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HomeMy WebLinkAbout11/04/1987 �.. CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, November 4, 1987 cc: Reel 188 , Tr. I , Side I , 400-end Mayor Tryon called the Regular Meeting of the City Council to order at 7 : 07 p.m. in the Council Chambers at Town Hall . A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Tryon and Councilmembers Dronkert, Plummer and van Tamelen Absent: Mayor Pro Tem Siegel Staff : City Manager George Scarborough, City Attorney Frank Gillio, Director of Public Works Bill Ekern, City Planner Nancy Lytle and City Clerk Pat Dowd Planning Comm: Lee Patmore Press: Charles Halleck, Los Altos Town Crier B. PRESENTATION OF PEDESTRIAN SAFETY CITATION FROM THE CALIFORNIA STATE AUTOMOBILE ASSOCIATION Geraldine Hall , Assistant Manager for the California State Automobile Association in Mountain View, presented Mayor Tryon with an award from the AAA Pedestrian Protection Program. Ms . Hall noted that since 1937 this program had focused attention on an overlooked part of the communities traffic safety problems such as pedestrians. This year 2 , 600 cities had been evaluated and Los Altos Hills had been singled out for special recognition. On behalf of the American Automobile Association and the California State Automobile Association, Ms. Hall presented the Mayor with a Pedestrian Safety Citation Award. On behalf of the Town Mayor Tryon thanked Ms. Hall for the Pedestrian Safety Citation Award and also thanked staff, the Sheriff ' s Department and everyone who helped make this award possible. C. CONSENT CALENDAR: Items Removed: C . 1 (van Tamelen) , C. 3c) (City Manager) and C. 5a) and C.5b) (Dronkert) (Last two items will be discussed after report from Planning Commission) S 4 C . CONSENT CALENDAR (continued) : MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 2. Approval of Warrants : $ 12 , 665 .89 (10/31/87) $135 , 860 .12 (11/4/87) 3 . Resolutions for Adoption: a) Resolution #112-87 accepting as completed the work of construction of Elena Road and Moody Road resurfacing, authorizing final payment concerning such work, and directing the City Clerk to file notice of completion b) Resolution #113-87 accepting as completed the work of construction of Upper Arastradero Road reconstruction, authorizing final payment concerning such work, and directing the City Clerk to file notice of completion d) Resolution #114-87 approving and authorizing execution of fourth addendum to agreement between the Town of Los Altos Hills and Los Altos Garbage Company 4. Monthly Financial Report (September 1987) : Informational Item Items Removed from the Consent Calendar : 1. Approval of Minutes: October 21 , 1987 MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Plummer and passed by the following roll call vote to approve the minutes of the October 21, 1987 Council Meeting with the following correction: page three, second paragraph, the motion referred to from the 10/7/87 meeting should be corrected to read: 'MOTION SECONDED AND PASSED: Moved by Tryon, seconded by Siegel and passed by the following roll call vote AYES : Mayor Tryon and Councilmembers Dronkert and Plummer NOES: None ABSENT: Mayor Pro Tem Siegel ABSTAIN: Councilmember van Tamelen 2. Resolution # accepting certain improvements in connection with Tract #7482 (Featherhill Farms) The Director of Public Works reported that technically a few minor improvements for Tract #7482 had not been completed. However, as these improvements should be in place within a day and as there was a retention on hand to cover the costs involved, he recommended adoption of the resolution before Council concerning Featherhill Farms. 11101 -2- 11/4/87 C. CONSENT CALENDAR (continued) : MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed unanimously by all members present to adopt Resolution #115-87 accepting certain improvements in connection with Tract 7482 . D. PRESENTATIONS FROM THE FLOOR: E. REPORT FROM THE PLANNING COMMISSION: Planning Commission Patmore reported that the following items were discussed at the 10/28/87 Commission Meeting: 1) Lands of Tykeson/Huang, 25724 Altamont Road - request for tentative map - continued; 2) Lands of Dekraker, 27233 Deersprings Way, request for variance and site development permit - approved; 3) Lands of Mueller, 27868 Via Corita Way, request for conditional use permit - approved; 4) Lands of Pittiglio, 25933 Alicante Lane, application regarding grading within 10 ' of property line not in conformance with Town ordinances; 5) color guidelines for site development adopted by Commission; 6) the Commission voted to request the City Council to investigate obtaining interns from UC Berkeley to assist the Town with certain selected projects; and 7) appointment of Commissioners Kaufman and Patmore to Matadero Creek Subcommittee and Commissioners Struthers and Stutz to review mailbox pillars policy. In response to questions raised by Dronkert concerning Lands of Dekraker, Commissioner Patmore noted that the Commission had carefully considered the impact of the proposed project on the neighbors and the neighborhood and had determined that the proposed house would fit in with the neighborhood. ITEMS REMOVED FROM THE CONSENT CALENDAR: 5. Actions of the Planning Commission: approved the following: a) LANDS OF DEKRAKER, FILE VAR #22-87 , 27233 Deersprings Way MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed unanimously by all members present to concur with the Planning Commission' s appproval of Lands of Dekraker, File VAR #22-87 , variance request to exceed the maximum floor area for the lot by 1 , 815 square feet in order to constuct 336 square feet of additions to the existing residence b) LANDS OF MUELLER, FILE CUP #5-87 , 27868 Via Corita Way MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed unanimously by all members present to concur with the Planning Commission' s approval of Lands of Mueller, File CUP #5- 87 , request for a conditional use permit for a secondary dwelling timr -3- 11/4/87 F. PUBLIC HEARING: 1. Resolution # approving the policy on importation of solid waste from outside Santa Clara County to be added to the Solid Waste Management Plan for Santa Clara County (continued to November 18 , 1987 meeting) G. OLD BUSINESS: 1. Ordinance #317 amending Section 2-1 .101 of Chapter 1 of Title 2 of the Los Altos Hills Municipal Code concerning the hour for Council Meetings (SECOND READING) (continued to the November 18 , 1987 meeting) 2. Report on request from San Antonio Hills, Inc . for Council to initiate annexation procedures for inhabited area The City Manager referred to his staff report dated 10/29/87 which included background information on the request from San Antonio Hills, Inc . regarding annexation, addressed the issue of whether the Town or LAFCO should process said application and commented on the fees involved in the application. The report also included a detailed report prepared by the Town Planner on the San Antonio Hills Annexation Proposal . The City Council discussed the process involving annexation and particularly inquired at what point the Town would become involved if indeed the process was handled by LAFCO. The City Manager and City Attorney commented on the process and the opportunity for input by the Town and review by the Council . Council stated that it was particularly important at this stage to know what the residents of the neighborhood under discussion wanted and what costs would be involved in the procedure. Regarding the interest of the neighbors , it was also noted that a survey on the subject of annexation should be conducted by the San Antonio Hills Association, not by the Town. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed unanimously by all members present to direct the City Clerk to send a letter to the San Antonio Hills Association stating the Council ' s intention to adopt a resolution initiating the requested annexation if a letter or informal petition requesting annexation is signed by 150 registered voters and/or landowners of the area to be annexed (approximately one third of the registered voters) PASSED BY CONSENSUS: If appropriate, items two and three of the City Manager ' s report dated 10/29/87 concerning which agency would process an annexation application and what costs would be involved will be agendized for a later Council Meeting. 4 -4- 11/4/87 G. OLD BUSINESS: (continued) : MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon and passed unanimously by all members present to request the Council sub-committee formed on 6/17/87 to work with the San Antonio Hills Association on items of interest (Dronkert and Siegel ) to study items two and three of the City Manager ' s report on process and cost, to make a recommendation on these issues to the Council and to further request that the City Attorney and a representative from the San Antonio Hills Association be included in said discussions H. NEW BUSINESS: 1. Request for encroachment permit, Lot 5, Tract 6568, Vista Serena Drive The Director of Public Works referred to his staff report dated 10/29/87 which included the background information on the request for placement of a temporary construction trailer within the right-of-way on the above mentioned property. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed unanimously by all members present to issue an encroachment permit for a temporary construction trailer within the right-of-way on Lot 5, Tract 6568 with the following conditions: 1) the trailer must be removed from the road right-of-way on or before 4 April 1 , 1988 and 2) the applicant should be officially notified that �I any damage to the roadway as a result of the trailer would be prepared prior to the final signing of the building permit. 2. Request from Mr. and Mrs. Wong, 11675 Dawson Drive, for waiver of all or part of the variance application fee requirements The City Manager presented his staff report dated 10/29/87 which noted that the residence presently under construction by the Wongs at 11675 Dawson Drive was not located as represented on the building plans and the location intruded into the setback and into the declining height envelope. The report also noted that the resulting variance request by the Wongs would no doubt involve high administrative costs and the staff recommendation was to not waive the fee. Council discussed the maps used by the applicant, the sensitivity of intrusion in the setback and the difficulties of this particular lot in general . MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed unanimously by all members present to deny the request from Mr. and Mrs. Wong for waiver of all or part of the variance fees for the residence at 11675 Dawson Drive. -5- 11/4/87 H. NEW BUSINESS (continued( : 3 . Resolution # approving and authorizing establishment of the position of engineering technician, and fixing compensation to be paid MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed unanimously by all members present to adopt Resolution #116-87 approving and authorizing establishment of the position of engineering technician, and fixing compensation to be paid. 4 . Letter from Herman Spector concerning the Ursula Lane Private Road Maintenance Agreement Councilmember Dronkert stepped down from consideration of this item. Council had before them a letter from Herman Spector concerning the Ursula Lane Private Road Maintenance Agreement. The agreement had not been recorded at the time of the subdivision agreement in 1978 with the orginal owners , the Bostons . In 1986 Rick Bell bought the property but since the document had not been recorded it did not show up in the title search. At this time a sale was pending of the Bell property and Mr. Spector was requesting the Town ' s assistance in seeing that the ( private road maintenance agreement was enforced. 111, Mr. Spector, 27271 Ursula Lane, addressed the Council concerning his letter and additionally commented on the damage to Ursula Lane done by the construction vehicles . Mr. Spector did comment that he had received a letter from Mr. Bell dated November 2 , 1987 which noted that he and the new buyers were willing to sign a private road maintenance agreement but wanted certain modifications made regarding such issues as precise clarification of costs involved, tree maintenance and repair of cracks to road. The City Attorney commented that the Town was not actually a party to the private road maintenance agreement and as a result of disclosure laws the owners of the property, the Bostons , had a responsibility to advise the buyers of such an agreement. PASSED BY CONSENSUS: To request the City Manager to work with Mr. Spector and Mr. Bell to resolve this issue and if not able to do this to return to the Council at the next meeting. 5. Resolution # setting November 18 , 1987 for a public hearing to consider a 7. 2% garbage rate increase MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by van Tamelen and passed unanimously to adopt Resolution #117-87 setting the time and place of the public hearing to consider adoption of a proposed amended schedule of rates for garbage collection and disposal 401/ services . -6- 11/4/87 I . OTHER BUSINESS: 1. Reports from Standing Committees: a) Environmental Design and Protection Committee -- Semi-Annual Report 1 Council had before them the semi-annual report dated 10/16/87 from the Environmental Design and Protection Committee. The report referred to the preliminary checklist of items for committee members to review when participating in Site Development and Council commented that this list should be sent to committee members . The Council accepted the semi-annual report from the Environmental Design and Protection Committee and thanked the committee for its contributions to the Town. b) Safety Committee -- Semi-Annual Report Council accepted the semi-annual report dated 10/27/87 and thanked the committee for its contributions to the Town. Joyce Clarke, 12544 Corbetta Lane, raised her concerns about the ineffective traffic signing around Foothill College. In her opinion, it was dangerous particularly when bicyclists were on the scene. It was agreed this issue would be referred to the Safety Committee for their review and recommendation. c) Report on Committee Vacancies The City Clerk reported that there were presently three vacancies on Town Committees: one on Safety, two on Finance and one on Pathways, Recreation and Parks. It was agreed notices of these vacancies would be posted in Town and press releases would be sent to the local newspapers. J. STAFF REPORTS: 1. City Manager: a) Report on Ordinance #307 concerning construction of buildings and structures regulating hours of work Mrs. Ruth Buneman, 12655 LaCresta Drive, stated her concerns about not being able to start construction work until 8: 00 a.m. on the hot summer days. In her opinion it might be more efficient to allow the workers to start at 7:00 a.m. before the days got too hot. Council thanked Mrs. Buneman for her comments. -7- 11/4/87 J. STAFF REPORTS: PASSED BY CONSENSUS: To direct the City Attorney to prepare the following ordinance amendments : 1) amend Ordinance #299 to provide that hours of grading are limited to Monday through Friday, between 8 : 00 a.m. and 5 : 30 p.m. No grading allowed during days designated holidays by resolution of the City Council and 2) amend Ordinance #307 to provide that hours of outdoor construction is limited to Monday through Friday, between 8 :00 a.m. and 5 : 30 p.m. No outdoor construction allowed during days designated holidays by resolution of the City Council . b) Consideration of closing Town Hall for Volunteer Awards Luncheon PASSED BY CONSENSUS: To authorize the closing of Town Hall on Friday, November 13 , 1987 from 11: 30 a.m. to 2: 00 p.m. for attendance by staff at the Volunteer Awards Luncheon. 2. City Attorney: a) Report on Municipal Election Dates In addition to the report prepared by the City Attorney on Election Dates, the City Council requested a list of election dates for the other cities in Santa Clara County and a report on whether or not there was any indication that the school districts might be planning to change their election dates. It was agreed to continue this matter to the next meeting pending receipt of this information. 3. City Clerk: Report on Council Correspondence dated 10/30/87 It was noted that the City Manager had responded to the letter from Mr. Bulmore and the letter from Mr. Buneman had been referred to the Safety Committee. 4. Council Business: a) Mayor 1) Nomination for appointment to Los ALtos County Fire Protection District Commission It was agreed to continue this item to the next meeting and to request background information on the Commission including length of terms , history, etc. 2) Proposal by Dr. Nancy Jewel Cross to construct new freeway on and off ramps in the vicinity of Foothill College 41160 -8- 11/4/87 J. STAFF REPORTS (continued) : Mayor Tryon noted that the project to construct new on/off ramps at 280 and El Monte for buses accessing Foothill College had been placed on a priority list as a result of support expressed in 1983 by the Town and Foothill College. In checking the records , Mayor Tryon noted that the minutes of 2/16/83 stated specifically that the Council did not support such a project. However, prior to the next meeting on 3/7/83 the City Manager had sent a letter supporting the project to the Metropolitan Transportation Commission and at the 3/7/83 meeting the Council concurred with the Manager ' s letter. It was further noted that at the time there were no public hearings on this subject nor was interest expressed by either Caltrans or the County. Councilmembers who had been on the Council at the time noted that while agreement had been expressed with the letter sent by the Manager, there had been no discussion nor understanding on their part of the enormous cost of undertaking such a study. MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by Dronkert and passed unanimously by all members present to state that they were not in favor of pursuing the project to construct new on/off ramps at 280/E1 Monte for buses accessing Foothill College. There was no support for this project by the Town, its residents or Foothill College. In addition while the Town was sensitive to the transportation needs of the County, they had been totally misinformed regarding this particular project. 3) IS 280 construction was scheduled to begin Mayor Tryon noted that in April/May of 1988/ a-near-4et �aetrh -be temp-lcted--prom-bee -frttvs-ttit --to- n—terse-vrr-280- whrctr-gcnrtd-yt eat9y ase#st-t,afon a new lane in each direction of 280 fran Ins Altos Hills to San Jose which would greatly assist traffic issues. (MENDED BY COUNCIL 11/18/87) 4) Pinewood School Project It was agreed that the Mayor would sent a letter to Pinewood School thanking the students for undertaking the project of tree planting in the Town. This beautification project will be coordinated with the Director of Public Works. 5) Tree Planing on Burke Road It was suggested a letter be sent to Bob Owen thanking him for the installation of the trees on Burke Road. It was noted that he had planted about thirty trees and had used perforated pipe to facilitate watering. 6) Monthly Financial Report - September Mayor Tryon commented on the figures concerning licenses and permits in the September report and asked the City Manager to review these figures and advise her of any interesting or unusual patterns that %s„ might be developing. -9- 11/4/87 J. STAFF REPORTS (continued) : b) Councilmembers: 1) Dronkert: Comments regarding the stop light at Summerhill and Magdalena Dronkert reported that she and the Director of Public Works had met with Supervisor McKenna ' s staff and County engineers regarding the project at Summerhill and Magdalena. The path was in danger of being dramatically reduced; however, the County was now correcting that situation by adding 2 more feet on either side. Dronkert did comment that she thought it important that Loyola School was notified regarding this matter and no one from the school had responded. Carol Gottlieb, 24290 Summerhill , commented that the PTA of Loyola School was to have contacted the County on this subject. There was concern about the impact of the project as it was becoming more difficult for the children to get to and from school . van Tamelen stated that in her opinion the swerve at the light will be more dangerous than not having a light at all . 2) Dronkert: Media Self Defense Course Dronkert asked that the Town order a copy of the Media Self Defense Course. 3) Dronkert: Police Service Proposal and Questionnaire Dronkert requested that reconsideration of the Los Altos Proposal for Police Services and a report on the police services questionnaire be placed on the next Council agenda when a full Council would be present. K. ADJOURNMENT: There being no further new or old business to discuss , the City Council adjourned at 9 : 00 p.m. to an Adjourned Regular Meeting at 4:00 p.m. on Thursday, November 5 , 1987 . Respectfully submitted, Patricia Dowd, City Clerk Ihor -10- 11/4/87