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HomeMy WebLinkAbout07/16/198619379 FREMONT ROAD, LOS ALTOS HILLS, CALIFORNIA 94022 •��" r (NRI M1-0LP a O Nen and L. Rn, Mayor sicneM L. yoell, Mayor Pro Tem o California Louise Dronkerl, Councilmember Barbera) on, Councilmember rFd Jana3Ry Tryon, George Scarborough Mary van Tamelen. Councilmember Clry Manager CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, July 16, 1986 cc: Reel 179, Tr. I, Side II, 300 -end, Tr. II, Side I, 001-752 The City Clerk called the Regular Meeting of the City Council to order at 7:30 p.m. in the Council Chambers at Town Hall. As neither the Mayor nor Mayor Pro Tem were present, the Council was asked to appoint a Chairperson for the meeting. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon and passed unanimously by all members present to nominate Councilmember Dronkert to chair the Council meeting. A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Councilmembers Dronkert, Tryon and van Tamelen Absent Mayor Fuhrman and Mayor Pro Tem Rydell Staff: City Manager George Scarborough, City Attorney Frank Gillio, City Engineer Michael Enright, City Planner Nancy Lytle and City Clerk Pat Dowd Planning Comm: Edward Emling B. CONSENT CALENDAR: Item Removed: B.1 (Tryon) MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon and passed unanimously by all members present to approve the balance of the Consent Calendar, ` specifically: lir 2. Approval of Warrants: $77,432.79 erl Commissioner Emling reported that the following items had been discussed at the 7/9/86 Commission meeting: Lands of Cabak, conditional use permit and site development permit approved for pool cabana; discussion of draft zoning ordinance; and appointment of William Siegel as Chairman of the Planning Commission and Jean Struthers as Vice Chairman. In response to this report, Dronkert asked staff to coordinate with the City Attorney as to the earliest possible date the Planning Commission could schedule a public hearing on the proposed zoning ordinance. PUBLIC HEARINGS: 1. Resolution # adopting the Palo Alto Sewer Service Charge Final Report and Authorizing transmittal to the Santa Clara County Assessor's Office. The City Manager referred to his 7/10/86 staff report which included the recommendation that a charge of $155.88 per year be charged per connection for the fiscal year 86/87 for residences within the Palo Alto Basin. L -2- 3. Resolutions for Adoption: a) Resolution #98-86 setting the time and place of public hearing on an application for a special land use permit (Lands of Kerman, 28630 Matadero Creek Court - new residence) b) Resolution #99-86 setting the time and place of public hearing on an application for a special land use permit (Lands of Ng, 13638 Golden Hill Court - new resi- dence) C) Resolution #100-86 accepting a certain pathway and trail easement deed (Lands of Eberz) 4. Actions of the Planning Commission: approved the following: a) LANDS OF CABEK, FILE CUP #35-86, 13810 La Paloma, request for conditional use permit - secondary dwelling unit (cabana) C. PRESENTATIONS FROM THE FLOOR: D. REPORT FROM THE PLANNING COMMISSION: Commissioner Emling reported that the following items had been discussed at the 7/9/86 Commission meeting: Lands of Cabak, conditional use permit and site development permit approved for pool cabana; discussion of draft zoning ordinance; and appointment of William Siegel as Chairman of the Planning Commission and Jean Struthers as Vice Chairman. In response to this report, Dronkert asked staff to coordinate with the City Attorney as to the earliest possible date the Planning Commission could schedule a public hearing on the proposed zoning ordinance. PUBLIC HEARINGS: 1. Resolution # adopting the Palo Alto Sewer Service Charge Final Report and Authorizing transmittal to the Santa Clara County Assessor's Office. The City Manager referred to his 7/10/86 staff report which included the recommendation that a charge of $155.88 per year be charged per connection for the fiscal year 86/87 for residences within the Palo Alto Basin. L -2- LIN MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed unanimously by all members present to adopt Resolution 4101-86 adopting the Palo Alto Sewer Service Charge Final Report and authorizing transmittal to the Santa Clara County Assessor's Office. 2. E1 Monte Road Median The City Manager referred to his staff report dated 7/10/86 which included the following two alternatives to the pedestrian sidewalk and chain link fence for the E1 Monte Road Median: landscaping at approximately $24,000 or cobblestones at approximately $25,000. As noted in earlier meetings, two bids had been received for the guardrail project, with the low bid at $39,715. Mr. Walter Gregorwich, 12370 Priscilla, Mr. Tom Kelly, 12386 Priscilla and Cindy Hettinger, 12372 Priscilla, each addressed the Council in favor of keeping the path at the E1 Monte Road Median. Mr. Kelly also submitted a petition signed by nine neighbors supporting their viewpoint. They expressed concern for the safety of the children who use the path and also noted that it was a very difficult area to landscape successfully. Mr. Edward Willi, 24855 Prospect, expressed no strong feelings regarding the path but did note that the area looked terrible and something should definitely be done aesthetically. Mrs. Alma Wood, 12151 Stonebrook, noted that historically it had been the State's recommendation that a path be installed at the area under discussion. Mrs. Wood also expressed concerns regarding the safety issue. Perhaps the chain link fence could be lowered and still provide a deterrent to those coming off IS280 too quickly. Mr. Bob Stutz, 25310 Elena Road, suggested segments of barriers to halt speeding drivers. Mrs. Mary Stutz, Chairman - Pathways Committee, while commenting that the age levels of neighborhoods do change, stated that her committee found it very difficult to justify the expenditure of funds for this particular path, which did not appear to be used very often, when there were so many other paths in Town. Council discussed the proposed alternatives. Tryon supported a guardrail but had serious concerns about the cost of this option. In her opinion, safety was the overriding issue. Dronkert suggested accepting the bid for the guardrail project and budgeting for landscaping next year. She commented that this was an entrance to the Town which was very unsightly and had been completely ignored. van Tamelen also had concerns about the safety and aesthetic issues; however, she felt it was important to obtain more information about the guardrail and landscaping options and she also thought it very important to receive more input from the neighbors. -3- MOTION SECONDED AND FAILED: Moved by Dronkert, seconded by Tryon and failed by the following roll call vote to accept the bid of $39,715 from Chrisp Company for the E1 Monte Road Median Guardrail Project, to repair the upheaval in the two segments of cement and to spray the roadside for weeds. AYES: Councilmembers Dronkert and Tryon NOES: Councilmember van Tamelen ABSENT: Mayor Fuhrman and Mayor Pro Tem Rydell The City Attorney noted that this vote required a Council majority vote of approval to pass. van Tamelen stated that although she had concerns about the project and was not totally convinced that it was necessary to proceed at this particular time, she would not delay the project and would reconsider her vote. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and passed unanimously by all members present to adopt Resolution #102-86 awarding a contract for the El Monte Road Median Guardrail Project (Chrisp Company) F. OLD BUSINESS• 1. Mining Reclamation Plan, Neary Quarry The Town Planner referred to her 7/10/86 staff report which noted 420 that staff had again requested an extension of the review period on the application for the mining reclamation plan for Neary Quarry. The report also notes that the additional information provided by the applicant still lacks information necessary for the Town to respond adequately to the concerns of its residents. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed unanimously by all members present to support the position stated in Town Planner Nancy Lytle's 7/10/86 letter to Raffi Sarkisian, Land Development Coordinator - Santa Clara County (letter on file at Town Hall), noting the lack of necessary information in the current application for a reclamation plan for Neary Quarry and to ask Supervisor McKenna to request the Board of Supervisors to ask the County Staff to respond to the Town's inquiry of April 22, 1986 as to what level of importing of materials to the quarry would be allowed without a use permit. Clarification of Chen encroachment permit In response to the City Manager's request for clarification of certain issues pertaining to the Chen's encroachment permit, Council noted that the applicant is to install a Type IIA path from the stable area to the driveway location around the eucalyptus trees on the house side and to the satisfaction of the City Engineer and the Chairman of the Pathway Committee. The applicant shall have thirty days to remove the existing walkway and thirty days to construct the pathway. -4- 3. Request from Barton Evans, Jr. and Dr. Andrea (( Neves regarding fencing along Purissima LI Mr. Evans and Dr. Neves, 12896 Viscaino, addressed the Council concerning their .letter of 6/15/86 and their request for the Town to rebuild a fence that separated their property from Purissima Road. They cited their experiences with people using the Little League Fields, particularly noting problems with trash and t.i�i 7t- esa Fou.lpassers� As the Town was their neighbor, they hoped fo-r-a 7mefft- -t-e rebuild the fence. (AHMED BY COUNCIL 8/6/86) Tryon stated that there was a problem with the precedent setting situation of the Town putting up a fence on Town property to protect private property. Drerrk�rt*noted that it certainly was a *Tryon compelling case for the residents to apply for an encroachment permit and she**Would certainly support the waiver of fees for such a permit. van Tamelen commented that the old fence should be removed by the Town. **Dronkert (AMENDED BY COUNCIL 8/6/86) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and passed unanimously by all members present to authorize the waiver of encroachment permit fees should the residents of 12896 Viscaino Road apply for such a permit. 4. Information to be presented in the staff reports for special land use permits The City Planner referred to her 7/10/86 staff report which included the revisions recommended by the Planning Commission at their meeting on 6/25/85 to the Draft Bulk Ordinance (letter and revised handout available at Town Hall). Council agreed that staff should start including these new numbers in the staff reports, substituting them for Formula 1. 5. Inclusion of LUF (Lot Unit Factors) on tentative maps The City Manager reported that technical revisions to the Town's subdivision ordinance will have to be made to reflect the new zoning ordinance when adopted. At that time a requirement can be added that the Lot Unit Factor of the proposed lot be stated on the tentative map submittals. In the meantime, applicants can be requested to provide such information. 6. Item removed from Consent Calendar; Council Meeting of July 2, 1986 - minutes MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed unanimously by all members present to approve the minutes of the 7/2/86 Council meeting with the following amendments: page 4, Item E.4, ayes vote - change Dronkert to van Tamelen; page 7, Item Ic), 2nd paragraph, 2nd sentence should read: 'She questioned the completeness and the adequacy of their 40 findings noting that according to their 6/23/86 memo no sewage had been found.'; page 9, Item I.j), sentence should read: . safety issues and Dronkert suggested that Caltrans. . .1, Item Il), delete second sentence and add the following: 'Tryon further reported on the Traffic Authority's 1986 budget.' -5- ` G. NEW BUSINESS• (�/ 1. Letter from Ken Young - water supply Mr. Kenneth Young, 14470 Manuella, referred to his 6/30/86 letter which included his concerns about the low water pressure to his property. As he had been informed by the California Water Service Company that there were too many users on the water line, he was asking the Town to conduct a survey of the water supply situation and impose a moratorium on further development. The City Manager noted that if there was not adequate water supply the moratorium should be placed on the issuance of water meters. Building permits for residents would not be issued without water meters being available. Tryon also commented that she had received similar complaints from a resident. PASSED BY CONSENSUS: To direct the City Manager to send a letter to California Water Service Company with copies to Public Utilities Commission and Los Altos Fire Protection District stating that the Town had received complaints of low water pressure and asking them to investigate this matter especially in light of the issue of fire safety. Mrs. Steers, 11641 Buena Vista, commented that she also had low water pressure and she asked the Council to contact the Purissima Hills Water District. Council suggested that the more appropriate course of action would be for Mrs. Steers to initially contact the Purissima Hills Water District for their comments. 2. Letter from Mr. and Mrs. Maloney regarding construction noise The City Manager referred to his 7/11/86 staff report which noted that presently the Town has a limit on the hours of grading activity but no general limit on construction. The Maloneys had written to the Town concerning excessive construction noise in their neighborhood during early morning hours and on weekends. PASSED BY CONSENSUS: To direct the City Attorney to prepare a draft ordinance restricting the hours of construction activity in the Town. 3. Lands of Fenwick, 28011 Elena, request for time extension, emergency access road, Elena to Saddle Mountain MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon and passed unanimously by all members present to grant a time extension to September 30, 1986 for the Lands of Fenwick, 28011 Elena, for construction of the required subdivision ( improvement for an emergency access road from Elena to Saddle 4r Mountain. Le PASSED BY CONSENSUS: To direct the City Engineer to meet with the Fire Marshall and the Fenwick's contractor to see if the access road can be built in a more cost effective manner. Ordinance # amending Sections 4-1.05 and 4-1.06 of Chapter 1 entitled 'Emergency Services of Title 4 of the Los Altos Hills Municipal Code designating the City Manager as Director of Emergency Services It was noted that the Assistant Director of Emergency Services would be the Mayor. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed by all members present to waive further reading of ordinance. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon and passed unanimously by all members present to introduce Ordinance designating the City Manager as Director of Emergency Services. 5. Resolution # approving and authorizing execution of agreement for audit services between the City of the Town of Los Altos Hills and C.G. Uhlenberg and Co., a partner- ship The City Manager reported that six firms had submitted proposals in response to the Town's request for proposals for audit services. Staff and the Finance Committee recommended Council select the low bidder, C.G. Uhlenberg of Redwood City. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed unanimously by all members present to adopt Resolution #103-86 approving and authorizing execution of agreement for audit services between the City of the Town of Los Altos Hills and C.G. Uhlenberg and Co., a partnership. Resolution # approving and authorizing execution of a contract addendum for the City of the Town of Los Altos Hills relating to the basis for billing, the procedures for billing, and the payment for expanded treatment capacity at the Regional Water Quality Control Plant between the City of the Town of Los Altos Hills and the City of Palo Alto �w -7- LW The City Manager referred to his 7/11/86 staff report which noted that as a result of EPA Clean Water Grant requirements, the method of billing must be modified to bring it into conformance with Federal standards. The other modification is the statement of the Town's agreement to finance and pay for our proportion ($12,000) of the expansion of the treatment plant. The Town can either pay this cost now or participate in a twenty-year revenue bond floated by Palo Alto. Staff's recommendation as the most cost effective approach would be to participate in the revenue bond. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed unanimously by all members present to adopt Resolution #104-86 approving and authorizing execution of a contract addendum for the City of the Town of Los Altos Hills relating to the basis for billing, the procedures for billing and the payment for expanded treatment capacity at the Regional Water Quality Control Plant between the City of the Town of Los Altos Hills and the City of Palo Alto. 7. Resolution # approving and authorizing execution of principles of understanding between the City of the Town of Los Altos Hills and the City of Palo Alto relating to the 1985 Palo Alto Revenue Bond Issue MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Tryon and passed unanimously by all members present to adopt Resolution #105-86 approving and authorizing execution of principles of understanding between the City of the Town of Los Altos Hills and the City of Palo Alto relating to the 1985 Palo Alto Revenue Bond Issue. H. OTHER BUSINESS: 1. Reports from Standing Committees: a) Environmental Design and Protection Dronkert reported that the landscape plans for tree planting along Burke Road at Fremont prepared by Bob Owens and the comments of Environmental Design and Protection Committee Member James Flack have been referred to the City Council and should be agendized for an August meeting for review. 2. Reports from Ad Hoc Committees: LW STAFF REPORTS: 1. City Manager: a) Report on possible mandatory require- ment for sewer connections The City Manager referred to his 7/11/86 staff report which noted that the Town's ordinance provides that septic systems will be allowed to continue unless the Health Officer determines the septic system is not functioning in conformance with Town Standards and sewer is reasonably available. The report further noted that if the Council wished to pursue a mandatory sewer connection ordinance, the City Attorney should be directed to prepare such an ordinance. The Council determined they would consider this matter further and took no action at this meeting. b) Detailed report from the Health Department on Concepcion and Camino Hermoso drainage problems The City Manager reported that due to vacation plans, the County Health officer will not be able to provide a detailed report on the Health Department's investigations for evidence of septic problems in the Concepcion drainage problem until after the 7/16/86 meeting. Regarding Camino Hermoso, a report had just been received 7/14/86 which stated that Camino Hermoso had been tested for detergents and ammonia nitrate and both tests were negative. C) Resolution # approving and authorizing execution of an agreement between the City of the Town of Los Altos Hills and the Foothill DeAnza Community College District concerning a horse riding trail and ordering payment of money The City Manager noted that the agreement before Council had been worked on between the City Attorney and Foothill College's Vice Chancellor and was acceptable to both parties. Council noted, however, that the reference in item one of the agreement to use by Town residents' should be changed to 'public use' and the word 'public' should be inserted prior to use in the resolution. The City Attorney responded that Council could adopt the resolution and agreement with the changes stated and he would contact Foothill College regarding these changes and would advise Council if there were a problem. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by van Tamelen and passed by all members present to adopt Resolution #106 approving and authorizing execution of an agreement between the City of the Town of Los Altos Hills and the Foothill DeAnza Community College District concerning a horse riding trail and ordering payment of money. City Attorney: City Clerk: Report on Council Correspondence dated July 11, 1986 Council Business: t a) Westwind Landscape Maintenance ` In response to a query from Councilmember Dronkert, the City Attorney had prepared an opinion on the lease between the Town and Westwind Barn. The City Attorney stated, in his opinion, that the tenant was required only to maintain the landscaping existing on the property when Friends of Westwind, Inc. entered into the lease. There is no obligation in the lease to provide additional landscaping. Mary Stutz, Chairman - Pathways Committee, presented a brief background on the beginnings of Westwind Barn. She noted that there had been quite a bit of controversy at the time and one of their conditions had been that they would landscape the back area. Westwind is willing to do this but maintenance seems to be difficult. Council agreed that the Attorney's opinion dated 6/26/86 on this subject would be sent to the Planning Commission for their information. b) van Tamelen: real estate signs In response to a question by van Tamelen at the 7/2/86 meeting, the City Manager noted that real estate signs were allowed but only on roads in front of property for sale. However, the Town's ordinance on this subject was very difficult to enforce. Dronkert did not think the directional signs were a problem, but was concerned about the permanent real estate signs she had seen in Town which were not located near the property but were at the nearest, well -traveled streets. It was agreed van Tamelen would write a letter to the real estate board giving them this information. This letter would be reviewed by the City Manager. C) van Tamelen: Community Service Applications van Tamelen noted that the revised Community Service Applications had been prepared and were available at Town Hall. d) Tryon: Urban Service Area Tryon reiterated her interest in the Council discussing the entire issue of the Urban Service Area. The small pockets of land contiguous to the Town should be in the Town's urban service area. The City Manager explained the process involved with the County to expand the urban service area, suggested it was to the Town's advantage to pursue this matter and recommended it be pursued after the completion of the zoning ordinance revision. PASSED BY CONSENSUS: To request the City Manager to provide a report at the second meeting in August on what steps were LW involved in expanding the Town's urban service area with particular details on the time and money involved in this endeavor. 511M LW e) Tryon: Maintenance Crew In response to a question from Tryon concerning the scheduling of the crew's time, the City Manager noted that if the crew did see something in Town that needed attention, they fixed it at that time or notified their supervisor of the situation. f) Tryon: Little League Tryon asked if the Little League item would be discussed at the next meeting. The City Manager responded that it would not. As agreed at an earlier meeting, Rydell and the City Manager would be meeting with the Little League to discuss their lease. After this meeting had been held, the matter would come back to the full Council. g) Tryon: Roberti-Z'berg Funds Tryon questioned whether the Town had received any monies from the Roberti-Z'berg Fund for open space programs. The City Manager responded that the Town had not received any of these funds. h) Tryon: List of Secondary Dwellings In response to a question from Tryon as to whether the Town had a list of secondary dwellings, the City Manager responded that the Town did not have such a list but it may be possible to pull it off the census data. i) Tryon: Claims against Town filed by Dorothy Gray Tryon asked for a status report on the three claims filed earlier in the year by Dorothy Gray. The City Attorney responded that the Council had denied the claims and they had been sent to the insurance company. Those making the claims had six months to respond to the Council's action. j) Tryon: Town's mailing list labels Tryon reported that Louise Parmett had run off the set of mailing labels needed for the Heritage House mailing. k) Dronkert: Internal Emergency Preparedness Program Dronkert commented on the 7/7/86 letter received from the Office of Emergency Services concerning an internal emergency preparedness program and asked that this letter be sent to the Safety Committee. -11- j) Dronkert: Bay Area Quality Management kw District requested that Dronkert the letter received 7/7/86 from the Bay Area Air Quality Management District urging cities and counties to include an air quality element in their general plans. be filed with the Los Altos Hills' General Plan Study.(AMENDED BY COUNCIL 86) k) Dronkert: Weed Abatement Dronkert commented on the City Attorney's 7/10/86 opinion on weed abatement which states in part that only the Council is authorized to take the necessary actions to require performance of the abatement work and to authorize a charge. J. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 12:10 a.m. Respectfully submitted, Patricia Dowd, City Clerk -12-