Loading...
HomeMy WebLinkAbout07/15/1987 kir CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, July 15, 1987 cc: Reel 186 , Tr. II , Side I , 001-end, Tr. II , Side II , 001-528 Mayor Tryon called the Regular Meeting of the City Council to order at 7 : 00 p.m. in the Council Chambers at Town Hall . The Mayor commented that she had two announcements to make. The first was to congratulate the following members of the Town' s All Star Little League Team who would be competing for the world championship: Joe Cannon, Jon Cannon, Todd Beck, Scott Jenstad, Matt Scharrinberg, Matt Bailey, Derek Duhamel , Matt Burchard, Sean Caffety, Scott Candau, Benji Strick and Jason Greenberg. It was agreed that a copy of the minutes from the Council Meeting would be sent to the Little League. The Mayor also noted that Mike Enright would be leaving the Town and was assuming the position of Director of Public Works with the City of Piedmont. The f` Council expressed their appreciation to Mike for his contributions to the Town and noted that a reception had been planned for Friday, July 31, 1987. A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Tryon and Councilmembers Dronkert, Plummber, Siegel and van Tamelen Absent: None Staff: City Manager George Scarborough, City Attorney Frank Gillio, City Engineer Michael Enright, City Planner Nancy Lytle and City Clerk Pat Dowd Planning Comm: Luis Yanez B. INTERVIEW AND APPOINTMENT TO PLANNING COMMISSION: Council had two applications before them for consideration in appointing a Planning Commissioner. In addition to Mr. Kaufman' s letter requesting reappointment, Council also had the application previously submitted by Mrs. Viole Stamness who wished to be considered for appointment. B. INTERVIEW AND APPOINTMENT TO PLANNING COMMISSION: (CONTINUED) : Marc Kaufman, 14100 Donelson Place, stated that he felt his actions on the Commission were self evident and further commented that he found it very interesting serving on the Commission. He would be happy to answer questions the Council might have. Viole Stamness, 26010 New Bridge , commented that she enjoyed being a member of the Roads and Drainage Committee and found the technical aspect of the projects before the Town most interesting. As a practicing architect who also worked on boards at the State level , Mrs . Stamness felt she was in a good position to get an overall picture of needs , concerns, etc. When asked by Council , Mrs . Stamness did indicate that she would be interested in becoming involved in the Design Award procedure. Mrs. Harold Schick, 26400 Weston Road, asked what the notification process had been for this vacancy. The City Clerk explained that notices had been placed in the three posting places in Town, press releases had been sent to the three local papers (San Jose Mercury, Peninsula Times and Town Crier) and in addition the papers had been called with the information. The Mayor noted that although the papers were often sent the information they did not always include it in their paper which was unfortunate as it was very important that the information be transmitted to the residents . The Mayor suggested Mrs . ihiler Schick ' s comments and concerns be sent to the papers for their information. Dronkert commented on the clarification of Mr. Kaufman ' s term on the Commission. When he had been appointed in January of 1986 he should have been appointed to fill the unexpired term of Mr. Kuranoff which ended in June of 1987. Inadvertently, however, Mr. Kaufman was appointed for a four year term at that time. Recently this error was noticed and thus the present interview process for appointment. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer and passed unanimously to reappoint Marc Kaufman to the Planning Commission for a term of four years ending June 1991. Council thanked Mrs. Stamness for her interest and willingness to serve on the Planning Commission and encouraged her to continue to keep her application on file for future reference. C. CONSENT CALENDAR: Items Removed: C. 1 and C. 3 .c) (Dronkert) , C . 3 .d) (van Tamelen) MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by van Tamelen and passed unanimously to approve the balance of the Consent Calendar, specifically: -2- 7/15/87 C. CONSENT CALENDAR: (continued) : 1411/ 2 . Approval of Warrants: $84, 154. 76 3 . Resolutions for Adoption: a) Resolution #64-87 setting the time and place of the meeting to consider adoption of a proposed appropriations limit for the 1987-88 fiscal year b) Resolution #65-87 approving and authorizing execution of monitoring/repair agreement between the Town of Los Altos Hills and Security General Corporation e) Resolution #66-87 approving and authorizing execution of an encroachment permit between the Town and Colburn A. Jones (26201 Catharine Court) 4. Request from Los Altos Fire Department for Council authorization to remove fire hazards on certain properties within the Town ( letter from Fire Department dated 7/2/87) Items Removed from Consent Calendar: 1. Approval of Minutes: July 1, 1987 MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed by the following roll call vote to approve the minutes of the July 1, 1987 Council Meeting with the following corrections : page four, Item F. , first paragraph - include Portola Valley after Mr. Gaither ' s street address, page four, Item F. , third paragraph, second ' sentence should read: ' Secondary dwellings could address the Program 13 issue ' ; page five , Item G. , the title of the item should include the name 'Robert' for purposes of clarification; page 10, Item J.5 .b) 3) should read: ' Recent article from San Jose Mercury concerning little girl on Olive Tree Lane who wanted to live in a normal place when she grew up. ' AYES: Mayor Tryon and Councilmembers Dronkert, Plummer and Siegel NOES: None ABSTAIN: Councilmember van Tamelen 3. Resolutions for Adoption: c) Resolution # ordering the performance of certain work (Pavement Management Road Improvements) Dronkert requested clarification of the inclusion of striping and bots dots and the City Engineer noted that it would not be a cost add on to these improvements . `IOW -3- 7/15/87 C. CONSENT CALENDAR: (continued) : MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed unanimously to adopt Resolution #67-87 ordering the performance of certain work (Pavement Management Road Improvements) d) Resolution # approving final subdivision map and approving and authorizing execution of subdivision agree- ment for Tract 8044 - Lands of Currie van Tamelen asked if all of the conditions of the tentative map for this project had been met and was advised by the City Engineer that this was the case and in addition a bond would be posted prior to recordation of the final map. Siegel expressed concerns about Condition 1.D. of the tentative map which states the following: ' The owner shall dedicate a Human Habitation Setback Limit on the Final Map to follow the 60 dB Ldn noise contour line, as measured on each lot in accordance with standards determined by the City Engineer and results found acceptable to the City Engineer. If a proposed setback limit on any lot makes it impossible to provide a building site circle then the tentative map ( shall be resubmitted for redesign. ' Siegel questioned whether this provided adequate notice to future owners . 1 MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by van Tamelen and passed unanimously to adopt Resolution #68-87 approving final ' ` subdivision map and approving and authorizing execution of subdivision agreement for Tract 8044 and to state that a separate document will be recorded at the time of the recording of the final map stating the requirements in Condition 1 .D. of the tentative map for purposes of notification for future owners . 1 D. PRESENTATIONS FROM THE FLOOR: Mr. Paul Borg, 13452 Carillo Lane, asked what the result was of the meeting between Mr. Gilfoil , Mayor Pro Tem Siegel and the City Manager. When advised that a report on this meeting would be on the next Council agenda, he noted that the condition on Mr. Gilfoil ' s property was just as bad as it had been a year ago. E. REPORT FROM THE PLANNING COMMISSION: Commission Yanez reported that the following issues had been discussed at the 7/8/87 Commission meeting: 1) Lands of Clausen, recommended denial of request for tentative map and seven lot subdivision; 2) study session on the Noise Element - comments to be submitted to Lori Scott, Planning Consultant, who will prepare a draft noise element for Commission ' s future review; 3) request for Council to appoint a sub- 1111, -4- 7/15/87 l E. REPORT FROM THE PLANNING COMMISSION: (continued) : committee of the Council to review the conditional use permit for Hidden Villa; and 4) request for Council approval for one or two Commissioners to attend a Rural Renaissance Conference in San Luis Obispo in August. It was agreed this request would be placed on the next Council agenda. Council congratulated Commissioner Yanez on being appointed Chairman of the Planning Commission and Commissioner Kaufman for being appointed Vice Chair. F. PUBLIC HEARINGS : 1. Resolution # ordering the reorganization of certain uninhabited territory designed as the Riley annexation subject to liability for general indebtedness to the Town (Lands of Robert Riley - 12241 Stonebrook) Council had before them the City Planner ' s report dated 7/10/87 which noted that the Robert Rileys had applied to annex to the Town their single uninhabited lot at 12241 Stonebrook Drive. Staff recommended that the Council adopt the resolution ordering the reorganization of certain uninhabited territory designated as the Lands of (Robert) Riley. Included in the resolution were the findings, required by State 11 Law, to support this application. I MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and passed unanimously to adopt Resolution #69-87 ordering the reorganization of certain uninhabited territory designated as the (Robert) Riley annexation subject to liability for general indebtedness to the Town. I 2 . Resolution # adopting the Palo Alto Sewer Service Charge final report and authorizing transmittal to the Santa Clara County Assessor ' s Office Council had before them the City Engineer ' s report dated 7/8/87 which included the recommendation that Council adopt by resolution a Palo Alto Basin Sewer Service Charge of $173 . 88 for the fiscal year of 1987-88 for residences connected to the sewer system in the Palo Alto Basin. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed unanimously to adopt Resolution #70-87 adopting the Palo Alto Sewer Service Charge final report and authorizing transmittal to the Santa Clara County Assessor ' s Office. 3 . Resolution # adopting the proposed negative declaration, approving a draft amended housing element, and ordering submission of the draft thereof for comment to the Department of Housing and Community Development -5- 7/15/87 F. PUBLIC HEARINGS (continued) : L Council had before them the 7/9/87 report from the City Manager which included the recommendation that Council direct staff to incorporate the recommendations identified in the 7/9/87 memo from Lori Scott, Planning Consultant, into the draft housing element and to return the draft for Council tentative approval at the next meeting. In part the 7/9/87 report from the Planning Consultant included the following recommendations : include the following in the general strategy: 'Except for educational , religious and non-profit recreational uses , the Town is restricted to residential development. It therefore helps satisfy the regional housing needs created by the industrial and commercial development of the mid-peninsula. The lack of commercial and industrial development and the low density residential zoning results in a low tax base which makes it difficult for the Town to provide the necessary infrastructure such as arterial streets , sewage treatment and drainage systems which a higher density residential pattern would require. Land costs have risen sharply as the available land decreases and much of the available land has severe environmental constraints. Mitigation of these environmental constraints is often costly and adds to ( (kW development cost. Despite the constraints outlined above, the Town does provide affordable housing through the use of secondary dwelling units. Currently, both attached and detached secondary dwellings provide housing for caretakers and non-paying guests and relatives , many of whom fall into the category of low to moderate income households. Additionally, the Town will undertake a study to determine the impacts of removing the restriction on the category of persons allowed to occupy secondary dwellings , thereby increasing low and moderate housing opportunities within the Town. ' The report also recommended including the following goal , policy and program: 'Goal : Encourage the housing of seniors in Los Altos Hills Policy: Senior residents now living in the Town should be encouraged to remain in their own homes as long as possible and elderly parents of residents should be able to be accommodated in the homes of their children or in a secondary unit. Program: The Town will work with and support organizations that provide senior home care, transportation, errand and other support services to seniors that live in their Los Altos Hills homes. -6- 7/15/87 F. PUBLIC HEARINGS (continued) : Program: The Town will work with and support organizations that provide homesharing match services for seniors interested in sharing their homes with another senior. Program: The development of secondary dwelling units should be encouraged to house elderly parents of Los Altos Hils residents . The larger size homes in the Town provide an opportunity to accommodate older family members. ' Judy Carico, Planning Commissioner, stated that she felt any changes that went to the Council from the subcommittee should have gone back to the Planning Commission for comment. She further stated that the Housing Element was one of the most important elements in the General Plan and again there seem to be continuing efforts to change the Town' s zoning. Phyllis Hecker, President - League of Women Voters - Los Altos/Mountain View Area, presented a statement to the Council Ion file at Town Hall ) which noted that the League supported the following: equal opportunity for access to housing; retention of non- conforming use dwellings; increased densities where appropriate, if a feeling of open space is retained; cluster zoning which provides open space; rezoning commercial to residential or mixed use; provision of housing for low and moderate income families; non-discrimination in I kir housing; and increased opportunities for housing for seniors . The following residents addressed the Council strongly supporting no change to the Town ' s Zoning. In addition they questioned the proposal for senior housing, stating concerns about drainage and fire protection. They further commented that people in the Town wanted to stay in their own homes noting that the Town was not at all conducive to senior housing with no transportation, shopping areas, etc. A suggestion was also made to encourage a senior citizen support group in the Town to help seniors stay in their homes . It was stated that the General Plan was the most important document of the Town and the essence of the Plan was open space. Mrs . Harold Schick, 26400 Weston; Mrs. Helgesson, 26925 St. Francis; Mrs . Alma Wood, 12151 Stonebrook; Mr. Donald Spencer , 27490 Sherlock; Mrs. Sheri Emling, 11853 Murietta; Mrs. Betsy Bertram, 11854 Page Mill Road; Mr. Stephen Boborickan, 25920 Moody Road; Mr. James McCleery, 25616 Moody Road; Carol Phy, 25616 Moody Road; David Proft, 26271 Moody Road; and Tom McReynolds, 26045 Moody Road Mr. Guy Gugliotta, 25351 Moody Road, and Mrs. Mary Steers, 11641 Buena Vista, addressed the Council supporting the proposal for senior housing in the Town. htor -7- 7/15/87 ` F. PUBLIC HEARINGS (continued) : 111, Stephen Gaither, 140 Golden Oak Drive - Portola Valley, stated that he was going to read into the record comments on technical aspects of the draft Housing Element; however, he felt it would be an exercise in futility. Mr. Gaither also stated that he suspected the Council had made up their minds on Program 13 . He commented that while there may be an attachment to the Town ' s one-acre zoning, some residents seemed to have lost sight of what the Town stood for. He did not understand why the Town could not consider enlightened or progressive planning such as the conceptual development plan he had presented. Mr . Gaither hoped the State rejected the draft Housing Element and was prepared to pursue a ballot initiative if necessary. Mayor Tryon thanked everyone for their comments and suggested the following options for Council ' s consideration: 1) accept staff ' s recommendations; 2) refer back to Planning Commission with Council ' s comments; or 3) schedule a joint meeting with the Planning Commission. Plummer stated that he never suggested a change in the Town' s zoning ordinance. What he was suggesting was careful wording in the draft housing element regarding senior housing. Plummer suggested that there would probably be a rating system by the State as the draft housing element addressed State law requirements and in his opinion it was very important to have a draft housing element that seriously met these requirements . Dronkert referred to the suggestion for a senior support group and noted that this was in the staff recommendations to the draft housing element. She further commented that Council had no control over market research in the Town. If Mr. Gaither wanted to do a survey of Town residents , he was able to do so. The City Attorney reviewed the appropriate procedure regarding the draft Housing Element. After the completion of the public hearing by the Council and the tentative adoption of the draft housing element by the Council , the document would then be sent to the State with Council comments. After review by the State, they would then return it to the Council with their comments and the Council at that time would be required to hold another public hearing on the matter. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed unanimously to adopt Resolution 71-87 adopting proposed negative declaration, approving a draft amended housing element, and ordering submission of the draft thereof for comment to the Department of Housing and Community Development with the recommendations as stated by the Planning Consultant in her report dated 7/9/87 and the following amendment to page five of those recommendations : the program should read: 'The development of secondary dwelling units either attached or detached should be encouraged to house elderly Los Altos Hills residents. The larger size homes in the Town provide an opportunity to accommodate older family members. ' lir -8- 7/15/87 G. OLD BUSINESS: 1 . Report on flashing yellow beacon, Bullis School Crosswalk, Fremont Road at Fremont Pines MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed unanimously by all members present to direct the staff to prepare the appropriate materials to go to bid on the installation of the yellow beacons on poles (rather than single mast) and to further request that the superintendent of the School District, Bullis Purissima and the PTA be notified of this action. 2 . Consideration of the Planning Commission' s report on R-1-A Zoning Ordinance The City Planner presented her 7/10/87 staff report which noted that the Planning Commission at their meeting on 6/24/87 adopted a motion to report to the City Council that it was the consensus of the Commission that no R-1-A Zoning Ordinance was required in the Town. This matter was not discussed at a public hearing by the Commission. Commissioner Yanez explained what discussions had taken place at their 6/24/87 Commission meeting and noted that while he did feel a public hearing should be held on the matter and comments sent back to the Council , the Commission decided adequate discussions had been held both among themselves and with the neighbors and determined not to hold a public hearing. Council referred to the action taken at the 4/1/87 Council Meeting: Moved by Siegel , seconded by van Tamelen and passed by the following roll call vote for the Council to initiate a textual zone change amendment to be prepared by staff and submitted to the Planning Commission along the lines stated in the March 25, 1987 transmittal from the Town Planner to the City Manager on the subject and to request the Planning Commission to hold public hearings on this matter and bring a recommendation back to the Council . The City Attorney referred to his report dated 7/13/87 on the subject of Planning Commission Hearings. In part this report stated that ' any text amendment of the Town ' s Zoning Law or a map amendment by which property would be rezoned from one zoning district to another, requires a noticed public hearing before the Planning Commission. Commissioner Kaufman addressed the Council noting that a joint working meeting had been held with the neighbors , a sub-committee had been set up and a new text had been drafted by the sub-committee. Commissioner Carico also commented that a study session had been held with many of the neighbors . She had reviewed this item four times. Commissioner Emling suggested that the entire Town be on the notification list for the hearing as it could possibly affect the entire Town. -9- 7/15/87 410, G. OLD BUSINESS (continued) : Commission Patmore suggested holding the public hearing at the Council level . She felt this would be a more positive setting hearing the matter. MOTION SECONDED AND CARRIED: Moved by Dronkert , seconded by Siegel and passed by the following roll call vote to return the matter of R-1-A Zoning Ordinance back to the Planning Commission to hold a public hearing in accordance with the Council action stated at their 4/ 1/87 meeting. AYES: Mayor Tryon and Councilmembers Dronert, Plummer and Siegel NOES: Councilmember van Tamelen PASSED BY CONSENSUS: To request the City Attorney to draft a memo for the Planning Commission ' s public hearing on the R-1-A Zoning Ordinance defining a 'neighborhood ' . 3. Revisions to Planning Commission' s work program The Town Planner presented her report dated 7/9/87 which included the Planning Agency Work Program, as proposed for amendment by the Planning Commission at the 6/24/87 meeting. The report noted the following changes to the work program: 1) Design Review Guidelines - move to Item 6 in first year work program; 2) Secondary Dwelling Units - move to Item 10; and 3) Study of the MMCP/MAPS Study area - undertake as Item 11. Mr. Donald Spencer, 27490 Sherlock Road, noted that it had been at his request that the Study of the MMCP/MAPS Study Area was on the work program and he was now recommending that it be deleted. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed unanimously to adopt the Planning Agency Work Program as outlined in the Town Planner ' s report dated 7/9/87 noting the suggestion made by Mr. Spencer concerning Item 11. 4 . Referral to Planning Commission of Vesting Tentative Map Ordinance Council had before them the City Attorney ' s report dated 7/2/87 which noted that the vesting tentative map ordinance would utilize State Legislation allowing a subdivider to file a so-called 'vesting tentative map' as an alternative to filing a tentative map. The report further stated that assuming approval of a 'vesting tentative map' under the procedure specified in the ordinance, the subdivider could then proceed with his development in compliance with the Town ' s ordinances in effect when his application for approval of a tentative map was accepted as being complete by the Town instead of when the final map is approved or when development actually began. -10- 7/15/67 G. OLD BUSINESS: (continued) : 1/411. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and passed unanimously to request the Planning Commission to provide a report and recommendation on the vesting tentative map ordinance as attached to the City Manager' s memo dated 7/9/87. H. NEW BUSINESS: 1 . Request for abandonment of right of way - Burke Road and Sunset Way - Lands of Wickman, 13190 Burke Road The City Engineer referred to his report dated 7/9/87 which included the recommendation that Council consider the request to abandon the right of way for Burke Road and Sunset Way and direct staff to initiate proceedings in conformance with the Streets and Highways Government Code. Mr. John Wickman, applicant, explained the background of the property to the Council . He noted that the easements under discussion were not currently in use and had not been used to his knowledge since 1945 . The property is not presently subdividable; however, if the easements 111 were abandoned, the lot unit factor would be increased. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and L passed unanimously to direct staff to initiate proceedings in fir' conformance with the Streets and Highways Government Code to abandon right of way for Burke Road and Sunset Way. 2 . Report on access to Town-owned property in the Dawson Drive area Council had before them a report dated 7/8/87 from the City Manager which clarified the fact that a path easement does exist from the Town owned open space in the Dawson Drive area to Dawson Drive in the vicinity of the creek. Mary Stutz, 25310 Elena, noted that in the past a path sign had been put up at this location at least three times and each time it was taken down. The path is difficult to find and an installed path would make quite a difference. PASSED BY CONSENSUS: To accept the report from the City Manager dated 7/8/87 concerning the report on access to Town owned property in the Dawson Drive area and to refer this report to the Pathways , Recreation and Parks Committee for recommendations on this path easement. I . OTHER BUSINESS: 1. Reports from Standing Committees : 41111, -11- 7/15/87 I . OTHER BUSINESS (continued) : 2 . Reports from Ad Hoc Committees: a) Tree Landscape Program for Town Hall Dronkert reported that recommendations had been requested from the Environnmental Design and Protection Committee on the tree planting project. These recommendations are to be submitted by September 1 and a further report to the Council will be forthcoming. J. STAFF REPORTS: 1. City Manager: a) Report on Corbetta Lane - potential repair costs The City Manager referred to his staff report dated 7/8/87 which included the recommendation that staff be directed to obtain proposals for the geotechnical work identified by the Town Geologist as necessary to determine the extent of the correction work required for Corbetta Lane. Since the potential cost of the geotechnical work is significant, the Council may wish to determine whether the Town accepts the offer of dedication as a public street prior to additional expenditures . The report further noted that if the Council did decide to accept Corbetta as a public road and directed the corrective work %iv be done, it would not be performed until 1988. However, in the very near future the Town would lower the manhole covers to the level of the road surface or provide an acceptable pavement transition to the manhole covers . MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by van Tamelen and passed unanimously to go past the hour of adjournment. Siegel recommended continuing the issue of Corbetta Lane to 1988 to adequately determine that the funds would be available. Mrs. Joyce Clarke , 12544 Corbetta Lane, reiterated her previous statements that the Town has always treated Corbetta as a public road. Mrs. Clarke referred to Resolution #499 and the inclusion of Corbetta Lane in the 1984-85 Capital Improvements Budget. She did not think that the condition of the street should be connected to the acceptance of the street. It was a procedural error which was not their fault but should be corrected. The Mayor noted that consideration of acceptance of Corbetta Lane was not on the agenda and if Council wished to consider it as an urgency item, it would have to be voted on. -12- 7/15/87 J. STAFF REPORTS: (continued) : ` 110 MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer and passed unanimously to place consideration of the acceptance of Corbetta Lane on the agenda as an urgency item. MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by Dronkert and passed by the following roll call vote to adopt Resolution #72-87 accepting offers of dedication of Corbetta Lane for public street purposes and acceptance of on behalf of the public. AYES: Mayor Tryon and Councilmembers Dronkert, Plummer and van Tamelen NOES: Mayor Pro Tem Siegel MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and passed unanimously to authorize the City Manager to spend up to $6, 000 to do the geological studies necessary to determine what work needed to be done on Corbetta Lane and to instruct the City Manager to take the minimal steps to make Corbetta Lane as safe as possible in the meantime. AYES: Mayor Tryon and Councilmembers Dronkert, Plummer, ar#-vatr Siegel and van Tamelen NOHSi --Mayor--Pte--l+em-S4ege} (AMEXDED BY COUNCIL 8/5/87) b) Request for comments on the Final Report on City-County Investments of the Grand Jury' s Audit and Finance Committee Council had before them the City Manager ' s report dated 7/9/87 which included the recommendation that the Council request the Finance Committee to review the Grand Jury report and provide a recommendation to the Council for consideration at a future meeting. The report also noted that the Finance Committee had received copies of this report. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon and passed unanimously to request the Finance Committee to review the Grand Jury report on City-County Investments and make a recommendation to the Council for consideration at a future meeting. c) Setting the time and date for community workshop on Quarry Hills Project PASSED BY CONSENSUS: To set 4 : 00 p.m. on Thursday, August 20 , 1987 for a community workshop on the Quarry Hills Project and to direct that press releases be sent to the newspapers . 2. City Engineer: a) Report on the landscaping of the IS280/E1 Monte/Stonebrook area by Caltrans 1111/ -13- 7/15/87 p J. STAFF REPORTS (continued) : ir The City Engineer reported that he had no information on this subject at this time. It was agreed to agendize this issue for a future meeting. b) Report on schedule of capital improvement program MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and passed unanimously to accept •the capital improvement project schedule for fiscal year 1987-88 as outlined in the City Engineer ' s report dated 7/10/87. 3 . City Attorney: 4 . City Clerk: a) Report on Council Correspondence dated 7/10/87 Mayor Tryon noted that response letters were being prepared relating to correspondence on the police protection issue and Steve Gaither ' s development proposal . Council would receive a copy of each for their information. b) Clarification of terms of Planning Commission `" The City Clerk referred to her report dated 7/10/87 which noted that in addition to Commissioner Kaufman' s term which had been discussed earlier in the meeting, Commissioner Struthers ' term also needed to be clarified. In checking the records it was determined that when Commissioner Struthers was originally appointed it was for a four year term when actually it should have been to fill the unexpired term of Mary van Tamelen. With the correction Mrs . Struthers ' term ended in June 1988 . The terms of the Commission were now correct and according to the Code. c) Request from Planning Commission for appointment of a subcommittee of the Council to address the conditional use permit review for Hidden Villa Council had before them the 7/10/87 report from the Town Planner which included the recommendation that Council appoint a subcommittee to be responsible for reviewing the Master Plan for Hidden Villa, summarizing the issues or concerns about the plan, and reporting these to the Commission and Council . The report further noted that at their 6/24/87 meeting the Commission agreed to send a letter to the County requesting a continuance of the public hearing scheduled for Hidden Villa. PASSED BY CONSENSUS : To appoint Councilmember Dronkert and Councilmember van Tamelen (alternate) as a subcommittee of the Council to participate on the Hidden Villa Master Plan Subcommittee. -14- 7/15/87 J. STAFF REPORTS (continued) : PASSED BY CONSENSUS: To agendize for the next Council meeting clarification of the following procedural question: should the City Council be the recommending body concerning review of plans from outside agencies? 5 . Council Business: a) Mayor 1) Request for comments on the draft report from the Preservation 2020 Task Force on a program for open space preservation for Santa Clara County It was agreed to continue this item to the next meeting. 2) Letter from residents on Elise Court concerning weed abatement The Mayor referred to the above referenced letter which concerned Town owned land. The City Manager responded that the staff was looking into fire breaks and the Assistant Director of Public Works would be reporting to the City Manager on this subject in the near future. 3. Environmental Design and Protection Committee The Mayor commented on the checklist for Site Development Review and reiterated the suggestion that a reminder be included concerning shake roofs . b) Councilmembers 1) Siegel : Statement on the issue of sale of fireworks in Los Altos MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by van Tamelen and passed unanimously to request the Mayor to send a letter to Los Altos on behalf of the Council stating the Council ' s support of Los Altos ' serious consideration of this important subject and noting the Council ' s concern for both of the communities. 2) Siegel : Request from Mr. Ray Rossi for refund of landscape deposit on property at 24890 Summerhill Council discussed the City Manager ' s report dated 7/9/87 which noted that there were two issues involved with this property. The first was whether the landscaping that was installed was adequate to allow the release of Mr. Rossi ' s $1 ,000 surety deposit for the house landscaping -15- 7/15/87 J. STAFF REPORTS (continued) : and the second was the failure of the current owners to meet the requirements for landscaping plans in connection with the construction of a swimming pool . The report also suggested that if Council wished the fee should be waived for consideration of a revised landscape plan and the Site Development Committee should be directed to review the installed landscaping. If the landscaping is found to be adequate the $1, 000 would be returned; if not, the matter would be returned to the Council . Siegel stated that he thought it was an excellent example of hillside landscaping and comments were also made concerning the additional delay and process of going through the Site Development procedure when the landscaping appeared to be more than adequate. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and passed by the following roll call vote to refund Mr. Rossi ' s $1,000 landscape deposit for 24890 Summerhill . AYES: Councilmembers Dronkert, Plummer and Siegel 1 NOES: Councilmember van Tamelen ABSTAIN: Mayor Tryon 3) Dronkert: Regional Leadership Conference Dronkert asked that her report on this conference be placed on the next agenda. 1 4) Commissioner Yanez ' request for approval to attend the Rural Renaissance Conference 1 This matter will be agendized for the next Council meeting. K. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at midnight. Respectfully submitted, Patricia Dowd, City Clerk -16- 7/15/87