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HomeMy WebLinkAbout06/20/1990 Iher Minutes of a Regular Meeting June 20, 1990 Town of Los Altos Hills City Council Meeting Wednesday, June 20, 1990, 7:15 P.M. Council Chambers, 26379 Fremont Road 1. CALL TO ORDER,ROLL CALL,AND PLEDGE OF ALLEGIANCE Mayor Casey called the Regular Meeting of the City Council to order at 7:15 p.m. in the Council Chambers at Town Hall. Present: Mayor Casey and Councilmembers Siegel, Johnson, van Tamelen, and Tryon Absent: City Manager Thomas Frutchey; City Attorney Sandy Sloan; Director of Public Works Bill Ekern; 411, Planning Director Ann Jamison; and Lisa Kampf Press: None Mayor Casey brought to the forefront Agenda Item 11.3 and other items that might be continued at a later date. 11.3 Setting a Date for a special meeting for Reorganization of the Council and for Seating of the New Councilmembers, Rescheduling of July 18 City Council Meeting, and the Budget Study Session MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson to approve rescheduling of reorganization of the Council and Certification of the Vote and to seat new Councilmembers on Monday, June 25, at 5:30 p.m. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Siegel to reschedule the Adjourned Regular Meeting of July 18, 1990, to July 24, 1990. 6.1 Tentative Map, Negative Declaration and Conditional Exception for a Two-Lot Subdivision, Lands of Circle, Taaffe Road MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel to continue, at the request of the applicant, to August 15. �✓ June 20, 1990 1 6.2 Request for Conditional Development Permit, Variances to the Required Setbacks and a Site Development Permit, Lands of McDonald, 13621 Burke Road MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel to continue, at the request of the applicant, to July 24. 2. APPOINTMENTS AND PRESENTATIONS 2.1 Interviews and Appointments to Planning Commission, Standing Committees and Youth Commissioner and Possible Extension of Terms to Planning Commission MOTION SECONDED AND CARRIED: Moved by Siegel,seconded by Casey to continue appointments to Planning Commission and Standing Committees to July 24 meeting for new Council's review. Candidates unable to attend July 24 meeting were given interviews. They are as follows: Rick Ellinger, Matadero Creek Lane, has two applications in for review: one for the Safety Committee and one for the Planning Commission. He has been a resident of Los Altos Hills for five years. He is familiar with the variance process and has been serving on his own neighborhood Architectural Review Committee. He feels he is sensitive to property owners and the delays involved and feels he could explain it right the first time. Van Tamelen asked how he felt about Planning Commissioners getting involved with applicants. He believes it is a public role and he believes the rules and regulations should be made as clearly as possible in the very beginning. Ms. Stutz, 25310 Elena Road. Term as Planning Commissioner expiring July 1. She feels she has served the Town well and would like to continue. She believes the majority of the Town would like to see continuity with the planning commissioners. She feels that the less contact with an applicant the better. Their personal reasons cannot be allowed to persuade her decision. Rules and regulations are important to preserve. Dana Dolan, Jessica Lane. Looking forward to serving as the Youth Commissioner. She currently attends Pinewood High School. She wants to bring youths together and into a drug-free environment. She has been volunteering for Stanford Hospital for over one year, and is going to the University in Spain for five weeks. fir June 20, 1990 2 MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson that Dana Dolan be the Town's first Youth Commissioner. 11.1 Appointment to Santa Clara County Transportation Commission MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson to continue to July 24. 3. REPORT FROM THE PLANNING COMMISSION (Commissioner Carico) Everybody attended the earlier 5:00 Site Development meeting; the meetings are being taped. 4. CONSENT CALENDAR Items Removed: 4.7, 4.8, 4.13 (Casey),4.6 (Tryon), 4.1, 4.12 (Siegel), 4.2,4.9 (van Tamelen), 4.15.1 (Staff) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson to approve remaining consent calendar items. 4.1 Approval of Minutes: Tune 6, 1990 gir Corrections made to the June 6, 1990, Minutes of Regular City Council Meeting are as follows: Agenda Item 4.4: Approval of Increase in the City Manager's Compensation of $3450 per annum "retroactive to June 1, 1990." Agenda Item 4.13: Van Tamelen noted at the end of the paragraph that the money had already been spent on the design of the project and the driveway at Town Hall was in need of repair anyway. She believed it was an appropriate expenditure and "considerably less expensive than the original plan for the necessary repaving." MOTION SECONDED AND CARRIED: Moved by Casey,seconded by Johnson to approve the June 6 minutes, as amended. 4.2 Approval of Warrants: $114,603.55 (May 31, 1990) $90,448.32 (June 15, 1990) Van Tamelen wanted to know why there was a delay in paying Site Development people. Frutchey explained it was a misunderstanding among Staff level as to what ❑ie payment procedure would be under the new process, r but that payments were now being made. June 20, 1990 3 MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Casey, and passed unanimously, to approve the warrant list. 4.6 Approval of Certificate of Compliance, Lands of Sherlock, Sherlock Road Tryon states we have had problems over the years with Certificates of Compliance. She understands there are a number of lawsuits ongoing right now that are bringing in Certificates of Compliance as being some kind of formal action by the Town. She asked the City Attorney to explain why the Town was required to do this because it does apparently give rights in certain ways and that is why they are addressed. Sloan replied that a Certificate of Compliance was a procedure that is set out in the State Subdivision Map Act. It is to determine whether a parcel is or is not lawful. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen to approve Certificate of Compliance, Lands of Sherlock. 4.7 Extension of Contract with Brian, Kangas Foulk for Planning Services to September 30, 1990 Council was assured this extension was appropriate given the delay in consideration of the FY 1990-91 budget. Ir MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen to approve extension of contract to September 30. 4.8 Change in Rates of Contract with William Cotton MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by van Tamelen to approve change in rates. 4.9 Notice of Completion for 1989 Pavement Management - Roma Construction -- Reso # MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon to approve notice of completion. 4.12 Sewer Operating and Reserve Fund, Los Altos Van Tamelen suggests a public hearing be set in July for Whole Sewer Operating and Reserve Fund. The City Manager comments that all information must be to County Assessor by August 10 and Los Altos is required to hold a public hearing for us. Saw June 20, 1990 4 By consensus, this item was placed later in the agenda as Item 7.5. 4.13 Setting July 18, 1990 at 7:15 p.m. as the Date and Time of Public Hearing to Consider the Proposed Adoption of the Palo Alto Sewer Service Charge Final Report — Rego # $1-90 MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by van Tamelen to approve meeting date. 4.15.1 Varian • o the Buildin• Hei•ht Lands of Finn 24880 Stonebrook The City Manager states that the only remaining issue that was causing any concern was the issue related to the handling of the incremental storm drainage. The City Attorney states that in order for the storm drainage to be considered, it should be added to the agenda as an emergency item. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Johnson and passed by the following roll call to add this issue on the agenda as an emergency item, 7.2.3: AYES: Mayor Casey, Councilmembers Johnson, Tryon and van Tamelen NOES: ABSTAIN: Siegel MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by van Tamelen (Siegel abstained) to approve variance. 5. PRESENTATIONS FROM THE FLOOR Mr. Bob Hall, 12140 Foothill Lane, reported a problem he sees with cyclists on the roads. He just wanted to notify Council. Effective July 1, there will be a $7.95 recycling charge. Until sites are approved (to get rid of their yard waste), he suggests that the charge be deleted and charged off at the appropriate later date. The City Manager comments that both sites are being taken to the Planning Commission next Wednesday. The City Manager also mentioned that last October and again in early May, City Staff had requested that the Sheriff deputies increase their enforcement efforts relative to bicycle infractions of our vehicle code. Tryon wanted to say for the record she continues to be opposed to the Arastradero/Purissima site for recycling. She hopes her concerns can be dealt with in a more formal fashion. L June 20, 1990 5 Mary Stutz, 25310 Elena Road, wanted to formally put in a complaint for the L. Town's Public Address System. Johnson says he tried, but failed. Casey said that the Town will once again address the problem. Judith Carico of Los Altos Hills, and Rosemary Meyerott, the Town's Historian, gave a remembrance and thank you speech to Mary van Tamelen. Her years of service were very much appreciated. Mary van Tamelen served as Mayor twice: in 1983/84 and in 1988. She has served both on the Planning Commission and on the Council. Tryon commented that van Tamelen had worked hard for good government in Los Altos Hills. Mr. Russ Carter, 940 Saratoga Avenue, San Jose, thought it would be helpful if a meeting was scheduled in between June 25 and July 24. Siegel said there is a possibility of a Budget meeting before July 24 that Mr. Carter may attend. 6. PUBLIC HEARINGS 6.1 Tentative Map, Negative Declaration and Conditional Exception for a Two-lot Subdivision, Lands of Circle, Taaffe Road Addressed earlier in the meeting. 6.2 Request for Conditional Development Permit, Variances to the Required Setbacks and a Site Development Permit, Lands of McDonald, 13261 Burke Road Addressed earlier in the meeting. 6.3 Appropriation to the Future Pavement Management Reserve and Adoption of a Fiscal Year 1990-91 Interim Budget and Spending Limitation -- Reso #3290 MOTION SECONDED AND CARRIED: Moved by Siegel,seconded by Tryon and approved by the following roll call vote to appropriate $450,000 from General Fund Unallocated Reserve to the FY 1989-90 Future Pavement Management Reserve, adopt a resolution authorizing a two-month operating budget and approve the fiscal year 1990-91 spending limitation. AYES: Everyone glise June 20, 1990 6 7. UNFINISHED BUSINESS 7.1 Request for Amendment of Conditions of Approval, Tentative Map, Lands of Bellucci, Moody Road Recommendation from the Director of Public Works that Council direct staff to resolve the issues relating to improvements of Adobe Creek as stated in the June 20, 1990 staff report. There was considerable discussion on the alternative proposals for resolving the remaining issues. Ekern indicates that no decision is being asked of the Council at this time, only direction to Staff. The Council requested that the applicant, Staff, and other involved agencies complete their analysis of the top two or three alternatives before returning to the Council. 7.2 Light Rail Presentation by Sunnyvale and Mountain View Councilmembers and staff from both Sunnyvale and Mountain View presented information on the two proposals and responded to questions. Mayor Casey thanked them for their presentations and directed Staff to return to the Council with a completed analysis and any recommendations. 7.3 Code Amendments to Allow Trailer Coaches as Accessory Structures During Construction of a Primary Residence (SECOND READING) MOTION SECONDED AND CARRIED: Moved by van Tamelen and seconded by Johnson to waive further reading. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Johnson and approved by the following roll call vote to adopt ordinance.4Z 3$V- AYES: Mayor Casey and Councilmembers Johnson, Tryon and van Tamelen NOES: Siegel 7.4 Urgency and Regular Ordinances Adding Provisions Regarding Universal Garbage Service, Unless Exempted by the City Manager, and Universal Recycling Service MOTION SECONDED AND CARRIED: Moved by Johnson and seconded by Tryon to waive further reading of urgency and regular ordinances. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by [ Siegel and approved by the following roll call vote to adopt Urgency �+ Ordinance.*335 June 20, 1990 7 AYES: Everyone MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and approved by the following roll call vote to adept Regularf ' Ordinance M"TR•s�✓ AYES: Everyone 7.5 (Originally 4.12) Los Altos Sewer Operating and Reserve Fund Mayor Casey believes a public hearing should be held before raising rates. MOTION SECONDED AND CARRIED: Moved by Tryon and seconded by Casey to continue to July 24 and to include this issue in the Agenda Digest in the Town Crier and other publications, highlighting that there is a potential rate increase. 8. NEW BUSINESS 8.1 Letter from Mrs. Rauwendaal concerning Drainage Pipe at Roble Veneno Lane and Concepcion `, Mrs. Rauwendaal, 12693 Roble Veneno Lane, states her concerns similar to her original letter. The retaining walls have still not been put up. Bill Ekern felt it was more of an urgency item to proceed with the work on the other storm drain projects. Mayor Casey is concerned with the fact that Mrs. Rauwendaal wrote the Town on September 9, 1989, and received a reply September 25 stating all would be taken care of. Casey recommends it be given the highest consideration at the budget meeting. MOTION SECONDED AND CARRIED: Moved by Johnson and seconded by Tryon to acknowledge report being heard and to address this item at the Budget meeting. 8.2 Deadline for Waivers Regarding Earthquake Repairs MOTION SECONDED AND CARRIED: Moved by Tryon and seconded by Johnson to acknowledge and file the following report regarding the July 17 deadline for waiver of fees. 8.3 Status Report on Hidden Villa Tryon comments that the people of Hidden Villa were not able to come to the , Council meeting. There was a great deal of interest from the community in June 20, 1990 8 the fact that Hidden Villa had gone before the Board of Trustees and is Pow apparently moving forward on a plan which includes developing a lower field. Siegel pointed out they are having financial difficulties. 9. REPORTS FROM COMMTlthES AND SUB-COMMITTEES 10. STAFF REPORTS 10.1 City Manager 10.1.1 Report on Town Letterhead and Pins Report from the City Manager on the updating of the Seal because the quality of the copy Staff has now is so poor. New Seal will be on new stationery. Seal will be slightly smaller. Tryon suggests Council be given opportunity for input of ideas. 10.1.2 Status Report on Options for Architectural Review Jamison reports on efforts to let applicants know what the concerns of the community are going to be early in the process. She is now meeting with any applicant who is involved in a new residence or major addition the first time they come into the office. They generally meet for at least an hour. Also currently trying out the Site Analysis process. Casey suggests this item be agendized for a joint meeting with the Planning Commission and the Council and that Staff needs direction to know what are the sensitive issues to be discussed. 10.3.1 Report on Council Correspondence Casey believes all residents who write Council should receive a response back. Casey requested agendizing for July 24 meeting. Tryon requested a follow-up letter from Casey stating that a letter dated May 11, 1990, and sent to CalTrans was her personal opinion. Casey agreed to write the follow-up letter. 11. COUNCIL-INITIATED ITEMS 11.1 Appointment to Santa Clara County Transportation Commission Addressed earlier in the meeting. 11.2 Proposed Council Policy on Site Development (Councilmember van Tamelen) fly Van Tamelen feels Sid Hubbard should participate in this item. June 20, 1990 9 MOTION SECONDED AND CARRIED: Moved by Siegel and seconded by Tryon to continue to July 24 meeting. 11.3 Setting Dates for: a Special Meeting for Seating of the New Councilmembers and Reorganization of the Council; a Study Session on the Budget an Orientation Meeting for New Councilmembers and Planning Commissioners; a Meeting of Committee Chairmen and the Mayor; and Possibly Rescheduling the July 18 Meeting as it Conflicts with the League of California Cities Conference in Monterey Budget Study Session scheduled for 4:30 p.m., Monday, July 23, 1990. Other topics in Item addressed earlier in the meeting. 11.4 Request to Attend the Mayors and Councilmembers Executive Forum in Monterey - July, 1990 PASSED BY CONSENSUS: To approve that all Councilmembers wishing to attend the Mayors and City Managers Executive Forum may attend and stay for up for three nights. 11.5 Appointment of Representative and Alternate to the Congestion Management Planning Agency It was decided by consensus that Bill Siegel should attend. Tryon believes that Councilmembers should be communicated with on this issue. The three cities most likely to be initial voting representatives would be the three largest cities in our group of six: Sunnyvale, Santa Clara and Mountain View. Other Items Raised by Councilmembers: Tryon believes Council should get a report back concerning two separate articles in the Chronicle about the City of Alameda law suit. Alameda has settled out of court and it would be nice to hear about what happened. The letter from Captain Gorman on Laurel Lane regarding the cable TV wire; Tryon understands that Sun Cable is going to move their wire up. She requests that City Manager follow up. Tryon will have the proclamation on fire hazards for the next meeting. L June 20, 1990 10 Regarding undergrounding utilities, Tryon wishes to appoint a staff member, perhaps Bill Ekern, to develop a draft policy so that the Town can let neighborhoods know what the procedure would be if they want to underground their utilities. Siegel suggested a petition for undergrounding utilities. Tryon requested that this item be agendized. Tryon is hopeful that the Council Sub-committee of Siegel and Johnson addressing relations with the Purissima Hills Water District is a standing sub- committee and that remaining issues would be pursued. Siegel suggested it should be discussed with assignments to committees and sub-committees in general, at a later meeting. Tryon also wants to include Water Education. She would like this agendized. Tryon would like another discussion regarding the Development Guide prepared by Martin Carpenter so that Council can have something in line with the Site Analysis Procedure. Jamison commented that they had redrafted verbiage and graphics for brochure and counter handouts that are in need of being revised. She will bring before Council upon completion. Tryon discussing Prop. 107, Bill SP 2011, which passed the Senate on May 24 by a 27 to 6 vote. It provides that if a locality does not have an adequate housing element or hasn't met its share of the regional need for low and i moderate income housing, then a proposed development has to be approved. Developments will still have to follow Federal and State environmental laws, not be proposed on agricultural lands. She would like to know if the Town's RA District protects them in that. Siegel requested a copy of the Bill. Tryon suggests regarding a joint meeting of the Council and Planning Commissioners that there be a tour (even if just a photo tour) of the homes that have been constructed in the last two years for a basis of discussion. Tryon requested confirmation from the City Manager that no increase in disturbances have occurred in the Town since Los Altos adopted its party ordinance. City Manager assures that Staff is notified by Sheriff of any kind of a party disturbance in the Town, and that no increases in either the number of parties or the level of disturbance have occurred. Tryon wanted to let Council know she had been appointed to the 12000 Oversight Committee, now called the T2010 Oversight Committee. 12. ADJOURNMENT There being no further business, the meeting was adjourned at 11:45 p.m. L June 20, 1990 11 Respectfully submitted, 6 Fc Thomas Frutchey Acting City Clerk L June 20, 1990 12