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HomeMy WebLinkAbout08/17/1988 'r CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills , California Wednesday, August 17, 1988 cc: Reel 194 , Tr . I , Side II , 007-end Mayor Tryon called the Regular Meeting of the City Council to order at 7 :20 p.m. in the Council Chambers at Town Ha11 . The Mayor noted that the meeting would be adjourned in memory of Bob Baird who passed away on August 15th. Mr. Baird had taught math at Los Altos High School for more than twenty years and had also coached the football , baseball and golf teams to several championships. At the time of his death, Mr. Baird was defensive coordinator for the DeAnza College football team. Mr. Baird was highly respected and well liked by those who knew him and the Town' s deepest sympathies were extended to his family. PASSED BY CONSENSUS : To make the following changes in the agenda: Add Item F.4 to the Consent Calendar; add 'Presentations from the Floor ' before Report from the Planning Commission and move Item H. l.a) forward on the agenda to be discussed after the Planning Commission report. A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Tryon and Councilmembers Casey, Johnson, Siegel and van Tamelen Absent: None Staff: City Manager George Scarborough, City Attorney Frank Gillio, Director of Public Works Bill Ekern, Planning Director Sally Lyn Zeff Planning Comm: A. Richard Jones B. CONSENT CALENDAR: Items Removed: B. 1 (Tryon) , B.2 (City Manager) and B. 3 .b) (Director of Public Works) MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed unanimously to approve the balance of the Consent Calendar, specifically: B. CONSENT CALENDAR: (continued) : hie 3 . Resolutions for Adoption: a) Resolution #80-88 approving and authorizing execution of an encroachment permit agreement between the Town of Los Altos Hills and Northwood Properties, Inc. , Ronald L. Green, Inc, Richard Rea, Goodwin S. Rogness III , and Ruth L. Rogness (Matadero Creek Subdivision - Lot #14) c) Resolution #81-88 approving budget modification #1, Fiscal Year 1987-88 d) Resolution #82-88 approving and authorizing execution of an agreement between the Town of Los Altos Hills and Wolfe Mason Associates for Town Hall Master Plan Project 4. Actions of the Planning Commission: approved the following: a) LANDS OF BRAUNER, FILE CUP #10-88, 11623 Dawson Drive, request for conditional use permit and site development permit for a swimming pool and conversion of a barn into a cabana b) LANDS OF FESHBACH, FILE CUP #12-88 , 27969 Black Mountain E Road, request for conditional use permit and site develop- ment` permit for an attached secondary dwelling unit and additions to existing residence c) LANDS OF MERINGO/FEILER, FILE VAR #11-88 , 13333 La Cresta Drive, request for variance and site development permit for addition to existing residence 5. Monthly Financial Report: Informational Item 6. Request from westwind Barn for Hoedown and approval of placement of sign. 7. Request from Jean Struthers to attend a conference on protection, management and restoration for the 1990s of California Riparian Systems. Items Removed: 1. Approval of Minutes: July 6 , 1988 PASSED BY CONSENSUS: To discuss Item B.1 - approval of minutes - under Council Business. 411110 -2- 8/17/88 B. CONSENT CALENDAR: (continued) : 11111/ 2 . Approval of Warrants: $46 ,012 . 76 MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Johnson and passed unanimously to authorize $13 , 046. 25 payment to L. Thomas Construction in addition to approving the $46 ,012. 76 warrant list. 3. Resolution # accepting subdivision improvements, Lands of Currie, Tract 8044, O' Keefe Lane The Director of Public Works referred to his staff report dated 8/8/88 which noted the following conditions for the release of the $250 , 000 cash deposit performance surety for Lands of Currie: 1) The posting of a 10% ($25 ,000) maintenance bond in a form acceptable to the City Attorney and 2) The payment in full of all outstanding inspection fees. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Johnson and passed unanimously to adopt Resolution #83-88 accepting subdivision improvements , Lands of Currie, Tract 8044, O' Keefe Lane C. PRESENTATIONS FROM THE FLOOR: D. REPORT FROM THE PLANNING COMMISSION: Commissioner Jones reported that the following actions were taken at the 8/10/88 Planning Commission Meeting: 1) Lands of Brauner, 12350 Stonebrook, request for conditional use permit and site development permit for a swimming pool and conversion of barn into cabana - approved; 2) Lands of Feshbach, 27969 Black Mountain Road, request for conditional use permit and site development permit for an attached secondary dwelling unit and additions to existing residence - approved; 3) Lands of Meringo/Feiler, 13333 La Cresta Drive, request for variance and site development permit for addition to existing residence - approved; 4) Lands of Goese, 24916 La Loma Court, request for variance and site development permit for addition to existing residence - denied; and 5) Lands of Ghafouri, Lot #2 - Wright Way, request for site development permit for new residence - denied without prejudice . E. REPORT ON NEIGHBORHOOD CONCERNS REGARDING CALTRANS PARK AND RIDE (ARASTRADERO AND PAGE MILL ROAD) The City Manager referred to his staff report dated 8/17/88 which gave the background on Caltrans ' grading operations to expand their park and ride facility at Page Mill . The project had been started early last week with no notification of the neighbors. On Friday, the 12th, a meeting was held with the neighbors , Caltrans, a representative from -3- 8/17/88 E. REPORT ON NEIGHBORHOOD CONCERNS REGARDING CALTRANS PARK AND RIDE (ARASTRADERO AND PAGE MILL ROAD) : Senator Morgan' s office and Town representatives. In part the following was agreed upon: 1) the expansion would be reduced from 50 to 18 additional parking stalls; 2) reduction in lighting; 3) installation of a fence; and 4) landscaping of the fence. The City Manager ' s report also included the following recommendation: ' Direct the City Manager to prepare a letter to Caltrans detailing the commitments made by Caltrans as stated at the Friday meeting and requesting Caltrans to additionally commit to no further expansion of the Arastradero and Page Mill park and ride beyond the 46 space level. Don Druyanoff, Mrs . Yelton, Mr. and Mrs . Tom Griffiths, 14125 Berry Hill , Mr . and Mrs . Ralph Mele, 14225 Berry Hill Court and Mr . Michael Chu, 14175 Berry Hill each addressed the Council with their concerns about the expansion of the park and ride. They were all neighbors of the project and cited the following reasons for their concern: 1) safety; 2) no notification of the neighbors by Caltrans; 3) impact on the rural nature of their property; 4) impact on property values; 5) expansion not necessary as park and ride was never filled with cars; 6) no need for increased lighting; there had not been any problems to date with the lighting that was there; 7) importance of fence and landscaping around project; 8) problem of abandoned cars in park and ride; 8) lack of investigation into other park and ride sites which would be more suitable for expansion as they were not located in residential areas . Mr. Nino Cerruti, Caltrans , stated that he was available to answer any questions the Council might have on the proposed expansion of the park and ride. He did note that a needs assessment had been prepared and would be sent to the Council . Mr. Cerruti commented that the planners had determined that extra parking spaces would be needed over the next few years but also noted that it was not urgent to expand this park and ride at this time. PASSED BY CONSENSUS: To request the Mayor to send a letter to Caltrans requesting that they stop the proposed expansion of the park and ride at Arastradero and Page Mill until all of the facts are available including the needs assessment and comment on the concerns raised by the neighbors of the project. It was further agreed that the State Legislators would be kept apprised of the situation. F. PUBLIC HEARINGS: 1. LANDS OF LOTUS INVESTORS, FILE TM #3-88 , 26131 Elena Road, request for approval of tentative map and negative declaration for a three lot subdivision Scott Neely, applicant, noted that they concurred with the conditions kir of approval as proposed by the Planning Commission and Tim Sandis, applicant ' s engineer, explained the slope of the driveway and how the driveway would be put in place. -4- 8/17/88 F. PUBLIC HEARINGS (continued) : Mrs . Herman Spector, 27271 Ursula Lane, requested clarification of the landscape bond policy. The City Manager briefly noted that a resident had one year to install landscaping and if the landscaping was maintained one year after date of installation the remainder of the applicant ' s deposit was returned. With the drought conditions this policy had been modified recently by the Council . Council discussed the interpretation of the ordinance regarding undergrounding of utilities and the issue of road dedications. It was agreed both of these issues would be agendized for a future Council meeting for discussion. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Siegel and failed by the following roll call vote to amend condition 6. of the tentative map for Lands of Lotus Investors to read: 'All utilities are to be undergrounded. ' instead of 'All utilities added are to be undergrounded. ' AYES: Councilmembers Siegel and van Tamelen NOES : Mayor Tryon and Councilmembers Casey and Johnson MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to adopt Resolution #84-88 approving tentative map of Lands of Lotus Investors with the following statement added to condition #17 : ' In addition applicant shall enter into and execute a future noise and visual mitigation agreement with the Town prior to recordation of any final map, and in which applicant shall agree to perform at the times indicated therein and to be bound by the conditions of approval dealing with noise and visual impact. ' 2. LANDS OF NORTHWOOD PROPERTIES, 13416 Middle Fork Lane, appeal of Planning Commission' s denial of a site development permit for a new residence and pool This item was continued to the next meeting at the request of the applicant. 3 . Resolution # establishing fees or charges for zoning permits, site development administrative reviews , site development permits, minor variances, major variances and use permits MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to adopt Resolution #85-88 establishing fees or charges for zoning permits , site development administrative reviews , site development permits , minor variances , major variances and use permits with the listing corrected to read 'pre-1973 lots ' and ' all others ' . It was further agreed that at mid-year, a review with other cities would be conducted. -5- 8/17/88 G. OLD BUSINESS: 1. Ordinance # further amending Chapter 1 entitled ' Zoning ' of Title 10 of the Los Altos Hills Municipal Code by amending Sections 10-1 .504, 10-1. 505 and 10-1. 1107 thereof (SECOND READING) MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed unanimously to waive further reading. MOTION SECONDED AND CARRIED: Moved by Johnson, seconded by Casey and passed by the following roll call vote to adopt Ordinance #326 further amending Chapter 1 entitled ' Zoning' of Title 10 of the Los Altos Hills Municipal Code by amending Sections 10-1.504 , 10-1 . 505, and 10- 1.1107 thereof AYES : Mayor Tryon and Councilmembers Casey and Johnson NOES: Councilmembers Siegel and van Tamelen Siegel stated that he did not vote for adoption of this ordinance because of the declining height envelope issue. 2 . Interpretation of subdivision conditions , Lands of Ugie, O' Keefe Lane 01111, The City Manager referred to his staff report dated 8/17/88 which included background information on the work Mr. Ugie had done on the creek bank and his conversations with the Water District. The report noted that one of the conditions of Mr. Ugie' s subdivision was that creek improvements would be made to increase the capacity of the creek to the one pecent flood level to protect existing and future development and that this work would have to be done to the satisfaction of the Santa Clara Valley Water District. Mr. Bill Carlsen, Santa Clara Valley Water District, stated that this was a very complicated project. Mr. Ugie had completed work which had been done with no plans , had had no inspections and had not received permits. The Water District, therefore, had no way of knowing exactly what work had been done on the property. Mr. Carlsen further commented that current regulations were even more difficult to comply with than those in place when the Ugie ' s subdivision was approved. Mrs. Ugie , 24970 O' Keefe Lane, explained briefly their conversations with the Water District and their understanding of what needed to be done to comply with the condition of the subdivision. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Johnson and passed unanimously to request Mr. Ugie to apply for permits from the Santa Clara Valley Water District for the work he had performed and to defer consideration of the Ugie ' s request for modification of the subdivision improvement conditions until additional information from the Water District is available. -6- 8/17/88 him H. NEW BUSINESS: 1. Resolution # authorizing application for Funds State Community Parklands Act of 1986, for the miscellaneous pathway reconstruction The Director of Public Works, in response to a question from van Tamelen, stated that this project had been reviewed by the Pathways, Recreation and Parks Committee. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Casey and passed unanimously to adopt Resolution #86-88 approving the application of granting funds under the Community Parklands Act of 1986 for the following project reconstruction of miscellaneous pathways. 2 . Request from Jack Tuttle, 13660 Golden Hill Court, for partial release of landscape deposit Council had before them a letter from Mr. Tuttle requesting a waiver on his landscaping deposit to reflect a refund of $2, 000 as a result of the drought conditions. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Johnson and passed unanimously to concur with the staff ' s recommendation that the existing $2 ,500 landscape deposit remain in effect until an inspection had been requested and the required plantings had been installed for permanent erosion protection. Casey commented that she wished Mr. Tuttle had been present to address this issue and Tryon stated her concerns regarding safety as it related to erosion of the property. 3 . Request from James Reuter for the abandonment of Lowell Lane MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Casey and passed unanimously to bring this item back for Council consideration when appropriate legal descriptions for the abandonment have been provided by Mr. Rueter and to direct staff , upon receipt of this information, to agendize a resolution of intent to vacate or abandon Lowell Drive. 4. Fee Increase for the County Solid Waste Management Program Council had received a letter from Supervisor Lofgren requesting the cities in Santa Clara County to approve a fee increase of $ .07 per ton at all landfill sites within the County. This fee increase woud fund increased workload in maintaining the County' s Solid Waste Management Plan. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Johnson and passed unanimously to adopt Resolution #87-88 approving an increase in the Solid Waste Management Program Fee. -7- 8/17/88 I . OTHER BUSINESS: 1. Reports from Standing Committees: 2. Reports from Ad Hoc Committees: a) Matadero Creek Sub-Committee van Tamelen inquired when this committee was scheduled to meet. The City Attorney commented that he would prepare a report in the near future and the committee should go ahead and schedule their meeting. J. STAFF REPORTS: 1. City Manager: a) League of California Cities Conference The City Manager reminded the City Council that the League Conference was scheduled for October 16-19 , 1988 in San Diego. As the hotels became booked quite early, the City Manager urged Council to let him know as soon as possible if they were planning to attend. b) Vacation thlie The City Manager commented that he was planning to take vacation the week of August 22nd. 2 . City Attorney: a) Mass Mailings The City Attorney referred to a memo he had prepared on the issue of mass mailings. Further information would be forthcoming, but at this time it was his opinion that a cover letter from the City Council with the mailing of the welcome packet to new residents would not be appropriate. PASSED BY CONSENSUS: To agendize consideration of the Town' s September Newsletter for the next Council meeting. 3. City Clerk: 4. Council Business : [ a) Mayor -8- 8/17/88 J. STAFF REPORTS (continued) : b) Councilmembers 1) Temporary increase in committee membership MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to increase both the Pathways , Recreation and Parks Committee and Environmental Design and Protection Committee by one member until such time as there is a vacancy on these committees and to appoint Bob Stutz to the Pathways, Recreation and Parks Committee for a term of two years and to appoint Lorrie Graham to the Environmental Design and Protection Committee for a term of two years. 2) Supervisor McKenna' s letter regarding Regional Housing Needs The City Council thanked the Planning Director for her staff report dated 7/27/88 regarding ABAG Regional Housing Needs and Fair Share Determination: Student Housing. Staff further commented that they would continue to work with Foothill College regarding the housing issue. 3) Appointment of Town representative to Los Altos Senior Coordinating Council PASSED BY CONSENSUS: To direct the City Clerk to contact the following four persons recommended for appointment to the Los Altos Senior Coordinating Council and to confirm the appointment of the first person interested in serving on this committee: Nancy Evans, Fran Schroeder, Mary Seitman and Dorothy Vincent. 4) Approval of Minutes: July 6 , 1988 MOTION SECONDED AND CARRIED: Moved by Casey, seconded by Johnson and passed unanimously to approve the minutes of the July 6 , 1988 City Council Meeting with the following correction: page 8 , add the following sentence to the end of the third paragraph: ' Tryon further stated that neither the Ad Hoc Cable TV Committee nor the consultant had formally recommended entering into an agreement with Video Engineering. ' 5) Waldorf School of the Peninsula Karen Latimer, faculty member with the Waldorf School , commented that the school would be presenting a proposal to the Town for the Ford Country Day School Property. The proposal basically would recommend that the Town buy this property and lease it to the Waldorf School . It was agreed that this matter would be agendized when the proposal had been received and also that the proposal should be reviewed by the Finance Committee. _q- 8/17/88 J. STAFF REPORTS (continued) : 6) Town Booklet The Mayor noted that Better Homes and Gardens and Fox and Carskadon had-o-ffead*to share the costs for reprinting the Town Booklet and it was agreed that this matter would be agendized for Council consideration. *might be willing WOODED BY COUNCIL 9/7/88) 7) Westwind Barn Sharyn Brown Adkisson, representing Westwind Barn, thanked the Council for their approval of the Hoedown and placement of the sign on the barn. 8) Workshop: City Council and Planning Commission Commissioner Jones asked about the rescheduling of the workshop between the City Council and the Planning Commission. It was suggested that he obtain several dates from the Planning Commission for such a workshop and that these dates be brought back to the Council for consideration. K. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 10 : 25 p.m. in memory of Bob Baird. Respectfully submitted, Patricia Dowd, City Clerk -10- 8/17/88