayor Johnson and Councilmembers Siegel and Tryon NOES: Mayor Pro Tem Dauber and Councilmember Hubbard September 14, 1993 Regular City Council Meeting 7.3 Quarry Subcommittee Siegel reported that he had spoken with John Vidovich and Mr. Vidovich was working on his map and would probably file with the Town sometime in the fall. 7.4 Housing Element Subcommittee Johnson reported that a field trip had been conducted by representatives of the Town with staff from Housing and Community Development. They did not believe the Town was complying with the necessary Housing Element regulations. Dauber raised the issue of the number of housing units the Town needed and what program we needed to attain this goal. Tryon stated that the Town should be more specific on secondary dwellings. The Town Planner reported that the staff from Housing and Community Development had commented that Foothill College could not be used for this program if the housing was restricted to students. 8. STAFF REPORTS 8.1 City Manager ibw 8.1.1 Discussion of Purissima Hills Water District Office Building as additional staff offices The City Manager referred to his staff report dated September 14th which addressed the use of the Purissima Hills Water District as additional Town Hall office space. Although the Town owned the building the Water District was presently in, the Water District was also discussing their potential space needs and the possibility of expansion. Hubbard commented that the water district had built the building they are now in and he believed they should stay where they are. Concerning Town Hall he believed some remodeling should be done but at little cost to the Town. Johnson supported Hubbard's comments but was concerned about the working conditions at Town Hall. He did note that capital funds were available for such a project. Dan Siedel, Purissima Hills Water District Board, stated that they really did not want to move and although their quarters were cramped they could deal September 14, 1993 Regular City Council Meeting with it. On the subject of a possible rent increase, he commented that this would be passed along to the residents and questioned if everyone wanted to do this. He believed a joint effort by the Water District and the Town was a positive idea. PASSED BY CONSENSUS: To direct the City Manager to pursue options with the Purissima Hills Water District and to report back at the next City Council Meeting. 8.1.2 Solid Waste Agreement The City Manager reported that he had met with Jon Angin of the Los Altos Garbage Company and Tom Murtha, City Attorney's office. A new draft agreement will be available soon and a special meeting of the Council will be called to review this document. 8.2 City Attorney 8.3 City Clerk 8.3.1 Report on Council Correspondence dated September 9, 1993 It was agreed that the letters regarding the proposed Packard project would be acknowledged by the Mayor. 9. COUNCIL -INITIATED ITEMS 9.1 Double Access Driveways (Councilmember Siegel) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to amend the Council's policy on double access driveways adopted on July 7, 1993 by amending Section 1.(b) to read: "Double access driveways may be approved in cases where it is clear that because of inadequate sight distances or other special conditions a double access driveway is needed or appropriate 9.2 Criteria for Proclamations (Mayor Johnson) No action was taken on this item. It was agreed the Mayor would continue to decide what requests for proclamations would be agendized. 9.3 Transportation Commission (Councilmember Tryon) September 14, 1993 Regular City Council Meeting Tryon commented on the proposed fare increase from $1.00 to $1.10. She strongly ( believed the fare increases should be in increments of 25 cents. 9.4 Party Ordinance (Councilmember Tryon) Tryon referred to the City Manager's recent memo on a party ordinance and suggested that the files be reviewed on this subject. It had come up in the past. 9.5 City of Sunnyvale (Councilmember Tryon) Tryon commended the City of Sunnyvale and especially City Manager Tom Lewcock and his staff for the nationwide acknowledgement of their very well run city. 10. PRESENTATIONS FROM THE FLOOR 11. PUBLIC HEARINGS 11.1 Request for a Site Development Permit and Variance for Entry Pillars and Gates, Lands of Puri, 12775 Viscaino Road (Continued from the September 1, 1993 City Council Meeting) The Town Planner referred to her report which addressed possible discrepancies in certain of the permits received for the Puri application. The issue of appropriate `, review processes was also raised. The question was raised whether Council wished to continue this public hearing to address all of these issues. Mr. Bob Reese, Camino Medio, stated that he thought the Puris had done a beatiful job on this project and should not be penalized for mismanagement at Town Hall. Jay Puri, applicant, noted that when they purchased the property it had been in a state of disrepair. They had gone through the appropriate processes, received permits and were now being told they could not get a final on the project. They had also received large support from the neighbors for this project and he stated it was very costly for them not to be able to move in. Lisa Webster Puri, applicant, commented on the permits received for this project and how they had met the required conditions. She asked that they be granted a temporary occupancy permit so they could move into the main house. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dauber and passed unanimously to continue the public hearing on Lands of Puri to the next Council Meeting and to -include an agenda item at that time on all of the permit issues relating to the Puri application. It was further agreed to grant the Puris a temporary occupancy permit for the main house and the garage. September 14, 1993 Regular City Council Meeting �W L 12. CLOSED SESSION: REAL PROPERTY NEGOTIATIONS -- TOWN PROPERTY (PURISSIMA ROAD): PURSUANT TO GOVERNMENT CODE SECTION 54946.8 The City Council adjourned at 10:00 p.m. to a closed session on real property negotiations and reconvened at 10:15 p.m. 13. ADJOURNMENT There being no further new or old business to discuss, the City Council Meeting was adjourned at 10:15 p.m. Respectfully submitted, Patricia Dowd City Clerk The minutes of the September 14, 1993 Regular City Council Meeting were approved at the October 20, 1993 Regular City Council Meeting. 10 September 14, 1993 Regular City Council Meeting