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HomeMy WebLinkAbout01/16/1985TOM OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MRUJIES OF A REGULAR MEETING Wednesday, January 16, 1985 cc: Reel 161, Tr. II, Side II, 001 -end Mayor Allison called the Regular Meeting of the City Council to order at 7:30 p.m. in the Council Chambers at 'town Hall. A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Allison and Councilmembers Dronkert, Fuhnman and Rydell Absent: CouncilmembAr van Tamelen Staff: City Manager George Scarborough, City Attorney Frank Gillio, City Engineer Michael Enright, Staff Planner Nancy Lytle and City Clerk Pat Dowd Press: Florence Pallakoff, Los Altos Town Crier; Peter Mccornick, San Jose Mercury Planning Comm: Arthur Lachenbrvch B. CONSENT CALENDAR: It was noted that the following two items should be added to the Consent Calendar for Council's consideration: 1. Approval of Supplemental Warrant List: $8,486.98 2. Motion for Adoption: hbtion setting February 6, 1985 as the Public Hearing date for Site Approval application, LANDS OF STEERS, FILE SA #4-84 Item Removed: B.1 Maright) MDTION SB03MM AND CARRIED: Nbved by Fuhrman, seconded by Dronkert and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 2. Approval of Warrants: $76,262.44 and $8,486.98 3. Time Extension Request: a) Request for an eighteen -month extension for completion of improvements - IAW OF FOVS.E, FILE TM #5-82 - Old Trace Lane 4. Notion for Adoption: Motion setting February 6, 1985 as the Public Hearing date for Site Approval. application, IANDS OF STEERS, FILE SA #4-84. C. PRESENTATIONS FRCM THE FTAOR: none CITY COUNCIL MINVPES - January 16, 1985 D. REPORT FROM THE PIANNING OONMTSSION: %OW Carvmissioner narhenhruch noted that at their 1/9/85 meeting the annual review of the conditional use permits for Fraront Hills Country Club and Westwind Darn had been discussed and approved. The Site Approval applica- tion for Lands of Steers, File SA #4-84 had been denied due to insufficiency of lot area. Commissioner Lachenbruch also reported on the status of the site development ordinance. It was his understanding that a draft document would be sent to the planning consultant (Connerly & Associates) after the Joint Study Session of the Planning Commission and City Council scheduled for 1/30/85. Mr. Iachenbruch referred to two major problems with the existing ordinance: 1) iters over which the ordinance has jurisdiction are limited; and 2) many projects do not have to go through the site development process. The Commission had discussed the formation of two committees: a major site development ammittee which would be made up of Planning Ccamission repre- sentatives and staff, would involve notification of the neighbors and would address projects such as swimming pools, ternnis courts, second stories, etc. The minor site develognent counuttee would be made up of staff nmbers, would not involve notification of the neighbors and would address development activies of a lesser magnitude. Mayor Allison cemented that the structure of the cammittee(s) needed to be formalized and suggested that that the carmnissioners have six-month, over- lapping terms. He also noted that the time of the site development meetings might have to be changed to facilitate scheduling. Mayor Allison requested that Council consider Item H.1a) concerning the report on obtaining funds from the Federal FSm gency Management Agency at this point in the meeting as Mr. Miller was present at the meeting. Council concurred with this request. H.1.a) Report on obtaining funds from the Federal Emergency Management Agency The City Manager presented the proposal received from Mr. Gordon Miller to provide professional services in obtaining federal funds for reimbursement of Town expenditures for storm damage in the 1982-83 winter. Mr. Miller estimated that the 'Town was eligible for reimbursement of $81,729. Mr. Miller's fee would be $35/hour for a total cost of $5,600. MOTION SECONDED ARID CARRIED: Moved by Dronkert, seconded by Fuhrman and passed unanimously by all members present to direct staff to prepare an agreement with Gordon Miller to provide professional services in obtaining Federal funds for reimbursement of storm damage expenditures. E. SPECIAL ORDERS: 1. Resolution # approving and authorizing execution of an agreement between the City of the Town of Los Altos Hills and Eduardo 0. Coli WPION SECONDED AND CARRIED: Moved by Fuhrman, seconded by Dronkert and passed unanimously by all members present to continue this item to the 2/6/85 Council meeting for clarification of certain redundant statements in the agreement. -2- CITY ODUNCIL MINLYIES - January 16, 1985 E. SPECIAL ORDERS (continued): 4W 2. Resolution # accepting as ocupleted the cork of re -roofing the Town Hall, authorizing final payment concerning such work, and directing the City Clerk to file notice of completion. MOTION SECONDED AND CARRIED: Moved by Rydell, seconded by Fuhrman and passed unanimously by all members present to adopt Resolution #1-85 accepting as ompleted the work of reroofing of Town Hall, authorizing final payment conrnrning such work, and directing the City Clerk to file notice of capletion. 3. Resolution # approving and authorizing execution of second addendum to agxeenrent between the City of the Town of Ins Altos Hills and Traffic Signal Maintenance, Inc. NOTION SECONDED AND CAI=: moved by Fuhroan, seconded by Dronkert and passed unanim usly by all nnenbers present to adopt Resolution #2-85 approving and authorizing execution of second addenda to agre t between the City of the Town of Los Altos Hills and Traffic Signal Maintenance, Inc. 4. Resolution # rescinding Resolution #1474 which approved a lot line adjustment for the Lands of Anderson The City Manager reported that Resolution #1474 approving a reversion to acreage of property at 25625 Moody Road had been approved by Council on August 8, 1982; however, the resolution had not been recorded. The applicant was now requesting that the application for reversion to acreage be withdrawn. obw MOTION SECONDED AM CARRIED: Moved by Dronkert, seconded by Fuhrnan and passed by the following roll call vote to continue this item to the 2/6/85 Council meeting for a legal opinion regarding adoption/recordation and for sulz ttal of additional materials, i.e. copies of Resolution #1474 and map of property. AYES: Councilmenbe-s Dronkert, FuhrnNn and Rydell NOES: Mayor Allison ABSENT: Councilmember van Tamelen 5. Public Hearing: a) LANDS OF HELUJCCI, Moody Road - Intention of Town to vacate and abandon a certain storm drainage easement under the provisions of the "Public Streets, Highways and Service Easement Vacation Lae", Section 8300, et deq., of the Streets and Highways Code of California The City Manager presented the staff's remmierdation that the Council abandon the Storm Drain Ease Ment so that maintenance responsibilities would revert to the landowner. In connection with this, the City Manager reported that a Mold harmless agrement should be entered into with Mr. Bellucci; however, the details of this agreement were still being reviewed by the applicant and the staff. n CTTy COUNCIL MINUTES - January 16, 1985 E. SPECIAL ORDERS: Item #5 Lands of Bellucci (continued): MIYTION SECONDED AMID CARRIED: Moved by Fubrman, seconded by Dronkert and passed by the following roll call vote to adopt Resolution #3-85 ordering the vacation and abardcm�ent of a certain storm drainage easement in the City of the Town of Los Altos Hills under the provisions of the "Public Streets, Highways and Service Easement Vacation Raw" subject to a hold harmless agreement between the Town and David Bellucci AYES: Mayor Allison and Councilmanbers EUhrman and Rydell NOES: Mayor Pro Tem Dronkert ABSENT: COnncihTenmber van Tamolen MYETION SECONDED AM CARRIED: Moved by Fulvman, seconded by Dronkert and passed by the following roll call vote to adopt Resolution #4-85 approving and authorizing execution of an agreement between the City of the Town of Ins Altos Hills and David Bellucci, Sr, and ordering recordation thereof, said agreement as approved by the City Attorney AYES: Mayor Allison and Councilmmbers Fahrman and Rydell NOES: Mayor Pro Ten Dronkert ABSENT: Councilmanber van Tameler b) Request for Tentative Map Approval, LANDS OF KAVA, FILE TM. #4-82 (Stanbrook Drive) - two -lot subdivision Walter naich, 12370 Priscilla, addressed the Council on behalf of the residents of Stonebrook Priscilla regarding the issue of drainage. He remmended that the culvert be deepened when the road was widened to reroute water from Priscilla and Stonebrook. The City Engineer responded that this would be requiring the applicant to correct a problem that was not his. The City Engineer commented that Council could initiate a study regarding the drainage issue under discussion or approve having the work done; however, these decisions should be made separate from the sub- division of the property before Cctmcil for approval. Paul Nowack, applicant's engineer, expressed agreement with the City Engineer. He commented that it was a legal tenet that one does not divert water from one watershed to another. In that case, his client would probably request a hold harmless agreement from the Town. MYTION SECONDED, AMID CARRIES: Moved by Rydell, seconded by Fuhrman and passed unanimously by all members present to adopt the negative declaration for LANDS OF KAVA, FILE TM #4-82. MYTION SECONDED AMID CARRIED: Moved by Rydell, seconded by Euuman and passed unandnously by all mamerc present to approve the Tentative Map for IAMDS OF KAVA, FILE TM #4-82 subject to conditions of approval as rccmmended by the Planing Commission. CC CITY CDDNCIL MINUTES - January 16, 1985 F. 1. Item Removed frau the Consent Calendar: a) Approval of Minutes: December 19, 1964 M1rION SBODhDED AbID CARRIED: Moved by Dronkert, seconded by Fuhmnan and passed unanimously by all members present to approve the minutes of the 12/19/84 Council meeting with the following amendments: page 2, Item C.2, paragraph 2 should read: 'Mr. Scarborough and Mr. Enright informed Council spraying being conducted is being done with a pre -emergent and contact herbicides, noting all spraying is within road right of way or pathway.'; page 4, Item E.2., at the conclusion of this item a statement should be added that 'Mayor Pro Tem Dronkert left the Council meeting due to another cammitnpnt.'; page six, Item G.1, second paragragh, delete first sentence, second sentence to read: 'The League of California Cities has requested that funds allocated to the Town for private activity bowls be returned to the State for use by another City, noting Los Altos Hills would not be using the funds by the end of the calendar year.'; page eight, Item H.4, the word 'the' in line two should be charged to 'she'. It was also rioted that the minutes should be checked for the correct spelling of Councilwoman Fuhrman's name. 1. Reports from Standing Conmi.ttees: none 2. Reports f=in Ad Hoc Committees: none 3. Comments from the Council: a) Mayor Allison: Meeting with Supervisor Dianne McKenna Allison oznrented that Supervisor McKenna had suggested meeting the Council - members to discuss concerns, items of interest, etc. It was agreed that a study session would be scheduled for Thursday, January 24, 1985 at 7:30 a.m. at the Blintz Restaurant in los Altos. (The location for this study session/ breakfast meeting would be confirmed early the week of the 21st.) b) Peninsula Division - League of California Cities Allison noted that at the 1/17/84 meeting of the Peninsula Division a vote would be taken on Helen Bedesem's (Councilmenber - Half Moon Bay) election to the league of California Cities' Board. Since none of the Council were planning to attend the meeting, the Mayor would contact another voting delegate to voice the Town's approval at the meeting of this appointment. C) Pacific Gas & Electric Allison referred to an article in the 1/16/85 issue of the San Jose Mercury concerning the level of service provided by PG&E. He eo mented that this article was misleading since the area of Natcma/Black Mountain/Elena Roads had been experiencing power outages on a frequent basis. Allison further commented that calls to PG&E did not produce solutions to the problem. Councilmenbers added that there were other areas in Town which were also experiencing difficulties with PG&E. -5- CITY COUNCIL, MIIIOPFS - January 16, 1985 G. SPECIAL REPORTS: Item G.3.c) PG&E (continued): Dennis Ikerd, PG&E Area Manager, agreed with the position made in the 1/16/85 article of the San Jose Mercury; however, he did rote that there had been a long-standing problem in the area of Natoma and Black Mountain. Mr. Ikerd stated he would welceme the opportunity to answer residents' questions either at the next Council meeting or at neighborhood meetings. He asked Council which format they would prefer. It was agreed Mr. Ikerd would be at the 2/6/85 Council meeting to present information On outages in 'town, answer questions, etc. b) EVhrman - Transportation Carmission Fuhrman cam ented that at a recent meeting, a discussion was held on the need for road repair in the County on roads not covered by Measure A. The financial shortfall for these repairs was great and it was still a problem to be resolved. ftuman will keep the Council advised of further discussions. C) Dronkert - Pathway Report Dronkert questioned whether the pathway bridge was in at Matadero Creek Sub- division and was advised by Mary Stutz, Chairman - Pathways Ccrudttee, that this project had been Meted. H. STAFF - REPORTS, ODRRESPONDENCE AND ANNOUNCII+IRM: 1. City Manager: a) Report on obtaining funds from the Federal Emergency Management Agency This item was discussed earlier in the meeting. b) Audit Report for Fiscal Year 1983-84 It was agreed this item would be continued to the 2/6/85 Council meeting for a report fxcm the Finance Committee. Allison also noted that an inventory of fixed assets still needed to be done and this should be an item for next year's audit. c) Authorizing legal proceedings to force compliance with Town 'a Zoning Ordinance Height Restriction PASSED BY CONSENSUS: To concur with the staff recommendation that the Council delay initiation of legal proceedings to force carpliance with the Town's Zoning Ordinance Height Restriction until such time as the Planning Caumission sulmits its report to the City Council and the Council finishes its deliberations regarding the Planning Ccammission report. It was further agreed that this item would be continued specifically to the second meeting in March. I. PUBLIC HEARING: APPEAL OF SITE DEVEFOPMENT COMMITTEE'S DENIAL FOR IAT IMPFDVE- NEWS UYT #8, K%TADER3 CREEK SUBDIVISION, IA1W OF MEISE PASSED BY CONSENSUS: To concur with the applicant's request to continue this item to the second meeting in February. J CITY Oa NCIL MINUTES - January 16, 1985 Fl�dia�7i1,, Va:YCA 1. Private Roads Dmnkert asked for clarification on the issue of private mads, i.e. who is responsible for them, is there an accurate list of which roads are private, is the Town responsible for the signs on private roads and is it legal for a resident to block a private mad (for example put up a gate). Marc Kaufman, President, Ios Altos Fire Protection District Camtission WfErrad to a recent experience of a Los Altos fireman who was familiarizing himself with the roads in Town while off duty and who was denied access to a private road. Mr. Kaufman too asked for clarification of 'private' roads. It was agreed that Council would receive additional copies of the City Attorney's 1/19/84 mawrardun on private roads. If further questions arose, the mattes would be scheduled for a future Council meeting. �� � •iiia There being no further new or old business to discuss, the City Council adjourned at 10:40 p.m. to a Study Session on Thursday, January 24, 1985 at 7:30 a.m. Said Study Session would adjourn to an Adjourned Regular Meeting on Wednesday, January 30, 1985 at 7:30 p.m. -7- Respectfully submitted, Patricia Dowd, City Clerk