HomeMy WebLinkAbout09/12/1989 Li, Action Minutes of a Joint Meeting
with the Planning Commission
Town of Los Altos Hills
City Council Meeting
Tuesday, September 12, 1989, 5 P.M.
Council Chambers, 26379 Fremont Road
Mayor Casey called the Regular Meeting of the City Council to order at 5:05 p.m. in the
Council Chambers at Town Hall.
ROLL CALL
Present: Mayor Casey and Councilmembers Johnson, van Tamelen, Siegel and
Tryon (arrived at 5:30 p.m.); Chairman Emling and Commissioners Carico,
Comiso, Jones, Noel, Pahl (arrived at 5:10), and Stutz (arrived at 5:15).
Absent: None
�/ Staff: City Manager Thomas Frutchey; City Attorney Frank Gillio;
Director of Public Works Bill Ekern; Planning Director Ann Jamison; and
Acting City Clerk Leslie Mullins
Press: None
MOTION SECONDED AND PASSED: Moved by Siegel,seconded by Casey and passed
unanimously to dispense with the Pledge of Allegiance.
Discussion ensued by Planning Commissioners and City Councilmembers on
Municipal Code Section 2-1.104, "Agendas" and Municipal Code Section 2-1.105,
"Correspondence". Issues included correspondence on Town Letterhead, whether or
not all correspondence is public record, and when correspondence is available for
public review. Mr. Gillio informed Councilmembers and Commissioners that letters
received are public documents once filed by the City Council, noting this item is not
specifically addressed in the Municipal Code.
* See Below (AMENDED BY COUNCIL 10/18/89
MOTION SECONDED AND PASSED: Moved by van Tamelen, seconded by Siegel to
move on with business on the scheduled Agenda.
* van Tamelen expressed displeasure with the fact that the Mayor was dealing with items
not on the agenda.
Discussion then addressed the recently adopted policy of the Planning Commission
regarding disclosure of any contact with an applicant and/or his agent including
phone conversations, written communications, site visits, meetings or social contacts,
and any and all financial transactions.
MOTION SECONDED AND PASSED: Moved by van Tamelen, seconded by Siegel and
passed unanimously for staff to place the issue of meetings with applicants--including
the appropriateness of such meetings, noticing, and disclosure--on the next Agenda, so
that a subcommittee can be formed to address a potential policy.
The City Council requested that staff prepare a map, for each Councilmember's and
Commissioner's house, identifying all properties within 300, 500, and 2,500 feet, for
their information.
MOTION SECONDED AND PASSED: Moved by Tryon, seconded by Johnson and
passed unanimously to request that the Planning Commission conduct a study session
on ridgelines and hilltops, once staff has developed appropriate background materials.
Discussion then addressed the need for all incoming and outgoing Councilmember
correspondence, if it is Town business or if the Councilmember's title is used, to be
copied to all Councilmembers. Similarly, such correspondence by Commissioners,
which must be approved in advance by the Council,should be copied to all
Councilmembers and all other Commissioners
MOTION SECONDED AND PASSED: Moved by Siegel, seconded by Johnson and
passed unanimously for staff to draft a written policy concerning Council and
Commission correspondence and the related issues raised by Councilmember Johnson
in his letter (including outside representation by Councilmembers and
Commissioners).
Discussion then addressed the $50 per month salary paid to Commissioners,
alternatives to such compensation, and their tax implications.
MOTION SECONDED AND PASSED: Moved by Tryon, seconded by Johnson and
passed unanimously to ask the Planning Commission to discuss salaries of appointed
officials at its next meeting.
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Staff was asked to report back on what it would cost to update the housing element--as
well as other sections of the General Plan, if there are any that are required by State law
to be updated soon.
Staff was also directed to come back to the Council to request funds, if necessary, to re-
initiate data entry for the parcel data base.
The City Manager was directed to initiate plans for a meeting with the Council to
address City Manager priorities.
Staff was directed to distribute the Planning Work Plan and work with the Council
and Commission, as necessary, to update.
It was agreed by consensus that the next joint meeting would be held on the fifth
Wednesday of November.
There being no further business, the meeting was adjourned at 8:45 p.m.
Respectfully submitted,
Leslie Mullins
Acting City Clerk
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