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HomeMy WebLinkAbout03/18/1992 416' Minutes of an Adjourned Regular Meeting March 18, 1992 Town of Los Altos Hills City Council Meeting Wednesday, March 18, 1992, 6:00 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER Mayor Hubbard called the Adjourned Regular Meeting of the City Council to order at 6:05 p.m. in the Council Chambers at Town Hall. Present: Mayor Hubbard and Councilmembers Casey, Hubbard, Johnson and Tryon (arrived at 6:20 p.m.). Absent: None Staff: City Manager Les Jones, II; Director of Public Works Jeff Peterson; Town Planner Linda Niles; Town Treasurer Louise Parmett; Financial Consultant Janice Bowman; Office Manager Karen Jost and City Clerk Pat Dowd Press: None 2. REVIEW OF MID-YEAR BUDGET Casey raised the issue of the amount of money the Town had in reserves (approximately $6 million) and the substantial increase in the fee schedule. She believed there was no justification for this and suggested a comparison of fees be made between the Town and communities such as Los Altos, Portola Valley and Woodside. Siegel inquired whether this should be a high priority for the City Manager and it was suggested that this might be a good project for an intern. Council also discussed the following areas of the budget: interest income assumption, pathway grant (According to the Director of Public Works there was approximately $25, 000 left in this program.) and real property transfer fir March 18, 1992 fir' Adjourned Regular Meeting I tax. Regarding microfilming, it was noted that this amount went over budget due to the large amounts of microfilming done of historical files. Past records were now almost completely microfilmed so the future costs of microfilming would be substantially less. Tryon asked that when an item went over budget by a notable amount, that it be flagged. On the subject of capital projects, staff reported the following: Arastradero/Town Entry Design — should be going out to bid in 30 days; Town Hall Reconstruction/Paving -- in planning stages; Taaffe Road -- almost complete; a proposal to correct the slip-out which occurred is on the table; Byrne Park Fencing --bid package has been put together; the Director of Public Works will review with the City Manager; and Pathway Maintenance Expense -- the maintenance supervisor has been directed to hire temporary help on the crew. Concerning the street pavement project it was suggested that this project be moved forward in the year. Council asked if the tree planting project was currently being done and noted that they believed it was time to begin planting trees around Town. Council also referred to the tree planting on Altamont which had resulted in too many trees being planted in one place at a cost of too much money and no proper notification to the neighbors. Council requested that input be received from the Environmental Design and Protection Committee and also suggested that Councilmembers Johnson and Siegel meet with the City Manager to discuss the possible locations for placement of trees in the Town. Siegel raised the subject of the annual payment of the franchise fee from Sun Country Cable and suggested that an audit be done next year to ascertain that they were paying the correct amount. The Financial Consultant noted that having such an audit done was part of the contract with Sun Country. The City Manager referred to his staff report which addressed the issue of computers at Town Hall. His recommendation was that Council approve an expenditure of $27,000 to upgrade existing computers, purchase computers for the Town Treasurer, Office Manager and Building Official and purchase a notebook computer to facilitate more efficient minute-taking at the City Council and Planning Commission Meetings. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon and passed unanimously to approve additional spending of $27,000 for the purpose of upgrading existing and acquisition of additional computer equipment. March 18, 1992 Adjourned Regular Meeting 2 Casey did not vote against this motion but did comment that she could not justify the purchase of a laptop computer. 3. PRESENTATIONS FROM THE FLOOR 4. ADJOURNMENT There being no further new or old business to discuss, the meeting was adjourned at 7:15 p.m. Respectfully submitted, Patricia Dowd, City Clerk The minutes of the March 18, 1992 Adjourned Regular Meeting were approved at the April 1, 1992 City Council Meeting. March 18, 1992 Adjourned Regular Meeting 3