HomeMy WebLinkAbout07/05/1989 er
CITY COUNCIL
TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
MINUTES OF A REGULAR MEETING
Wednesday, July 5, 1989
cc: Reel 202 , Tr. I , Side II , 001-684
Mayor Casey called the Regular Meeting of the City Council to order at
7:15 p.m. in the Council Chambers at Town Hall.
A. ROLL CALL AND PLEDGE OF ALLEGIANCE:
Present: Mayor Casey and Councilmembers Johnson, Siegel, Tryon
and van Tamelen
Absent: None
Staff: City Manager Thomas Frutchey, City Attorney Frank Gillio,
Director of Public Works Bill Ekern and City Clerk Pat
Dowd
Planning
Comm: Edwina Comiso
Press : Hazel Whitman, Peninsula Times Tribune
B. INTERVIEWS AND APPOINTMENT TO THE PLANNING COMMISSION:
In addition to Lee Patmore who had submitted a letter requesting
reappointment to the Planning Commission, the following residents had
submitted applications for appointment to the Planning Commission:
Nancy Bavor, Jnyna C1arfre, LaVon Morton, Stephen Pahl and Michael
Wise. Due to conflicting schedules the only applicant present was
Stephen Pahl. However, it was noted that several applicants had been
interviewed by the Council in May. *PRIDED BY COUNCIL 7/19/89
Mr. Stephen Pahl , 27431 Black Mountain Road, commented that he
believed the planning process in the Town could be a positive one. He
noted that the recent survey highlighted certain concerns of the
residents such as the importance of the rural nature of the Town and
he believed the Commission should address these concerns . Mr. Pahl
stated that he had the time and energy to serve on the Planning
+ Commission and he believed he brought experience and knowledge to the
s Commission. He also believed it was his way to contribute to the
community.
B. INTERVIEWS AND APPOINTMENT TO THE PLANNING COMMISSION: (continued) :
` MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon and
passed by the following roll call vote to appoint Stephen Pahl to the
Planning Commission for a four year term ending June 30, 1993.
AYES: Mayor Casey and Councilmembers Johnson and Tryon
NOES: Councilmembers Siegel and van Tamelen
Casey thanked all those who applied and noted that appointments would
be made at the next meeting to fill the vacancies on certain of the
Town' s Standing Committees. There were three vacancies on Community
Relations, one vacancy on Environmental Design and Protection and one
vacancy on Pathways, Recreation and Parks. Each candidate would be
contacted by the City Clerk to ascertain their interest in serving on
any of these committees.
Mrs. Dot Schreiner, Chairman - Pathways, Recreation and Parks
Committee, in response to an inquiry from the Mayor, explained that
although the current resolution shows their committee consisting of
seven members, they would prefer the Council appointing nine members
to their committee. They had several projects underway and having a
nine-member committee would be of great assistance. Council asked that
Mrs. Schreiner take the issue of permanently increasing the Pathways ,
Recreation and Parks Committee back to her members for comment.
C. REPORT FROM THE PLANNING COMMISSION:
Commissioner Comiso commented that she had nothing to add to the
Director of Public Works ' report dated 6/29/89 on the 6/28/89 Planning
Commission Meeting.
D. CONSENT CALENDAR:
1. Items Removed: D.4.c) (Tryon) and D.4.h) and i) (van Tamelen)
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to approve the balance of the Consent Calendar,
specifically:
1 . Approval of Minutes: June 21 , 1989
2. Approval of Warrants: $70, 179.74
3. Monthly Financial Report: Information Item
4 . Resolutions for Adoption:
a) Resolution #78-89 prohibiting parking during certain hours
on State of California Ride and Park property located in
the vicinity of interstate highway 280 and Page Mill Road
2- 7/5/89
D. CONSENT CALENDAR: (continued) :
b) Resolution #79-89 ordering the performance of certain work
(1989 Pavement Management Road Improvements)
d) Resolution #80-89 accepting a certain easement deed
(drainage) executed by Jerry Ridley and Susan Ridley
(Dalson Court)
e) Resolution #81-89 approving and authorizing execution and
delivery of a ' Defense, Indemnity and Hold Harmless Agree-
ment ' concerning the storm water drainage claim of Jerry
Ridley and Susan Ridley (Delson Court)
f) Resolution #82-89 approving and authorizing execution of
private road maintenance agreement between the Town of
Los Altos Hills and Manou Movassate and Jaleh Movassate ,
ordering recordation thereof (Alamont Road - Lands of
Zappettini)
g) Resolution #83-89 approving and authorizing execution of
an agreement (Private Sanitary Sewer Maintenance Agreement)
between the Town of Los Altos Hills and Manou Movassate and
Jaleh Movassate (Altamont Road - Lands of Zappetini)
111/ j ) Resolution #89-89 approving and authorizing execution of
sixth addendum to agreement between the Town of Los Altos
Hills and Richard G. Landi , and individual doing business
as Collection Systems Maintence Services (maintenance of
Palo Alto sewers)
5. Actions of the Planning Commission:
a) LANDS OF McCAIN, FILE VAR #5-89 , 25619 Darling
Way, request for a variance and site development
permit for swimming pool and above ground decking
setbacks.
6 . Request from Los Altos Fire Department for Council authori-
zation to remove fire hazards on certain properties within
the Town.
Items Removed:
1. Resolution # setting the time and place of hearing on proposed
changes and amendments to the text of Chapter 1 of Title 10 of the
Los Altos Hills Municipal Code entitled 'Zoning Law of the Town of
Los Altos Hills ' and concerning adoption of a proposed negative
declaration
3- 7/5/89
41, D. CONSENT CALENDAR: (continued) :
Tryon inquired about the off-street parking reference and was advised
by the Director of Public Works that the proposed ordinance would
include a requirement for off-street parking for secondary dwellings .
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to adopt Resolution #85-89 setting the time and
place of hearing on proposed changes and amendments to the text of
Chapter 1 of Title 10 of the Los Altos Hills Municipal Code entitled
'Zoning Law of the Town of Los Altos Hills ' and concerning adoption of
a proposed negative declaration.
2. Resolution # approving final subdivision map and approving and
authorizing execution of subdivision agreement for Tract No. 7975
(Altamont Road - Lands of Zappettini)
van Tamelen inquired about the lift station for the sanitary sewer
system and was advised by the Director of Public Works that in his
opinion this requirement would not be a problem. Tryon commented on
the pillars which were to remain on the property and noted her
concerns about their impact on sight distance.
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Johnson
and passed unanimously to adopt Resolution #86-89 approving final
lir subdivision map and approving and authorizing execution of subdivision
agreement for Tract No. 7975 (Altamont Road - Lands of Zappettini)
3. Resolution # approving and authorizing execution of subdivision
agreement for Lands of Frampton (Tod Properties - Magdalena Road)
Council discussed the proposed name of Kelsey Court and inquired
whether any discussions had taken place with the Town Historian on
names with historical significance.
Bill Kull , applicant's engineer, noted that he believed his clients
would be disappointed if this project were delayed. He commented that
discussions had taken place with the Fire Department on certain names
but the name of Kelsey Court had been retained. Mr. Kull did suggest
that if there were questions at this time, only the recording of the
map be delayed not the approval .
Council further discussed the issue of the naming of the road. They
requested the Director of Public Works to work with the Town Historian
on suggestions of names with historical significance and to obtain the
concurrence of the Fire Department.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to continue the resolution approving and
authorizing execution of subdivision agreement for Lands of Frampton
otar to the next Council Meeting.
4- 7/5/89
iir E. PRESENTATIONS FROM THE FLOOR CONCERNING SUBJECTS NOT ON THE AGENDA:
Edward Emling, Chairman of the Planning Commission, noted his
understanding that a report would still be given by the Planning
Commission representative to the Council Meetings in addition to the
written report provided by the Director of Public Works.
Mrs. Elaine Dauber, 27930 Roble Alto, suggested a change in the
procedure for appointing a Planning Commissioner. She recommended
considering an incumbent separately, commenting that because of
experience it would be more equitable if an incumbent's request for
reappointment was evaluated apart from other candidates.
F. PUBLIC HEARING:
G. OLD BUSINESS:
1. Analysis of stop sign at Purissima Road and Arastradero Road --
a six-month update
Council had before them the Director of Public Works ' report dated
6/29/89 which included background information on placement of the stop
sign at Purissima and Arastradero. The sign had been put in place in
1/89 for a six-month period. Letters were sent to surrounding
neighbors advising them of this action and requesting their comments.
is The Director of Public Works noted that he supported the stop sign as
he believed it contributed to a better flow of traffic.
Peter Wallace, 27975 Via Ventana, expressed his opposition to the stop
sign. He drove Arastradero frequently and he stated he had never had
to stop for a pedestrian, etc. In addition he noted that the Safety
Committee in an earlier report to Council had not supported the
placement of a stop sign at Arastradero and Purissima. In his opinion
it was an unnecessary nuisance.
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon and
passed unanimously to continue this item to the next Council meeting,
to schedule a public hearing for that meeting on whether or not to
permanently place a stop sign at Purissima and Arastradero and to
notify all of the neighbors of the hearing.
2 . Proposed stop sign at Purissima Road and Concepcion Road
The Director of Public Works ' staff report dated 6/29/89 included the
recommendation that the Council not order the installation of a stop
sign at Purissima and Concepcion. The report also included the
notation that there have been no reported accidents at this location
for the past two years.
5- 7/5/89
G. OLD BUSINESS: (continued) :
Council discussed the need for more input on this request for a stop
sign and also asked the Director of Public Works to go back further in
years regarding accident reports for this intersection.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to continue this item to the next meeting and to
schedule a public hearing for that meeting on the request for a stop
sign at Purissima and Concepcion.
3. Altamont Road Parking Safety
The Director of Public Works ' staff report dated 6/29/89 included the
recommendation that Council direct staff to install road side
delineators along the area noted in the complaint filed by Mr. Barrie
Freeman.
Council discussed the possibility of other options such as the tree
trunks used a- Elena-and-Reb-led - on Elena and at Fremont and Robleda. (A)9DBD BY
COUNCIL 7/19/89)
PASSED BY CONSENSUS : To continue the item of Altamont Road Parking
Safety to the next meeting pending receipt from staff of additional
information on other options to address the safety issue on Altamont
Road.
hor
4 . Enhanced Development Services
The City Manager referred to his 6/28/89 staff report which included
the following recommendations : 1) approve the implementation of
enhanced development services to be provided to citizens upgrading
properties within the Town and 2) appropriate $75, 000 from the
uncommitted reserves to the Planning Program and increase overall
revenues from Licenses and Permits and from Charges for Current
Services by $75,000 to provide for this fully financially self-
supporting program.
The report also included explanations of the following improvements
which would be part of the enhanced development services: improve
access to the review process; improve the quality of communications;
resume real estate reviews; complete the parcel data base; initiate an
onsite zoning and site development permit process; raise the curent
review threshholds to increase the number of straightforward approvals
that could be granted by staff ; refine the calculation process to
require high levels of accuracy only when a proposed development was
close to an ordinance constraint; guarantee one hour turnaround on all
staff zoning reviews; reduce all other staff reviews to a maximum of
one week; have approved site development permits automatically
initiate the building permit process; and examine noticing procedures
to shorten whenever appropriate. *The City Manager noted that some of these
km concepts had previously been directed by the Council. (A)9MUIED BY COUNCIL 7/19/89)
6- 7/5/89
G. OLD BUSINESS: (continued) :
7" The City Manager noted that at this time he was requesting conceptual
approval of this program. The details of the program still needed to
be worked out and more input would be requested from different
community groups. The requested funds would assist in basically
getting the program started. The monies would be used, in part, for
computer equipment, informational brochures and contract costs .
Council commended the City Manager on the presentation of an excellent
program for enhanced services . Siegel commented, however, that he was
concerned about an expenditure of $75,000 with no increase in revenues
to cover this cost. He thought it might be a better course to delay
the actual approval of such an expenditure until more details of
potential income from the program were available. *See below.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and
passed unanimously to approve in concept the implementation of an
enchanced development services program to be provided to citizens
upgrading properties within the Town.
H. NEW BUSINESS:
I . OTHER BUSINESS:
1. Reports from Standing Committees:
2. Reports from Ad Hoc Committees:
a) Ad Hoc Pathways, Recreation and Parks Committee
Casey reported that the Ad Hoc Pathways, Recreation and Parks
Committee had met and set established goals and objectives. A master
pathway plan was currently being worked on and should be ready
approximately mid to late August . The City Manager commented that the
Altamont Path system appeared to be the best one to start working on
right away. Tryon also commented on the loss of a pathway connection
between Black Mountain and Elena and inquired if the Town could
formally pursue correcting this situation.
It was requested that the report prepared by the City Manager on this
ad hoc meeting be sent to the Council and the members of the Pathways ,
Recreation and Parks Committee.
b) General Plan Amendment Sub-Committee
Siegel reported that their sub-committee had met to discuss the State
Mining and Geology Board' s request for a General Plan amendment to add
a mineral resource protection policy. It was noted that the future of
the Neary Quarry and the hillside area needed to be resolved before
gsr the General Plan could be amended regarding mining rights.
*van Tamelen camnnded the proposal but cautioned staff not to lose sight of the proper
function of government in the push to beocre service oriented. (AMENOID BY COUNCIL 7/19/89)
7- 7/5/89
I . OTHER BUSINESS: (continued) :
4 PASSED BY CONSENSUS: To send a letter to the State Mining and Geology
Board requesting a one year extension for adoption of a General Plan
amendment to add a mineral resource protection policy.
J. STAFF REPORTS:
1. City Manager:
a) SB 1258 (Bergeson) Mandatory Acceptance of County
Approved Development Agreements for Annexed Areas
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and
passed unanimously to add SB 1258 to the Council Agenda as an urgency
item.
The City Manager reported that a bulletin had been received from the
League of California Cities requesting urgent opposition to SB 1258
regarding the mandatory acceptance of County approved development
agreements for annexed areas . In part the bulletin noted that SB 1258
provided that if the county and a developer entered into a development
agreement , an existing city which annexed the subject property was
bound to the terms of that agreement. In addition if the annexation
was initiated by the landowner-developer and LAFCO approved the
`, annexation over the objections of the city, the city would be forced
to allow the project to proceed under the County' s agreement.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and
passed unanimously to direct a letter be sent to Assemblymember
Quackenbush and Assemblymember Dominic Cortese, the Chair of the
Assembly Local Government Committee stating opposition to SB 1258 .
b) Weed Abatement
Council had before them the City Manager ' s staff report dated 6/28/89
which included the recommendation that Council approve a forty percent
direct services and program administration charge on top of the direct
contractual charge for abating weeds on each property. In response to
an inquiry from Council regarding how the figure of forty percent was
determined to be accurate, the City Manager responded that an
evaluation of staff time involved in the three steps of the project
(identifying the lots requiring weed abatement, doing the abatement
and processing the paperwork for the Assessor' s Office) resulted in
the determination that a forty percent charge would cover the
administrative costs .
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to approve a forty percent direct services and
program administrative charge on top of the direct contractual charge
c for abating weeds on each property and to start to impose this charge
next year (1990-91) .
8- 7/5/89
J. STAFF REPORTS: (continued) :
2. City Clerk:
a) Report on Council Correspondence dated 6/30/89
3 . Director of Public Works :
a) Development proposal in San Antonio Hills
The Director of Public Works commented on a proposed project which was
in the County but adjoining the Town. He noted that the County does
not include notification of Town residents in their hearing process.
However, the Town itself received notification of such neighboring
projects and there was a very limited amount of time to respond if
Council wished to do so.
Judy Carico, Planning Commissioner, reminded Council of the recent
project on Moody Road which went before the Council and the Commission
for comment. This house was in the County but when the Town' s concerns
were expressed at the County Planning Commission' s hearing on the
project they were not given any consideration.
Mary Stutz, Planning Commissioner, also commented on the project on
` Moody Road and noted that it had less of an impact on the neighbors if
it stayed in the County rather than be annexed to the Town. Mrs. Stutz
also noted that the Commission had sent the proposed project in San
Antonio Hills to the Council as they had requested seeing all projects
which impacted the borders of the Town.
PASSED BY CONSENSUS: To direct staff to use their judgement
concerning proposed projects in neighboring communities and/or county
in determining whether the project should be brought to Council for
comments and if deemed necessary to send notices as for regular public
hearing to Los Altos Hills neighbors of such projects.
4. Council Business:
a) Comment on National League of Cities ' position
on restrictions on current deductibility of
mortgage interest
A letter had been received from Alan Beals, Executive Director of the
National League of Cities (on file at Town Hall) clarifying the
League ' s position on three possible modifications to the home mortgage
deduction. In part the letter noted that 'prior to the conclusion of
these deliberations and without discussing the matter with NLC , the
National Association of Home Builders sent out a legislative flash
stating that NLC had proposed ' severe restrictions ' on the home
mortgage deduction. '
9- 7/5/89
J. STAFF REPORTS: (continued) :
PASSED BY CONSENSUS: To note and file the letter received from the
National League of Cities.
b) Confirm date for Joint Meeting with the City
Council and the Planning Commission
It was suggested that the Joint Meeting with the City Council and the
Planning Commission be scheduled for 5:00 p.m. on Wednesday, September
6, 1989. This date would be brought back to the Commission for their
comment.
c) Request for authorization to attend the Regional
Leadership Forum (San Jose State University --
August 17-18 , 1989)
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and
passed unanimously to authorize attendance at the Regional Leadership
Forum for Mayor Casey and Councilmembers Tryon and van Tamelen.
d) Reception for City Manager
Casey noted that a reception for the City Manager was planned for
Friday, July 21, 1989 from 5:00 to 7:00 p.m. at the Town Hall .
Everyone was welcome to attend.
K. ADJOURNMENT:
There being no further new or old business to discuss, the City
Council adjourned at 9:20 p.m.
Respectfully submitted,
Patricia Dowd, City Clerk
-10- 7/5/89