HomeMy WebLinkAbout06/17/1987 CITY COUNCIL
TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills , California
MINUTES OF A REGULAR MEETING
Wednesday, June 17, 1987
cc: Reel 186 , Tr. I , Side I , 001-end
Mayor Tryon called the Regular Meeting of the City Council to order at
7: 00 p.m. in the Council Chambers at Town Hall .
A. ROLL CALL AND PLEDGE OF ALLEGIANCE:
Present: Mayor Tryon and Councilmembers Dronkert, Plummer, Siegel
and van Tamelen
Absent: None
Staff : City Manager George Scarborough, City Attorney Frank
Gillio, City Engineer Michael Enright, City Planner
4111/ Nancy Lytle and City Clerk Pat Dowd
Planning
Comm: Judith Carico
B. PRESENTATION BY ROBERT REESE ON SOLID WASTE PLANNING IN SANTA CLARA
COUNTY
Robert Reese, Sunnyvale Councilmember and member of the
Intergovernmental Council ' s Solid Waste Committee, presented an
overview of the annual report on Solid Waste Management in Santa Clara
County to the Council . Of particular interest, Mr. Reese referred to
the Sub-Regional Policy which does not allow exportation of garbage to
different regions within a county. The Committee was evaluating
whether or not this policy met the needs of the County and the subject
would be coming back to the Councils later on in the year with a
report. When asked what actual authority the Committee had, Mr. Reese
noted that although they were an advisory body, he felt they provided
a good source of information to the elected officials who would be
making the final decisions. Council thanked Mr . Reese for his
presentation and expressed their interest in being kept advised of
future developments in this area.
C. CONSENT CALENDAR:
MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and
passed unanimously to approve the Consent Calendar, specifically:
` C. CONSENT CALENDAR: (continued) :
v
1 . Approval of Minutes: June 3 , 1987
2 . Approval of Warrants : $31 , 404 . 60
3 . Resolutions for Adoption:
a) Resolution #52-87 approving and authorizing execution of
third addendum to agreement between the Town and Martin
Carpenter Associates
b) Resolution #53-87 approving and authorizing execution of
fourth addendum to agreement between the Town and Richard
G. Landi, an individual doing business as Collection System
Maintenance Services
c) Resolution #54-87 accepting certain improvements in
connection with the Lands of Silins - Lupine Road, File
TM #1-85
4. Lands of Jones, Page Mill Road and Via Ventana, request for time
extension - File TM #1-84
5 . Monthly Financial Report (April 1987) : Informational item
6 . Actions of the Planning Commission: approved the following:
a) LANDS OF BOYD, FILE VAR #9-87, 13300 Robleda Road, variance
request to exceed the existing non-conforming development
area and floor area for the purpose of constructing a
family room addition, solarium, spa and deck
D. PRESENTATIONS FROM THE FLOOR:
E. REPORT FROM THE PLANNING COMMISSION:
Commissioner Carico reported that the following items were discussed
at the 6/10/87 Planning Commission Meeting: 1) Lands of Boyd, 13300
Robleda Road, variance request approved for FILE VAR #9-87; 2) Study
Session on the Zoning Overlay - RA1 Zoning District - The consensus of
the Commission was to request a meeting with the City Attorney to
define certain issues related to this matter; and 3) Study Session on
minor variance procedures and variance findings - The Commission
discussed modifications to the thresholds for variance requests and
also discussed what percentage of variance requests using the new
thresholds would be handled administratively, by Site Development
Committee or by the Commission. For both the variance procedures and
findings which were discussed, it was agreed to set a public hearing
for the 6/24/87 Planning Commission Meeting and to request the City
Attorney to prepare a draft ordinance for review by the Planning
Commission and recommendation to the City Council .
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F . PUBLIC HEARING:
1. Consideration of the proposed 1987-88 Town Budget
The City Manager referred to his staff reports dated 6/10/87 and
6/3/87 which included, in addition to a proposed budget, a budget
summary and program changes.
Siegel recommended that a reserve fund be established in the amount of
$1 million for potential disasters . In his opinion, it was better to
have a clearly marked contingency fund rather than uncommitted funds.
Council discussed the benefits of such a reserve fund and also
commented on the purpose of such a fund. A reserve fund for
emergencies was thought to be more appropriate than a reserve fund for
disasters .
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Siegel
and passed unanimously to establish an emergency reserve fund of $1
million.
' Regarding the staff ' s recommendation that a two member subcommittee of
the Council be appointed to prioritize which areas of Town needed
improvement for the tree/landscape program, van Tamelen suggested that
it was more appropriate for such a subcommittee to decide how to
administer the program not necessarily prioritize the projects.
Dronkert further commented that the Environmental Design and
Protection Committee was already in place and could be of assistance
with the program. Dronkert also noted that some areas such as the
entrances to the Town did need more attention than others . In
addition, there were those fringe areas between the roads and the
pathways which always seemed to be overlooked.
MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by van Tamelen
and passed unanimously to budget $20, 000 for the tree/ landscape
program for Town property.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van
Tamelen and passed unanimously to approve the following budget
modifications:
1) Los Altos Senior Center request for $300.
2) Community Services Agency request for $1 ,000 for VANTRANS and
$2, 000 for the case management program.
3) $500 for Los Altos Chamber of Commerce dues.
4) 4% CPI increase in all permanent employees salaries .
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F . PUBLIC HEARING: (continued) :
MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and
passed unanimously to change the following titles of capital
improvement programs on page eleven of the budget: ' pavement study
road repairs ' to 'pavement management road repairs ' and ' storm drain
study improvements ' to ' storm drainage master plan improvements ' .
MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by van Tamelen
and passed unanimously to adopt Resolution #55-87 adopting the budget
for the fiscal year 1987-88 as amended by Council on 6/17/87.
G. OLD BUSINESS:
1. Relocation of Town Hall Entrance and Improvements to
Fremont and Concepcion intersection
The City Manager referred to his staff report dated 6/10/87 which
outlined the pros/cons/costs of the relocation of the Town Hall
entrance. van Tamelen commented that she did not think there was a
need to change the entrance; however, she did support an overall plan
for the Town Hall complex and in that plan saw a possible change in
the entrance.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer
and passed by the following roll call vote to support the relocation
of the Town Hall entrance and to appoint van Tamelen and Plummer to a
subcommittee on the relocation of the Town Hall entrance and to work
with the City Manager in the preparation of an RFP (request for
proposals) on the design of the Town Hall property.
AYES: Mayor Tryon and Councilmembers Dronkert, Plummer and van
Tame len
NOES: Mayor Pro Tem Siegel
2. Request from the PTA of Bullis Purissima School for the
installation of a stop sign at the Fremont Road and
Manuella crossing
The City Manager referred to his staff report dated 6/10/87 on the
request from Bullis School PTA for installation of a stop sign at
Manuella. The report included comments on various options including a
crossing guard and/or flashing yellow lights. The City Manager stated
that dependability and cost were certainly factors if the option of
yellow flashing lights were chosen; however, he thought it could be
worked out. It was further noted that the lights could be functional
only during school hours . The PTA of Bullis School , during an earlier
conversation, had appeared to be in agreement with the option of
yellow flashing lights .
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how G. OLD BUSINESS: (continued) :
MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by van Tamelen
and passed unanimously to direct the City Manager to prepare a report
on the installation of flashing yellow lights and proper signing at
Fremont Pines; the report to include cost, timeframe, etc. and to be
brought back to the Council at the earliest possible meeting. In
addition, the Bullis School PTA should be advised of this Council
action, notified of any future meetings, asked for any comments they
may have on the subject, and invited to attend the Council meeting at
which the matter will be discussed.
3 . Request for additional stop sign at Fremont and Concepcion
Council had before them the City Manager ' s staff report dated 6/12/87
which included the recommendation that if the entrance to Town Hall
had not been relocated and a four way stop had not been approved for
Fremont and Manuella, then a three-way stop should be created at
Fremont and Concepcion. Council discussed the option of deferring a
decision on this matter until a report was forthcoming from the
subcommittee formed to evaluate the relocation of the Town Hall
entrance. However, it was determined that the possible relocation of
1 Town Hall entrance would not impact an additional stop sign at Fremont
and Concepcion.
' MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and
passed unanimously to approve the installation of a three way stop at
the Fremont/Concepcion intersection as outlined in the 6/12/87 City
Manager ' s staff report (on file at Town Hall) .
4 . Draft Housing Element
It was noted that the subcommittee on the Draft Housing Element
(Siegel , van Tamelen and Planning Commissioner Jean Struthers) had met
and reviewed the Draft Housing Element.
The City Attorney reported that the document should not be sent to the
State before it had been scheduled for public hearing before the
Council . After the public hearing and the tentative adoption by the
Council , the Draft Housing Element would then be sent to the State
with Council comments . After review by the State, they would then
return it to the Council with their comments and the Council at that
time will be required to hold another public hearing on the matter.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and
passed unanimously to adopt Resolution #56-87 setting the time and
place of public hearing on the proposed revised Housing Element to the
General Plan and of preparation of negative declaration.
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H. NEW BUSINESS:
11111,
1 . Request from Mr. Carl Sorensen on behalf of the Page Mill
Estates residents for Town acceptance of their streets as
public streets
The City Manager referred to his staff report dated 6/10/87 which
included the recommendation that the City Attorney be directed to
prepare the necessary documents to accept Liddicoat Circle, Liddicoat
Drive, Amherst Court, Harvard Court, Stanford Court and Yale Court as
public streets.
Mr. Carl Sorensen, applicant, noted that they (the residents of Page
Mill Estates) had been surprised to find out that they had private
streets . The streets had been maintained by the Town and they had
always thought they were public streets.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van
Tamelen and passed unanimously to direct the City Attorney to prepare
the necesary documents to accept Liddicoat Circle, Liddicoat Drive,
Amherst Court, Harvard Court, Stanford Court and Yale Court, as public
streets.
It was further noted that the City Manager was preparing a report for
consideration by Council on the issue of accepting offers of
dedication of certain roads . This report would be scheduled for the
`, next Council agenda.
2. Application from Robert and Bonnie Riley (12241 Stonebrook)
for annexation to the Town
The Town Planner referred to her staff report dated 6/11/87 which
included the recommendation that the Council direct the City Attorney
to draft the necessary resolutions to initiate and process the
requested annexation. The report further noted that the annexation
request was for a single uninhabited lot which was contiguous to the
Town boundary, within the Sphere of Influence and within the Urban
Service Area.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and
passed unanimously to direct the City Attorney to draft the necessary
resolutions to initiate and process the requested annexation.
3 . San Antonio Hills Association
PASSED BY CONSENSUS: To appoint Councilmembers Dronkert and Siegel to
a subcommittee to work with the San Antonio Hills Association on
yy matters of mutual interest.
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I . OTHER BUSINESS:
1. Reports from Standing Committees:
a) Environmental Design and Protection Committee:
minutes of 5/11/87 meeting -- request that Council
draft a letter to Caltrans requesting it complete
the landscaping in the IS280/E1 Monte/Stonebrook
area
PASSED BY CONSENSUS: To direct staff to request information from
Caltrans on any plans they had for landscaping the IS280/E1
Monte/Stonebrook area and report back to Council at the second meeting
in July.
J. STAFF REPORTS:
1 . City Manager:
a) Review of Improvement Plans - Lands of Currie Sub-
division - 25545 O' Keefe Lane - FILE TM #3-86
The City Manager referred to his staff report dated 6/12/87 which
noted that the subdivision of the Lands of Currie was pending subject
to acceptance by the Town of the subdivision improvement plans. Staff
had met with the applicants and the area of particular concern
appeared to be the condition stipulating that a certain portion of
O' Keefe be widened and the Town policy that significant trees (the
large oak immediately adjacent to the area of O' Keefe under
discussion) be protected from subdivision improvements. The
applicants were stating practical and financial hardships unless they
could remove the oak tree.
Mr. Malek, Ace Consulting Engineers and representative of the
applicant, referred to the letter dated 6/12/87 which had been
submitted to the Council by Mr. Mohammadian. The letter outlined the
reasons the applicant was requesting removal of the oak tree and
' further included the request that Council set a time limit for the
staff to review and approve this project. The letter also included a
cost estimate for certain portions of the project. Mr. Malek reviewed
the options for placement of the sewer line and noted that the oak
tree under discussion could be saved but it would be quite expensive
and there were no guarantees that it would live.
Judith Carico, 25311 O ' Keefe, noted that the area had a rural beauty
and she was not in favor of the road being widened or the removal of
the tree.
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J. STAFF REPORTS: City Manager (continued) :
Mr. Jerry Currie, 25545 O' Keefe, noted that five years ago he had been
sued for $5 million for having an attractive nuisance. A car had gone
out of control down his hill and hit the oak tree under discussion. In
his opinion, to have to zig zag around the oak tree was a disaster
waiting to happen.
The City Manager stated that staff had received no documenation from
the applicants to support their statements concerning financial and
practical hardships unless the tree was removed. The cost estimate
included in the applicant' s letter was not complete in that it did not
include the cost of the placement of the sewer line. Staff therefore
did not have adequate information upon which to evaluate the situation
and, in accordance with Town policy, could not approve improvement
plans which called for the removal of the oak tree. The City Manager
stated that based on the information the Town had, the conditions of
the subdivision could be met and the oak tree could be saved.
Mr. Ralph Accola, 27461 Sherlock Road, commented that if the applicant
had not provided sufficient information on their request, he saw no
reason for Council to act hastily in making a decision. Rather the
matter should be sent back to the applicant for additional background.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and
passed by the following roll call vote to direct staff to see that the
conditions of the subdivision for Lands of Currie, 25545 O' Keefe Lane,
File TM #3-86, are met and if meeting the conditions means the removal
of the oak tree, so be it.
AYES: Mayor Tryon and Councilmembers Dronkert and Siegel
NOES: Councilmembers Plummer and van Tamelen
Tryon stated that this had been a difficult decision to make partly
because of the lack of financial information submitted by the
applicant. However, she was also quite concerned about the safety
aspect of the issue. van Tamelen stated that she felt both the
conditions of the subdivision and the saving of the tree could be
achieved and did not feel that the motion provided a strong enough
incentive to the applicant to save the tree.
b) Joint Study Session with Planning Commission on
Environmental Impact Report for Neary Project
The City Manager suggested that a study session be scheduled with the
Planning Commission and the City Council to discuss the EIR for the
Neary Project. van Tamelen suggested that the matter of variance
policies be added to the agenda for the proposed study session. It
was agreed that this item would be placed on the next Council agenda
for scheduling.
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J. STAFF REPORTS : (continued) :
IWO
2 . City Attorney:
3. City Clerk: Report on Council Correspondence dated 6/11/87
4. Council Business:
a) Mayor
1) Matadero Creek Subdivision - Architectural
Review Committee - communication
PASSED BY CONSENSUS: To appoint Mayor Tryon and Councilmember van
Tamelen to a subcommittee on the Matadero Creek Subdivision (general
topics of interest) and the Architectural Review Committee (charges of
committee) .
2) Tree/Landscape Program for Town Property
PASSED BY CONSENSUS: To appoint Mayor Pro Tem Siegel and Councilmember
Dronkert to a subcommittee to administer the Tree/Landscape Program
for Town Property.
b) Councilmembers
1) Siegel : workshop/study session on Police
Protection
PASSED BY CONSENSUS: To schedule a study session on Police Protection
for 3 : 00 p.m. on Thursday, July 16 , 1987 .
2) Siegel : work program of bid projects
Siegel requested that the City Manager provide a work program on
projects that have gone out to bid. The City Manager will provide
this information at the second meeting in July.
3) Plummer: 7/8/87 Planning Commission Meeting
Plummer noted that he would be unable to attend the 7/8/87 Planning
Commission Meeting as the Council representative. Councilmember van
Tamelen stated she would be able to attend the meeting for him.
4) Dronkert: Letter from Los Altos concerning
ride along with police department
Dronkert referred to the letter from the City Manager of Los Altos
inviting Councilmembers to ride along with members of the Los Altos
Police Department if they wanted to. Dronkert commented that if
Councilmembers were interested, they could contact Ron Jones at the
thre Police Department directly.
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J. STAFF REPORTS : (Council Business - continued) :
5 . Mrs. Joyce Clarke: status on Corbetta Lane - public/private
Mrs. Clarke, 12544 Corbetta Lane, stated that they had always
understood Corbetta Lane was a public road and were now being informed
that it was private. She had understood this was going to be
discussed at this meeting in conjunction with the request from the
residents on Page Mill Estates. Council advised Mrs. Clarke that the
City Manager ' s report on this matter would be on the next Council
agenda.
K. ADJOURNMENT:
There being no further new or old business to discuss, the City
Council adjourned at 10: 00 p.m.
Respectfully submitted,
Patricia Dowd, City Clerk
11,41,
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