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HomeMy WebLinkAbout09/02/1987 L CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, September 2 , 1987 cc: Reel 187, Tr. I , Side II , 281-780 Mayor Tryon called the Regular Meeting of the City Council to order at 7: 05 p.m. in the Council Chambers at Town Hall . A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Tryon and Councilmembers Dronkert, Plummer, Siegel and van Tamelen Absent: None Staff : City Manager George Scarborough, City Attorney Frank Gillio, Acting City Engineer Gordon Miller, Assistant Wit Director of Public Works Bill Ekern, City Planner Nancy `r Lytle and City Clerk Pat Dowd Planning Comm: Mary Stutz Press: De Tran, San Jose Mercury B. PRESENTATION BY THE LEAGUE OF WOMEN VOTERS OF A UNITED NATIONS FLAG: Mrs. Doni Hubbard, representing the League of Women Voters of the Los Altos, Mountain View area, presented the United Nations Flag to the Mayor. On behalf of the League of Women Voters , Mrs. Hubbard made the following statement: 'At a time when the United Nations is confronting more problems each year, and support for them is no longer so obvious, we hope this will be a symbol of appreciation for the efforts made by the United Nations as we all strive toward their objectives. These objectives are: peaceful settlement of disputes and resistance to aggression as well as the removal of the causes of war by promoting human rights and a better economic and social life for all people. We should keep these objectives in mind as we pass through these difficult times . ' 4101, C. CONSENT CALENDAR: Item Removed: C .3 .g) (Dronkert) MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Siegel and passed unanimously to approve the balance of the Consent Calendar, specifically: 1 . Approval of Minutes: August 18 , 1987 and August 19 , 1987 2 . Approval of Warrants: $64 , 726 . 16 3 . Resolutions for Adoption: a) Resolution #84-87 awarding a contract for the Upper Arastradero Road Reconstruction b) Resolution #85-87 awarding a contract for the Lupine Road Storm Drain and Slurry Seal c) Resolution #86-87 approving and authorizing execution of hold harmless agreement between the Town of Los Altos Hills and Purissima Hills Water District d) Resolution #87-87 approving final parcel map for Lands of Rogallo (24250 Dawnridge Drive) e) Resolution #88-87 setting the time and place of hearing on proposed changes and amendments to the text of Chapter 1, Title 10 of the Los Altos Hils Municipal Code entitled ' Zoning Law of the Town of Los Altos Hills ' and concerning adoption of a proposed negative declaration (definition of floor area, conditional uses allowed, findings for con- ditional use permits, variance findings and conditions , effective dates of actions, appeals, effect of denial on resubmission of an application) f) Resolution #89-87 setting the time and place of a hearing on a proposed vesting tentative map ordinance h) Resolution #90-87 amending Resolution #72-87 to include all of Corbetta Lane 4. Actions of the Planning Commission: a) LANDS OF SAVOR, FILE CUP 33-87, 13816 Page Mill Road, conditional use permit for a secondary dwelling unit 2- 9/2/87 C. CONSENT CALENDAR (CONTINUED) : Item Removed: C. 3 .g) Resolution # declaring the intention of said Town to vacate and abandon portions of Burke Road and Sunset Way under the provisions of the ' Public Streets, Highways and Service Easements Vacation Law' , Section 8300, et seq. , of the Streets and Highways Code of California Dronkert requested clarification regarding this resolution setting a public hearing on the issue and the notification process . Staff noted that this resolution did set a public hearing on this issue for a time certain, specifically at the October 7, 1987 Council Meeting. By law it was required to advertise this hearing twice in a local newspaper, post at the three boxes in Town and post on the property under discussion. The City Manager noted that the resolution before Council needed to be modified to include retaining access for emergency vehicles and to include a water line easement. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by van Tamelen and passed unanimously to adopt Resolution #91-87 declaring the intention of said Town to vacate and abandon certain portions of Burke Road and Sunset Way under the provisions of the ' Public Streets , Highways and Service Easements Vacation Law' , Section 8300 , et seq. , of the Streets and Highways Code of California as amended to include access for emergency vehicles and water line easement. C. PRESENTATIONS FROM THE FLOOR: D. REPORT FROM THE PLANNING COMMISSION: Commissioner Stutz reported that the following issues were discussed at the 8/26/87 Planning Commission Meeting: 1) question raised from Site Development whether conditional use permits should be reviewed annually - decision made not to change the procedure; 2) proposed zoning ordinance amended regarding fences - sent to Council for public hearing; 3) Lands of Wickman - abandonment proceedings: fire easement connection and path right of way over easement recommended; and 4) discussion of Vidovich and Daiwa proposed projects. E. PUBLIC HEARING: 1. LANDS OF ZUBILLER, FILE VAR #7-86 , 11655 Jessica Lane, appeal of Planning Commission ' s denial of variance request to allow the retention of pillars constructed inconsistently with Town policy and construction of fence on the street side of the reference line, in excess of the allowed maximum height 11111, 3- 9/2/87 E. PUBLIC HEARING: Lands of Zubiller (continued) : Lr Council had before them the Town Planner ' s staff report dated 8/27/87 which included the background on the application and the staff recommendation that the Council uphold the decision of the Planning Commission to deny the variance request. Mr . Tony Lagorio, applicant' s representative, explained that the pillars in place do not encroach into the right of way. He further commented on the slope of the yard, the height of the fence and noted that his client was agreeable to a wrought iron fence rather than a solid one. There were many other examples in the neighborhood of such 'monuments ' and Mr. Lagorio distributed a corrected set of measurements for the Council ' s information. Mr. Zubiller, applicant, commented that at the time he had attended two meetings on his application and at no time was there a discussion of the fence. He further noted that the set of plans he had received did not have a notation on them regarding the fence. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed by the following roll call vote to grant the variance request for Lands of Zubiller, 11655 Jessica Lane, to allow the retention of pillars and construction of a fence on the street side of the reference line based on the following findings : topographical circumstances particular to the property (slope to driveway from Ilir proposed fence line) ; practical difficulties of constructing fence in middle of slope; and the owner would be deprived of privileges enjoyed by other property owners in the vicinity and under an identical zoning classification. AYES: Mayor Tryon and Councilmembers Dronkert and Siegel NOES: Councilmembers Plummer and van Tamelen van Tamelen stated that certain permits were granted for this property in 1983 . The fence was not constructed in the approved location and she did not agree with granting a variance at this time. F . OLD BUSINESS : 1. Request from Organization of Western Towns for Town to join their organization Council had before them the City Manager ' s staff report dated 8/28/87 which noted that the central goal of the Organization of Western Towns was ' to expand the governing and management skills of small cities and other small town governments. . I� -4- 9/2/87 F. OLD BUSINESS : Item 1 (continued) : MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Dronkert and passed unanimously to authorize the Town' s membership in the Organization of Western Towns at a dues cost of $200 per year and to charge this expenditure to the City Council budget. 2 . R-1-A Zoning Overlay District MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by van Tamelen and passed unanimously to adopt Resolution #92-87 setting the time and place of a hearing on a proposed R-1-A Zoning Overlay District. G. NEW BUSINESS: 1. Resolution # approving and authorizing establishment of the position of Public Works Director Council had before them the City Manager ' s report dated 8/27/87 which recommended establishing the position of Public Works Director and stated his intention to appoint the current Assistant Public Works Director, Bill Ekern, to this position, if approved. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed unanimously to adopt Resolution #93-87 approving and authorizing establishment of the position of Public Works Director . Council expressed their appreciation to Bill Ekern for the excellent contributions he had made to the Town and noted they were looking forward to his appointment as Public Works Director. 2 . Resolution # determining that the work required to install the flashing yellow beacons on Fremont Road at Fremont Pines needs to be performed immediately on an emergency basis , and authorizing the entering into of a contract therefor The City Manager noted that not all the details had been worked out regarding the resolution before Council but he was recommending adopting the resolution so that the project could proceed. If there were any problems he would bring the matter back to the Council . MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by van Tamelen and passed unanimously to adopt Resolution #94-87 determining that the work required to install yellow flashing beacon lights needs to be performed immediately on an emergency basis, and authorizing the entering into a contract therefor with Cupertino Electric at an amount not to exceed $5, 830 . 4111. 5- 9/2/87 V H. OTHER BUSINESS: 1 . Reports from Standing Committees: a) Safety Committee: recommendation on request for guardrail and/or barrier on Adobe Road Council had before them the recommendation from the Safety Committee concerning the request for a guardrail and/or barrier on Adobe Road which was to grant the owners a variance to put up a fence of his choosing on the inside of the present fence no higher than four feet and it should be done at the residents ' expense. Council also had before them a letter from Mr. Sullivan, applicant, stating his disagreement with the committee ' s recommendation and suggesting the following alternatives: guardrail , fence or redesign of roadway. Council discussed the approval of a barricade at this location and also noted that with landscaping which was planned for this particular area, further screening in the future would provide additional protection. MOTION SECONDED AND CARRIED: Moved by Siegel , seconded by Plummer and passed unanimously to direct staff to construct a post and cable barricade at 25449 Adobe Road and to send Mr. and Mrs . Sullivan a letter advising them of this action. 2 . Reports from Ad Hoc Committees: a) Tree/Landscape Program for Town Property Dronkert presented her report to the Council dated 8/26/87 which included notes from a field trip held on 8/26/87 regarding entrance maintenance and clearing projects and planting projects . An attachment to this report was the 8/14/87 report from the Environmental Design and Protection Committee concerning the tree planting project. Regarding the clearing projects, van Tamelen commented on necessity for weed clearing at the Caltrans site and Tryon noted that she would include this in conversations with Caltrans on miscellaneous other subjects. It was also suggested that since the areas under discussion were so small in size, the Town should just go ahead and do the weed abatement. van Tamelen also suggested that the area of Magdalena include to Ravensbury from the off ramp rather than to Dawson. It was agreed this correction would be made to the report. Regarding the recommendation to develop a design for Page Mill (Berry Hill ) entrance park, it was consensus of the Council to include this with park development of Town owned lands and agendize the issue for the next Council meeting. 6- 9/2/87 H. OTHER BUSINESS: Item 2 (continued) : Tryon thanked the sub-committee for its report and it was agreed a copy of said report would be sent to the Environmental Design and Protection Committee. I . STAFF REPORTS: 1 . City Manager: 2 . City Attorney: a) Request for authorization to file a civil action to abate the illegal fence on Lands of Sturm as a public nuisance. PASSED BY CONSENSUS: To continue this item to the next agenda for clarification of the location of the nuisance and report on the process of Council review of the initial variance application. 3. City Clerk: Report on Council Correspondence dated 8/28/87 4. Council Business : a) Mayor b) Councilmembers: 1) van Tamelen: left turn signal/Magdalena van Tamelen expressed serious concerns about the left turn signal that is going in on Magdalena. She noted that in doing this the County is removing a large section of important paths which are used quite frequently. It was agreed the County would be contacted for a report on this matter and van Tamelen would follow up with staff on this matter. 2) Dronkert: time of Council Meetings Dronkert asked that reconsideration of beginning hour of Council Meetings be scheduled for a future Council meeting. 3) Dronkert: Construction of buildings and structures regulating hours of work Dronkert requested clarification and revision of the ordinance on hours of work for construction of buildings and structures be agendized for a future Council meeting. She had been advised of bulldozers working on a Sunday and in checking the ordinance it was in her opinion not correct and needed to be corrected. 7- 9/2/87 l I. STAFF REPORTS: Item 4 - Council Business (continued) : ir 4) Siegel : Intergovernmental Council Meeting Siegel noted that he would be unable to attend the 9/10/87 IGC meeting to discuss the year ahead. The format for the meeting was a retreat at El Retiro from 3 : 00 p.m. to 9 : 00 p.m. with dinner included. Tryon stated she might be able to attend. 5) Siegel : Reclamation Plan for Neary Quarry Siegel asked that this item be agendized for a future Council Meeting. Council concurred with this request. 6) Letter on Police Services Council had before them the seventh draft of the proposed letter/questionnaire to go to residents concerning police services . Dronkert made the general comments that she thought this should be decided upon at a public meeting and that in the future such communications should be discussed at study sessions. PASSED BY CONSENSUS: To approve the following changes to draft 7 of the letter on police services : L 1) Amend paragraph four to read: ' Please respond to the questions �y listed below by September 30. Thank you for taking the time to assist us in this very important matter. 2) Signature should be changed from ' Your City Council ' to 'City Council ' . 3) Numbering of questions should be changed from 1 and 2 to A and B. 4) Yes and No response to first question should be spelled out. 5) The second question should read as follows: ' Plese rank the following alternatives in order of preference 1 , 2 and 3 . 6) Delete A.B.and C before listed alternatives. 7) After alternatives leave a space for Additional Comments. -8- 9/2/87 J. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 8 : 30 p.m. Respectfully submitted, Patricia Dowd, City Clerk y`r 9/2/87