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HomeMy WebLinkAbout06/23/1992 Minutes of an Adjourned Regular Meeting June 23, 1992 Town of Los Altos Hills City Council Adjourned Regular Meeting Tuesday, June 23, 1992, 5:00 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER AND ROLL CALL Mayor Hubbard called the Adjourned Regular Meeting of the City Council to order at 5:05 p.m. in the Council Chambers at Town Hall. Present: Mayor Hubbard and Councilmembers Johnson, Siegel and Tryon Absent: Councilmember Casey Staff: City Manager Les Jones, II, Town Planner Linda Niles, Director of Public Works Jeff Peterson and City Clerk Pat Dowd. Press: Don Brignolo, San Jose Mercury 2. RESOLUTION DECLARING CANVASS OF RETURNS AND RESULTS OF GENERAL MUNICIPAL ELECTION - RESO # MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and passed unanimously by all members present to adopt Resolution #24-92 declaring canvass of returns and result of General Municipal Election held on June 2, 1992. 3. ADMINISTERING OF THE OATH OF AFFIRMATION AND SEATING OF THE NEWLY ELECTED COUNCILMEMBERS The City Clerk administered the oath of office to Elayne Dauber, Bob Johnson and William Siegel. 4. REORGANIZATION OF THE COUNCIL June 23, 1992 Adjourned Regular Meeting 1 MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Dauber and passed by the following roll call vote to appoint Councilmember Tryon as Mayor for a term of one year. AYES: Councilmembers Dauber, Hubbard, Johnson and Siegel NOES: None ABSTAIN: Councilmember Tryon MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Hubbard and passed by the following roll call vote to appoint Bob Johnson as Mayor Pro Tern for a term of one year. AYES: Councilmembers Dauber, Hubbard, Siegel and Tryon NOES: None ABSTAIN: Councilmember Johnson Council commended Councilmember Hubbard for his leadership as Mayor during the past year. His term was marked with dignity and intelligence as he endeavored to arrive at consensus among the Councilmembers. A plaque and a gift were presented to Councilmember Hubbard as a show of appreciation for his contributions as Mayor. Councilmember Hubbard commented that he had enjoyed working with everyone and thanked all involved for helping him during his term as Mayor. Council noted that an application for Planning Commission had been received from James Sinunu; however, he was unable to attend the July 1st meeting at which interviews were scheduled. It was agreed that Council could interview Mr. Sinunu at this time. James Sinunu, 26635 Taaffe Road, explained to the Council his interest in serving on the Planning Commission and commented that he was concerned about keeping the character of the Town rural. He believed applicants deserved to be treated with courtesy and also believed that each case had both positive and negative points. In his opinion, his experience as an advocate and a judge would be good background if he were selected as a Planning Commissioner. Council thanked Mr. Sinunu for his interest in serving on the Planning Commission. t June 23, 1992 Adjourned Regular Meeting 2 5. STUDY SESSION - 1992-93 TOWN BUDGET (Study Session is Scheduled to begin at 6:00 p.m.) Phil Dauber, Chairman - Finance Committee, presented a report to the Council from their committee on the proposed budget. In part this report included the following suggestions to raise revenue: increase planning fees to cover more of the actual costs, increase solid waste fees and find new fees to pay for drainage. The committee also believed there were several questionable expenditures such as: two additional maintenance workers, $3,000 for training for the City Council, $10,000 for a Town Float and $500 for each committee. On the issue of projects, they did not have any specific recommendations but noted that most of the projects appeared to be discretionary and therefore could be delayed. Some of the other issues raised in the report were: no basis for $12,000 for the handbook publication project consideration of hiring an assistant planner rather than using a consultant; could not find budget for publishing the Residential Design Guideline Handbook; and concerns raised about tree watering - the City Manager should calculate, notify Council and budget for tree watering . Council discussed the drainage fund and fees and it was decided that the City Manager would make a presentation to the Council on the Solid Waste Issue at 4:30 p.m. on Wednesday, July 15th. Siegel inquired as to what other cities E.. charged for what services including the dates of the rates and it was noted this could be a project for the intern. PASSED BY CONSENSUS: To delete the $3,000 for Council training on page 20 and to amend the third program recommendation for City Council on page 20 to read as follows: "Approve revising the fee schedule for current service charges, licenses and permits. The revised schedule will be submitted for approval September, 1992. A fee schedule will be designed for small projects." On page 21 add the following City Manager program recommendation: "Insure Completion of Capital Projects." On page 23 add the following Town Committee Program Recommendation: "Each Committee to meet with City Council once a year to establish goals and prepare budget requests." On page 24 change $3,500 for other expense to $7,500 and delete the $1,500 for String in the Hills and the $10,000 for the Town Float Project. Council discussed the use of consultants instead of full time staff and the suggestion was made to hire a full time engineering/planning technician instead of using consultants as much. It was agreed staff would report back to June 23, 1992 Adjourned Regular Meeting 3 the Council on this issue. Concerning Town Committees Tryon asked the City Clerk to remind the committees of the dates when they are to make their reports to the Council. Dauber recommended that every committee have a representative at each Council Meeting. PASSED BY CONSENSUS: On page 27 add the following Finance program recommendation: "Set up audit of Sun Country Cable by Maze and Associates." City Manager to get bid and bring it back to Council. On page 29 delete $500 for miscellaneous contributions for community service. On page 34 add the following police program recommendation: "Explore with Safety Committee a program on special needs of residents in case of emergencies (i.e. handicapped). On page 36 amend the fifth planning program recommendation to read as follows: "Following completion of residential design guideline handbook, review the General Plan to determine the necessary updating." On page 36 add a separate line item for the residential handbook -- $45,000. PASSED BY CONSENSUS: To direct the City Manager to provide a report after the August break on hours of service provided by the Planning Consultants and also to direct the City Manager to add maintenance of the fence to the next contract with Westwind Barn. Council addressed the issues of parks and open space and pathway maintenance. Regarding the possibility of adding two maintenance workers, the option of having one person specifically in charge of paths was discussed. This person ("trail boss") would coordinate pathway maintenance efforts between various agencies and would also attend the Pathways Recreation and Parks Committee Meetings. The pros and cons of designating a person to handle pathway issues in particular were addressed and it was agreed that staff would proceed to address the pathway issue as a high priority. This included tree trimming and clearing paths so that people would not have to walk in the streets. Siegel also suggested working with Los Altos on such issues as sharing their water truck and planting El Monte. It was agreed the City Manager would discuss this possibility with the City Manager of Los Altos. Dot Schreiner, Chairman - Pathways Recreation and Parks Committee, noted that with the signing of paths they will need to be maintained. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and passed unanimously to add one maintenance worker and to increase the additional maintenance help from 1.5 to 2.5. June 23, 1992 Adjourned Regular Meeting 4 PASSED BY CONSENSUS: To include the policy on depreciation for the Los Altos Basin Sewer Fund and the Palo Alto Sewer Basin Fund. In addition on the subject of determining the feasibility of assessment districts concerning sewers, it was agreed staff would present Council with a conceptual idea before spending a lot of time on this project. Tryon also commented on assessment districts for undergrounding utilities as well as for sewers. On page 63 a report will be provided to Council prior to the purchase of a water truck. Council then addressed the issue of Capital Projects. PASSED BY CONSENSUS: For the Arastradero/Page Mill Town Entry Project it was agreed there would be a site visit by Council and that a separate program would be established for the purchase and protection of the property at Arastradero and Page Mill by the Town. For the General Plan Update Project the $40,000 additional requested funds were deleted. For the Byrne Park Fencing, Phase I Project the additional construction costs were changed from $4,000 to $2,000. The Byrne Park Fencing, Phase II Project was deferred to review at the mid-year budget. It was further agreed that metal stakes would be used in this phase. It was agreed that the Director of Public Works would report to the Council on the status of the Pavement Management Road Repair Project. It was also agreed that the Santa Clara Valley Water District would be asked if they would take over the Moody Road Pathway/Shoulder Reconstruction Project. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and passed unanimously to approve the proposed Town Budget for FY 1992-93 as amended. • 6. PRESENTATIONS FROM THE FLOOR 7. ADJOURNMENT There being no further new or old business to discuss, the meeting was adjourned at 10:25 p.m. s ectfull ubmitted, Patricia Dowd City Clerk The minutes of the June 23, 1992 Adjourned Regular City Council Meeting were approved at the July 15, 1992 Regular City Council Meeting. June 23, 1992 Adjourned Regular Meeting 5