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HomeMy WebLinkAbout03/01/1989 ANI CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, March 1, 1989 cc: Reel 199, Tr. II , Side II , 437-end, Reel 200, Tr. I , Side I , 001-631 Mayor Johnson called the Regular Meeting of the City Council to order at 7 : 15 p.m. in the Council Chambers at Town Hall. A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Johnson and Councilmembers Casey, Siegel , Tryon and van Tamelen Absent: None Staff: Acting City Manager Bill Ekern, City Attorney Frank Gillio, Planning Director Sally Lyn Zeff and City Clerk Pat Dowd Planning Comm: Clyde Noel Press : Don Brignolo, San Jose Mercury; Todd Shumway, Los Altos Town Crier and Shelby Grab, Peninsula Times Tribune B. PRESENTATION TO JOHN SANDERS, RETIRING LOS ALTOS FIRE CHIEF AND INTRODUCTION OF DOUG DAWSON, INCOMING FIRE CHIEF : Mayor Johnson presented a plaque to John Sanders in recognition of his outstanding service to the community as Los Altos Fire Chief. The Mayor praised Mr. Sanders career of thirty years with the Fire Department, particularly noting he spent twenty years as Chief of the Department. Sincere appreciation and best wishes were extended to Fire Chief Sanders on behalf of all of the residents of the Town. John Sanders thanked the Council for the presentation and stated that it had been a pleasure to serve the community. Over the years he had enjoyed working with the representatives of the Town and he expressed his appreciation for the cooperation he had received. Mr. Sanders noted with confidence that there was an excellent Los Altos Fire Commission District Board and his successor, Battalion Chief Doug Dawson, was extremely capable. B. PRESENTATION TO JOHN SANDERS, RETIRING LOS ALTOS FIRE CHIEF AND INTRODUCTION OF DOUG DAWSON, INCOMING FIRE CHIEF: Doug Dawson stated that it was an honor and a privilege to be selected to succeed John Sanders as Fire Chief . He noted that he would strive to continue to provide the best fire and emergency services to the Town and he was looking forward to working with the Town representatives. C. APPOINTMENT TO ENVIRONMENTAL DESIGN AND PROTECTION COMMITTEE: Casey commented that it had been brought to her attention that the applicant to the Environmental Design and Protection Committee, Edwina Comiso, had also expressed an interest in serving on the Town' s Pathway, Recreation and Parks Committee. Through conversations with the Chairman of that committee, Dot Shreiner, Casey had been informed that the Pathways , Recreation and Parks Committee would welcome additional members who had the time to devote to the many activities of the committee. At the same time, a letter had been received from the Chairman of the Environmental Design and Protection Committee, Theresa McDaniel , recommending that the structure of her committee remain at the original number. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to appoint Edwina Comiso to the Pathways, Recreation and Parks Committee for a term of two years . Since several people were present to discuss Item I . 1 - the lease with the Little League, the Council agreed to move this item forward on the agenda. MOTION SECONED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously to continue Items H. 6 & 7 to the Joint Meeting of the City Council and the Planning Commission. D. LEASE WITH LOS ALTOS HILLS LITTLE LEAGUE: The Acting City Manager presented his staff report dated 2/23/89 which included the recommendations that the Council establish the length of the lease with the Little League at 3 years and request the Little League to sign the second addendum to the lease agreement and that the Council not modify the budget amount for playing field maintenance. The Acting City Manager noted that the Town had not received a signed lease from the Little League nor had they received proof of insurance or a budget. The report included the notation that there appeared to be a difference of opinion between staff and the Little League as to the level of maintenance necessary for the adequate use of the fields. As an increased level of maintanance on the part of the Town would involve an increase in expenditures , the Acting City Manager recommended that if Council chose to increase the level of field [ir maintenance this be reflected in the 1989-90 budget. This would allow ample opportunity for staff reports on the various costs involved. 2- 3/1/89 D. LEASE WITH LOS ALTOS HILLS LITTLE LEAGUE: (continued) : 4 Brad Lyman, President of the Little League, explained their request for additional funds for the Little League Fields. He referred to their report in which they requested $10, 000 for immediate needs and $20, 000 for an annual maintenance program. He was quite concerned about the request for $10 , 000 as Little League season opened on April 1st. Mrs . Teddi Schick, 26400 Weston Road, commented that at one time she had been very involved in Little League as all the parents had been at that time. They did not go to the Town for support. Rather they built the snack shop, worked on the fields , etc. Mr. Brad Blackman, 25975 Alicante, stated that the parents were involved but that he believed the Town should also participate. Attendance in the Little League was up 40%; there were 350 children enrolled. In his opinion the fields were dangerous and he did not believe $10,000 was that much money. ChemLawn had donated $2 ,000 of free labor and residents were also donating their gardeners ' time. Regarding the budget, he stated it would be available the next day. John Raydon, Little League Board Member, explained that they really were just interested in getting the program started this year for the benefit of the children and the community. For purposes of clarification the Acting City Manager noted that the representatives of the Little League had commented about a parents ' day to work on the fields scheduled for March 18th. He noted that there was a conflict with this as the parking lots at the Little League fields were being used that weekend for parking for a local charitable event. Casey commented that the recommendation had been received from the Pathways , Recreation and Parks Committee supporting the Little League ' s request for $10, 000 for repairs and maintenance. Siegel pointed out that it was important that the lease be signed with the Town and the members of the Little League and the City Manager should be meeting on a regular basis to discuss the needs of the fields . Tryon also stressed the importance of communication and cooperation between the Little League and the Town. While she was not adverse to authorizing additional funds for the Little League, she felt it very important that the Council be provided with a budget from the Little League. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon and passed unanimously to appropriate an amount not to exceed $5,000 toward the completion of the following maintenance items for the Little League Fields: weeding; rodent control ; fill and repair dangerous holes ; re-seed and thatch infields ; core aeration; hand 3- 3/1/89 D. LEASE WITH LOS ALTOS HILLS LITTLE LEAGUE: (continued) : seeding; baseline leveling and rolling; and repair and replacement of pitchers ' mounds and home plates. These expenditures shall be made through the City Manager' s Office and he shall report at the next meeting on the status of the signing of the lease and the completion of the maintenance items. van Tamelen also noted that in the past several complaints had been received regarding the debris left behind after the games and she asked that the Little League take particular note of cleaning the area. E. REPORT FROM THE PLANNING COMMISSION: Commissioner Noel reported that the following projects were discussed at the the 2/22/89 Planning Commission Meeting: 1) Lands of Shadan, 25561 Deerfield Drive - conditional development permit and site development permit approved and 2) Lands of Yelton - request for variance and site development permit -- continued. F. CONSENT CALENDAR: Items Removed: E.1 - 2/15/89 minutes of Regular Meeting (Johnson) , E.3 .a) (Casey) , E. 3 .c) (Tryon) , E. 3 .d) (Acting City Manager) , E.4 (Siegel) and E. 5 (Johnson) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed unanimously to approve the balance of the Consent Calendar, specifically: 1 . Approval of Minutes: February 15 , 1989 (Special Meeting) February 21, 1989 (Special Meeting) 2. Approval of Warrants : $134, 340. 74 3 . Resolutions for Adoption: b) Resolution #33-89 authorizing the agreement to terminate 1984 Solid Waste Disposal Agreement with the City of Mountain View Items Removed: 1. Approval of Minutes : February 15, 1989 (Regular Meeting) MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and unanimously approved to include the Mayor ' s exact response to Mr. Kaufman' s statement on page seven of the minutes . q- 3/1/89 E. CONSENT CALENDAR: (continued) : ihr MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed unanimously to approve the minutes of the February 15, 1989 City Council meeting with the following amendment: page 7, Item H. 1 , insert following after Mr. Kaufman' s comments: 'Mayor Johnson made the following statement: 'That is absolutely out of order. . .Mr. Kaufman that is completely uncalled for, out of order and completely untrue and you damn well know it. ' 2 . Resolution # further amending the Town Budget for the fiscal year 1988-89 MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Tryon and passed unanimously to continue this item to the next meeting to allow the Finance Committee an opportunity to comment on the revised budget. 3 . Resolution # approving and authorizing execution of agreement for disposal of municipal solid waste between the Town of Los Altos Hills and International Disposal Corporation of California Siegel and Tryon questioned the definition of city in the contract before them and specifically asked whether or not the area east of 280 (San Antonio Hills) was covered by the contract with Los Altos or Los Altos Hills. They both expressed the importance of the map being clearly defined to avoid any confusion in the future. Joyce Hlava, representing International Disposal Corporation of California (BFI) and Deanna Roberts, representing Los Altos Garbage Company, explained the areas included in the contract before the Council and specifically noted that the area east of 280 (San Antonio Hills) was included in the Los Altos contract. Ms. Hlava also noted that Cupertino and Los Altos had approved their contracts and their company had actually been providing service since November when Mountain View closed their site. It was important to proceed with the completion of the contracts. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and passed unanimously to adopt Resolution #34-89 approving and authorizing execution of agreement for disposal of municipal solid waste between the Town of Los Altos Hills and International Disposal Corporation of California 4 . Resolution # accepting as completed the work of construction of improvements in Sewer Assessment District No. 11, authorizing final payment concerning such work and directing the City Clerk to file notice of completion The Acting City Manager noted that this item was not ready for adoption at this time and asked that it be continued. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously to continue this item to the next Council Meeting. 5- 3/1/89 41, E. CONSENT CALENDAR: (continued) : 5. Authorization to circulate request for proposals for preparation of General Plan Update Siegel commented that he was not sure the Council wanted to authorize a consultant, at a great expense, to proceed with this project. The Town' s General Plan was relatively uncomplicated but there were areas that needed work. He suggested the Mayor appoint a sub-committee of the Council to review the request for proposals for preparation of a General Plan Update and to evaluate and make recommendations on prioritizing the projects involved. Casey concurred with Siegel and also stated that she believed it was important that the new City Manager be on board before this project was undertaken. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously to appoint a sub-committee of the Council (Siegel and van Tamelen) to review the request for proposals for preparation of a General Plan Update and to evaluate and make recommendations on prioritizing the projects involved. 6 . Motion to dismiss Planning Commission Chairman Marc Kaufman from the Planning Commission Casey stated that the Council had tried to create a team spirit; t however, she had asked that this matter be placed on the agenda �I because the comments made by Mr. Kaufman were inexcusable. Johnson questioned whether Mr. Kaufman could continue on as an effective Planning Commissioner. The Mayor stated that although he and Mr. Kaufman had differences of opinion, they had been able to work together. However, Mr. Kaufman' s rude, insulting and totally untrue comments at the last Council meeting, made it quite difficult to continue a working relationship. Commissioner Kaufman defended the position of the Commission against the allegations of the Council particularly in the case of Commissioner Patmore at the recent County Meeting. In his opinion her actions of reading a letter which had been sent by the Town to the County on the Quarry Project was less objectionable than the Mayor ' s actions of responding to Mr. Vidovich' s phone call . Mr. Kaufman stated he had served as a Planning Commissioner for three years and he believed he had served fairly. He had complied with the regulations of the Fair Political Practices Commission regarding conflict of interest. Mr. Kaufman strenously opposed the Council ' s directive that Commissioners not contact outside agencies and recommended removing political pressure from the Commission. Regarding his comments at the last meeting, Mr. Kaufman stated they were his opinion, not fact. Oar 5- 3/1/89 E. CONSENT CALENDAR: (continued) : 46, Tryon stated that Commissioner Kaufman was making a political statement but not addressing the issue at hand. He had made malicious accusations against the Mayor and a public apology was in order. van Tamelen believed this issue reflected the impression in the community. Councilmembers should not be contacting applicants as they acted as a quasi-judicial body. The Council should work with the Planning Commission to resolve the issues before them. Siegel stated that he would not vote in favor of the motion to dismiss Mr. Kaufman. While he did not condone Mr. Kaufman' s actions, he believed the entire matter had become too emotional . The issues should be dealt with on their merits not on personalities. Luis Yanez, 26879 Moody Road, noted that he was a former member of the Planning Commission and in his opinion no one was more qualified than Mr. Kaufman. Mr. Yanez believed the elected officials had allowed an applicant to bend the rules and if Mr. Kaufman were dismissed from the Commission there would be more divisiveness in the Town. Mrs. Compton, 27855 Via Ventana, stated that as she did not know Mr. Kaufman she could not speak to his qualifications. However, she did believe that the Mayor had a right to be treated with respect at all times. Jitze Couperus, 13680 Page Mill Road, suggested this was a veiled political situation in which someone is provoked to the point where they go over the edge and then they are fired for their actions. He also noted that illir justice must be perceived to have been done. Jim Viso, 285815 Matadero Creek Road, commented that perception worked both ways and in his opinion Mr. Kaufman was not totally fair. The Council was the only body that established policy. The Commissioner reported to the Council and if they did not want to do that they had the option of resigning from the Commission and running for Council themselves. John Vidovich, DeAnza properties, believed Mr. Kaufman' s comments slandered him and may even affect the outcome of the June election. He also did not concur with the explanation of what happened at the County meeting. Mr. Vidovich explained that he had called the Mayor to verify that Commissioner Patmore did not have the authority to speak for the Town and because he did not know what she was going to say when she got up to speak. Jean Struthers, 13690 Robleda Road, stated that she thought Mr. Kaufman' s comments were harsh but believed Council would be making a grave mistake if they dismissed him from the Commission. She suggested that the entire issue be dropped. Mary Stutz , 25310 Elena, stated that she was at the County Meeting when Commissioner Patmore read the letter. The County Commission had the letter in front of them but had not received it in their packets. There was no one there representing Los Altos Hills and Mrs . Stutz did not think it was inappropriate for Commissioner Patmore to read the letter which was a matter of public record. However, she did believe that Mr. Vidovich was totally out of line to call the Mayor and then to inform the County Commission that Commissioner Patmore was not supposed to read them the letter. 7- 3/1/89 41, E. CONSENT CALENDAR: (continued) : Mr. Don Spencer, Sherlock Road, noted that he had served on the Planning Commission in the early 70s and at that time the Commission was never given any instructions on how to vote or how to act. Mrs. Howard Martin, 11666 Dawson Drive, commented on ' appropriateness ' and noted that at the County Meeting, it appeared that tactics were being employed. Mr. Steve Hunton, 11991 Murietta, stated his opinion that the Mayor was not in a position to vote on this motion. Mr. Leo Quilici, 27350 Julietta Lane, stated his opinion that Mr. Kaufman was rude and hostile and he believed his comments were totally out of place. Commissioner Kaufman addressed the Council and stated that he had respect for Mr. Johnson as the Mayor of the Town and he did not believe that he (Mr. Johnson) had an under the table agreement with Mr. Vidovich. Mr. Kaufman withdrew his earlier comments and the Mayor accepted this as an apology from Mr. Kaufman. MOTION SECONDED AND FAILED: Moved by Casey, seconded by Tryon and failed by the following roll call vote to dismiss Mr. Marc Kaufman from the Planning Commission. AYES: Mayor Pro Tem Casey lirNOES : Councilmembers Siegel and van Tamelen ABSTAIN: Mayor Johnson and Councilmember Tryon Judy Carico, 25311 O'Keefe, thanked Council for their recent action and also commented on the following two issues: 1) drought situation and fire hazards: request to County for relief in fire areas and set up a task force on how to protect one ' s property; and 2) Town' s ordinances : suggested that if Council wished to change certain of the ordinances that they work together with the Commission toward this end in a productive manner. G. PRESENTATIONS FROM THE FLOOR: Mrs. Ursula Spector, representing the League of Women Voters, presented a letter dated 3/1/89 to the Council which stated in part: 'We urge you to make known to the Santa Clara County Planning Commission the impacts to the reclamation project of the proposed Quarry Hills development, and to ask for the bluff to be included in the reclamation plan. In view of the potential hazard of a large reclamation lake, specific details of a dry reclamation plan should be documented and included as an alternate plan. ' 411, 8- 3/1/89 ibr G. PRESENTATIONS FROM THE FLOOR: (continued) : John Vidovich, DeAnza Properties, requested that the public hearings be opened again to review certain portions of his proposed Neary Quarry Project. In response to this request, Siegel commented that he and Councilmember Tryon had met as members of the Council sub- committee on the Quarry Project. In part there were several questions still to be resolved regarding the geotechnical work but he believed they would have a report in the near future. In the meantime he suggested that Mr. Vidovich put his request in writing. H. PUBLIC HEARINGS : I . OLD BUSINESS: 1. Possible censure of Planning Commissioner Edward Emling' s alleged violation of the Town' s Land Use Voting Policy Casey stated that a land use voting policy was first recommended at a Joint Meeting of the Council and the Planning Commission on 1/13/87. At that meeting it was suggested that a Councilmember or Commissioner could not vote on a property that was within 300 ' of thier own. This issue was discussed at the 2/4/87 and 3/4/87 Council Meetings. At the 3/4/87 Council meeting, Commissiner Emling made the folowing statement: 1) He felt this policy would result in exclusionary lawmaking and violate his civil rights; 2) He noted the key word was ' interest ' ; and 3) Conflicting views do not result in conflict of interest. At the 3/18/87 Council Meeting a resolution establishing a policy concerning voting on land use matters was adopted. Specifically, this policy stated: 'No member of a Commission or Committee or of the City Council of the Town of Los Altos Hills shall vote on any application concerning or dealing with the use of land, or any portion or aspect thereof, which is before a Commission or Committee or the City Council itself if the member owns or leases real property within three hundred feet of the property which is the subject of the application, in order to avoid the appearance of any potential conflict of interest. ' Casey stated that Commissioner Emling had consistently voted on the Lands of Bellucci which was in direct violation not only of the Town' s resolution but also of State Law and the regulations of the Fair Political Practices Commission. In her opinion the development of an eleven lot subdivision on Lands of Bellucci would clearly have a financial impact on Mr. Emling' s property. van Tamelen concurred with Casey' s comments. Mr. Emling' s actions had been a direct violation of Council policy and a letter of censure was in order. 9- 3/1/89 H. OLD BUSINESS: (continued) : Johnson stated that indeed the issue of conflict of interest was very important as was compliance with the Town' s policies. However, in this case he believed certain things should be considered. Mr. Emling had been forthright in his actions regarding the Lands of Bellucci even though they may not have been prudent actions. Johnson commented that it was the perception that what Mr. Emling had done was wrong. No damage had been done to the project for Lands of Bellucci and Johnson believed at this time discussion of the matter should end. Siegel reiterated that regulations on this subject had been adopted by the Fair Political Practices Commission and also commented on the City Attorney' s report on conflict of interest dated 2/24/89. Edward Emling, Planning Commissioner, presented a factual chronology of events concerning his votes on Lands of Bellucci. This property had been controversial for over twenty five years and the recent subdivision approval had addressed and solved this controversy. He stated that some of these votes had been strictly procedural and when asked why he voted in spite of the resolution in place, Mr. Emling stated that he did not believe he had a conflict of interest. As a result of the misunderstandings, conflicts, etc. Mr. Emling stated that if he had it to do over again, he would not have voted on the Lands of Bellucci. Judy Carico, Planning Commissioner, commented that she did not believe Mr. Emling had ignored the Town' s policy. It was her understanding that he had spoken with both the City Manager and the City Attorney regarding his voting on the Lands of Bellucci. The City Attorney stated that he had not advised Commissioner Emling that he could vote on this project. What he had done was explain the basis of the law and leave it to the good judgement of those involved. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and passed by the following roll call vote to table the item of possible censure of Planning Commissioner Edward Emling' s alleged violation of the Town ' s Land Use Voting Policy. AYES: Mayor Johnson and Councilmembers Siegel and Tryon NOES: Mayor Pro Tem Casey and Councilmember van Tamelen Casey commented on the letter in the Town Crier written by Planning Commissioner Lee Patmore on the subject just discussed and stated her belief that the letter was totally inappropriate. Casey hoped this issue could be resolved at discussions during the Joint Meeting of the Council and the Planning Commission. Patmore responded that she believed the Town' s issues were being escalated in the local papers and suggested everyone involved should calm down. Ibr -10- 3/1/89 H. OLD BUSINESS: (continued) : 2 . Special Election -- June 6 , 1989 a) Presentation, certification and consideration of initiative petition regarding Quarry Hills (first petition) The City Attorney reported that the initiative petition for the Upper Neary Quarry Lands had been presented to the Council and had been certified as having been signed by at least fifteen percent of the voters. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously to adopt Resolution #35-89 ordering an initiative ordinance submitted to the voters at a Special Election to be held in the Town of Los Altos Hills on June 6 , 1989 ; requesting services of Registrar of Voters; and requesting consolidation of elections and specifying certain procedures for the consolidated election b) Presentation, certification and consideration of initiative petition regarding Quarry Hills (second petition) The City Clerk reported that the certification had been completed by the Registrar of Voters Office and the second petition filed regarding the Neary Quarry had been signed by at least ten percent of the voters. According to the Elections Code Section 4011 the ordinance if not adopted by the Council would be submitted to the voters at the next regular municipal election which was scheduled for June 1990 . Council discussed the option of putting this matter to the vote of the people at the June 1989 as an ordinance of the Town rather than waiting until June 1990 . It was pointed out that it would be reasonable to schedule these matters together rather than having one vote on the project now and one a year later. However, Council supported the deletion of Section 10 of the initiative petition as it had been circulated. Specifically, this section stated: ' . .and shall supersede any ballot measure passed at the same or prior election on the same subject. ' As noted in the City Attorney' s memo dated 2/23/89 the deleted language would be inconsistent with Section 4016 of the Elections Code which provides : ' If the provisions of two or more Ordinances adopted at the same election conflict, the Ordinance receiving the highest number of affirmative votes shall control . ' Council also stated that it should be made very clear by those supporting this second initiative that although they (the Council) were considering placing this matter on the June 6, 1989 ballot as an ordinance of the Town rather than delaying it until June 1990 in no way should this be understood or represented to be support of the petition by the Council . Mr. Michael Wise, representing the circulators of the second petition, noted they had no objection to the deletion of the section of Section 10 and understood the Council ' s comments on their action to place the issue on the June 1989 ballot. -11- 3/1/89 H. OLD BUSINESS: (continued) : Mr. Marc Kaufman, 14100 Donelson, asked whether this matter could be put to a vote again in June 1990 if it were placed on the June 1989 ballot and the response was no it could not. Mr. Luis Yanez, 26879 Moody Road, started to comment on his reasons as to why the petitions were quite different but was advised that these comments were not relevant to the agenda considerations before Council regarding the June 1989 ballot. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed by the following roll call vote to adopt Resolution #36-89 calling a Special Election to be held in the Town of Los Altos Hills on June 6, 1989 ; requesting services of Registrar of Voters ; and requesting consolidation of elections and specifying certain procedures for the consolidated election. AYES: Mayor Johnson and Councilmembers Casey, Tryon and van Tamelen NOES: Councilmember Siegel c) Resolution # calling a Special Election to be held in the Town of Los Altos Hills on June 6 , 1989 to submit an advisory measure concerning the Neary Quarry Lands by ( Council order 11/ Council discussed whether or not to place an advisory measure on the ballot in addition to the two initiative petitions. PASSED BY CONSENSUS: To not place an advisory measure on the June 6 , 1989 ballot. d) Arguments for or against initiative and other ballot measures The City Clerk recommended Wednesday, March 8th at 5 : 00 p.m. as the deadline for filing arguments for or against the initiatives and Monday, March 20th at 5 : 00 p.m. for filing rebuttals , if Council chose to allow rebuttals. Council concurred with these deadlines . MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by van Tamelen and passed unanimously to allow rebuttal arguments. 6. Procedures and Policies for Councilmembers and Commissioners This item was continued to the Joint Meeting of the City Council and the Planning Commission. 1611.0 -12- 3/1/89 H. OLD BUSINESS: (continued) : 7 . Formulation of rules for contacts by Planning Commissioners and Council-appointed Committees with outside agencies and motion to adopt rules This item was continued to the Joint meeting of the City Council and the Planning Commission. J. NEW BUSINESS: 1 . Lease with Los Altos Hills Little League This item was discussed earlier in the meeting. 2 . Request from Planning Commissioner (s) for authorization to attend the Planning Commission Institute A request had been received from Commissioner Jones to attend the April 5-7 Planning Commissioners ' Institute in Monterey. PASSED BY CONSENSUS: To authorize reimbursement of expenditures for Commissioner Jones ' attendance at the Planning Commissioners ' Institute in April 1989 . K. OTHER BUSINESS : 1. Reports from Standing Committees: 2. Reports from Ad Hoc Committees: L. STAFF REPORTS: 1. City Manager: 2. City Attorney: a) Report from Fair Political Practices Commission on Conflict of Interest PASSED BY CONSENSUS : To continue this item to the Joint Meeting of the City Council and the Planning Commission. 3 . City Clerk: Report on Council Correspondence dated 2/24/89 4 . Council Business : a) Request from the American Association of University Women for two representatives from the Town to attend a panel discussion on the state of environ- 111W protection efforts �/ -13- 3/1/89 K. STAFF REPORTS: (continued) : PASSED BY CONSENSUS : To invite Councilmember Mary van Tamelen and Chairman of Pathways, Recreation and Parks Committee Dot Schreiner to attend the April 25, 1989 dinner and panel discussion. b) Set date for Joint Meeting with the Planning Commission to discuss in part a Code of Ethics, Conflict of Interest and the Brown Act (suggested dates from the Planning Commission are: Tuesday, March 28th or Tuesday, April 4th) Noting that neither the 28th nor the 4th were workable dates for a joint meeting, Council suggested April 6, 13 or 20 at 5 : 00 p.m. as possible dates . Commissioner Noel noted that he would bring these dates back to the Commission for comment. c) Casey: Spirit of the Hills Casey reported that St. Nicholas School had been chosen as the site for the Spirit of the Hills event; however, the question had been raised as to whether or not this use would violate the school ' s conditional use permit. The Acting City Manager noted that the use permit would have to be modified. t d) Siegel : Quarry Hills Sub-Committee �I Siegel wanted to advise Council and get their concurrence that he and Councilmember Tryon as members of the Quarry Hills Sub-Committee planned to meet with William Cotton, Town Geologist and Mr. Vidovich' s consultant to work out what needs to be done regarding the geologic requirements of the project. A report on this meeting will be provided to Council . e) Siegel : Quarry Reclamation Plan Siegel noted that the Mayor planned to attend the County Planning Commission Meeting scheduled for 3/2/89 on the Neary Quarry Reclamation Plan. He asked that the Mayor request the County to include the following as one of the conditions of approval for the reclamation plan: 'Approval of this reclamation plan by the County shall not preclude modification of this plan by the Town of Los Altos Hills should the area covered by the reclamation plan be annexed to the Town. ' Council agreed that the Mayor should make this request. M. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 11 : 00 p.m. Respectfully submitted, sz Patricia Dowd, City Clerk -14- 3/1/89