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Home My WebLink About12/17/1986%W ,.,m,, ,,,,,,,,,,,, TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING December 17, 1986 cc: Reel 183, Tr. I, Side I, 442 -end Mayor van Tamelen called the Regular Meeting of the City Council to order at 7:30 p.m. in the Council Chambers at Town Hall. A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor van Tamelen and Councilmembers Dronkert, Plummer, Siegel and Tryon Absent: None Staff: City Manager George Scarborough, City Attorney Frank Gillio and City Clerk Pat Dowd Planning Comm: Lee Patmore B. CONSENT CALENDAR: Items Removed: B.1 - 12/10/86 minutes and B.3.a (Dronkert) MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and passed unanimously to approve the balance of the Consent Calendar, specifically: 1. Approval of Minutes: December 3, 1986 (Regular Meeting) 2. Approval of Warrants: $49,308.18 3. Resolutions for Adoption: b) Resolution #179-86 appointing Louise Parmett as City Treasurer of the Town of Los Altos Hills C) Resolution #180-86 authorizing and designating officers of the Town of Los Altos Hills to sign and endorse checks, warrants and other instruments %W 4. Actions of the Planning Commission: approved the following: a) LANDS OF EASTERBROOKS, FILE CDP #2-86, 25541 Fremont Road, request for approval of conditional development permit b) LANDS OF BAVOR, FILE VAR #12-86, 13816 Page Mill Road, request for approval of variance for a fence C) LANDS OF CAREY, FILE VAR #14-86, 13500 Country Way, request for approval of variance to exceed the maximum development area for a new residence and swimming pool and spa, driveway and walkways Items removed from the Consent Calendar: 1. Approval of Minutes: December 10, 1986 Adjourned Regular Meeting MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and passed unanimously to approve the minutes of the December 10, 1986 Council Meeting with the following correction: Page 2, Item C, each reference to Foothill College should be changed to Foothill College JPA. 2. Resolution # accepting certain improvements in connection with Lands of Palo Alto Unified School District Dronkert noted that the City Engineer's staff report on this mat- ter stated that the owners of these lots were responsible for the landscaping. She asked for clarification of this procedure. Did the owners know they were responsible? What were the consequences if they did not maintain the landscaping? Dronkert suggested that the owners be sent copies of the conditions on the lots and/or that the City Engineer's staff report be put in the site develop- ment files for the lots. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and passed unanimously to adopt Resolution #181-86 accepting certain improvements in connection with Lands of Palo Alto Un- ified School District. C. PRESENTATIONS FROM THE FLOOR: D. REPORT FROM THE PLANNING COMMISSION: Commissioner Patmore reported that the following issues were dis- cussed at the 10/10/86 Planning Commission Meeting: Lands of Carey, 13500 Country Way, Site Development Permit for new residence approved; Lands of Babayan, 12940 Atherton Court, ap- peal of Site Development Committee decision denied; Lands of Cur- rie, 25545 O'Keefe Lane, approved tentative map for eight lot -2- subdivision, with the recommmendation that the mitigating measures be in place prior to filing of final map. The matter of conflict of interest was also discussed. It was noted that the City Attorney would prepare materials on the subject and it would be discussed at the Joint Meeting of the Council and Commission in January. E. PUBLIC HEARINGS: F. OLD BUSINESS• 1. Community Health Abuse Council - JPA Loan Dronkert noted that Foothill Bank, as a condition of the loan, would be requiring each city involved to sign a guarantee that they would stand behind the loan. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Siegel and passed unanimously to authorize the City Manager to sign any formal bank documents if they are needed regarding the financing of the new Community Health Abuse Council Building. 2. Lands of Haeckl, Blandor Way, request for extension to deadline for obtaining building permit Mr. Haeckl, applicant, explained that he had hired a second soils engineer based on the comments by the Town's Geologist and had therefore experienced some delay in obtaining his building permit. He also noted that there were some changes to his plans but that the square footage was the same. MOTION SECONDED AND CARRIED: Moved by Tryon, seconded by Dronkert and passed unanimously to grant an extension of thirty days to February 3, 1987 for Mr. Haeckl to obtain a building permit for Lot #25, Blandor Way. 3. Lands of Wubbels, LaPaloma Road, request for extension to deadline for obtaining building permit Mr. Wubbels, applicant, noted that their plans would probably be submitted to the Town within the next two weeks. MOTION SECONDED AND CARRIED: Moved by Siegel, seconded by Tryon and passed unanimously to grant an extension to February 6, 1987 for Mr. Wubbels to obtain a building permit for 13831 LaPaloma Road. G. NEW BUSINESS: ~ -3- H. OTHER BUSINESS: `► 1. Reports from Standing Committees: a) Environmental Design and Protection Committee 1) Landscape Bond Policy It was agreed this item would be placed on the next agenda and the background materials would include a copy of the proposed policy and a staff report on the subject. 2) Recommendation for street trees on Arastradero Road Council discussed the recommendation for street trees on Arastradero Road made in the minutes of the Committees's November 10, 1986 meeting. As this issue had already been addressed it was too late to consider the Committee's recommendation. However, the overall issues of Town -owned trees and maintenance of trees on private property were imporant ones and Council requested this be agendized for a future Council meeting. 2. Reports from Ad Hoc Committees: a) Sub -Committee on Zoning Ordinance %W Dronkert presented the report from the committee dated 11/24/86. This report included the suggestion that a data base be compiled which could be used for future examination of the performance of the zoning ordinance, in addition to other uses. Council empha- sized the importance of this information and urged that it be made available to those interested. The City Manager noted that a data base was being compiled and if, in the future, he found that additional funds would be needed for this project, he would return to Council with the information. b) Library Commission Judy Duque, Los Altos Library Commissioner, presented a status report to the Council on the activities of the library. The Com- mission had been expanded to seven members with Elaine Dauber being appointed as the new representative from the Town of Los Altos Hills and the duties of the Commission had been expanded. Circulation figures were up in both libraries and the childrens' programs were in place and were well attended. A cable tv prod- uction was underway entitled 'About Books' and a column was being written for the Town Crier. I. STAFF REPORTS: 1. City Manager: -4- l i 2. City Attorney: a) Brown Act Amendments (Planning Commission and Committees) The City Attorney reported that the amendments to the Brown Act affected the Planning Commission and Town Standing Committees as well as Ad Hoc Committees. He stated that he would prepare ap- propriate resolutions for adoption by the Commission and Commit- tees. b) Code Enforcement - Authorization to Proceed MOTION SECONDED AND CARRIED: Moved by Plummer, seconded by Siegel and passed unanimously to authorize the City Attorney to seek civil remedies to insure compliance in the following two matters, if voluntary compliance is not met: Lands of Chan, 23531 E1 Caminito and Lands of Dippel, 25381 La Rena, both involving grad- ing without permits 3. City Clerk: Report on Council Correspondence 4. Council Business: a) Air Quality ELements - Letter from Intergov- ernmental Council Land Use Committee Council noted that they supported the concept of an air quality element in the Town's general plan when it was reviewed and sug- gested that the letter from the Land Use Committee be kept on file at Town Hall. b) Volunteer Awards Committee - Appointments MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Tryon and passed unanimously to appoint Mayor van Tamelen, Councilmem- ber Plummer and Library Commissioner Judy Duque to the Volunteer Awards Committee. Each of these appointments is for a two-year term. C) Proclamation: Drunk and Drugged Driving Week - December 14-20, 1986 PASSED BY CONSENSUS: To proclaim December 14-20, 1987 'Drunk and Drugged Driving Week' and to include an appropriate article in the next Town Newsletter. d) Newcomers' Packets Tryon requested that a sample of the newcomers' packet be avail- able to the Council for informational purposes. -5- e) Environmental Design and Protection Committee Tryon asked for the status of two earlier recommendations from the Environmental Design and Protection Committee. It was noted that an explanation of the ordinances to residents had been im- plemented and the improvements to E1 Monte Road had been carried out. f) Town Signs Council agreed that Councilmember Tryon and the City Engineer would work together on replacing two missing Town signs and ad- ding a new one. While no cost figures were available they would proceed at a reasonable cost. g) Mike McDevitt - Town Crier It was agreed the Mayor would send a congratulatory letter to Mike McDevitt who had received a promotion and would be leaving the Town Crier. h) County Maps Tryon asked if the maps were available yet from the County and the City Manager noted he would check on the status of the maps. �hw i) Traffic Authority Tryon expressed her interest in election to the vacancy on the Santa Clara County Traffic Authority and asked for Council sup- port. Dronkert commended Tryon for her interest in transportation issues and for her excellent attendance at the meetings. PASSED BY CONSENSUS: The Mayor would prepare a letter of support for Mayor Pro Tem Tryon's election to the Traffic Authority. The letter would be signed by all members of the Council. j) Arastradero/Page Mill Road Dronkert referred to the City Engineer's report dated 12/3/86 on the subject of accidents at the Arastradero/Page Mill Road inter- section and suggested that this report (on file at Town Hall) needed some clarification. It was agreed that both this report and the report of the same date on pedestrian safety at the EI Monte Road/Stonebrook intersection would be sent to the Safety Committee for their comments. k) Junior League of Palo Alto van Tamelen noted that an informational packet from the Junior League of Palo Alto was in the Council office. 1) Foothill Soccer Meet van Tamelen noted that she had recently attended a soccer meet at Foothill. M) Joint Meeting with Planning Commission van Tamelen suggested and Council agreed that a joint meeting with the Planning Commission be held on Tuesday, January 13, 1987 at 7:30 p.m. n) Florence Fava's book on the Town van Tamelen commented that she had received some information on the possibility of having Florence Fava's book on the Town reprinted. Presently it was out of print. As the projected cost was approximately $15,000, it was agreed to agendize this matter for a future meeting. J. EXECUTIVE SESSION - PERSONNEL: The City Council then adjourned to Executive Session for person- nel at 9:30 p.m. and reconvened at midnight. K. ADJOURNMENT• `, There being no further new or old business to discuss, the City Council adjourned at midnight. M -7- Respectfully submitted, Patricia Dowd, City Clerk