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HomeMy WebLinkAbout11/10/1988 CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF AN ADJOURNED REGULAR MEETING Thursday, November 10 , 1988 cc: Reel 196 , Tr . I , Side II , 470-end Mayor Johnson called the Adjourned Regular Meeting of the City Council to order at 5: 00 p.m. in the Council Chambers at Town Hall . A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Johnson and Councilmembers Casey, Siegel and Tryon Absent: Councilmember van Tamelen Staff : City Manager George Scarborough, Director of Public Works Bill. Ekern, Planning Director Sally Lyn Zeff and City Clerk Pat Dowd Planning Comm: Clyde Noel B. CONSENT CALENDAR: Item Removed: B. 4 (Johnson) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed unanimously by allmembers present to approve the balance of the Consent Calendar, specifically: 1 . Approval. of Minutes: October 5 , 1988 2 . Approval. of Warrants: $28 , 110. 19 3 . Certificates of Appreciation: Doris Fondahl and Marjorie Kellogg Item Removed: 4 . Request from Jean Struthers for reimbursement of expenses for Conference on Riparian Systems B. CONSENT CALENDAR: (continued) : Johnson stated that he had received a phone call from Jean Struthers and she had corrected the amount of expenses stated in her 10/ 15/88 letter to the Council . Instead of $112 .50 the amount should have been 5123 . 75. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and passed unanimously by all members present to grant the request from Mrs. Struthers for reimbursement of expenses ($123. 75) for attendance at the Conference on Riparian Systems . The City Clerk asked for clarification of the approval of the 10/5/88 minutes and Council stated that the minutes were approved with the amendment to include the verbatim copy of Bobbie Dolton' s comments made at the September 7 , 1988 meeting. C. PRESENTATIONS FROM THE FLOOR: D. REPORT FROM THE PLANNING COMMISSION: Commissioner Noel reported that the following items were discussed at the 11/9/88 Planning Commission Meeting: 1) Lands of Hao, File VAR #15-88 - approved; 2) Lands of Ghafouri, File CUP #15-88 - approved; 3) Lands of Lloyd, File CUP #13-88 - approved; 4) Lands of Beeson, File CDP #6-88 - approved; 5) Lands of Shadan, File VAR #21-88 - continued and 6) Lands of DeGraf, File CUP #14-88 - approved; request for site development permit - denied. Council discussed their concerns regarding Commissioners ' attendance at meetings of outside agencies and their submittal of letters to certain agencies regarding the Quarry Hills Subdivision. While it was appropriate to participate as a resident of the Town, it should be quite clear that they are not representing the Town at these meetings or by the comments made in their letters. E. PUBLIC HEARINGS: F. OLD BUSINESS: 1. Request for proposals for the preparation of a General Plan Update and EIR Siegel suggested that this item be delayed until the new City Manager is in place. Casey recommended that the community survey be completed before this project is undertaken as the results of the survey will have an impact on the General Plan Update. Tryon commented that she had concerns about the request for proposal in general . -2- 11/10/88 F . OLD BUSINESS: (continued) : MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegeland passed unanimously by all members present to delay the direction to staff to distribute the request for proposals for the preparation of a General Plan Update and EIR until after the community survey was completed. 2. Recommendation to adopt Santa Clara County Guidelines for On-Site Sewage Disposal Requirements - Resolution approving the adopted policy of the Santa Clara County Department of Environmental Health concerning on-site sewage disposal requirements applicable to building construction, as modified MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously by all members present to adopt Resolution #119-88 approving the adopted policy of the Santa Clara County Department of Environmental Health concerning on-site sewage disposal requirements applicable to building construction, as modified 3 . Ordinance # further amending Chapter 1 entitled ' Zoning ' of Title 10 of the Los Altos Hills Municipal Code by amending Section 10-1 .218 defining a secondary dwelling (SECOND READING) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously by all members present to waive further reading of the ordinance. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously by all members present to adopt Ordinance #327 further amending Chapter 1 entitled ' Zoning' of Title 10 of the Los Altos Hills Municipal Code by amending Section 10-1 . 218 defining a secondary dwelling G. NEW BUSINESS: 1. Request from Environmental Design and Protection Committee and Pathways Recreation and Parks Committee requesting reinstatement of policy whereby they received copies of maps for site inspections The Director of Public Works referred to his staff report dated 10/14/88 which gave an overview of the present procedure and included the comment that the decision to limit the required plans was generally for the convenience of the applicants . PASSED BY CONSENSUS : To adopt the policy that five copies of plans for site development will be required with one signed copy always on file at Town Hal ] . File plans may be used by appropriate committee members for site review. -3- 11/10/88 G. NEW BUSINESS: (continued) : tikor PASSED BY CONSENSUS: To adopt the policy that applicants would be contacted by phone by anyone from Town Hall planning to visit their property and a convenient time would be arranged for such a site inspection. It was further agreed that the Mayor would send a letter stating this policy to the appropriate Town representatives . 2 . Planning Commission' s Rules of Order The Mayor had noted in a memo dated 10/11/88 that the City Attorney had been unable to find any record of the Planning Commission formally adopting any rules of order and he was recommending that they adopt Roberts Rules . Judith Carico, Planning Commissioner, stated that the Planning Commission had adopted Roberts Rules of Order in 1976 but agreed that perhaps the action should be restated at this time. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and passed unanimously to recommend that the Planning Commission review the Handbook for Planning Commissioners available from the League of California Cities for relevance concerning the rules of procedures. 3. Consideration of retaining professional recruitment firm for city manager position �r MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously by allmembers present to appoint an ad hoc committee of the Council to interview the firms who had submitted proposals for the recruitment of the City Manager position and to report back to the Council with a recommendation no later than the Council meeting scheduled for 11/22/88. PASSED BY CONSENSUS: To appoint. Casey and Tryon to the ad hoc committee of the Council to interview the City Manager recruitment firms. 4. Consideration of appointing an interim City Manager MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously by all members present to appoint Bill Ekern as Interim City Manager. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously by all members present to schedule an executive session for 6 : 45 p.m. on Wednesday, November 16 , 1988 to discuss the salary scale for the Interim City Manager and to add this executive session to agendize this executive session as an urgency item for the 11/16/88 agenda. _q_ 11/10/88 H. OTHER BUSINESS : 1. Reports from Standing Committees : Dot Schreiner , Acting Chairman - Pathways, Recreation and Parks Committee, stated that she had submitted a report from their committee to the Council but she understood that it would be in the Council packets for their 11/16/88 Council Meeting. 2. Reports from Ad Hoc Committees: a) Matadero Creek Johnson noted that he had received a call. from Jim Viso requesting more time for the residents of Matadero Creek to review the 9/29/88 report prepared by the Matadero Creek Subcommittee. PASSED BY CONSENSUS: To direct the Matadero Creek Subcommittee to meet with the residents of Matadero Creek to review the 9/29/88 report and to recommend that when this report is brought back to the Council it contain a recommendation from the subcommittee. I . STAFF REPORTS: 1. City Manager: a) Request from Purissima Hills Water District to adopt revisions in the Town' s landscape regulations Tryon stated that she had concerns about the interaction between the San Francisco Public Utilities Commission, Purissima Hills Water District and the Town. She believed the residents had been treated unfairly by San Francisco and rather than be reprimanded, the residents should be commended for their efforts to conserve water. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Casey and passed unanimously by all members present to appoint an ad hoc committee consisting of the Public Works Director, the Chairman of the Environmental Design Committee, a Planning Commissioner and a Councilmember to review the Town' s present efforts to reduce Town-wide water consumption, to develop a program to increase the levelof encouragement and incentives to use drought resistant landscaping and to evaluate the appropriateness of an additional regulatory process. PASSED BY CONSENSUS: To appoint Councilmember Tryon to this ad hoc committee. b) Report on proposal received from the Waldorf School of the Peninsula regarding the Ford Country Day School -5- 11/10/86 G. NEW BUSINESS: (continued) : The City Manager referred to his 10/19/88 report which noted that the Finance Committee had reviewed the proposal received from the Waldorf School and had recommended the Town not pursue the purchase of Lantaram Hall . The report also noted , however, that the representative of Waldorf School had indicated that they had allowed their option to purchase the Hallto lapse and they were looking for other sites for their school . Tryon suggested that the community survey could address the question of whether or not Town funds should be spent on the purchase of such facilities. 2 . City Attorney: 3 . City Clerk: Report on Council. Correspondence dated 11/3/88 4. Council Business : a) Siege]. : Recommendations relative to pathway and subdivision improvements MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and passed unanimously by allmembers present to adopt the following recommendations concerning pathways and subdivision improvements: 1) Staff should design for Councilapproval directional signs to off street paths and should provide a list to Council of said approved paths. 2) The Los Altos Hills Pathway Construction Standards should be reviewed and modified to include the requirement for installation by subdividers of off street directional signs and the fencing of off street directionalsigns and fencing of off street paths when found necessary for path security. 3) The Pathway Recreation and Parks Committee, after consultation with Rosemary Meyerott, should recommend two or three names to the Council for the Town owned preserve in the Dawson Subdivision. 4) Staff should review the Municipal Code to determine if any amend- ments need to be made to the installation by subdividers of under- ground cable television. Staff should also review if the Code is clear that existing residences in new subdivisions are required to have their utilities undergrounded. Artemas Ginzton, 28014 Natoma, commented on recent work which had been done on the master pathway map and stated that she supported the labeling of paths. -6- 11/10/88 I . STAFF REPORTS : (continued) : b) Casey: Discussion of pathway policy Casey stated that it would be better to discuss this issue when the report from the Pathways , Recreation and Parks Committee was discussed at the next. Council Meeting. She and Councilmember Tryon planned to attend the Pathways, Recreation and Parks Committee meeting scheduled for Monday, November 28th and they had also asked the City Attorney to attend. That meeting would provide an opportunity for questions and answers on various pathway issues and philosophicalpoints of view. Casey also noted that she planned to the attend the next Horsemens ' Association Meeting. Chris Burgess , Hospitality Chairman - Horsemens ' Association, noted that she had mailed Mayor Pro Tem Casey an invitation to the January Meeting. c) Tryon: Quarry Hills Subdivision Tryon reported that she had been advised that John Vidovich had requested a meeting with the Midpeninsula Open Space District and had also requested that Bill Ekern be present at this meeting as an observer. The request for this meeting was denied. Siegel stated that he did not believe the Town should be involved in such a meeting and Johnson recommended the use of a court reporter at such meetings . d) Tryon: Los Altos Fire Protection District Tryon noted that there would soon be a vacancy on the Los Altos Fire Protection District Board as Dr . Perkins would be stepping down. She asked that Council consider possible nominations for appointment to this Board. e) Tryon: Solicitation Ordinance Tryon reminded the City Attorney that she and former Councilmember Dronkert had been on an ad hoc committee to review the Town' s solicitation ordinance and had requested a report on this subject from his office. The City Attorney stated that a report on this subject. would be forthcoming. J. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 6 : 25 p.m. to an Adjourned Regular Meeting on Wednesday, November 16 , 1988 at 6 : 45 p.m. to hold a closed session regarding personnel . Respectfully submitted, Patricia Dowd, City Clerk -7- 11/10/88