HomeMy WebLinkAbout10/21/1987 *.
CITY COUNCIL
TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills , California 94022
MINUTES OF A REGULAR MEETING
Wednesday, October 21 , 1987
cc: Reel 188, Tr. I , Side I , 001-392
Mayor Tryon called the Regular Meeting of the City Council of the Town
of Los Altos Hills to order at 7 : 05 p.m. in the Council Chambers at
Town Hall .
A. ROLL CALL AND PLEDGE OF ALLEGIANCE:
Present: Mayor Tryon and Councilmembers Dronkert and Plummer
Absent: Mayor Pro Tem Siegel and Councilmember van Tamelen
Staff : City Manager George Scarborough, City Attorney Frank
Gillio, Director of Public Works Bill Ekern and City
Clerk Pat Dowd
Planning
Comm: Marc Kaufman
Press : Charles Halleck, Los Altos Town Crier
B. CONSENT CALENDAR:
Item Removed: B. 1 (Tryon)
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer
and passed unanimously by all members present to approve the Consent
Calendar, specifically:
2. Approval of Warrants: $415 , 658 . 71
3 . Resolutions for Adoption:
a) Resolution #105 approving and authorizing execution of
addendum to agreement between the Town of Los Altos Hills
and Gordon Miller
b) Resolution #106 approving parcel map combining two lots
into one, Lands of Vidinsky, Hillview Drive
4
B. CONSENT CALENDAR: (continued) :
c) Resolution #107 approving and authorizing execution of an
improvement security agreement between the Town of Los
Altos Hills and Andrew H. Cochran, Trustee of the Martha
S. Cochran Revocable Trust established October 22, 1980 ,
and ordering recordation thereof
d) Resolution #108 approving final parcel map and approving
and authorizing execution of subdivision agreement for the
Lands of Cochran (Old Page Mill Road)
4. Actions of the Planning Commission:
a) Lands of Goldstein, File VAR #21-87, 12995 West Sunset
Drive, variance request to exceed the maximum allowed
development area for the lot by 3 , 770 square feet or
1, 730 square feet more than the existing non-conforming
level for the purposes of constructing a swimming pool
and decking
p
b) Lands of Hughes/Giles , File VAR #20-87, 27800 Saddle Court,
variance request to exceed the maximum allowable height of
27 ' by 2 ' in order to construct a minor bedroom addition
) ihr 5 . Lands of Fenwick, 28011 Elena Road, request for release of funds
Tryon asked if Council would reconsider Item 4.a) on the Consent
Calendar as she had meant to remove it for separate consideration as
she wished to step down from consideration of this matter.
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and
passed unanimously by all members present to reconsider Item 4.a) ,
Lands of Goldstein.
Mayor Tryon stepped down from consideration of this item.
MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by Dronkert
and passed by the following roll call vote to concur with the Planning
Commission' s approval of the Lands of Goldstein, File VAR #21-87,
12995 West Sunset Drive, variance request to exceed the maximum
allowed development area for the lot by 3 , 770 square feet or 1, 730
square feet more than the existing non-conforming level for the
purpose of constructing a swimming pool and decking
AYES: Councilmembers Dronkert and Plummer
PRESENT: Mayor Tryon
Items Removed from the Consent Calendar:
ibe
-2- 10/21187
B. CONSENT CALENDAR: (continued) :
MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by Dronkert
and passed unanimously by all members present to approve the minutes
of the 9/16/87 Council Meeting with the following amendments: page 6,
Item I .1 .a) last paragraph, change the word ' installed' to 'approved' ;
page 8 , Item J.3.a) 3) amended to read: 'Mayor Tryon noted that she had
attended a portion of the retreat at El Retiro. ' ; and page 9 , Item
J.4) , first paragraph, second sentence amended to read: 'Tryon asked
staff if signs stating that bicyclists needed to ride in a single file
might be efficient. '
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer
and passed unanimously by all members present to approve the minutes
of the 10/7/87 Council Meeting with the following amendments: page 5,
Item B. , second paragraph amended to read: ' The Mayor thanked the
County officials for their presentation on this issue. ' ; page 10, Item
G. 5 , first roll call vote corrected to read: Ayes: Mayor Tryon and
Councilmembers Dronkert, Siegel and van Tamelen -- Noes: Councilmember
Plummer, add the following motion: MOTION SECONDED AND e*±-LEI Moved *passed
by Tryon, seconded by Siegel and famed*by the following roll call *passed
vote to reconsider the motion to waive further reading of the
ordinance: Ayes : Mayor Tryon and Councilmembers Siegel and van
Tamelen, Noes: Councilmembers Dronkert and Plummer MOLDED BY COUNCIL 11/4/87)
C. PRESENTATIONS FROM THE FLOOR:
D. REPORT FROM THE PLANNING COMMISSION:
Commissioner Kaufman reported that the following actions were taken at
the 10/14/87 Planning Commission Meeting: 1) Lands of St. Nicholas
School , conditional use permit approved for two years; 2) Lands of
Hughes-Giles , variance approved; 3) Lands of Goldstein, variance
approved; 4) Lands of Kratz , request for fence in easement denied; 5)
Lands of Eyvazov, continued for redesign; and 6) Lands of Pickett,
issue of retaining walls being reviewed. The Planning Commission
further cancelled the 12/22 and 12/29 Site Development Meetings and
the 11/25 Planning Commission Meeting. In addition the Commission
changed their 11/11/87 meeting to 11/12/87 because of Veterans Day.
E. PUBLIC HEARINGS:
1. Resolution # establishing fees or charges for minor variances
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer
and passed unanimously by all members present to adopt Resolution
#109-87 establishing fees or charges for minor variances ($500 fee for
minor variance application ) .
2. Resolution # establishing fees or charges for sewage disposal
systems
_3_ 10/21/87
E. PUBLIC HEARINGS: (continued) :
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and
passed unanimously by all members present to adopt Resolution #110-87
establishing fees or charges for sewage disposal systems.
3. Resolution # approving the policy on importation of solid waste
from outside Santa Clara County to be added to the Solid Waste
Management Plan for Santa Clara County
Council discussed the resolution before them and considered the option
1 of deferring action on this matter until Mayor Pro Tem Siegel was
available for input and comment on the subject as he was the Town' s
representative to the Intergovernmental Council .
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Plummer and
passed unanimously by all members present to defer consideration of
the resolution approving the policy on importation of solid waste from
outside Santa Clara County to be added to the Solid Waste Management
Plan for Santa Clara County to the next meeting.
F. OLD BUSINESS:
1. Ordinance #317 amending Section 2-1 .101 of Chapter 1 of Title 2 of
the Los Altos Hills Municipal Code concerning the hour for Council
Meetings (SECOND READING)
MOTION SECONDED AND FAILED: Moved by Dronkert, seconded by Tryon and
failed by the following roll call vote to waive further reading of
ordinance.
AYES: Mayor Tryon and Councilmember Dronkert
NOES: Councilmember Plummer
The City Attorney noted that as this was not a unanimous vote, it
would be necessary to direct the City Clerk to read the Ordinance.
The City Clerk read Ordinance #317 .
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and
passed unanimously by all members present to continue consideration of
this item to the next agenda as only three Councilmembers were present
at this meeting and it was a matter which affected the entire Council .
G. NEW BUSINESS:
1. Request from San Antonio Hills , Inc. for Council to initiate
annexation procedures for inhabited area
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and
passed unanimously by all members present to direct the City Attorney
and City Staff to prepare a detailed report for Council consideration
411/110 and action at the next Council meeting.
-4- 10/21/87
G. NEW BUSINESS: (continued( :
2. Request from residents of Ortega Drive for road work
Council had before them a letter from all the property owners that
border Ortega Drive requesting that the pavement work scheduled for
1990 be moved forward as soon as possible. The staff ' s recommendation
was to retain the chip seal work on Ortega Drive in the 1990 pavement
program. The recommendation also included the note that patching and
deep lift work would be done on the road by early spring of 1988 and
tree trimming and removal of the pine needles would be done in the
next couple of months.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer
and passed unanimously by all members present to accept the staff
recommendation to retain the chip seal work on Ortega Drive in the
1990 pavement program but because of a specific request from the
neighbors on Ortega to request staff to reevaluate the scheduling of
the proposed work on Ortega Drive for possible completion at an
earlier date.
3 . Request from Jean Struthers for exemption from zoning, site and
building fees
Council had before them a letter dated 9/29/87 from Jean Struthers ,
kir 13690 Robleda Road, requesting an exemption from zoning, site and
building fees for a 25 cubic foot hobby kiln for ceramics.
Jean Stuthers, applicant, addressed the Council giving them a brief
history of the kiln which had been moved some time ago from La Rena
Road. Mrs. Struthers explained the site for the kiln which was 7 feet
square on an existing driveway, outside of any setback area and well
removed from any building. In that Mrs . Struthers had had plans in
recently for a roof and was in the process of submitting plans for an
addition, she felt that the fees for review of the same plans for this
project were unnecessary. Mrs. Struthers ' letter noted that since a
kiln is a piece of equipment and not a building and it would not
exceed 15 ' in height, she was therefore requesting an exemption from
the above mentioned fees.
Tryon noted that no staff report had been prepared on this request and
she stated that she would have much preferred to have had such a
report before them presenting staff ' s comments and recommendations .
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer
and passed unanimously by all members present to grant relief to Mrs.
Struthers from payment of the zoning, site and building fees for the
25 cubic foot hobby kiln.
_5_ 10/21/87
H. OTHER BUSINESS:
1. Reports from Standing Committees :
2 . Reports from Ad Hoc Committees:
I . STAFF REPORTS:
1. City Manager:
a) Report on island stop sign at Fremont and
Concepcion
The City Manager referred to his report dated 10/15/87 which included
the following recommendation: ' Staff finds the existing arrangement
for the channelization of Fremont Road and Concepcion Road
intersection to be appropriate (subject to the installation of
additional ref lectorized raised pavement markets presently on order) .
Staff believes concrete curbing or island structure is unnecessary and
would create a barrier along a narrow travel lane resulting in
increasing the risk of accident. ' This matter had been placed on the
Council ' s agenda as the Mayor had expressed concern that a concrete
island structure had not been installed to more fully delineate the
channelization.
411111, Tryon stated that she did not think the existing arrangement was an
island nor was it an appropriate placement. Furthermore, she did not
think there would be a problem with a slightly raised island in that
location.
b) Second Year of Sheriff ' s D.U. I . (driving under the
influence) Grant
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer
and passed unanimously by all members present to approve the Town' s
participation in the second year of the Sheriff ' s D.U. I . Grant
Program.
2. City Attorney:
a) Report on State regulations regarding bicycles
The City Attorney referred to his staff report dated 10/16/87 which
included the following statement: ' Because the bicycle rider is
required to proceed along the right-hand curb or edge of roadway by
State Law and the Town is given authority to regulate bicycles . . .
the Town requirement that they be ridden in single file is both legal
and enforceable and also appears to be a reasonable implementation of
the requirement to ride along the right-hand side of the road, given
the limited improved width of many Town streets and the safety
factor. '
Ihr
-6- 10/21/87
I . STAFF REPORTS : (continued) :
kir
Phil Dauber , 27930 Roble Alto, suggested that the attorney' s report
needed more work and should be sent to the Pathways, Recreation and
Parks Committee for comment. In his opinion, it was not reasonable for
bicycle riders to always ride to the right.
Tryon commented that the matter under discussion was placing signs in
Town indicating that bicycle riders should ride single file. Dronkert
commented that she was philosophically opposed to such signing in that
she felt it made concessions for speeding cars. Plummer noted that
Page Mill Road was a hazardous situation and suggested that at least
signs concerning bicyclists could be posted there.
PASSED BY CONSENSUS: To refer the comments on this subject to the
Safety Committee and Pathways , Recreation and Parks Committee for a
recommendation on placing signs regarding bicyclists on Page Mill
Road.
b) Fremont Road Widening Acquisition - Lands of
Miller
PASSED BY CONSENSUS: To continue this matter to after the Closed
Session and to renumber it as Item J. 1 .
3 . City Clerk: Report on Council Correspondence
111111,
The City Clerk noted that the letter received from Mr. William
Trabucco dated September 9 , 1987 should be added to the report on
Council Correspondence dated October 16, 1987 which was before
Council .
4. Council Business:
a) Mayor
1) Volunteer Awards
It was noted that the Volunteer Awards Luncheon was scheduled for
Friday, November 13 , 1987 and nominations were being accepted for
award recipients.
PASSED BY CONSENSUS: To appoint Mayor Tryon as a sub-committee of one
to accept recommendations from Council for recipients of volunteer
awards and to notify the Volunteer Awards Committee of any
nominations.
2) Nominations for appointment to the Santa
Clara County Library Commission
PASSED BY CONSENSUS: To recommend Judy Wilcziak, Duval Way, for
appointment to the Santa Clara County Library Commission.
-7- 10/21/87
I . STAFF REPORTS: (continued) :
3) Los Altos County Fire Protection District
It was noted that Dronkert ' s term on the Board of the Los Altos County
Fire Protection District would expire in January 1988 and
recommendations for nomination were now being accepted.
Marc Kaufman, President - Los Altos County Fire Protection District
Commission, noted that the Commission was actively looking for
volunteers and that the list of recommended nominations would be
reviewed on 11/19/87. Mr. Kaufman further commented that the
appointment was actually made the Board of Supervisors of Santa Clara
County.
PASSED BY CONSENSUS: To agendize for the next Council Meeting a
recommendation for appointment to the Los Altos County Fire Protection
District Commission.
4) Community Services Agency
MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by Dronkert
and passed unanimously by all members present to add issuance of a
proclamation commending the volunteers of the Community Services
Agency to the agenda as an urgency item in that the event honoring the
volunteers was scheduled for October 27, 1987.
ihr MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and
passed unanimously to issue a proclamation commending the volunteers
of the Community Services Agency for their many contributions to the
community.
5) Private support of Town projects
Tryon commented that she had recently learned that in the City of
Pleasanton there was a foundation for City beautification projects
which was funded by private donations . She mentioned this as an
informational item which residents might be interested in pursuing for
future projects.
6) Pinewood School
Tryon asked the City Manager what the status was of the community
projects for the students of Pinewood School . The City Manager noted
that he was waiting for a response from Pinewood and would report back
to the Council when the information was available.
7) Notification Procedure
Tryon stated that as a matter of policy any property owner shall be
notified when his/her property is being discussed for whatever reason.
46,
-8- 10/21/87
I . STAFF REPORTS: (continued) :
b) Councilmembers :
1) Dronkert: Bike Lanes on Upper Arastradero
Dronkert asked the reference to the bike lanes on Upper Arastradero in
the 10/10/87 City Manager ' s Newsletter and the 9/16/87 report on this
subject by the Acting City Engineer be sent to Artemas Ginzton and the
Pathways , Recreation and Parks Committee for their information.
2) Dronkert: IGC-A-GRAM
Dronkert asked that when the IGC-A-GRAM was received from the
Intergovernmental Council it be placed on the Council ' s agenda under
Council Business.
3) Dronkert: Workers Compensation
Dronkert referenced the City Manager ' s report on workers compensation
for elected and appointed officials in his newsletter dated 10/10/87
and commented that the Fire Commission had looked into this some time
ago and it appeared the liability coverage would include the Council .
J. CLOSED SESSION: PURSUANT TO GOVERNMENT CODE SECTION 54956 . 9 (a) :
The City Council adjourned to Closed Session for purposes of
litigation at 8 : 15 p.m. and reconvened at 8 : 35 p.m.
1. Fremont Road Widening Acquisition - Lands of Miller
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer
and passed unanimously by all members present to adopt Resolution
#111-87 approving purchase of real property for the Fremont Avenue
Widening Project, authorizing execution of agreement between the Town
of Los Altos Hills and Lynne L. Miller and Wayne H. Miller, ordering
payment of money, accepting deed and ordering recordation thereof.
K. ADJOURNMENT:
There being no further new or old business to discuss, the City
Council adjourned at 8 :40 p.m.
Respectfully submitted,
Patricia Dowd, City Clerk
-9- 10/21/87