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HomeMy WebLinkAbout11/19/1986CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, November 19, 1966 cc: Reel 182, Tr. II, Side I, 270-9B9 Mayor van Tamelen called the Regular Meeting of the City Council to order at &;30 p.m. A. ROLL CALL: Present: Mayor van Tamelen and Councilmembers Dronkert, Tryon and Siegel Absent: None Staff: City Manager George Scarborough, City Attorney Frank Gillio, City Engineer Michael Enright and City Clerk Pat Dowd Press: Mike McDevitt, Los Altos Town Crier B. CONSENT CALENDAR: Items Removed: B.3.a) (Tryon) and B.3.c) and d) (Dronkert) MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed unanimously to approve the balance of the Consent Calendar, specifically: 1. Approval of Minutes: November 3, 1986 (Adjourned Regular Meeting) and November 5, 1986 2. Approval of Warrants: $42,099.55 3. Resolutions for Adoption: b) Resolution #164-86 setting the time and place of meeting to consider Lands of Zappettini, Altamont Road, tentative map e) Resolution #165-86 approving and authorizing issuance and execution of an encroachment permit to Rogers and Brooks, Inc., concerning O'Keefe Lane 1' In response to a question from Dronkert as to whether or not there was any linkage between this study and the road maintenance study, the City Engineer responded that there was and this con- nection would appear in their reports. PASSED BY CONSENSUS: To make the following correction on page it of the agreement: Section 14, second paragraph, last sentence should read: 'The City of the Town of Los Altos Hills shall not be named as an additional assured.' MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed unanimously to adopt Resolution #168-86 approv- ing and authorizing execution of an agreement between the City of the Town of Los Altos Hills and Creegan and D'Angelo consulting engineers concerning a storm drainage master plan -2- f) Resolution #166-86 approving issuance of use tftw permit and variance for secondary dwelling to Edward L. Scarff and Nancy V. Scarff, and authorizing execution of use permit and variance and ordering recordation thereof 4. Proclamation: Winter Storm Preparedness Week -- November 17-22, 1986 Items Removed from the Consent Calendar: 1. Resolution # setting the time and place of the meeting to Consider Lands of Currie, 25545 O'Keefe Lane, tentative map Tryon noted that this matter was being heard by the Planning Com- mission at their meeting on Wednesday, November 26, 1986 and she wondered if it would be ready for Council consideration on Decem- ber 3, 1986? The City Manager explained the timing of the project and stated that it was necessary for the matter to be on the Council's agenda for the December 3rd meeting. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed unanimously to adopt Resolution #167-86 setting the time and place of meeting to consider Lands of Currie, 25545 O'Keefe Lane, tentative map. 2. Resolution # approving and authorizing execution of an agreement between the City of the Town of Los Altos Hills and Creegan and D'Angelo consulting engineers concerning a storm drainage master plan In response to a question from Dronkert as to whether or not there was any linkage between this study and the road maintenance study, the City Engineer responded that there was and this con- nection would appear in their reports. PASSED BY CONSENSUS: To make the following correction on page it of the agreement: Section 14, second paragraph, last sentence should read: 'The City of the Town of Los Altos Hills shall not be named as an additional assured.' MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed unanimously to adopt Resolution #168-86 approv- ing and authorizing execution of an agreement between the City of the Town of Los Altos Hills and Creegan and D'Angelo consulting engineers concerning a storm drainage master plan -2- 3. Resolution # approving and adopting a capital kw improvement budget Dronkert commented on the large expenditure in the budget for the Robleda/Chapin intersection and stated that she was reluctant to include this item in the budget. Siegel noted that it would be a couple of years before monies were spent on this particular pro- ject and the budget, if adopted, could be amended in the future if the studies now underway indicated different priorities. As a later item in the agenda was the Robleda/Chapin intersection, it was agreed to table consideration of this item to later in the meeting. C. PRESENTATION FROM THE FLOOR: D. REPORT FROM THE PLANNING COMMISSION: E. PUBLIC HEARINGS: F. OLD BUSINESS• G. NEW BUSINESS: H. OTHER BUSINESS: 1. Reports from Standing Committees: a) Safety Committee (Report and Minutes from the 10/28/86 Committee Meeting) Council thanked Mrs. Buneman for her detailed report on the Safety Committee. Referring to this report, Siegel questioned the item on accidents occurring at Page Mill/Arastradero. PASSED BY CONSENSUS: To direct staff to look into the issue of accidents at Page Mill and Arastradero and to report back to the Council including any suggested improvements for the situation. PASSED BY CONSENSUS: To direct the City Manager to prepare a report on the center strip access at Highway 280 and E1 Monte and, if necessary, to bring this matter back as a Council agenda item. 2. Reports from Ad Hoc Committees: a) Sub -Committee on Zoning Ordinance Dronkert reported that this sub -committee would be meeting on 11/24/86 and a report would be given after that meeting. -3- I. STAFF REPORTS: `• 1. City Manager: a) Robleda/Chapin Intersection The City Manager referred to his staff report dated 10/29/86 which included the following recommendation: 'that Council direct preparation of a budget amendment for construction of the guar- drail near the intersection of Robleda/Chapin in the near future. The report also notes that in the future additional review of solutions for the intersection can be made. If realignment is determined to be unnecessary, the Robleda/Chapin intersection item can be reduced in scope in the five year capital improvement budget and a retaining wall can be constructed to provide slope stability without affecting the previously installed guardrail. Mrs. Ruth Buneman, Chairman - Safety Committee, stated the com- mittee had given serious consideration to the suggestion of a guardrail at Robleda/Chapin and had determined they did not con- sider it a particularly good solution to the problem. Mrs. Buneman explained further that with a guardrail there was not much room for pedestrians or bicyclists to move out of the way. The guardrail made the situation quite confining. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed unanimously to approve the installation of a guardrail at Robleda/Chapin for a cost of $13,500 and to direct the City Manager to bring this back to the Council as a budget amendment if he determines that is a necessary step. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and passed unanimously to adopt Resolution #169-86 approving and adopting a capital improvement budget with the following amendments/corrections to the budget: project name for Robleda/Chapin changed to 'Chapin & Robleda Intersection Improve- ments'; Arastradero Bicycle Path Stripping should be changed to Arastradero Bicycle Path Striping. b) Recommendation regarding procedures for evaluating police service proposals The City Manager referred to his staff report dated 11/14/86 which included the recommendation that Special Council Meetings be set to initially review the proposal from Los Altos and the exploratory option from Foothill College for police services. The report also notes that the four contract city managers had re- jected the 'dedicated district' plan as submitted by the County's Sheriff's Department but negotiations were proceeding to provide the cities with more flexibility to establish the levels of ser- vice desired. -4- VAW Tryon stated that she needed more information on the entire sub- ject and wanted to consider all three options when this complete information was available. She was not in favor of hearing from Los Altos and Foothill before the information was also on hand from the County. Dronkert stated that in earlier conversations on this subject, other options for expanded service with the County were suggested and she wanted to see these options pursued. Dronkert further stated that when the matter was discussed by the Council, she wanted the following information available: 1. Correspondence on subject from residents. 2. Report(s) from Safety Committee 3. Relevant minutes of the meetings of the Foothill College Board of Directors 4. Copy of 1981 Initiative on Public Safety 5. Report on exactly what services the Town is now receiving from the Sheriff's Department. 6. Town Newsletter Survey 7. The City Manager's report on subject dated 6/18/86 Siegel suggested a first meeting be scheduled concerning the cur- rent level of service with the County. This meeting would also include introductory background information which would be relevant to all three proposals (for example, budgetary informa- tion, impact of 1981 initiative). At this meeting it would be noted that negotiations were underway with Los Altos and Foothill and subsequent meetings would be scheduled with each to discuss their proposals. rport PASSED BY CONSENSUS: To direct the City Manager to rovideebn-atro t t-he-eo R*TT-respenae on what services the Town now receives from the Sheriff's Department and what supplemental services would be available. The City Manager and Mayor will then set a Special Meeting on the subject. 011ENDID BY COUNCIL - 12/3/86) C) Little League The City Manager referred to his staff report dated 11/14/86 which addressed negotiations on the lease with the Little League and the request from Dr. Fee, a representative from the Little League Board of Directors, to review the 1985-86 lease payment. The City Manager suggested a sub -committee of the Council be es- tablished to work with staff on this matter as certain policy de- cisions were involved. PASSED BY CONSENSUS: Council agreed that at this stage the City Manager would prepare a background report on the subject for Council's information. Dronkert offered to meet with Dr. Fee and the City Manager to discuss the background on the Little League. 96M \w d) Staff Holidays MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Siegel and passed unanimously to change the Christmas Eve Holiday this year for the day after Christmas. City Clerk: Report on Council Correspondence Council Business: a) League of California Cities - Leadership Team Workshop - Fallen Leaf Lake - May 14-16, 1987 Council decided not to participate in this workshop but did note that the goal -setting session with the City Manager would be scheduled in the near future and at that time the work schedule from the Planning Commission might be incorporated into the goal - setting discussion. b) Letter from Los Altos Senior Coordinating Council concerning 'Community Day' scheduled for February 4, 1987 Mayor van Tamelen referred to the letter she had received from the Los Altos Senior Coordinating Council requesting the Town to sponsor and participate in the Community Day which was designed to promote the resources available for seniors. PASSED BY CONSENSUS: To sponsor the Community Day scheduled for February 4, 1987 and to direct the Mayor to request the Community Relations Committee and Pathways, Parks and Recreation Committee to work together on participating in this event. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed unanimously to make a $100 donation to the Los Altos Senior Coordinating Council for Community Day. C) Draft of mailing to residents concerning drainage PASSED BY CONSENSUS: To authorize the mailing of a postcard from the Mayor to all residents on the subject of drainage. The card will note the community effort needed to address this serious problem and will also remind residents not to put debris in the creeks, etc. %W -6- rr d) Siegel - Public Hearing Notices Siegel suggested that rather than go through the process of scheduling public hearings on the Council's Consent Calendar, an alternative would be to authorize the Mayor and/or City Clerk to schedule such hearings immediately after the actions of the Plan- ning Commission. It was agreed the City Attorney would prepare a report on this suggestion for the next meeting. e) van Tamelen - Design Awards van Tamelen suggested the establishment of a Blue Ribbon Commit- tee to provide special recognition for well-designed recently built homes. She further suggested that two Councilmembers and two Planning Commissioners be appointed to work on the criteria for such awards. It was agreed that van Tamelen and Siegel would work with two Commissioners on this project. However, Dronkert did not concur with this agreement as both van Tamelen and Siegel were former Commissioners and it did not seem necessary to in- clude involvement from the Commission in establishing criteria. f) van Tamelen - Non -Smokers Day van Tamelen had a letter to the American Cancer Society for each Councilmember's signature in support on Non -Smokers Day on 11/20/86. g) van Tamelen - Town Crew van Tamelen thanked the Town's crew for the quick replacement of vandalized stop signs on Camino Hermoso. h) Dronkert - Letter requesting crossing guard Dronkert referred to the letter from the Los Altos/Mt. View PTA requesting a crossing guard at Summerhill and Magdalena. The City Manager noted he was preparing a report on this matter and a let- ter would be drafted for response. Related to this subject, Tryon noted that she had spoken to the PTA at Bullis and would be work- ing with the City Manager and the Mayor on the subject of a crossing guard. i) Status of information on cable tv towers In response to a request from Council, staff noted that this mat- ter would be discussed by the Planning Commission at their meet- ing on November 26, 1986. Prior to that, on Monday, November 29th, balloons would be placed on site to give an idea of the visual impact of the height of the proposed tower. Staff would call the Council when details were available on time, etc. -7- J. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 9:15 p.m. Respectfully submitted, Patricia Dowd, City Clerk � -g-