HomeMy WebLinkAbout11/22/1988 *elf
CITY COUNCIL
TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills , California
MINUTES OF A SPECIAL MEETING
Tuesday, November 22 , 1988
Mayor Johnson called the Special Meeting of the City Council to order
at 5: 05 p.m. in the Council Chambers at Town Hall .
A. ROLL CALL:
Present: Mayor Johnson and Councilmembers Casey, Siegel , Tryon
and van Tamelen (Tryon arrived at 5 : 20 p.m. )
Absent: None
Staff : City Manager George Scarborough, Director of Public
Works Bill Ekern, Planning Director Sally Lyn Zeff and
City Clerk Pat Dowd
B. TOWN HALL MASTER PLAN STUDY SESSION:
Mr. Gary Mason, Wolfe Mason and Associates, addressed the Council with
an explanation of the existing conditions at Town Hal] and made a
presentation of the three concept plans which they had developed. Plan
A included the new entrance to Town Hallbetween the Heritage House
and Town Hall . It also included the relocation of the History House
and Shed area, increased parking and patio and planting areas . Plan B
showed the same new entrance but was a reduced version of Plan A. Plan
C depicted the entrance to Town Hall off Fremont where the sign was
now located. Plan C reflected the least major changes of the three
concept plans before the Council . Mr . Mason noted that the cost
estimates for these plans ranged from $400 ,000 to $100, 000 depending
on how detailed a master plan the Councilwanted to approve. At this
stage, his firm needed a consensus from the Council regarding which
concept plan they wished to approve. They would then proceed to
provide more detailed plans of said approved plans .
The Director of Public Works presented a plan of proposed internal
changes for Town Hall which could be worked into an approved concept
plan for the overall Town Hall property. This was for information only
at this time but the explanation was given for changes in building
entrances , front counter areas, etc. which would facilitate customer
support.
*y B. TOWN HALL MASTER PLAN STUDY SESSION: (continued) :
van Tamelen presented a brief background of this issue. She noted that
it had been an earlier Councildecision to change the entrance to Town
Hall and an ad hoc committee had been formed to study the Master Plan
for Town Hall . The members of this ad hoc committee were:
Councilmembers Plummer and van Tamelen, Mary Stutz, Viole Stamness and
Nancy Lytle. By taking this course it was hoped that future expansion
and changes to Town Hall would be done according to an approved plan.
Casey expressed her strong concerns about not having adequate
background information on this subject. She requested that a staff
report be prepared including this background data and also a needs
assessment of potentialfuture activity at Town Hall which would
warrant an expansion of the facilities . Casey also suggested that the
results of the community survey would be quite helpful in making a
decision regarding the Town Hall. Master Plan.
Mary Stutz , member of the Ad Hoc Committee for the Town Hall. Master
Plan Study, commented that she strongly favored a plan which included
additional parking.
PASSED BY CONSENSUS : To review the three concept plans which Wolfe
Mason had prepared, to agendize this issue for the next available
1111, Council Meeting and to direct staff to provide a staff report
including the history of the matter.
Mayor Pro Tem Casey left the meeting at 6 : 20 p.m.
C. SELECTION OF EXECUTIVE RECRUITMENT FIRM:
Tryon reported that she and Mayor Pro Tem Casey had interviewed three
firms (Ralph Anderson & Associates, Hughes Heiss & Associates and
Norman Roberts & Associates , Inc. ) who had submitted proposals for
recruitment of the City Manager. While the firms were all well
qualified , their recommendation was Norman Roberts and Associates ,
Inc.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Johnson and
passed unanimously by all members present to authorize negotiations
with Norman Roberts and Associates , Inc. to recruit a City Manager for
the Town.
D. ADJOURNMENT:
There being no further new or old business to discuss , the City
Council adjourned at 6 : 40 p.m.
41•111 Respectfully submitted,
1•/ Patricia Dowd, City Clerk
_2_ 11/22/88