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Home My WebLink About06/21/1988 CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills , California 94022 MINUTES OF AN ADJOURNED REGULAR MEETING Tuesday, June 21, 1988 cc: Reel 193 , Tr. II , Side I , 697-end; Tr. II , Side II , 001-185 Mayor Tryon called the Adjourned Regular Meeting of the City Council to order at 5 :00 p.m. in the Council Chambers at Town Hall . A. ROLL CALL: Present: Mayor Tryon and Councilmembers Casey, Johnson, Siegel and van Tamelen Absent: None Staff: City Manager George Scarborough, City Attorney Frank Gillio, Director of Public Works Bill Ekern, Planning Director Sally Lyn Zeff and City Clerk Pat Dowd Press: Mary Fortney, Peninsula Times Tribune; De Tran, San Jose Mercury and Carolyne Zinko, Los Altos Town Crier B. APPOINTMENTS TO THE PLANNING COMMISSION: MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to appoint Planning Commissioners at this meeting. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to appoint Clyde Noel to the Planning Commission for a term of four years . MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to appoint Richard Jones to the Planning Commission for a term of four years . Council thanked all those who had applied for the Planning Commission and noted that there were openings on the Pathways, Recreation and Parks Committee and the Roads and Drainage Committee. If anyone who had applied was interested in serving on either of these committees, their applications would be considered for appointment. i'•1411P C. CONSENT CALENDAR: MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Johnson and passed unanimously to approve the Consent Calendar, specifically: 1 . Approval of Minutes : June 9 , 1988 (Special Meeting) D. PRESENTATIONS FROM THE FLOOR: E. REPORT FROM THE PLANNING COMMISSION: F. PUBLIC HEARING: G. OLD BUSINESS: 1. Consideration of adoption of the 1988-89 budget and adoption of the resolution adopting the budget for fiscal year 1988-89 Council discussed the 6/21/88 staff report prepared by the City Manager, the proposed 1988-89 budget and the five-year fiscal projections. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed unanimously to adopt Resolution #63-88 adopting the budget for the fiscal year 1988-89 , including the following changes : 1) San Antonio Hills Annexation project was increased from $1 , 500 to $1, 750; 2) Deletion of the Chapin and Robleda intersection improvements from the Capital Improvement Budget; 3) Increase in the Tree/Landscape Program - outside contract, construction to $26 ,000; and 4) Cost of living increase of 4 . 1% for all employees. 2. Ordinance # providing for the establishment and granting of franchises or privileges for the construction, maintenance and operation of cable communication, or cable television systems, and further providing for the continuing regulation and adminis- tration of these franchises and the activities relative to them MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to waive further reading of ordinance. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed by the following roll call vote to adopt ordinance #323 providing for the establishment and granting of franchises or privileges for the construction, maintenance and operation of cable communication, or cable television systems, and further providing for the continuing regulation and administration of these franchises and the activities relative to them. AYES: Mayor Tryon and Councilmembers Casey and Johnson NOES: Councilmembers Siegel and van Tamelen -2- 6/21/88 G. OLD BUSINESS: (continued) : PASSED BY CONSENSUS: Tryon would be reviewing implementation ordinance with Sun Country Cable and van Tamelen will participate in this review after a three week period during which she will be unavailable. 3 . Ordinance # granting to Sun Country Cable, Inc. , a non-exclusive franchise for the installation, construction operation and main- tenance of a cable television system for Los Altos Hills . MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to waive further reading of ordinance MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed unanimously to adopt Ordinance #324 granting to Sun Country Cable, Inc. , a non-exclusive franchise for the installation, construction, operation and maintenance of a cable television system for Los Altos Hills. Lyn Simpson, Sun Country Cable, thanked the Council and noted that they had applied for the appropriate permits, had the financing in place and were prepared to sign the agreement immediately. 4. Lands of Handley, 13818 Page Mill Road, consideration of waiver of fees and policy decision Council had before them the 6/21/88 City Manager' s staff report which also included the pertinent background information on this request. MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to waive the fees and deposits for the Handley variance, use permit and site developrent permit application (13818 Page Mill Road) based on past representations made to the Handleys and to delegate , by motion, the authority to waive or reduce planning fees and deposits to the Planning Commission. This authority to waive fees and deposits would not extend to building permit fees. PASSED BY CONSENSUS: To direct staff to place on the City Council Agenda Consent Calendar any such actions of the Planning Commission waiving or reducing fees and/or deposits for a trial period of 90 days . H. NEW BUSINESS: 1 . Westwind Barn - Request for financial assistance for fence Fran Stevenson, 26989 Beaver Lane, commented that the Friends of Westwind would be most grateful if the Town would contribute the cost of the materials . She noted that the height of the fence would be decided by the City Manager and the material for the fence had not been finally decided upon. -3- 6/21/88 H. NEW BUSINESS: (continued) : MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Johnson and passed unanimously to approve sharing in the cost of replacing the pasture fence at Westwind by paying for the materials in an amount not to exceed $1, 280 . 2 . Town Newsletter/Proposition 73 - Urgency Item MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed unanimously to add consideration of mailing of Town Newsletter in view of the passing of Proposition 73 as an urgency item to the agenda. The City Attorney reported that as a result of the passing of Proposition 73 City mailings were affected. The Fair Political Practices Commission had issued a statement that in their opinion any mailings including any reference to an elected official were affected by Proposition 73 . The City Attorney further noted that he felt if the mailing of the newsletter was paid for privately, it would be permissible to send it. While this section of Proposition 73 was effective immediately, interpretations of what it actually meant were being discussed. Fran Stevenson, 26989 Beaver Lane, asked if a notice could be put in the local newspapers explaining the status of the Town' s newsletter. Tryon noted that members of the press were present and they may want to include such information in their papers. Judy Carico, 25311 O' Keefe, inquired what the cost would be to mail the newsletter and was told it was approximately $250 . PASSED BY CONSENSUS: Council agreed to mail the newsletter if private funds were received to cover the cost of the mailing. I . OTHER BUSINESS: 1 . Reports from Standing Committees: 2 . Reports from Ad Hoc Committees: a) Zoning Subcommittee Meeting on Zoning Ordinance Definition of Development Area Council had before them the 6/9/88 Planning Director' s report on this subject. Siegel commented on the complexity of the proposed changes and van Tamelen emphasized the importance of drainage. The Planning Director noted that the definition of structures was scheduled for the next meeting of the sub-committee and actually it would simplify the entire issue if these matters were discussed at the same time. Ler -4- 6/21/88 I . OTHER BUSINESS: (continued) : PASSED BY CONSENSUS: To appoint William Siegel to replace Barbara Tryon on the Zoning Subcommittee and to direct the zoning subcommittee to report back to the Council after discussions have taken place on the definition of structures. J. STAFF REPORTS: 1. City Manager: a) Housing Element - Comments from Department of Housing and Community Development PASSED BY CONSENSUS: To defer consideration of this item for 90 days. b) Draft Hazardous Waste Management Plan for Santa Clara County PASSED BY CONSENSUS: To direct the City Manager to write the County thanking them for the opportunity to review the Draft Hazardous Waste Management Plan and indicating that the Town has no comments on the draft plan. 2. City Attorney: a) Opinion dated 8/5/87 on Land Use Rulings The City Attorney noted that he had provided the Council with the above opinion for reference and it was agreed that it would be agendized for the next Council Meeting for discussion with the request from Mr. and Mrs. Meyer concerning dedication of road right-of-way. 3 . City Clerk: 4 . Planning Director: Report on Driveway Coverage PASSED BY CONSENSUS: To continue this item to the next Council Meeting. 5. Council Business : a) Mayor: 1) Letter on disposal of household toxic materials Tryon requested that when this matter was discussed at the next Council meeting, staff provide Council with updated cost estimates for disposal of such materials . V -5- 6/21/88 J. STAFF REPORTS (continued) : 2) Jean Struthers - Creek Issue Tryon noted that Jean Struthers had submitted a letter stating her interest in the creek issue and she asked the City Manager to look into whether or not some kind of formal appointment to a committee could be made. b) Councilmembers: 1) Design Awards Council discussed the original purpose behind the concept of Design Awards . van Tamelen commented that the awards were given to those homes that fit best into the rural nature of the Town as well as conforming to the Town' s ordinances . Siegel noted that it was a good opportunity for the Council and the Commission to see what had been built during the past year. Council agreed that it was an excellent learning process but also agreed to delete the presentation of awards. PASSED BY CONSENSUS: To direct staff to set up a review of all homes finalled in the Town in 1987 for review by the Council and Commission. 2) Set Date for Joint Workshop with the City Council and the General Plan Steering Committee PASSED BY CONSENSUS: To set Tuesday, July 26 , 1988 at 5 :00 p.m. as the time and date for a joint workshop with the City Council and the General Plan Steering Committee. PASSED BY CONSENSUS: To agendize for the next Council Meeting the issue of a consultant for the General Plan Steering Committee. K. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 7 : 00 p.m. Respectfully submitted, Patricia Dowd, City Clerk how -6- 6/21/88