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HomeMy WebLinkAbout04/15/1987 taw CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills , California MINUTES OF A REGULAR MEETING Wednesday, April 15, 1987 cc: Reel 184, Tr. II , Side I , 550-end; Reel 185, Tr. I , Side I , 001-317 Mayor van Tamelen called the Regular Meeting of the City Council to order at 7: 05 p.m.in the Council Chambers at Town Hall . A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor van Tamelen and Councilmembers Dronkert, Plummer, Siegel and Tryon Absent: None Staff : City Manager George Scarborough, City Attorney Frank Gillio, City Engineer Michael Enright and City Clerk Pat Dowd Planning Comm: Judith Carico Press : Herb Muktarian, Los Altos Town Crier B. PRESENTATION OF DESIGN AWARD: The Mayor noted that the presentation of the design awards would not be made at this time. Although the decisions had been made, it was decided to delay the announcement until appropriate publicity and pho- tographs were available. The names of the recipients would be with- held until the presentations were made in May. C. CONSENT CALENDAR: Items Removed: C .1 (Siegel ) ; C. 3 .c) (City Manager) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and passed unanimously to approve the balance of the Consent Calendar, specifically: 2. Approval of Warrants: $23 , 670. 71 CONSENT CALENDAR (CONTINUED) 3 . Resolutions for Adoption: a) Resolution #29-87 further amending Resolution #1256, as amended by Resolution #88-86, and which adopted policy concerning landscaping, and setting of bonds thereof b) Resolution #30-87 approving tentative lot line adjustment for Lands of Miller 4 . Actions of the Planning Commission: approved the following: a) LANDS OF CARNES, FILE VAR 32-86 , 14090 Tracy Court Items Removed from the Consent Calendar: 1. Approval of Minutes: April 1, 1987 MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and passed by the following roll call vote to approve the April 1, 1987 minutes with the following correction: page 8 , item G.2 , the roll call vote should be added as follows: Ayes: Mayor van Tamelen and Council- members Plummer and Siegel , Noes: none; Absent: Councilmember Dronkert; and Abstain: Mayor Pro Tem Tryon. AYES: Mayor van Tamelen and Councilmembers Plummer, Siegel and Tryon NOES: None ABSENT: None ABSTAIN: Councilmember Dronkert 2. Resolution approving and authorizing agreement with Chrisp for repairs to Tracy Court Bridge The City Manager noted that the correct amount for this project was $4, 074 rather than the amount of $3 , 990 which was given in the staff report. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and passed unanimously to adopt Resolution #31-87 approving and author- izing execution of an agreement between the Town of Los Altos Hills and Chrisp Company. D. PRESENTATIONS FROM THE FLOOR: E. REPORT FROM THE PLANNING COMMISSION: Commissioner Carico reported that the following issues were discussed at the 4/8/87 Planning Commission Meeting: 1) Lands of Carnes, 14090 MO/ -2- 4/15/87 REPORT FROM THE PLANNING COMMISSION: (CONTINUED) : Tracy Court, variance request granted to allow grading within ten feet of the property lines. Variance request to exceed maximum height al- lowed for fences and berms along roadways and within setback areas not granted; 2) Lands of Hu, 14463 Liddicoat, variance request continued; 3) recommended approval of request by Rick Bell to abandon covenant on Ursula Lane; 4) Lands of Riley, 12241 Stonebrook Drive, preliminary review for variance continued; and 5) discussion of recommendation to hire a professional landscape inspector continued to the next meeting. F. PUBLIC HEARINGS: 1. Ordinance # further amending Chapter 1 entitled ' Zoning ' of Title 10 of the Los Altos Hills Municipal Code by amending Sections 10-1. 1109 and 10-1. 1110 concerning referral of matters appealed to the Planning Commission (FIRST READING) MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and passed unanimously to adopt a negative declaration. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed unanimously to waive further reading of ordinance. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and passed unanimously to introduce ordinance further amending Chapter 1 kb, entitled ' Zoning' of Title 10 of the Los Altos Hills Municipal Code by amending Sections 10-1. 1109 and 10-1 . 1110 concerning referral of mat- ters appealed to the Planning Commission. 2. Ordinance # amending Chapter 1 of Title 10 of the Los Altos Hills Municipal Code entitled ' Zoning Law of the Town of Los Altos Hills ' to add a definition of 'walkway' and to amend the descrip- tion of items to be included in the development area and concerning adoption of a proposed negative declaration. Don Brandeau, landscape architect, expressed his support of this or- dinance before Council . Dronkert commented on the maximum development area and noted she would discuss that at a later time. van Tamelen thanked the sub-committee for all of their work on this matter. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and passed unanimously to adopt a negative declaration. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and passed unanimously to waive further reading of ordinance. -3- 4/15/87 PUBLIC HEARINGS (CONTINUED) : MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and passed unanimously to introduce ordinance amending Chapter 1 of Title 10 of the Los Altos Hills Municipal Code entitled ' Zoning of the Town of Los Altos Hills ' to add a definition of 'walkway' and to amend the description of items to be included in the development area and con- cerning adoption of a proposed negative declaration. G. OLD BUSINESS : 1. Semi-Annual Report from Pathways , Recreation and Parks Committee PASSED BY CONSENSUS: To send the Melchors, residents on Westwind Way, the sections of the semi-annual report dealing with water bars. PASSED BY CONSENSUS: To agendize for the next Council meeting the sug- gestion from the committee that a mirror be installed on the telephone pole at the Town Barn to facilitate visibility. PASSED BY CONSENSUS: To concur with the committee ' s request that a standard letter be sent over the Mayor ' s signature concerning problems with any of the Town ' s pathways . The letter shall read as follows : 'As you know, Los Altos Hills has an extensive path and trail system through the Town and encourages its use by pedestrians , cyclists, and horsemen. The trail system is one of the advantages of living in our spacious community; it brings the natural , rustic beauties of this area within the range of all residents and allows for safe circula- tion. Los Altos Hills is a minimum service community. Much of the work of the Town is done by volunteers. The Pathways, Recreation and Parks Committee, appointed by the Council , spends many hours servicing, clearing and checking the paths. They have recently found that the path easement on your property Please remedy this situation as soon as possible. The Pathways, Recreation and Parks Committee will be checking the situation in thir- ty (30) days. If you have any questions, feel free to contact the Pathways Chairwoman or Town Hall at 941- 7222 . ' PASSED BY CONSENSUS: To send a letter to the committee thanking them for their report and notifying them of the actions taken. -4- 4/15/87 OLD BUSINESS (CONTINUED) : 2. Acceptance of Road Maintenance Study The City Engineer referred to his staff report dated 4/9/87 which in- cluded the recommendation that Council accept the Road Maintenance Study and direct staff to proceed with preventative maintenance projects within the existing expenditure limits of the adopted 1986/87 budget. The report also included the recommended expenditure levels and the major study recommendations (El Monte Road, Moody Road and Elena Road) . A copy of this report is on file at Town Hall . Mr. Steve Roberts, Harris and Associates, presented a brief overview of the study which had been completed. He noted that it would serve the Town as a budget tool , a design tool , a maintenance tool and a public relations tool . Mr. Roberts also noted that the study provided an evaluation of where the Town was today concerning its roads and presented a systematic approach to pavement management for the future. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and passed unanimously to accept the Road Maintenance Study and to direct staff to proceed with the preventative maintenance projects within the existing expenditure limits of the adopted 1986-87 budget. PASSED BY CONSENSUS: To send a copy of the Road Maintenance Study to the Roads and Drainage Committee for their use and reference. PASSED BY CONSENSUS: To direct staff to proceed with the priority projects (Moody Road - from El Monte to Altamont - overlay; Elena Road - from Moody to Green Hills Court - overlay) excluding the El Monte Road project, to authorize staff to go to bid on the Moody and Elena Road projects , to direct staff to provide an analysis of budget fig- ures, an historical analysis of the El Monte Road Realignment Project and a description of how the Town proposes to manage contractors for the various projects . 3 . Contract with Los Altos Garbage Company The City Manager referred to his report dated 4/8/87 which noted that 5/31/87 had been agreed upon by the Town and Los Altos Garbage Company 1 as the date for mutually agreeable terms and conditions to be decided upon for renewal of the contract. This date also corresponds to the date of the ' interim' rate adjustment granted by the City Council . No action by the Council was necessary at this time. On a related subject, the City Manager stated that the option of hav- ing four clean-up days in the Town per year was being negotiated with the Los Altos Garbage Company. He would advise the Council when a final determination on this subject had been made. -5- 4/15/87 [ OLD BUSINESS (CONTINUED) : 4. Guardrail and road widening at Robleda/Brendel The City Engineer referred to his staff report dated 4/8/87 which in- cluded three alternatives for the location of the proposed guardrail and also explained the widening of a section of Robleda. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed by the following roll call vote to approve a guardrail along the steepest portion of the bank to Atherton Court, with the railing about 100 feet long and at a cost of approximately $2, 000. AYES: Mayor van Tamelen and Councilmembers Plummer, Siegel and Tryon NOES: Councilmember Dronkert ABSENT: None ABSTAIN: None Dronkert stated that she disagreed with the installation of a guar- drail which in her opinion was more for the protection of a resident ' s property than for the overall issue of safety. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and passed unanimously to approve the proposal to widen that portion of Robleda east of the Campbell ' s driveway for about 100 feet. The pur- pose of the widening was to adjust the alignment of the road so there would be fewer curves to negotiate. The widening will involve leng- thening the culvert under Robleda on the upstream end, removing at least one oak tree and adding up to about five feet of pavement over the existing shoulder. Some brush removal will be required in order to provide some off road shoulder. It was further agreed that all of the neighbors in the area under discussion would be notified of these Council actions. 5. Tree Planting and Maintenance on Private and Public Property MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and passed unanimously to direct the City Attorney to prepare an ordinance which would allow the Town to require and control the planting of ac- ceptable trees in the public right of way (street trees) and would place the rsponsibility of ordinary maintenance of the trees on the property owner. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Tryon and passed unanimously to direct the City Manager to prepare a report for budget discussions calling for the Town to have its own tree planting program, including strategic locations for such tree planting and to advise the Environmental Design and Protection Committee that this matter will be discussed. gior -6- 4/15/87 H. NEW BUSINESS: 1. Request from Mr. and Mrs. Fenwick, 28011 Elena Road, to have the Town accept surety deposit in lieu of grading and driveway work prior to occupancy of the house. Mr. and Mrs. Fenwick, applicants, explained to the Council that their home should be ready for occupancy within a couple of weeks and the landscaping was also progressing well . Their request to bond for certain portions of the work to be completed arose from the fact that they still had a lot of work to do and were concerned that if they completed the grading and driveway work before the other work was com- pleted, the work already done would be damaged. MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by Tryon and passed unanimously to grant the Fenwick' s request to place a $30 ,000 bond with the Town for portions of the work to be completed on their property, with the completion time prior to 9/30/87 and the grading work to be completed prior to 11/1/87 . The City Attorney will prepare the necessary paperwork. 2. Resolution # approving and authorizing execution of addendum to agreement for audit services between the Town of Los Altos Hills and C.G. Uhlenberg & Co. , a partnership The City Manager referred to his 4/9/87 report which included the ex- planation for the addendum to the present agreement. Uhlenberg was re- questing an increase in the hourly reimbursement amounts and staff concurred that the request was reasonable. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Plummer and passed unanimously to adopt Resolution #32-87 approving and author- izing execution of addendum to agreement for audit services between the Town and C.G. Uhlenberg & Co. , a partnership 3 . Request from Santa Clara County for cost sharing of traffic signal at Magdalena Avenue and Summerhill Council discussed this request before them and noted that they really did not have adequate information to base a decision on. They also wondered what type of signal was being requested and what was the background to the request being considered. Council further noted that the signal would not actually be in the Town but rather in the County. PASSED BY CONSENSUS: To continue this item to the next meeting and to request Tryon to work with staff toward the objective of obtaining more information. timr -7- 4/15/87 4111W NEW BUSINESS: (CONTINUED) : 4. San Francisco Bay Basin Water Quality Control Plan - Urban Runoff Management Program The City Engineer referred to his staff report dated 4/8/87 which in- cluded the recommendation that the Town enter into an agreement with the Santa Clara Valley Water District , Santa Clara County and the cities to participate in a study to determine nonpoint discharge sources of water pollution. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Plummer and passed unanimously to agree to enter into an agreement to determine nonpoint discharge sources of water pollution. The City Attorney will prepare the appropriate resolution for the next Council meeting. 5. Resolution # declaring that the conditions that exist on the real property described as 26220 Moody Road Los Altos Hills , California may constitute a public nuisance Council took no action on this item as they were advised that the nuisance had been removed. I . OTHER BUSINESS: 1 . Reports from Standing Committees: 2. Reports from Ad Hoc Committees : J. STAFF REPORT: 1. City Manager: a) Monthly Financial Reports It was agreed that the monthly financial reports would be placed on the Consent Calendar in the future as an informational item. b) Setting Study Session date for review of proposal from Los Altos Police Department for police services PASSED BY CONSENSUS: To set 4 :00 p.m. on Thursday, May 7 , 1987 as the time and date to discuss police services . 2 . City Attorney: a) Request from City of Gridley for support of legislation possibly to provide a small cities exemption to the accounting procedures required by Article 3 of the Public Contracts Code -8- 4/15/87 STAFF REPORTS: CITY ATTORNEY: (CONTINUED) : (01I MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed unanimously to direct the City Attorney to prepare a letter for the Mayor ' s signature supporting the passage of a bill which would ex- empt small cities from the extensive accounting procedures required by local agencies who wish to utilize the alternative bidding procedures of Article 3 . 3 . City Clerk: Report on Council Correspondence dated 4/7/87 4 . Council Business: a) Mayor 1) Proclamation: Drowning Prevention Month - May 1987 PASSED BY CONSENSUS: To proclaim May 1987 as ' Drowning Prevention Month' . 2) Request from Library Commission for support of Senate Bill 358 ' Public Library Fund' I Judy Duque, Los Altos Library Commissioner, addressed the Council 0 briefly on the importance of receipt of the ' full funding' of SB 358. I `, PASSED BY CONSENSUS : To request Mayor to send letter on behalf of the Council stating their support for the full funding of Senate Bill 358 ' Public Library Fund' . 3) Request from the Board of Supervisors for the creation of the Santa Clara County Safety Authority for Freeway Emergencies MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed unanimously to support the creation of the Santa Clara County Safety Authority for Freeway Emergencies (SAFE) ; a system which will enable local government to provide a higher level of public safety on freeways and highways to the people. The City Attorney will prepare 0 the appropriate resolution for adoption at the next Council Meeting. 4) League of California Cities - Peninsula Division van Tamelen reminded the Council that on 4/30/87 the Peninsula Divi- sion was scheduled to take place with Byron Sher as the guest speaker. She encouraged the Councilmembers to attend and Mayor Pro Tem Tryon noted she might be able to attend. MOW -9- 4/15/87 STAFF REPORTS - COUNCIL BUSINESS - MAYOR (CONTINUED) : 5) Fremont-South Bay Corridor van Tamelen commented briefly on the issue of rail alternatives from the Metropolitan Transportation Commission. It was agreed to agendize this matter for the next meeting if Council action was found to be necessary. 1 6) Mayors and Councilmembers Legislative Conference PASSED BY CONSENSUS: To authorize two councilmembers to attend the Mayors and Councilmembers Legislative Conference June 1-2 , 1987 in Sacramento. b) Councilmembers 1) Siegel : Installation by County of ' no parking' signs on Foothill Expressway between Edith and Arastradero PASSED BY CONSENSUS: To request Mayor to send letter to Santa Clara County Department of Transportation expressing the Town ' s concerns over the excessive (over twenty) number of 'no parking' signs along Foothill Expressway. The letter should also state that while the Council realizes this area is not in our Town, nevertheless , unless an overriding reason be given for their placement, the signs be removed. A copy of this letter shall be sent to our representative on the Board of Supervisors. K. ITEM ADDED TO THE AGENDA: LANDS OF NAM: The City Attorney noted that this was an urgent matter which had come up after the deadline for the preparation of the agenda. If Council agreed to take action on this matter, a vote would have to be taken to add the item to the agenda. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and passed unanimously to add Lands of Nam, 25194 LaRena Lane to the agenda. The City Attorney noted that the owners of the property at 25194 La Rena Lane, the Nams , had undertaken major grading and remodeling work without the appropriate permits. Although staff had worked toward voluntary compliance with the Nams to correct these problems, they had not been successful . MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed unanimously to authorize the City Attorney to take the ap- propriate action to abate these conditions as a public nuisance. ltre -10- 4/15/87 41, L. REORGANIZATION OF COUNCIL: 1. Vacation of Office of Mayor and Mayor Pro Tempore MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by Dronkert and passed unanimously to vacate the office of Mayor and Mayor Pro Tempore. 2 . Election of Mayor MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed unanimously to nominate Barbara Tryon as Mayor for a term of one year . MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and passed unanimously to close the nominations for Mayor. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed by the following roll call vote to cast a white ballot vote electing Barbara Tryon as Mayor. AYES: Councilmembers Dronkert, Plummer, Siegel and van Tamelen NOES: None ABSTAIN: Councilmember Tryon 3 . Election of Mayor Pro Tempore MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer and passed unanimously to nominate William Siegel as Mayor Pro Tempore. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed unanimously to close nominations for Mayor Pro Tempore. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon and passed by the following roll call vote to cast a white ballot electing William Siegel as Mayor Pro Tempore for a term of one year. AYES: Mayor Tryon and Councilmembers Dronkert, Plummer and van Tamelen NOES: None ABSTAIN: Councilmember Siegel Mayor Tryon presented outgoing Mayor van Tamelen with a framed picture of the Town' s seal and Councilmember Dronkert presented the outgoing Mayor with a gold gavel charm. The Council thanked van Tamelen for her outstanding contributions of time and energy to the Town. van Tamelen also expressed her appreciation to the Council , Planning Commission, Committees and Staff for all their help during her term as Mayor. Dr. William Perkins, 26623 Snell Lane, thanked van Tamelen for all of her contributions and dedication for Los Altos Hills . -11- 4/15/87 M. EXECUTIVE SESSION: No executive session was held. N. ADJOURNMENT: There being no further new or old business to discuss, the City Coun- cil adjourned at 9 : 40 p.m. Respectfully submitted, Patricia Dowd, City Clerk -12- 4/15/87