HomeMy WebLinkAbout07/19/1989 CITY COUNCIL
TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
MINUTES OF A REGULAR MEETING
Wednesday, July 19 , 1989
cc: Reel 202 , Tr. II , Side I , 001-end, Tr. II , Side II, 001-081
Mayor Casey called the Regular Meeting of the City Council to order at
7 : 15 p.m. in the Council Chambers at Town Hall .
The City Manager introduced Cynthia Herzer of Brian Kangas Foulk who
was currently providing planning services for the Town.
The Mayor reminded everyone that a reception for the City Manager was
kir planned for Friday, July 21st from 5:00 to 7 : 00 p.m. at Town Hall. All
were welcome to attend.
A. ROLL CALL AND PLEDGE OF ALLEGIANCE:
Present : Mayor Casey and Councilmembers Johnson, Siegel , Tryon
and van Tamelen
Absent : None
Staff : City Manager Thomas Frutchey, City Attorney Frank Gillio,
Director of Public Works Bill Ekern and City Clerk Pat
Dowd
Planning
Comm: Clyde Noel
Press: Margo Foster, Los Altos Town Crier
B. INTERVIEWS AND APPOINTMENTS TO STANDING COMMITTEES :
Council had received six applications for the five vacancies on the
various committees. Three residents expressed an interest in the
Environmental Design and Protection Committee, one in Community
Relations and four in Pathways, Recreation and Parks.
Council interviewed Michael Wise and Mary Compton for the vacancy on
the Environmental Design and Protection Committee. Jean Struthers , who
also applied, was not present at the meeting.
( B. INTERVIEWS AND APPOINTMENTS TO STANDING COMMITTEES:
111/
Michael Wise, 24301 Elise Court, commented that he did not have
anything to add to his application other than he understood the time
commitment this committee required and he was interested in serving
his community.
Mary Compton, 27855 Via Ventana, noted that she was a serious amateur
gardener and was familiar with the native plants of the Town. She was
interested in pursuing active volunteer work now that she was retired
and her children were grown.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen
and passed unanimously to appoint Mary Compton to the Environmental
Design and Protection Committee for a term of two years.
Council interviewed Christine Cole, LaVon Morton and Michael Wise for
the vacancy on the Pathways , Recreation and Parks Committee. Mary
Compton had also expressed an interest in this committee but had
received an appointment earlier in the meeting.
Christine Cole, 23219 Ravensbury Avenue, stated that she had been
involved in pathways and trails for a long time. She was a member of
the West Bay Trails Council and the Horsemens ' Association and she had
published a newsletter related to trails and pathways for two years .
4 At this time she had applied for this committee in an effort to pursue
her interest of preserving the pathways in the Town.
Dot Schreiner, Chairman - Pathways , Recreation and Parks Committee ,
commented, in response to an inquiry from Council, that she believed
the recreation and parks areas of her committee were well represented
at this time and that someone to help from the southern part of Town
would be an important asset to the community.
LaVon Morton, 25857 Westwind Way, commented that she was continuing
her interest in becoming involved in the Town' s government. She
believed she had the objectivity and the vitality to work on the
committee and that she also had good ideas and the time available.
Mrs . Morton also noted that she had worked on a pathway system in
Massachusetts .
Mr. Wise reiterated the comments he made earlier in the meeting.
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon
and passed unanimously to appoint Christine Cole to the Pathways,
Recreation and Parks Committee for a term of two years.
Council interviewed Hal Nissley for the Community Relations Committee.
-2- 7/19/89
B. INTERVIEWS AND APPOINTMENTS TO STANDING COMMITTEES: (continued) :
Mr. Hal Nissley, 12422 Robleda Road, expressed his interest in serving
on the Community Relations Committee and commented on his earlier
experience of working with the Town' s Little League.
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon and
passed unanimously to appoint Hal Nissley to the Community Relations
Committee for term of two years .
C. REPORT FROM THE PLANNING COMMISSION:
Commissioner Clyde Noel presented a brief overview of the report
prepared by the Director of Public Works on the 7/12/89 Planning
Commission Meeting. In addition to the continuation of the public
hearings on Lands of Weiss , Bellucci and Quattrone, the site
development permit request for Lands of Hao was denied and the
tentative map application for Lands of Loconte was approved. Mr. Noel
also noted that Commissioner Jones was appointed Vice Chairman of the
Planning Commission. In response to an inquiry from Councilmember van
Tamelen concerning the recommendation of requiring three-dimensional
models of projects from applicants , Commissioner Noel noted that this
was currently being generally discussed. No specific action had been
taken.
tie Casey asked that the procedure and timeframe for appeal of decisions
by applicants be agendized for the next meeting.
D. CONSENT CALENDAR:
Items Removed: D.1 (Tryon) ; D.3a) (Ekern) ; D. 3b) , D.3 .c) and D. 3 .d)
(van Tamelen)
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon and
passed unanimously to approve the balance of the Consent Calendar,
specifically:
2 . Approval of Warrants: $79, 663.78 (6/30/89)
$87 , 499 . 41 (7/3/89)
4 . LANDS OF BELLUCCI, 26220 Moody Road, request of extension for
permit on the Carriage House
5. Certificate of Appreciation: Lee Patmore, Planning Commission
Items Removed:
1 . Approval of Minutes: July 5, 1989
-3- 7/19/89
D. CONSENT CALENDAR: (continued) :
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to approve the minutes of the July 5, 1989 City
Council Meeting with the following corrections: page one, Item B,
first paragraph, Joyce Clarke ' s name should be deleted from the list
of applicants ; page six, Item G. 3 , second paragraph, should read as
follows : ' . . . tree trunks used on Elena and at Fremont and
Robleda. ' ; page six, Item G. 4, second paragraph, add the following
sentence: 'The City Manager noted that some of these concepts had
previously been directed by the Council. ' ; page seven, Item G, second
paragraph, add the following sentence: ' van Tamelen commended the
proposal but cautioned staff not to lose sight of the proper function
of government in the push to become service oriented. '
2 . Resolution # approving and authorizing execution of an encroach-
ment permit agreement between the Town of Los Altos Hills and
Gilbert M. Meyer and Carol M. Meyer (26007 Torello Lane)
The Director of Public Works commented on the issue of the non-point
discharge system into the San Francisco Bay and noted that at some
point in time encroachments permits for the installation of sen-i*ery- storm*
sewer pipelines , such as the one before Council for the Meyers , might
have to be revoked to address this issue. The Director of Public Works
offered these comments at this time for information only and it was
itir noted that the encroachments permits issued by the Town could be
revoked upon the receipt of thirty days notice. (AMDMIED BY COUNCIL 9/6/89)
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and
passed unanimously to adopt Resolution #87-89 approving and
authorizing execution of an encroachment permit agreement between the
Town of Los Altos Hills and Gilbert M. Meyer and Carol M. Meyer.
3 . Resolution # approving final subdivision map and approving and
authorizing execution of subdivision agreement for Lands of Gaither
(Moody Road)
van Tamelen inquired about the approval of this final map before them
and the recent correspondence received from Alan Lambert requesting
reimbursement from connectors to sewer hookups . Both the Lands of
Gaither and the Lands of Bellucci were affected by Mr. Lambert ' s
request. She was concerned about approving the map before resolving
the reimbursement request issue raised by Mr. Lambert. The Director of
Public Works stated that he believed everything was in place for this
subdivision and its approval should not be affected by the issues
raised in Mr. Lambert ' s recent correspondence . In any event the
connector fees would be imposed the time of building permits not at
this stage of the process .
111/
-4- 7/19/89
D. CONSENT CALENDAR: (continued) :
MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Johnson and
passed by the following roll call vote to adopt Resolution #88-89
approving final subdivision map and approving and authorizing
execution of subdivision agreement for Lands of Gaither
AYES: Councilmembers Johnson, Siegel , Tryon and van Tamelen
NOES: None
ABSTAIN: Mayor Casey
4 . Resolution # approving final subdivision map and approving and
authorizing execution of subdivision agreement for Lands of
Bellucci (Moody Road)
van Tamelen inquired about the phased final map which had been
submitted by Mr. Bellucci , the issue of sewer connections as raised by
Mr. Lambert and the protection of the creek. The Director of Public
Works responded that he was satisfied that the phasing of the final
map was a workable option and, as with Lands of Gaither, the issuance
of this final map should not be contingent upon the resolution of the
issues raised by Mr. Lambert . Regarding the creek, he noted that Mr.
Bellucci was anxious to move forward on this project .
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and
isr passed by the following roll call vote to adopt Resolution #89-89
approving final subdivision map and approving and authorizing
execution of subdivision agreement for Lands of Bellucci
AYES: Mayor Casey and Councilmembers Johnson, Siegel and Tryon
NOES: Councilmember van Tamelen
5. Resolution # approving and authorizing execution of subdivision
agreement for Lands of Frampton (Tod Properties -- Magdalena Road)
Rosemary Meyerott, Town Historian, addressed the Council concerning
possible names for the Frampton Subdivision. Her recommendation was
Hale Court; however, this name was not approved by the Fire Department
because of potential confusion with other similar names in the area.
Mrs . Meyerott did not support Frampton Court as she did not believe it
was particularly historical in nature. She did support either Palos
Verdes or Indian Spring Court as appropriate historical names for the
subdivision.
A note had been received from the applicant ' s engineer stating their
preferences in the following order: Kelsey Court, Frampton Court,
Indian Spring Court and Joseph Hale Court.
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and
passed by the following roll to select the name of Frampton Court for
the Frampton Subdivision.
-5- 7/19/89
D. CONSENT CALENDAR: (continued) :
AYES: Mayor Casey and Councilmembers Johnson and Siegel
NOES: Councilmembers Tryon and van Tamelen
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon
and passed unanimously to adopt Resolution #90-89 approving and
authorizing execution of subdivision agreement for Lands of Frampton.
E. PRESENTATIONS FROM THE FLOOR CONCERNING SUBJECTS NOT ON THE AGENDA:
Mr. Jeremiah O' Shea, Santa Cruz, addressed the Council o4-bel'aal4-4)-€
the--Amalgamated Trane€ ,- iaw,* concerning alleged racketeering and
unfair labor practices by the Santa Clara County Transit District. Mr.
O' Shea noted that he had addressed the Transportation Commission with
his concerns and was also appearing before the City Councils in the
area. *(AMMDED BY COUNCIL 8/2/89)
Mrs. Judy Carico, 25311 O'Keefe Lane, expressed her concerns about the
Countywide Hazardous Waste Management Plan as it addressed the
transport of hazardous materials on IS 280. She urged the Council to
look into this matter and to let the residents know of the County
hearings on the subject so they could provide input and express their
concerns . Mrs . Carico also commented on the policy that public
statements were not to be made on issues by Planning Commissioners
(ib/ without Council concurrence. Mrs . Carico supported this policy;
however, she did note that she believed the policy should also apply
to the Council . Recently a Councilmember had submitted an article to
a newspaper using their name and title and Mrs. Carico believed a
Councilmember should not make statements or submit articles without
the concurrence of Council .
Mrs. Dot Schreiner, 14301 Saddle Mountain Drive, concurred with the
comments made by Mrs. Carico concerning the Countywide Hazardous Waste
Management Plan.
Mrs. Betsy Bertram, 11854 Page Mill Road, referred to the recent
letter to the editor written by the Mayor in the Peninsula Times
Tribune and asked by what authority she had the right to send such a
letter without the concurrence of Council.
Mr. Douglas Graham, Palo Alto, announced that he was on the merit
badge council and there were three scouts present from Boy Scouts
Troop #76 who had received their merit badges. Council congratulated
the scouts on their achievements and welcomed them to the Council
Meeting.
4111,
-6- 7/19/89
F. PUBLIC HEARINGS:
1 . Resolution # adopting the appropriations limit for 1989-90
Council had before them the City Manager' s staff report dated 7/11/89
which included the recommendation that the Council adopt $1 ,724, 934 as
the appropriations limit for the Town of Los Altos Hills for fiscal
year 1989-90.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to adopt Resolution #91-89 adopting an
appropriations limit for the 1989-90 fiscal year ($1 , 724 , 934) .
2. Resolution # adopting the Palo Alto Sewer Service Charge Final
Report and authorizing transmittal to the Santa Clara County
Assessor ' s Office
Council had before them the Director of Public Works ' staff report
dated 7/11/89 which included the recommendation that Council adopt a
resolution approving the final report for the Palo Alto Sanitary Sewer
for 1989-90 with a charge of $331.63/residence/year or
$27 . 64/residence/month for those residences in the Palo Alto Sewer
Basin. The report also included the notation that this was a 52%
increase over last year. This increase was due to increased costs of
maintenance, repair, treatment plants and administrative costs. The
Director also noted that the charges for both Palo Alto and Los Altos
sewers was almost the same.
Mrs . Mary Compton, 27855 Via Ventana, commented that she was in the
Palo Alto Sewer Basin and wondered at the significant increase since
there did not seem to be any great amount of attention paid to the
sewers.
van Tamelen suggested that when the notices were posted and published
for future hearings on this subject , the amounts of increases should
be included so the residents would be apprised of the financial
impact.
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by van Tamelen
and passed unanimously to adopt Resolution #92-89 adopting the Palo
Alto Sewer Service Charge Final Report and authorizing transmittal to
the Santa Clara County Assessor' s Office.
3 . Ordinance # amending Chapter 1 of Title 10 of the Los Altos
Hills Municipal Code entitled 'Zoning Law of the Town of Los Altos
Hills ' and concerning adoption of proposed negative declaration
(secondary dwellings; definitions of structures, minor structures
and ornamental garden structures and amending requirements for off-
street parking facilities) (FIRST READING)
4111/
-7- 7/19/89
` F. PUBLIC HEARINGS : (continued) :
111.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to continue the public hearing on the ordinance
amending Chapter 1 of Title 10 of the Los Altos Hills Municipal Code
entitled 'Zoning Law of the Town of Los Altos Hills ' and concerning
adoption of proposed negative declaration to the August 2, 1989
Council Meeting.
4. Decision regarding permanent placement of stop signs at Purissima
Road and Arastradero Road
Council had before them the Director of Public Works ' staff report
dated 7/14/89 which included the recommendation that the Council
should determine that the stop sign at Purissima and Arastradero
should remain. Council was also advised by the City Clerk that to date
68 letters had been received supporting the removal of the stop sign
and 8 letters had been received asking that it remain in place.
The following addressed the Council asking that the stop sign be
removed: Howard Dienger, Palo Alto; Walter Babbitt, 27911 Via Ventana;
Peter Wallace, 27975 Via Ventana; David Ewald, 13830 Page Mill Road;
and Ed Stewart, 27850 Lupine Road. They believed the stop sign impeded
the flow of traffic, caused pollution and was unnecessary.
The following addressed the Council stating their support for the stop
sign at Purissima and Arastradero: Mrs . Marcia Vincent, 27240 Materna;
Sue Schmitt , 13367 LaCresta; Drucilla Anderson, 27820 Saddle Court;
Mrs . Dot Schreiner, 14301 Saddle Mountain Drive; Mrs. Betsy Bertram,
11854 Page Mill Road; Mr. Tim Sandis , 26500 Purissima; Ed and
Katherine Collins, 27835 Lupine Road; Mr. Scott Ellinger, 28520
Matadero Creek Lane; Mrs . Rosemary Meyerott , 27100 Elena; and Mrs .
Ruth Buneman, 12655 LaCresta. They stressed the issue of safety,
particularly as it related to the children using this intersection.
Tryon commented on the responses received on this issue and wondered
if the area of residents noticed should be increased even further as
the stop sign impacted those living in several areas of the community.
Siegel noted that the majority of letters the Council had received in
favor of removing the stop sign were form letters . He personally was
more impressed with those people who had come to the meeting to speak
on the subject than on those who had simply sent a form letter. Siegel
also commented that Arastradero appeared to be used as an alternate to
Page Mill and he supported a stop sign to dissuade people from doing
this . Casey suggested more information was needed from traffic reports
on the area and clarification was needed on the recommendations from
Wilsey and Ham and the Safety Committee on the need for a stop sign at
this intersection.
V
-8- 7/19/89
F. PUBLIC HEARINGS : (continued) :
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and
passed by the following roll call vote to keep the stop sign at
Arastradero and Purissima as a permanent stop sign.
AYES: Councilmembers Johnson, Siegel , Tryon and van Tamelen
NOES: Mayor Casey
5 . Decision regarding placement of a proposed stop sign at Purissima
Road and Concepcion Road
Council had before them the Director of Public Works ' staff report
dated 7/14/89 which included the recommendation that the Council
determine that the installation of a stop sign on Purissima at
Concepcion was not warranted. The report also included the notation
that since 1984 only one traffic accident at this location had been
reported to the Sheriff ' s Department.
Mrs. Janet Sandis , 26500 Purissima Road, addressed the Council on
behalf of her son who had originally made the request for a stop sign
at this location. She supported his request stating that it was a
definite safety issue as the speed limit was hardly ever adhered to on
Purissima. In addition it was a blind corner which added to their
safety concerns . Mrs . Sandis also commented that the area never seemed
to be patroled by the Sheriff ' s Department in an effort to deter
speeders .
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Johnson
and passed unanimously to direct staff to provide for better site* sight
distance at the intersection of Purissima and Concepcion, to arrange
for traffic enforcement on Purissima and to report back to the Council
in six months on this issue. *(fEMID BY COUNCIL 8/2/89)
G. OLD BUSINESS:
1 . Altamont Road Parking Safety
The Director of Public Works noted that in addition to the staff
recommendation of placing delineators on the section of Altamont which
was under discussion, staff would continue to search for alternative
methods of delineating the edge of the road. In addition this project
would be studied in relationship to the pathway proposal for Altamont.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and
passed unanimously to direct staff to place roadside delineators along
the shoulder of Altamont Road to inhibit traffic pull-off and to
define the edge of the curved section of the road between 26010
Altamont Road and Julietta Lane, above the Lands of Packard.
111,
-9- 7/19/89
` H. NEW BUSINESS:
1 . Ordinance # further amending the Los Altos Hills Municipal Code
by amending sections 3-1.106, 3-1 . 118 , 3-1 . 201 , 4-2. 201 , 4-4.02,
4-7.02, 5-1.14, 6-4. 117 , 6-4 .122, 6-4 .125, 6-4.201 , 6-4.202,
7-3.05, 7-3 .06 , 7-3.27 , 8-2.02, 8-3.02, 8-6.03, 8-7 . 01 , 8-1.03 and
8-4 .03 and by repealing sections 3-1. 202 to 3-1.214, inclusive,
and 6-2.05, respectively, concerning changes in fees and charges
(FIRST READING)
The City Manager referred to his staff report dated 7/11/89 which
included the recommendation that Council amend the Code to withdraw
deposits, fees, charges for services, fines, interest rates, business
license taxes and delinquent charges . Currently there was no regular
process for reviewing charges and assessments to ensure their accuracy
and continued desirability. By removing charges and assessments from
the Code and adding them to those currently set by Resolution, the
Council could then address all of them together by a schedule of their
choice.
Mrs . Judy Carico, 25311 O'Keefe, inquired about the fee schedule and
asked for a total amount of the fees waived in the past two years.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and
passed unanimously to waive further reading of ordinance.
hit MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and
passed unanimously to introduce Ordinance #328 .
2. Resolution # setting the time and place of the meeting to con-
sider adoption of proposed increases in or levying of new fees
or charges
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to adopt Resolution #93-89 setting the time and
place of the meeting to consider adoption of proposed increases in or
levying of new fees or charges (Wednesday, September 6, 1989)
Council asked that dollar amounts be made available to anyone
inquiring about this issue.
I. OTHER BUSINESS:
1 . Reports from Standing Committees :
a) Pathways, Recreation and Parks Committee
y
-10- 7/19/89
I. OTHER BUSINESS: (continued) :
IMV
Mrs . Dot Schreiner, Chairman, reported to the Council that on July 16,
1989 a barbeque and ride had been held in Town by the Los Altos Hills
Horsemens ' Association and ROMP (Responsible Organized Dkatcr Mountain WENDED BY
Pedalers) . There were over 72 riders and the event was well organized.oDuNCII.
The purpose of the event was to educate and inform those interested on 8/2/89)
the pathway system. The organizers of the event had approached the
Pathways , Recreation and Parks Committee and asked that they co-
sponsor the event on annual basis . Mrs. Schreiner believed she should
have Council approval of this request and also noted for Council 's
information that although the overall response to the event had been
quite positive, some negative comments had been received.
Council suggested that Mrs. Schreiner agendize this matter for her
committee and bring a recommendation and report back to the Council
for consideration at a later meeting.
2 . Reports from Ad Hoc Committees:
a) Newsletter Subcommittee
Tryon reported that the Newsletter Subcommittee had met and the
newsletter was in the process of being completed.
bxx)vvoonn Matadero Creek and Town Master Plan
va44-Elelsat inquired about the status of each of these subcommittees
and was advised that they would be reported on in the near future.
*(AMMEED D BY COUNCIL 8/2/89)
J. STAFF REPORTS:
1 . City Manager:
a) Request for formation of Assessment District - Lupine Road
The City Manager reported for Council ' s information that a request had
been received from residents on Lupine for the formation of an
assessment district to underground utilities . Staff would look into
this request and report back to Council .
2 . City Clerk:
a) Report on Council Correspondence dated 7/14/89
3. Director of Public Works :
a) Report on Recycling
At
-11- 7/19/89
J. STAFF REPORTS (continued) :
The Director of Public Works reported that he had spoken with a
representative from the Los Altos Garbage Company on the issue of
curbside recycling in the Town. At this time he needed some direction
from Council on whether or not they believed the curbside program was
an acceptable one for the Town and what kind of containers the Council
preferred (bins, burlap sacks, etc. ) .
Council asked for a display of the various container alternatives and
also asked for pictures of communities on recycling days so they could
see what visual impacts the containers had on the neighborhoods . In
addition Council asked staff to ascertain what the cost of additional
levels of recycling service would be for the Town. Such levels would
include recycling pickups at the houses instead of at the curbs.
b) Elena and Natoma -- grading
van Tamelen stated that she had been notified of neighbors ' concerns
about the grading at Elena and Natoma and she asked the Director of
Public Works to investigate these concerns and put a stop work order
on the project, if necessary.
3. Council Business:
lbw a) Confirm September 6 , 1989 date for Joint Meeting with the
City Council and the Planning Commission
Since Council had, earlier in the meeting, determined the necessity to
conduct the public hearing on proposed increases in or levying of new
fees or charges at the September 6, 1989 Council Meeting and since it
was thought this could be a lengthy discussion, it was agreed to hold
the regular meeting of the City Council on the 6th and attempt to
schedule a joint meeting with the Planning Commission for September
12, 1989 at 5:00 p.m.
b) Policy statement regarding Town Newsletter and articles
on private organizations
Tryon reported that the newsletter subcommittee had met and the
newsletter was moving forward. She did note, however, that two
articles had been removed from the draft of the newsletter. These
articles were on the Spirit of the Hills event and the Horsemens '
Association. It was the opinion of the subcommittee that the
newsletter was not an appropriate vehicle for fundraising notices .
Casey referred to the Newsletter Policy which had been adopted by the
Council in May of 1986. In part this policy stated that the editor
would develop the content of the newsletters from the following
sources : actions of the City Council and Planning Commission, messages
from the Mayor or Councilmembers , reports from the City Manager, news
tse of Town activities, information regarding Town services, facts about
the Town and articles of general interest from Town volunteers.
-12- 7/19/89
Iwo J. STAFF REPORTS (continued) :
Mrs . Shari Emling, 11853 Murietta Lane, stated her belief that there
was a fine line to be drawn between Town organizations and*fundraising *private
interests and the Council should be careful not to get into the
fundraising business. *She also objected to Casey using the title of Mayor in expressing
Mrs. Marcia Vincent , Chairman - Community Relations, suggested that a
full review of the policy of the Town Newsletter be undertaken,
initially by her committee with a recommendation then forthcoming to
the Council. In addition to clarification of what was a Town event,
group, etc. , there was also the issue of new State regulations
regarding the publications of newsletters.
It was agreed by Council that the Community Relations Committee would
agendize a review of the Town Newsletter policy and would make a
recommendation on the policy to the Council.
c) Consideration of cancellation of August 16, 1989 Council
Meeting
MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Johnson and
passed unanimously to cancel the August 16, 1989 Council Meeting.
d) Tryon: Commendation for Bullis School
4111, Tryon asked that the Council send a letter to Bullis School
congratulating them on being named one of the Distinguished Schools in
California by the Department of Education.
e) Tryon: Process for Appointments
Tryon commented on recent appointments to the Los Altos Fire
Protection District Commission and the Library Commission. She noted
the excellent choice of appointments but reiterated her concerns that
a policy be adopted by the Council regarding such appointments. Tryon
asked, and Council concurred with this request, that the Council be
notified of all vacancies on Town related-boards and commissions , that
the notice of such vacancies be advertised, that such appointments not
be included as consent calendar items on the Council ' s agendas and
that Council also be advised of expiration of terms of appointment.
f) Tryon: Options for Architectural Review
Tryon commented on the issue of architectural review which was raised
in the recent community survey and which would be discussed by Council
at some future date. She noted that it was a matter which included
many options and she reminded Council to contact staff with any
comments, suggestions, etc. they might have on this subject.
i *personal positions on public issues such as in the Times Tribune article. Casey responded
that she had made no such statement to the press. (Nb WED BY COUNCIL 9/6/89)
-13- 7/19/89
J . STAFF REPORTS : (continued) :
g) Tryon: New Postal Zip Code
Tryon reported on a recent article in the Town Crier on the new zip
code for postal customers in the Los Altos area south of El Monte.
Although the article stated that Los Altos Hills ' customers would not
be affected, this was not actually the case and some of the Town' s
residents would now have a 94024 zip code. Tryon reported that with
this change the three zip codes assigned to Los Altos and Los Altos
Hills had been used (areas of Los Altos and Los Altos Hills each
sharing 94022 and 94024 and the post office boxes using 94023) . She
noted that she had supported the Town having its own zip code to avoid
the confusion of sharing one with Los Altos. However, with this recent
action, this was not a future option for the Town.
h) Letter to Regional Postmaster - Request for Reimbursement
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon
and passed unanimously to add the request for reimbursement by the
Post Office to the Town for a late mailing to the agenda as an urgency
item.
Tryon noted that at the June 21st Council Meeting at which the report
on service from the Los Altos Post Office regarding mailing of
toe election postcard was discussed, it was agreed that a letter would be
sent to the Regional Postmaster but not that a request for
reimbursement of expenses would be included in the letter. If Council
wished to ask for the reimbursement of $695.00, a motion should be
made to include the request in the Mayor 's letter.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen
and passed unanimously to include a request for reimbursement of
expenses ($695.00) in the Mayor' s letter to the Regional Postmaster.
K. ADJOURNMENT:
There being no further new or old business to discuss, the City
Council adjourned at 10:45 p.m.
Respecfully submitted,
Patricia Dowd, City Clerk
IWO
-14- 7/19/89