HomeMy WebLinkAbout09/06/1989 0
Minutes of a Regular Meeting
Town of Los Altos Hills
City Council Meeting
Wednesday, September 6, 1989, 7:15 P.M.
Council Chambers, 26379 Fremont Road
Reel 204, Tr. I, Side I, 001-end; Tr. I, Side II, 001-878
Mayor Casey called the Regular Meeting of the City Council to order at 7:15 p.m. in the
Council Chambers at Town Hall.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Present: Mayor Casey and Councilmembers Johnson, Tryon, van Tamelen and
Siegel (arrived at 7:20 p.m.)
tior Absent: None
Staff: City Manager, Thomas Frutchey; City Attorney, Frank Gillio;
Director of Public Works, Bill Ekern; Town Planner, Ann Jamison; City
Engineer, Jeff Peterson; and Acting City Clerk, Maria Baricevic
Press: Don Brignolo, San Jose Mercury News
2. REVISED STRATEGIC PLAN FOR THE MEASURE A PROGRAM - SANTA
CLARA COUNTY f"RAFFIC AUTHORITY INFORMATIONAL PRESENTATION
Mr. Will Kempton, Executive Director, Santa Clara County Traffic Authority, 1754
Technology Drive, Suite #224, San Jose, CA 95110, commended Tryon for her active
involvement in transportation issues in the County and especially her support of the
Measure A Program. Mr. Kempton briefly reviewed Projects in process, funded by the
Measure A Program, including construction on Highway 101, Route 85, Route 237 and
the 587 Interchange. He stated that the State Legislature and Santa Clara County Traffic
Authority has been committed to all projects despite the downturn in the economy of
Santa Clara County. He highlighted the June Transportation Initiative which
proposes an increase in gas tax and an increase in the Gann spending limit and would
raise $60 million. He urged Council to carefully review the June Initiative.
V Tryon praised the Traffic Authority's excellent staff and their ability to keep work on
1
tiv track.
Council then discussed the matter of placing items on a Council agenda and the
procedure involved in this process. Apparently there had been some confusion in the
preparation of the agenda for this meeting. Last week Tryon and van Tamelen had
discussed with the City Manager the possibility of placing a certain item on the agenda
and tentative wording was formulated. The City Manager noted that by the dose of
business on Thursday, the deadline for receipt of agenda items except for unusual
circumstances, he had not heard from either Councilmember and assumed they did
not want the item on the agenda. The City Manager was not in the office on Friday so
the agenda issue was referred to the Director of Public Works. A call was received to
place certain items on the agenda and a subsequent call was received from the Mayor
asking for verification of the items on the agenda. When advised of the agenda, the
Mayor did not concur with the placement of these items on the agenda as they were
not shown on the agenda as requested by a particular Councilmember and had no
background information with them to be included in the packet. vanTamelen
commented that she had requested two items be placed on the agenda, neither of
which were identified with her name. One item was included on the agenda and one
was not. Tryon stated that this had not been the policy in the past. On many occasions
`, items were placed under Council Business with no specific name identified and no
materials provided for the packet. It was agreed to place a statement on agenda setting
policies on a future Council agenda.
3. APPOINTMENT TO COMMUNITY RELATIONS COMM11 I EE AND TO
VOLUNTEER AWARDS COMMITTEE
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by vanTamelen
and passed unanimously to appoint Michael Wise, 24301 Elise Court, to the
Community Relations Committee for a term of term of two years.
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon
and passed unanimously to appoint Emily Cheng , 24595 Voorhees Drive and Cheryl
Aymerich, 27801 Edgerton Road, to the Joint Los Altos/Los Altos Hills Volunteer
Awards Committee.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen
and passed unanimously to appoint Councilmember Johnson to fill the unexpired
term of Mayor Casey on the Joint Los Altos/Los Altos Hills Volunteer Awards
Committee.
2
4. REPORT FROM THE PLANNING COMMISSION
There was no report from the Planning Commission as they did not hold their
meetings in August. However, the City Manager took this opportunity to introduce
Ann Jamison, the newly appointed Town Planner, to the Council He highly praised
Ann and welcomed her to the staff.
5 CONSENT CALENDAR
Items Removed: Dl (Tryon), D5 (Tryon), D8 (van Tamelen), and D9 (Tryon)
Items Removed and moved to Council Business: D10 (Tryon)
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Johnson
and passed unanimously to approve the balance of the Consent Calendar, specifically:
a). Approval of Warrants: $ 37,913.23 (7/31/89)
fair $ 185,113.26 (8/10/89)
$ 1,348.91 (8/21/89)
b). Resolutions for Adoption:
1) Resolution #101-89 accepting a certain pathway easement deed
(Lands of McCleery- Moody Road).
2) Resolution #102-89 approving and authorizing execution of an
encroachment permit agreement between the Town of Los Altos Hills
and Manoutchehr Movassat (encroachments on Altamont Road - Lands
of Zappettini).
3) Resolution #103-89 further amending the town Budget for fiscal year.
4) Resolution #104-89 ordering the reorganization of certain
uninhabited territory designated as the Ridgeview Estates annexation
subject to liability for general indebtedness of the Town.
460 5) Resolution #105-89 approving and authorizing execution of
addendum to agreement between the Town of Los Altos Hills and Frank
3
fir Gillio.
c). Proclamation: October 2-6, 1989 as 'Rideshare Week'
d). Monthly Financial Report
e). Request from Los Altos Fire Department for Council authorization to
remove fire hazards on a certain property in the Town.
ITEMS REMOVED:
a) Approval of Minutes: July 19, 1989
August 2, 1989
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen
and passed unanimously to approve the minutes of the July 19, 1989 Council Meeting
with the following corrections: page 4, Item 2, change the word 'sanitary' to 'storm';
page 13, insert following after first paragraph: 'She also objected to Casey using the title
( of Mayor in expressing personal positions on public issues such as in the Times
`, Tribune article. Casey responded that she had made no such statement to the press.';
and page 13, first paragraph, insert 'private' before fundraising.
PASSED BY CONSENSUS: To continue consideration of the August 2, 1989 minutes
pending receipt of clarification of the City Attorneys report on the Brown Act.
b). Receipt and filing of semi-annual inventory report
Tryon thanked the City Manager for his report and inquired whether or not this
should be discussed later in the meeting with the proposed ordinance regarding City
Manager duties. Staff responded that this was a separate matter.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen
and passed unanimously to approve the semi-annual inventory report prepared by
the City Manager.
c) Request by Mr. Vidovich for a ninety-day extension, from September 13,
1989, for consideration of tentative map for Lands of Quarry Hills
0
4
The City Manager stated that the more time staff has to review geotechnical and
engineering reports on this project, the more informed will be the Town's decision.
van Tamelen requested clarification of possible timing problems if this extension were
approved and both van Tamelen and Siegel asked that the Planning Commission and
the Council each have at least two meetings to study this issue before taking action.
Mr. Vidovich, applicant, addressed the questions raised by Siegel regarding such issues
as the timeframe of the lawsuit between Mr. Vidovich and the County, the issue of
Hale Creek and the necessity to have certain matters resolved and information
available before the Commission and the Council can properly review and decide on
the application.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and
passed unanimously to approve Mr. Vidovich's request for a ninety-day extension to
December 6, 1989 for consideration of the tentative map for Lands of Quarry Hills.
d). Request from Congressman Campbell's office to use Council Chambers for
his Town Meetings without having to get Council approval for each
meeting.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously that the Council would extend the courtesy of using Council
Chambers without having to get Council approve for each meeting to all of the *approval
Town's state and federal representatives.Br °gr ad- hat_this
ceurtesy (AMENDED BY COUNCIL 10/18/89)
* See Belo, (AMENDED BY COUNCIL 10/18/89)
6. PRESENTATIONS FROM THE FLOOR CONCERNING SUBJECTS NOT ON THE
AGENDA
Mrs. Shari Emling, 11853 Murietta Lane, reiterated her concerns regarding several
issues, including the Council and staff not being copied on correspondence sent by the
Mayor and the continued practice by the Mayor of speaking on various issues as the
Mayor without concurrence of the Council. Mrs. Emling repeated her conversation at
an earlier Council meeting concerning the Mayor's statement on abortion and the
Mayor's comments to Mrs. Emling at that meeting. Mrs. Emling stated that she did
not appreciate being lied to and again requested a public apology by the Mayor not only
to her but to the entire Town.
Ms. Laura Wayne, Los Altos High School Cheerleader, 666 Milverton Road, Los Altos,
* van Tamelen expressed disappointment that one of the items she had placed on the agenda
had been removed. She stated the importance of having the agendas controlled by the
City Manager according to ordinance rather than by the Mayor.
5
M requested that a motion be introduced to put an emergency item on the agenda; that
item being: consideration by the Council to make a donation to the Cheerleaders of
Los Altos High in order for the Cheerleaders to attend and to perform at the Aloha
Bowl in Hawaii. The amount needed is $7,320.00; $450.00 due October 1, $3435.00 due
October 15 and $3435.00 due November 15, 1989.
Mrs. Fran Stevenson, 26989 Beaver Lane, addressed the Council regarding saving the
standing trees, especially those redlined for removal by developers.
Mrs. Mary Compton, member - Environmental Design and Protection Committee,
reported that the committee was making progress on a tree ordinance.
Mrs. Rosemary Meyerott, Town Historian, stated that she was a member of the Joint
Committee to save and restore Griffin/Cusack House, located on Foothill College
campus. Mrs. Meyerott noted that the house might be demolished because it was
considered a fire hazard. Attempts were being made to save the house but it was noted
that this would be a very costly project. Mrs. Meyerott inquired if the Council wished
to participate in the effort to save the house. It was agreed to agendize this matter for a
future Council Meeting. It was further noted that Casey and Siegel had been appointed
4110 to the committee to save the house and Tryon suggested that the appropriate format
was for the full Council to give direction to the Council representatives on this
committee regarding any position taken by the Town.
Mrs. Judy Carico, 25311 O'Keefe, stated that the issues of publicity over "The Spirit of
the Hills" and the Mayor's reference to "Nordstrom" in describing the City
Government are causing public embarrassment to the Town. In addition there were
concerns about Brown Act violations, procedures regarding Council correspondence
and actions by the Mayor and Carico asked that these issues be addressed by the
Council and added to tonight's agenda as an urgency item. Carico also requested
copies of the financial statements filed for Measures B and C with an accounting of
what funds were used to mail the letter sent by Mayor Casey on Measure C.
MOTION SECONDED AND FAILED: Moved by van Tamelen, seconded by Tryon and
failed by the following roll call vote to add the issue of Correspondence and Actions of
the Mayor to the agenda as an urgency item at the end of the meeting.
fir Johnson and Siegel both stated that they believed these issues should be agendized for
6
411/ a future Council meeting rather than added tonight as an urgency item. By doing this
everyone would have an opportunity to clearly present their views and to evaluate
the opinions presented. Siegel also noted that it was already a full agenda and there
were several important issues to address this evening. Tryon stated that she believed
the issue should be addressed tonight. She supported discussing the issue even if it
were a lengthy enough discussion that it had be continued. van Tamelen stated that
she was going to be gone for the next two meetings so she was anxious to get this
matter on tonight's agenda. Many people were concerned about these issues and she
believed it was becoming more and more difficult to proceed with the regular Town
business in a productive way until these concerns were addressed.
Mrs. Judy Carico, 25311 O'Keefe, and Mrs. Betsy Bertram, 11854 Page Mill Road,
supported adding this item to the agenda as an urgency matter.
AYES: Councilmembers Tryon and van Tamelen
NOES: Mayor Casey and Councilmembers Johnson and Siegel
Mrs. Betsy Bertram, 11854 Page Mill Road, stated that she did not want the Council to
make any decisions on fees, ordinances, etc. until the issue of Council correspondence
gir had been resolved.
Dr. Edward Emling, 11853 Murietta, reminded Council and those present that the
Mayor had discussed the Brown Act and Conflict of Interest with the Planning
Commission at a Joint Meeting last year and in May of this year a full disclosure policy
had been adopted. Mr. Emling also referred to correspondence between Mayor Casey
and an out of town developer regarding Town policies and stated that he had been
unable to obtain a copy of this letter at Town Hall. Mr. Emling requested that the issue
of disclosure be placed on the agenda for the 9/12/89 Joint Meeting and that Council
add discussion of Council Correspondence to tonight's agenda as an urgency item.
Mrs. Teddy Schick, 26400 Weston, stated that she has lived in the Town for twenty-
four years and does not like the Town to be or want it to be a laughing stock. Mrs.
Schick made additional comments regarding the "Spirit of the Hills" charity event and
specifically asked if this was a Town sponsored event or a private event. Mrs. Schick
also supported Mrs. Emling's request for a public apology.
Nancy Bavor, 13816 Page Mill Road, stated that the public may not be aware that
certain information was on file at Town Hall and available for public review.
Specifically, financial statements for both Measures B and C were on file. Mrs. Bavor
also noted that $20,000 had been spent by Mr. Vidovich and expressed her concerns
7
regarding the use of such monies to support a mailing on Measure C which was
mailed over the Mayor's signature. Mrs. Bavor dearly stated that she did not believe
this was an appropriate action.
Jitze Couperus, 13680 Page Mill Road, expressed his concerns regarding the Mayor's
apparent attempts to control the Council and staff, through control of the agenda. Mr.
Couperus suggested placing an urgency item on the agenda to discuss the actions and
correspondence of the Mayor and if the Mayor did not like this convention, she could
resign privately to make it moot.
Dr. Philip Dauber, 27930 Roble Alto, objected to the use of public money for certain
purposes by the Town particularly the funding of a request such as the one heard
earlier to support the cheerleaders. .
7 PUBLIC HEARINGS
a). LANDS OF LOCONTE, FILE TM #1-89, 28140 Story Hill Lane
1) Public Hearing on request for negative declaration and tentative map
approval for a two-lot subdivision -- Resolution approving tentative map of
the Lands of LoConte -- continued from 8/2/89 Council Meeting
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and
passed unanimously to approve negative declaration for LoConte two-lot subdivision.
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and
passed unanimously to adopt Resolution #106-89 approving tentative parcel map for
the Lands of LoConte subject to the conditions of approval as recommended by the
Planning Commission.
2) Resolution # vacating and abandoning a portion of a certain open
space conservation easement under the provisions of the 'Public Streets,
Highways and Service Easements Vacation Law'.
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and
passed unanimously to continue this item to 9/20.
b). LANDS OF HANSEN, FILE VAR #16-89, 14199 Amherst Court, appeal of
Planning Commission's denial of request for variance, site development and
8
conditional use permits.
Item withdrawn at request of applicant.
c). LANDS OF QUATTRONE, Lot #5 - Middle Fork Lane, appeal of Planning
Commission's denial of request for a site development permit for a new
residence
Item withdrawn at request of applicant.
d). Ordinance # amending Chapter 1 entitled 'Zoning' of Title 10 of the Los
Altos Hills Municipal Code by amending Sections 10-1.249 defining a
structure, 10-1.601 concerning off-street parking facilities, and 10-1.702
defining a secondary dwelling: repealing subsection (k) concerning
secondary dwellings, and relettering subsections (1) and (m), respectively, of
Section 10-1.703 thereof. (FIRST READING)
Discussion between Council and Staff regarding the importance of the Zoning
Ordinance that defines a secondary dwelling, in order to encourage secondary
dwellings and remove the requirement of a use permit with the hope they would
provide affordable housing.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and
passed unanimously to waive further reading of the ordinance.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and
passed unanimously to introduce ordinance #329.
e) Ordinance # further amending the Los Altos Hills Municipal Code by
amending Sections 3-1.106,3-1.118,3-1.201, 4-2.201, 4-4.02, 4-7.02, 5-1.14, 6-
4.117,6-4.122,6-4.125, 6-4.201, 6-4.202,7-3.05, 7-3.06,7-3.27,8-2.02m,8-3.02m,8-
6.03m, 8-7.01, 8-1.03 and 8-4.03 and by repealing sections 3-1.202 to 3-1.214,
inclusive and 6-2.05 respectively, concerning changes in fees and charges.
(SECOND READING)
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to waive further reading of the ordinance.
L MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
�r passed unanimously to adopt ordinance #328.
9
0. Resolution # establishing fees, charges for service, and other levies.
Dr. Philip Dauber, 27930 Roble Alto, recommended a $1.00 per square foot sidewalk
excavation fee with a set minimum, instead of the $5.00 per square foot fee already in
place. Dauber also suggested eliminating the fee for satellite dishes and fences and the
annual $30.00 tax for repairmen for doing business in Los Altos Hills. He made
additional comments regarding the fine for illegal skateboard use and the possibility of
lowering the fine.
Councilmembers agreed that minor amendments and corrections to this resolution
can and should be made before it was signed.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and
passed unanimously to adopt Resolution #107-89 fixing and establishing fees and costs,
as amended (changing the pathway in-lieu fee to $6 per linear foot of street frontage or
$300, whichever is greater; replacing "Sidewalk" with "Pathway"; adding a pathway
excavation fee of $1 per linear foot, with a $50 minimum; adding a pathway
excavation deposit of $5 per linear foot, with a $50 minimum; deleting the reference to
40, appliance repair services in the business license tax; and deleting the proposed $30
business license tax for private home rentals).
8. OLD BUSINESS
9. NEW BUSINESS
1. LANDS OF OSHIMA, 25891 Fremont Road, request for deletion of a
condition of their tentative map.
Council had before them the request from the Oshimas that the requirement for the
installation of additional guy poles and wires per the conditions of approval for their
subdivision be waived as they believed these would create an aesthetic eyesore in their
neighborhood. Council also had the recommendation from the Director of Public
Works which was to deny the requested modification to the conditions of approval. In
part this report noted that the condition was originally required to accomplish the
following functions: to ensure health and safety and to open up the visual corridor of
Fremont Road.
Mrs. Betsy Bertram, 11854 Page Mill Road, stated that it would behoove the Town to
10
remove the whole pole system on Fremont Road and put it underground.
Mrs. Teddy Shick, 26400 Weston, indicated that the Town had decided many years ago
that Fremont Road was the top priority of utilities to be undergrounded.
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Tryon and
passed unanimously to continue this request until alternate solutions had been
researched.
b). Request from Mr. Brad Lyman, 13770 Wildflower Lane, for waiver of fees.
MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Siegel and
passed unanimously to continue this item to the next meeting at the request of the
applicant.
c). Ordinance # amending Section 2-3.221 of Chapter 3 of Title 2 of the Los
4 Altos Hills Municipal Code concerning the duties of the City Manager
`,. (FIRST READING)
Council had before them the recommendation from the City Manager that an
ordinance be adopted which would delete the requirement for a semi-annual
inventory of supplies.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to waive further reading of the ordinance.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously to introduce ordinance #330.
10. OTHER BUSINESS
a). Reports from Standing Committees:
1) Environmental Design and Protection Committee: recommendations
regarding clean-up days
11
Council had before them the following recommendations for the Town's clean-up
days: remove Mora and Eastbrook as a site and choose another site in the Town; insist
that residents show their driver's licenses at the Magdalena and 280 and Page Mill at
Arastradero sites; and consider a mid-May clean-up day in addition to the others.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed by consensus to refer this item to staff.
b) Reports from Ad Hoc Committees:
1) Ad Hoc Pathways Recreation and Parks Committee
The Mayor made a brief oral report regarding the Ad Hoc Pathways Recreation and
Parks Committee. She noted that the committee had met twice and had made
significant progress. A comprehensive maintenance program had been developed, a
directive was being prepared regarding off-road paths and a review was being prepared
of the Town's entire pathway system.
Siegel asked when the Council might see the Altamont Road Project and the City
fir Manager responded possibly the first meeting in October but this would have to be
checked with the Director of Public Works.
MOTION SECONDED AND CARRIED: Moved by Tryon seconded by Johnson and
passed unanimously to continue past the 11:30 p.m hour of adjournment.
11. STAFF REPORTS
a) City Manager
a) Report on Purissima Water District and Sun Country Cable
The City Manager reported on the decision made by the Board of the Purissima Hills
Water District, at their August Meeting, to not lease its Page Mill Road property to Sun
Country Cable for installation of the headend.
Tryon indicated, in her opinion, that this was an inappropriate and potentially illegal
action taken by the Board and one which placed greater costs and further delays upon
Sun Country and the citizens of Los Altos Hills. In response to questions posed by
Betsy Bertram, Tryon requested that all interested citizens take appropriate actions to
assist Sun Country in finding a new location for the head-end.
12
Cr
b). City Attorney:
3c) City Clerk
a) Report on Council Correspondence dated August 28, 1989
Tryon inquired about the policy regarding Council correspondence and noted that
there were some pieces of correspondence which were not in the report on Council
Correspondence. Her understanding of the policy was that any letter received by a
Councilmember on Town business should be copied to all Councilmembers.
Mrs. Shari Emling, 11853 Murietta, supported the policy whereby all letters sent by the
Mayor should be copied to all Councilmembers.
d) Council Business
1) Tryon: Landscaping - Upper Dawson Drive
41160 Discussion among councilmembers and staff regarding examining the planting of trees
on Dawson Drive.
2) Tryon: HR 2265 Transportation Legislation
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and
passed unanimously to direct Mayor to draft a letter to Matsui in support of HR 2265.
3) Tryon: Proposed By-Laws — Santa Clara County Section of the
Peninsula Division of the League of California Cities
Mayor Pro Tem Siegel informed Council that the City Selection Committee is statutory
and cannot be bypassed. He noted that the CSC makes important appointments to
such organizations as ABAG and MTC, and should ensure it meets in a setting where
adequate public input is provided.
4) Designation of Voting Delegate - League of California cities Annual
Conference - October, 1989
MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and
13
passed by consensus to appoint Councilmember Siegel to be the voting delegate at the
League of California Cities Annual Conference in October.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Johnson and
passed by consensus to appoint Councilmember van Tamelen to be the alternate
voting delegate at the League of California Cities Conference.
5) Request from Supervisor McKenna for Council support of an amend-
ment modifying the proposed State legislation regulating solid waste
management plans.
PASSED BY CONSENSUS: To continue this item to the next Council Meeting.
6) Approval of Minutes: August 2, 1989
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by vanTamelen
and passed unanimously to approve the minutes of the August 2, 1989 Council
Meeting with the following correction: page 11, Item I.d) second paragraph should
read as follows: 'Tryon commented that she also would like the attorney to report on
liW the issue of organizations being subject to the Brown Act if a councilmember served
on the Board and the city financially supported the organization. While on the subject
of the Brown Act, Tryon also noted that it had been brought to her attention that the
Mayor had met with Mr. Hao on his site before tonight's public hearing. According to
the City Attorney's previous memo on this subject, all such meetings must be
disclosed.'
Councilmembers discussed the issue of the Brown Act, the City Attorney's report on
disdosure and the issue of due process. It was agreed that these issues would be
agendized for the Joint Meeting on the 12th of September which would provide a
more appropriate forum for adequate discussion of everyone's concerns.
7) Request from the Mayor for reimbursement of expenses for the
League of California Cities Conference in July
Tryon questioned the request from the Mayor for reimbursement of $302.63 in
additional expenses incurred at the League of California Cities Conference in
Monterey. The policy adopted by the Council was for $35 per diem to cover the costs of
v all expenses except transportation and hotels. The Mayor's expense request however
was for reimbursement of $302.63 over and above the per diem allowed. Tryon
14
questioned these expenses which included personal phone calls and $100 dinners and
believed that they were improper charges to the taxpayers.
Casey stated that she had not been aware of the resolution establishing the per diem
and further commented that the phone calls charged were not personal. She noted
that the expenses for some of the meals induded charges for other Councilmembers
such as Councilmemer Johnson. Councilmembers who were present at the
conference discussed who actually paid for what meals and which meals were
expensed by which Councilmembers.
Siegel suggested that this matter be delegated to a subcommittee of the Council for
study and comment. Tryon did not agree with this recommendation. She stated that
this was an agendized item and wanted it addressed.
MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Casey and
passed unanimously to deny Mayor's request for additional reimbursement in the
amount of$302.63 but to give the Mayor the opportunity to bring this request back to
the Council with an itemization and justification of the expenses.
It was further suggested that the resolution establishing the per diem be reviewed and
brought back to Council at a future meeting. If it should be determined that it is out of
date and if it should be modified, the adjustments made could then retroactively be
applied to the Mayor's request.
Mrs. Judy Carico, 25311 O'Keefe, thanked Councilmembers Tryon and van Tamelen
for their actions as responsible leaders of the community in dealing with these issues.
8) Casey: Newsletter
Casey noted that recently the Town Newsletter had been distributed and she wanted to
thank Marcia Vincent, Chairman of the Community Relations Committee, for her
contributions in preparing the newsletter which was quite informative.
9) Casey: Picnic
Casey reminded everyone that a Council/Commission/Committee/Staff picnic was
scheduled for Sunday from 4 to 7:30 p.m. Everyone was invited to attend.
fir 10) Casey: Westwind Barn -- Hoedown
15
tor
Casey reminded everyone that the Hoedown at Westwind Barn was scheduled for
Saturday night from 5 to 11 p.m.
11) Tryon: Support of local groups
In response to a request for support of the Los Altos cheerleaders and to comments
made earlier in the meeting by Mr. Dauber, Tryon commented that over the years
Council had supported various groups such as Little League, Westwind Barn,
Community Services Agency and the Senior Center. Therefore, it was not a correct
statement to make that Council had never supported such requests but she did note
that careful review of each request was necessary.
12. CLOSED SESSION
The City Attorney stated that it was not necessary to hold a dosed session.
13. ADJOURNMENT
460 There being no further new or old business to discuss, the meeting was adjourned at
12:15 a.m. to a Joint Meeting scheduled for 5:00 p.m. on Tuesday, September 12, 1989.
Respectfully submitted,
Patricia Dowd
City Clerk
16