HomeMy WebLinkAbout07/02/1986CITY COUNCIL
TOM OF IAS ALTS BUT
26379 Fremont Road
Los Altos Hills, California
MINUPES OF A REGLZAR MEETING
Wednesday, July 2, 1986
cc: Reel 179, Tr. I, Side I, 001 -end, Tr. I, Side II, 001-289
Mayor Pro Tem Rydell called the Regular Meeting of the City Council to order at
7:30 p.m. in the Council Chambers at Tt Hall.
A. ROLL CALL AM PLEDGE OF ALLEGIANCE:
Present: Mayor Pro Ten Rydell and Councilmenbers Dronkert, Tryon and van Tamalen
Absent: Mayor F,hrnun
Staff: City Manager George Scarborough, City Attorney Frank Gillio, City
Engineer Michael Enright, City Planner Nancy Lytle and City Clerk
Pat Docd
Planning
Conor: Jean Struthers
Items Removed: B.1 - June 18, 1986 Regular Meeting Minutes (Tryon) and B.5 (Dronkert;
Item Deleted: B.4.b) (City Engineer - applicant revising plans)
MOTION SfXAEIDID AM CARRIED: Moved by Tryon, seconded by van Tamelen and passed
unanimously by all hers present to approve the balance of the Consent Calendar,
specifically:
1. Approval of Minutes: June 18, 1986 Special Meeting
2. Approval of Warrants: $61,849.51 (6/30/86) and $2,235 (7/2/86)
3. Reco mended denial of claim - Dan Porat
4. Resolutions for Adoption:
a) Resolution #91-86 setting the time and place of a public hearing
on the report of sewer service charges proposed to be collected on
the 1986-87 tax roll (Palo Alto Sewer Service Charge Final Report)
c) Resolution #92-86 accepting certain improvements in connection with
the Lands of Burdick subdivision (Wright Way)
d) Resolution #93-86 establishing fee for processing and issuance of
encroachment permits
CITY COUNCIL MM= - July 2, 1986
C. PRESENTATIONS FRAM THE FLOOR:
Mr. Butler, 14142 Liddicoat, and his representative Mr. Chester Stoner, San
Carlos, addressed the Council concerning the final on the home on Liddicoat.
Mr. Butler stated that as requested they had landscaping plans drawn
up; however, as they were not prepared on plot plans, they were inaccurate.
Although the landscaping was 60% completed and had been in progress while
the building was going on to mitigate the impact on the neighbors, he had been
informed by staff that the plans were incomplete and a final on the project
could not be given. Mr. Stoner, on behalf of Mr. Butler, noted that they had
made every effort to coaply with the Town's requirements and he hoped Council
would consider approving temporary hook-up of utilities so his client could
prove into his home.
MYPION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and passed
unanimously by all members present to allow temporary look -up of utilities at
14142 Liddicoat, due to the special circumstances of the project and pending
completion of the landscaping requirement.
D. REPORT FROM THE PLANNING CCtMSSION:
Commission Struthers reported the following items were discussed at the 6/25/86
meeting of the Planning Commission: public hearing set for 7/9186 on Lards of
Cabak - conditional use permit ; discussionon zoning ordinance amendment related
to setback for residential structure lines - referred to City Attorney for comments;
and discussion of study session with Council regarding zoning amendments - date to
(� be determined.
E. PUBLIC B ARINGS:
LANDS OF SOBEL, 26066 Duval, request for a special land use permit to
allow for an addition subject to Ordinance #300
The Staff Planner referred to her report dated 6/26/86 which included the Site
Development Committee's recmmendation that a special land use permit be granted
based on the project's conformance with the Guidelines for Ordinance #300.
WTION SECDNDED AND CARRIED: Moved by Dxonkert, seconded by van Tamelen and
passed unanimously by all msTLers present to grant a special land use permit
for the Lands of Sobel based on the project's conformance with the guidelines
for Ordinance #300. Council also commented it was Mete ompliance with the
ordinance.
LANDS OF LIN, 11645 Dawson Drive, request for a special land use permit to
allow for a new residence subject to Ordinance #300
The Staff Planner referred to her staff report dated 6/26/86 which noted that the
Site Development Camrittee had found they could recommend approval of a special
land use permit for this project although the design exceeds the guidelines for
maximum floor area and maximum development area. The committee further noted that
the project was well designed, and suggested that the minimae floor area allowance
in the guidelines nay be too restrictive.
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CITY COUNCIL MINUTES - July 2, 1986
E. PUBLIC HEARINGS: Item 2 lards of Lin (continued)
�r Mr. Bill Lee, applicant's architect, explained the siting and size of the project.
He rated that the locust had been considerably reduced from the original plans
and efforts had been made to mitigate visual impact of the project from 280. Mr.
Lee further discussed the retaining wall, the colors and the landscaping of the
project.
Sara Moore, 11649 Dawson Drive, questioned whether this project would impact on
her courtyard area. Mr. Lee explained the siting and noted that the project
would not affect her property. Mrs. Moore was appreciative of the clarification.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and passed
by the following roll call vote to grant a special land use permit for Lands
of Lin based on the applicant's substantial effort to coaply with the guidelines
for Ordinance #300 subject to the submittal of a landscaping plan acceptable
to the Site Development Committee and the installation of said landscaping prior
to the final of the building permit.
AYES: Mayor Pro Tem Rydell and Caunci1nembers Dronkert and Tryon
NOES: Council,meaber van Tamelen
ABSENT: Mayor Fuhrman
van Tamelen stated that in her opinion this was not a lot for a large home
and the project was very visible.
3. LANDS OF MURPHY/OM N, Old Trace Lane, request for a special land use permit
for a new residence subject to Ordinance #300.
The Staff Planner referred to her staff report dated 6/26/86 which included the
Planning Cmrdssion's recwnnendation that the Council approve a special land
use permit for the Lands of Murphy/Owen based on the project's conformance with
the guidelines for Ordinance #295.
Ken Pastxof, applicant's representative, rated that they were in agreement with
the conditions on the project imposed by the Site Development Committee and that
a fire hydrant had been installed on the property. Mr. Pastrof further commented
they were investigating various types of roofing materials and as yet had not made
a final decision. He also stated that they were aware this project was quite
close to the maximum of development area allowed.
Dronkert expressed her concerns about the amount of development area of this
Project and stated that the applicant should be responsible for using fire
retardant roofing materials. van Tamelen c mmented that while this project did
meet the guidelines, she felt the lot was inadequate for the proposed project.
van Tanalen further asked the Planning Commission to look into the possibility
of requiring applicants to have extra large lots for extra large projects. Tryon
rated that she was pleased to see that the applicant had mined lots to allow
for his project rather than limiting the size of the property and pushing the
allowable numbers to the maximm m.
MOTION SEXI7FIDID AM CARRIED: Moved by Tryon, seconded by van Tamelen and passed
L[ unanimously by all members present to grant a special land use permit for the
SII Lands of Murphy/Owen based on the project's conformance with the guidelines for
Ordinance #295. Council further requested the applicant to use fire retardant
roofing materials.
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CITY COUNCIL MINUTES - July 2, 1986
E. PUBLIC HEARINGS: (continued):
\r 4. LANDS OF EEMBERG, File 7M #12-84, Taaffe Iniad, request for approval of
negative declaration and tentative map
MYrICN SECONDED AMID CARRIED: Moved by Dronkert, seconded by Tryon and passed
uanimously by all medlers present to approve the negative declaration for the
Lands of Elmberg on Taaffe Read.
Council discussed the proposed tentative map with particular emphasis on the
size of the pmposed lots. It was noted that future development particularly
of lots three and four would be constrained by factors other than zoning ordinance
limitations The Staff Planner cemented that the applicant had stated that
she wanted to build a modest home on lot three and would prefer to see a small
home on lot four. The applicant was aware of future limitations.
Council requested that for purposes of clarification, applicants be asked to put
LUFs (lot unit factors) on the project maps.
MOTILIN SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Tryon and passed
by the following roll call vote to adopt Resolution 94-86 approving the tentative
subdivision map for the Lands of Elmberg.
van Tamelen (AMENDED BY COUNCIL
AYES: Mayor Pro Tem Rydell and Councilmenbers Brsnke3#E and Tryon 7/16/86)
NOES: None
ABSENT: Mayor Fuhrman
PRESENT: Councilmember Dmnkert
5. Distribution of 1986-87 Revenue Sharing Monies
The City Manager noted that the resolution before Council allocated the Town's
total revenue sharing monies to the Oonmun.ity Health Abuse Council for the sum
of $2,091 and to the Camunity Services Agency for the sum of $2,000.
MOTION SECONDED AMID CARRIED: Moved by Tryon, seconded by Dronkert and passed
unanimously by all menbers present to adopt Resolution 495-86 appropriating
revenue sharing monies for the fiscal year 1986-87.
6. 1986-87 Budget
PASSED BY CONSENSUS: To agendize for the first meeting in August a discussion
of the 5 -year Capital Inprovenent Budget.
The City Manager referred to his 6127/86 staff report which noted the modifications
made to the proposed budget based on the Council's mmmnts at the 6/25/86 study
session. An additional item which was not included in the budget before the
Council was an additional expenditure of $3,610 to the Corporation Yard Maintenance
Program for a fence along the Town's corporation yard to screen the portion of
the yard used for storage of equipment.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimm,sly by all members present to adopt Resolution #96-86 adopting the budget
for the fiscal year 1986-87 with the addition of $3,610 for the fence and the
correction of an additional $71 to the General Fund (Camunnity Service Program) to
reflect the request from Camminity Services Agency for VANIRANS support.
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CITY COUNCIL MIN= - July 2, 1986
%W 1. Request from Dr. Chen, 26879 Taaffe Road, for an encroachment permit for
a brick sidewalk (considered at 5/21/86 Council meeting - reconsideration
requested by applicant - continued from last meeting)
Dr. Chen, applicant, referred to his letter dated 6/1/86 (on file at Tuan Hall)
which included anapology for any previous misunderstanding concerning their
sidewalk and which stated various steps they would take to correct the situation.
MOTION SEDOMIDID AND CARRIED: Moved by Dronkert, seconded by Tryon and passed by
the following roll call vote to direct the City Attorney to prepare an encroach
ment permit for the Lands of Chen stating the following conditions: applicant
will break up the bricks and cement concrete from the lower level of steps to
the lige of the street, and will remove the rubble from the premises; applicant
will fill in the area with top soil so that the horizontal contour will be con-
tinuous and consistent with the main portion of the lawn on each side of the
existing sidewalk; applicant will pay for a no parking sign which shall be
installed at a location chosen by the Town; and applicant will install a Type IIA
path from the stable area to the driveway location around the eucalyptus trees
on the house side and to the satisfaction of the City Engineer and the Chairmen
of the Pathway Committee.
AYES: Mayor Pro Ten Rydell and Councilnrnbers Dronkert and Tryon
NOES: Councilmenber van Tamelen
ABSENT: Mayor Fuhrman
I,, van Tamelen gave a brief background of this application and stated that the
applicant had knowingly placed a sidewalk on the Town's property.
[�Nma:ll&*QYI &IRffl
1. Request for waiver of variance fees for Lands of Ugie, File TM #5-85,
24970 O'Keefe Lane
MITION SECONDED AMID CARRED: Moved by Dronkert, seconded by van Tamelen and
passed unanimously by all mmonbers present to waive the variance fees, as
recmme ded by the Planning Commission, for the Land of Ugie, File TM #5-85.
2. Request for time extension of conditional we permit for Lands of Lacy,
File CUP #6-84, Red Rock Road
MOTION SECC7,IDED AMID CARRIED: Moved by Dronkert, seconded by Tryon and passed
unaninously by all mmerbers present to grant a one-year extension, to July 2,
1987, for the conditional use permit for Lards of Lacy on Red Nock Road.
Resolution # accepting the allocation of two comnisssion positions
on the Las Altos Library Commission
The City Manager noted that Ins Altos had recently modified their ordinance estab-
lishing the Los Altos Library Commission to expand the Commission from five to
seven members and to provide that two members could be appointed directly by the
Ins Altos Hills' City Council.
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CITY COUNCIL MINUTES - July 2, 1986
G. NEW BUSINESS: Item 3 - Los Altos Library Commission (continued):
` van Tamelen asked that a copy of the resolution be sent to Los Altos aril that
the Library Cmmission be asked to provide semi-annual reports to the Council.
van Tamelen also requested that the Town receive copies of all materials
concerning the Commission, i.e. minutes, agendas, etc. Tryon suggested that
the Commission's reports to the Council be placed on an agenda that does not
include one of the regular reports from one of the standing Committees.
MOTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and
passed unanimously by all members present to adopt Resolution 497-86 accepting
the allocation of two commissioner positions on the los Altos Library Commission.
4. Appointment to the Los Altos Library Commission
PASSED BY CONSENSUS: To continue this item to the first meeting in August to
allow for more response to the notices of vacancy.
5. Itemms PeWved from Consent Calendar:
a) Approval of Minutes: June 18, 1986 - Regular Meeting
MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed
unanimously by all manbers present to approve the minutes of the June 18, 1986
regular meeting with the following amendments: page 5, Item G.1, 4th paragraph,
add the following sentence: 'Tryon stated that she fully supported the actions
of the Building Official in issuing a stop work notice on this project.'; page 6,
Item H.3.a) correctboth references to the Environmental Design and Pollution
Committee to the Environmental Design and Protection Committee.
b) Request from Los Altos Fire Department for Council authorization to
remove fire hazards on certain properties within the Tann
Dronkert noted that several properties on the list were in the area of last
year's fire. She further questioned whether it was necessary for the Council
to authorize weed abatement on certain properties. The City Attorney stated
he would look into this.
MOTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and
passed unanimously by all members present to authorize the ramoval of fire
hazards on certain properties (Stu Farwell's letter dated 6/25/86 - on file
at Town Hall).
1. Reports from Standing Committees:
2. Reports from Ad Hoc Committees:
I. STAFF REPORTS:
1. City Manager:
a) Report on Altamont Road pothole and manhole repair
The City Manager reported that O'Grady Paving had been given the contract for
lowering the manhole covers on Alta ont and the work world begin the week of
July 7.
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CITY COUNCIL MINUTES - July 2, 1986
I. STAFF REPORTS: Item 1. - City Manager (continued):
b) Report on letter frau resident on Viscaino (Neves)
The City Manages referred to the 6/15/86 letter from E\rans/Neves concerning
a fence between their property and the 'Town owned lard on Purissima. The old
fence was in disrepair and they were requesting the Town to reconstruct the
fence. It was agreed that the resident should be advised he should oane to
a Council neeting and make his request. In the meantim, the City Manager
should prepare a report explaining the location of the fence as it now stands.
Mary Stutz, Chairman - Pathways Cb ttee, briefly explained the location of
the path along the fence under discussion.
C) Report on drainage on Concepcion and Canino Hermoso
The City Manager referred to his staff report dated 6/27/86 which noted that
the Health Deportment had been unable to find indicators of sewage in the Concepcion
drainage problem. Regarding Camino Hermoso, the findings of the Health Deparbnent
would be reported as soon as they were available.
Dronkert had several questions about the brief report fran the Health Department
ofn.. �thi..s.,�subject. She questioned the o mpleteness and the amsacy-c£-]�i�-
no se�.waagage adbeenn found• (AMENDED BY COUNnotinCIL 7/16�that � ing to their 6/23/86 marc
It was agreed there would be a report at the next Council meeting on the
possibility of a nardatory reTnir t for sewer connections.
d) Report on alternate solutions regarding the E1 Monte Median Guardrail
The City Manager referred to his staff report dated 6/27/86 which noted several
options regarding the El Monte Project. Council cemented on the i4mrtance
of receiving input from the various cmmiittees and from residents on the
various options.
PASSED BY OONSENSUS: To schedule a public hearing for the July 16, 1986 Council
Meeting on the El Monte Guardrail Project.
e) Little League
The City Manager noted that he had received a letter from Paul Robbins, President
of the Little League. In the letter Mr. Robbins requested renegotiation of the
current contract with the Town and requested authorization to utilize the out-
field fences for advertising purposes. The Manager noted that a representative
from the Little League would be asked to attend the next meeting to present their
request on signs to the Council. Regarding the contract, it was agreed the City
Manager, with the assistance of Mayor Pro Tem Rydell, world negotiate the contract.
The City Manager also suggested having a current representative from the Little
League serve as a member of the Pathways, Panics and Recreation Comnittee.
f) Westwind Landscape Maintenance
This item will be on the next Council agenda.
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CITY COUNCIL MI141PES - July 2, 1986
I. STAFF REPORTS: (continued):
MOTION SECMED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and
passed unanimously by all medxers present to go past the hour of adjournment
of 11:30 p.m. to 11:45 P.M.
2. City Attorney:
3. City Clerk: Report on Council Correspondence
4. Council Business:
a) Request from National Women's Political Caucus of Santa Clara Cs ty
concerning an ad in their biennial state convention program book
PASSED BY OONSINSU8: To advise the National Women's Political Caucus that the
Tann would not be participating in this project.
b) van Tamelen: Foothill College Trail
It was agreed this item would be placed on the next Council agenda.
c) van Tamelen: City of the Town of Ins Altos Hills
The City Attorney, in response to a request from Councilmember van Tamelen,
stated he would look into why Ins Altos Hills is referred to as the City of
the Town of Ins Altos Hills.
d) van Tamelen: Study Session on Goals
van Tamelen suggested setting a study session for the Manager and Council to
review goals and priorities. It was agreed this session would take ahout half
a day and it was hoped it could be scheduled for the second week in August.
e) van Tamelen: Real Estate Signs
van Tamelen noted that she had received a request from the Board of Realtors
concerning the rules in the Hills concerning real estate directional signs.
The City Manager stated he would provide a staff report on the code requirements
relating to real estate signs.
f) Tryon: status of amendment to emergency services ordinance
It was noted this matter was with the .City Attorney and would be returned to
a Council agenda in the near future.
g) Tryon: resolutions ccmnending Fd Barnes and Mike Myers
Tryon questioned the status of these resolutions and Dronkert noted that as a
general rule the Tuan does certificates of appreciation rather than resolutions.
MOTION SECONDED AMID CARR.II9: Moved by Dronkert, seconded by Tryon and passed
unanimously by all nxmibers present to award certificates of appreciation to
designated citizens.
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CITY COUNCIL MINUTES - July 2, 1986
I. STAFF REPORTS: Item 4 - Council Business (continued):
♦, h) Tryon: Urban Service Area
kw
Tryon noted that at the 6/4/86 meeting the Mayor was to write a letter to
the County concerning the Town's urban service area. She questioned whether
this letter had been sent. The City Manager stated he would look into the
matter.
i) Tryon: Mrs. Bragg - applicant for Planning CommlSslOn
Tryon asked whether Mrs. Bragg who had expressed an interest at the time of the
Commission interviews in serving on one of the other Town committees had been
sent any information. Mrs. Bragg had been sent a copy of the resolution on
standing conmittees and it was suggested that Mrs. Stutz, Chairman of the
Pathways CcnTftittee, call Mrs. Bragg to see if she would be interested in the
Pathways Coamittee.
j) Tryon: Interagency Fire Hazard Mitigation Group
Tryon reported that a meeting had been scheduled for the interagency group on
safety issues and also suggested that Caltrans be included in the meeting.
Dronkert (AP)QIDID BY COUNCIL 7/16/86)
k) Tryon: Town Mailing List
Tryon requested that staff assume responsibility for maintaining and providing
copies of the Ton's mailing list.
1) Tryon: Traffic Authority
Tryon reported that the Santa Clara County Traffic Authority was
dealing with issues of great importance to the County. ifighway-
,_Tryon further reported on
the Traffic Authority's 1986 budget. (AMFSIDID BY COUNCIL 7/16/86)
J. ADJOURNMENT:
There being no further new or old business to discuss, the City Council adjourned
at 11:50 p.m.
Respectfully sut mitted,
Patricia Dowd, City Clerk
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