HomeMy WebLinkAbout07/21/1989 CITY COUNCIL
TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills , California
MINUTES OF A REGULAR MEETING
Wednesday, June 21 , 1989
Reel 202 , Tr. I, Side I, 153-1141
Mayor Pro Tem Siegel called the Regular Meeting of the City Council to
order at 7 : 15 p.m. in the Council Chambers at Town Hall .
A. ROLL CALL AND PLEDGE OF ALLEGIANCE:
Present: Mayor Pro Tem Siegel and Councilmembers Johnson, Tryon
and van Tamelen —�
Absent: Mayor Casey
Staff: City Manager Thomas Frutchey, City Attorney Frank Gillio,
Director of Public Works Bill Ekern and City Clerk Pat
Dowd
Planning
Comm: Mary Stutz
Press: Don Brignolo, San Jose Mercury
B. REPORT FROM THE PLANNING COMMISSION:
This was the first Council meeting for which the Director of Public
Works had prepared a written report including an overview of the
actions taken at their last meeting. Commissioner Stutz stated that
she thought the report on their 6/14/89 meeting was excellent and she
had nothing to add. In response to an inquiry from van Tamelen
concerning the approved development area for Lands of Mele and Lands
of Vincent, Stutz responded that the staff condition on development
area was approved by the Commission and was part of the conditions of
approval for each project.
C. CONSENT CALENDAR:
Items Removed:
C.1 - 6/7/89 and 6/13/89 minutes (Tryon) , C . 3 .a) and C . 3.b) (Tryon) ,
C . 3 .e) and C.3. f) (Ekern)
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C . CONSENT CALENDAR: (continued) :
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously by all members present to approve the balance of
the Consent Calendar, specifically:
1 . Approval of Minutes: June 5, 1989 (Special Meeting)
2. Approval of Warrants: $71 ,023.42
3. Resolutions for Adoption:
c) Resolution #73-89 setting the time and place of a public
hearing to consider all objections or protests to the
proposed adoption of the Palo Alto sewer service charge
final report
d) Resolution #74-89 approving and authorizing execution of
first amendment to agreement to provide local law enforce-
ment agency access to the California Identification System
between the Town of Los Altos Hills and the County of Santa
Clara and certain named cities
4. Actions of the Planning Commission:
4111 a) LANDS OF MELE, FILE CUP #1-89, 14225 Berry Hill Lane,
request for approval of conditional use permit and site
development permit for secondary dwelling unit
b) LANDS OF VINCENT, FILE CUP #6-89, 27240 Natoma Road,
request for a conditional use permit and site development
permit for a secondary dwelling
c) LANDS OF BADERTSCHER, FILE VAR #11-89, 27284 Bryne Park
Lane, request for a variance and site development permit
for carport addition encroachment into building setbacks
d) LANDS OF BARROW, FILE VAR #14-89, 28510 Matadero Creek
Lane, request for variance and site development permit for
new residence to encroach into setback area
e) LANDS OF GOODMAN, FILE VAR #13-89, 14085 Mulberry Lane,
request for variance into garage into setback area
f) LANDS OF KEENAN, FILE VAR #17-89, 13293 Rhoda Drive,
request for variance to allow deck to exceed maximum
development area
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C. CONSENT CALENDAR: (continued) :
see
Items Removed:
1. Approval of Minutes: June 7 , 1989 and Junc 13, 1989
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously by all members present to approve the minutes of
the June 7, 1989 meeting with the following corrections: page 3, last
paragraph should read: ' PASSED BY CONSENSUS: Council referred Mr.
Abraham's concerns regarding 12775 Viscaino to the City Manager for a
report' ; page 10, second paragraph, the references to the Finance
Committee should be changed to Pathways, Recreation and Parks
Committee; page 13 , Item J.g) add the following sentence:
'Councilmembers Casey and Johnson indicated they shared Tryon' s
concerns. ' and page 14 , first paragraph should read as follows:
'PASSED BY CONSENSUS: That Tryon would express her views on the policy
of accepting unlimited comments during forums to the League of Women
Voters. ' ; and to approve the minutes of the June 13, 1989 meeting with
the following correction: page 2, fifth paragraph, fourth sentence
should read as follows: 'Tryon stated that she could not support the
request as stated as it was inprecise. '
2. Resolution # prohibiting parking during certain hours on State
of California Ride and Park property located in the vicinity of
interstate highway 280 and Page Mill Road
Johnson inquired whether there could be a restriction imposed on the
length of vehicles in the Park and Ride and Tryon stated that when
this matter was discussed before Caltrans had agreed that would abide
by the Town' s overnight parking restrictions.
Mrs. Mele, 14225 Berry Hill Lane, commented that when the neighborhood
meeting had taken place on the Park and Ride, no parking during the
hours of 1 :00 to 5:00 a.m. had been agreed upon. Their main goal was
to prevent people from parking at that location for long periods of
time.
PASSED BY CONSENSUS: To continue this item to the next Council meeting
for receipt of information on restrictions on the length of vehicles
and the agreement with Caltrans concerning no parking hours.
3. Resolution # approving parcel line adjustment between Parcels A
and B in a portion of Rancho La Purissima Concepcion
Tryon commented that there was no street address with this item to
identify its location and asked that such items have street
identification on future agendas.
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C. CONSENT CALENDAR: (continued) :
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously by all members present to adopt Resolution #75-89
approving parcel line adjustment between Parcels A and B in a portion
of Rancho La Purissima Concepcion.
4. Resolution # approving final subdivision map and approving and
authorizing execution of subdivision agreement for Lands of
Bellucci (Moody Road)
5. Resolution # approving final subdivision map and approving and
authorizing execution of subdivision agreement for Lands of
Gaither (Moody Road)
The Director of Public Works explained that the final map for the
Lands of Gaither had to be approved before the Lands of Bellucci ' s
final map because of certain conditions of the subdivisions. As the
paperwork for the Lands of Gaither had not been received at Town Hall,
both of these items should be continued to the next meeting.
PASSED BY CONSENSUS: To continue Lands of Gaither and Lands of
Bellucci final maps to the next meeting and to request staff to
provide a report on the dedication of the creek bank for the Lands of
Bellucci and to clarify the staff recommendation.
D. PRESENTATIONS FROM THE FLOOR CONCERNING SIIRJRCTS NOT nN TUF xrpmna.
E. PUBLIC HEARING:
1. Consideration of proposed Town Budget for 1989-90 and adoption of
Resolution adopting the Town Budget for fiscal year 1989-90
The City Manager referred to his staff report dated 6/16/89 which
included the recommendation that the Council adopt the fiscal year
1989-90 operating and project budget and set the public hearing for
July 19 for the adoption of the appropriations limit. The proposed
budget for 1989-90 showed a total revenue for all funds of $3,228, 336
and total appropriations for all funds of $3,038,678.
Council discussed various aspects of the budget including the
following: open capitol projects, fee structure, speed survey,
additional maintenance worker, records management, Town Hall
reconstruction and paving Town Hall entry lot and the sound system.
Council requested that a table of ongoing projects be included in the
budget, an examination of the fee structure be undertaken, a report be
provided on traffic counts, the planting and maintenance of street
trees be established as a priority. Council further stated that
emphasis be placed on the Town's pathways as they were an important
asset to the Town. Regarding the Town Hall reconstruction, Tryon
commented that a decision should be made on what plans to accept from
..s.i/ the consultant for this project.
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E. PUBLIC HEARING: (continued) :
The City Manager noted that the fees were going to be examined each
year and in the near future a report would be presented to the Council
on this subject. He further reported that an action plan on pathway
projects would be brought to the Council in approximately six months.
Regarding the budgeted amounts for projects, the City Manager stated
that these were preliminary estimates and the final costs for each
project would be presented to Council for their approval . The Director
of Public Works noted that a study on possible changes to the inside
of Town Hall was being undertaken which would have an affect on which
outside plan was chosen.
Mrs. Judy Carico, 25311 O'Keefe, referred to the Planning Budget and
asked if funds had been included for Town maps which had been
requested several years ago. The Director of Public Works responded
that these maps were being worked on in accordance the General Plan
update.
Mrs. Mary Stutz, 25310 Elena, recommended that the path in-lieu fees
be increased and the Council asked the City Manager to look into this
recommendation.
Mrs. Dot Schreiner, Chairman - Pathways, Recreation and Parks
Committee, commented on the survey findings regarding the number of
411/ residents using paths versus playing fields. Goals and timeframes for
pathway projects needed to be clarified. One of the projects of the
committee was to clearly establish what pathways the Town legally had
and exactly what their location was in the Town. It was noted that the
sub-committee of the Council on Pathways, Recreation and Parks was
scheduled to meet next week and a report would be forthcoming at the
next Council meeting.
Mrs. Sharyn Adkisson, 27673 Lupine Road, referred to the budget for
the Playing Field and Town Ring Maintenance and stated that the Town
Ring received no funds from the Town. It should be noted that all of
the funds shown in that budget went to the little league fields.
Regarding the discussion on the sound system in Council Chambers, Mrs.
Adkisson suggested getting quotes on various levels of a new sound
system.
MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and
passed unanimously by all members present to reduce the budgeted
amount of $15,000 for a sound system for Council Chambers to $5,000
and to place the remaining $10,000 in the pathways grant project.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen
and passed unanimously by all members present to adopt Resolution #76-
89 adopting the budget for the fiscal year 1989-90 as amended.
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E. PUBLIC HEARING: (continued) :
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously by all members present to adopt Resolution #77-89
setting the time and place of the meeting to consider adoption of a
proposed appropriations limit for the fiscal year 1989-90.
F. OLD BUSINESS:
1. Consideration of adjustments to FY 1988-89 operating budget
The City Manager referred to his report dated 6/16/89 which in part
noted that the following two programs were likely to exceed their
appropriated limits: engineering and playing field maintenance. The
report also included comments on several sound management activities
that the Town should undertake to ensure that the Gann Limit does not
arbitrarily create unwarranted restrictions on Town services. These
activities include: continued sound financial management; allocation
of a fair share of indirect costs to non-general purpose funds; full
cost accounting; and appropriation of available funds to multi-year
projects in years when the Town was not constrained by the Gann Limit.
Comment was made in the report that the Town was currently below the
approved appropriations limit for 1988-89 and could therefore
appropriate funds now for drainage facilities, maintenance and
pavement management projects even though the expenditures would not be
made until a future date.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously by all members present to transfer $3, 000 from the
Planning Program to the Engineering Program and $14, 500 from the
Planning Program to the Playing Field Maintenance Program and to
appropriate $754,206 from the uncommitted reserves to the Pavement
Management Project.
G. NEW BUSINESS:
H. OTHER BUSINESS:
1. Reports from Standing Committees:
2. Reports from Ad Hoc Committees:
I . STAFF REPORTS:
1. City Clerk:
a) Report on Council Correspondence dated 6/16/89
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I. STAFF REPORTS: (continued) :
Siegel commented on the letter received from Supervisor McKenna
regarding the public hearings scheduled on the County General Plan
review. He stated that he was planning to attend the meeting scheduled
for 6/22/89 and asked for Council support in his statement that the
Town would continue to support the current County General Plan
regarding development in unincorporated areas. Tryon stated that she
would like to see more information on all the subjects being discussed
with this issue including jobs, housing, etc. Tryon asked that Siegel
bring a report back to the Council on all the issues discussed
regarding the County General Plan review.
b) Report on service from Los Altos Post Office regarding
mailing of election postcard
Council had before them the City Clerk' s staff report dated 6/16/89
which addressed the recent election mailing from the Los Altos Post
Office. In part, the report stated that a mailing had been prepared on
6/1/89 concerning the 6/6/89 election. The mailing was delivered to
the Post Office on 6/2/89 , was marked first class mail and was still
at the Post Office on 6/6/89. Postmaster Alonzo concurred that this
had indeed happened but he had no explanation for why the first class
mailing did not get delivered.
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and
passed unanimously by all members present to request the Mayor to send
a letter to the Regional Director in San Francisco stating the
Council ' s concerns about the local postal service and to direct the
City Manager to work toward developing good working relations with the
Los Altos Post Office.
Mrs. Elaine Dauber, 27930 Roble Alto, suggested a local mail drop as a
junior achievement project.
2. Council Business:
a) Comment on National League of Cities' position on
restrictions on curent deductibility of mortgage
interest
(This item was continued pending receipt of information from the
National League of Cities. )
b) Confirm date for Joint Meeting with the City Council and
the Planning Commission
Since neither July 17 nor the 24th would be good dates for a joint
meeting with the Planning Commission, Council suggested having a joint
meeting before either the July 19 or August 2 Council Meeting.
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I . STAFF REPORTS: (continued) :
` c) Request for authorization to attend the 1989 Mayors and
Councilmembers Executive Forum (Monterey -- July 1989)
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously by all members present to authorize attendance by
any Councilmember at the 1989 Mayors and Councilmembers Executive
Forum.
d) Tryon: Frye vs. City of Hayward
Tryon thanked the City Attorney for his report on Frye vs. the City of
Hayward and asked that he prepare one on recent legislation regarding
antenna ordinances and FCC rulings.
e) Tryon: Space Center
Tryon asked for and received Council concurrence for the Mayor to send
a letter to the Governor supporting the creation of the California Air
and Space Center in Mountain View.
f) Tryon: Town Crier Article
Tryon noted that in a recent Town Crier article on the new Mayor,
4111, there was a glaring error which she wanted to see corrected. The
statement she was concerned about was that 62% of the residents had
had a bad experience with City Government.
g) Tryon: Gann Limit
Tryon asked for updates on the Gann issue.
J. ADJOURNMENT:
There being no further new or old business to conduct, the City
Council adjourned at 9:40 p.m.
Respectfully submitted,
Patricia Dowd, City Clerk
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