HomeMy WebLinkAbout01/18/1984CITY COUNCIL
�. TOM OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
Wednesday, January 18, 1984
co: Reel 151, Tr. II, Side I, 001 -end; Tr. II, Side II, 001-053
mayor van Tsmelen called the Regular Meeting of the City Council to order at 7:40 p.m.
in the Council Chambers at Town Hall.
Mayor van Tamelen noted for the public that items D.1 and E.1 were continued to the
2/1/84 Council Meeting and Item D.3 had been removed from the agenda at the request
of the City Manager.
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Present: Mayor van Tamelen and Councilmembers Allison, Hillestad, Perkins and Proft
Absent: None
Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio, City Planner John
Carlson and City Clerk Pat Dowd
Planning
Comm: Richard Rydell
Press: Florence Pallakof£, Los Altos Town Crier
B. CCNSENT CA12MAR:
MOTION SECONDED AND CARRIED: Moved by Pmft, seconded by Hillestad and passed unani-
mously to delete the word 'recommended' in item B.3.
Item Removed: B.1 - minutes of 12/21/83 Regular Council meeting (Allison)
MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed
unanimously to approve the balance of the Consent Calendar, specifically:
1. Approval of Minutes: December 21, 1983 Special Meeting
2. Approval of Warrants: $31,472.96
3. Denial of claim from nor. and Mrs. Donald Cutler
4. Resolution for Adoption:
a) Resolution #1-84 reinstating E1 Monte Road as a two-way mad
C. PRESENTATIONS FROM THE FLOOR•
Mrs. John Sprenkle, 13701 Paseo Del Roble, introduced a letter to the Council
expressed concerns on the part of residents on Paseo Del Roble over the
proposed use of Arastra Lands by Palo Alto. Specifically, Mrs. Sprenkle asked
Council to carefully review the scale of the project and the resulting impact on
the area of Paseo Del Roble.
CITY CO=IL MINUTES - January 18, 1984
C. PRESENTATIONS Elm THE FLOOR: continued
Mayor van Tamelen responded that staff was preparing a report on the proposed
project on Arastra lards, with particular emphasis on issues such as traffic,
and mise. When the information was arplete fan staff and from Palo Alto,
a public hearing would be scheduled.
D. SPECIAL ORDERS:
1. Ordinance #282 amending Section 9-5.1110 of Chapter 5 of Title 9 of the Los
Altos Hills Municipal Code (concerning procedures for variances and conditional
use permits) SECOND READING -- continued to February 1, 1984 Council meting.
Perkins noted that he and Planning Commissioner Lachenbruch were prepared to
present their recommendations regarding this ordinance and he questioned what
procedure should be followed. The City Attorney suggested, and Council concurred,
that the sub -committee reviewing the ordinance present a report at the next
Council meeting and, depending on the changes proposer], Council could either
adopt the ordinance or refer it back to the Planning Commission.
Ordinance #285 of the City of the town of Los Altos Hills amending Chapter 6
entitled "Sales and Use Tax" of Title 3 of the Los Altos Hills Municipal Code
(SECOND READING)
MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Proft and passed unani-
mously to waive further reading of Ordinance #285.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Perkins and passed unani-
mously to adopt Ordinance #285.
3. Award of construction contract for Moody Road slide and road repair with Keyco
Engineering.
Removed from agenda at request of City Manager and concurrence of Council.
4. Public Hearing:
a) Request for Tentative Map Approval, LANDS OF EHNEFU, File TM #4-83
(Hillview Drive)
MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Perkins and passed
unan;mnusly to adopt the Negative Declaration for LXMS OF EHNEST, File TM #4-83,
with the following mitigating measure: Flood Plain designation on Lots #1 and
#2 which are within the one hundred (100) year storm flood plain (AHMED BY COUNCIL.
2/1/84)
The City Engineer/Planner presented his staff report dated 1/13/84 which addressed
in part the following issues: storm drain easements, development area and paths.
The City Council received clarification on their questions concerning type III
paths and drainage.
Mr. Row Ehnert, applicant, explained the drainage on the property and the adequacy
of the culvert�er noted that the driveway was partially paved and agreed
L that it would be completely paved.
Mary Stutz, Chairman - Pathways Committee, explained that the Pathways Committee
had requested a five foot path ERF -f rTyiir noted that in the opinion of the committee
this would provide an adequate path.
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CITY COUNCIL MINOTES - January 18, 1984
D. SPECIAL ORDERS: Item 4.a) LANDS OF EHNERT (continued):
`. MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed
unanimously to amend Condition 1.A. to read as follows: 'The subdivider or his/
her successor shall dedicate the storm drain easement as shown on the Tentative
Map to the Town. The Town reserves the right to transfer the easement to the
Santa Clara Valley Water District. The extent and level of maintenance for
Hale Creek should be agreed upon by the District and Town. It is the intent
that the level of maintenance retains the natural character of Hale Creek. The
City Council may amend these conditions or delete any part of them prior to
approval of the final map.'
NOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Proft and passed unani-
mously to add Condition 1.C. as follows: 'The subdivider and his successors in
ownership of the property will indemnify and hold harmless the Town from any
liability as a result of the approval of the subdivision or the granting of
building or other permits in the actual construction on the lots.'
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed
unanimously to add Condition 5.F. as follows: 'The access to Lot 2 shall be
restricted to the private drive.'
MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Hillestad and passed
unanimously to add Condition 5.G. as follows: 'If a fence is placed on or in
the vicinity of the Magdalena property line, it shall be appropriately planted
and reviewed and approved by the Site Develolment Cmmittee.I
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed
unanimously to approve the Tentative Map for LANDS OF EHNERT, File TM #4-83,
as amended by Council.
E. UNFINISHED BUSINESS:
1. Lards of Lynch, 25701 Lomita Linda Court -- continued to February 1, 1984
Council meeting.
2. Lands of Rick Hell, Site Approval - File SA #5-83
The City Engineer/Planner presented his report dated 1/13/84 which addressed
the question of the drainage impact from the development of this property.
Louise Dronkert, 27431 Black Mountain Road, asked for clarification of the
location of the property under discussion and received this information.
Rick Bell, applicant, questioned the location of the proposed drainage pipe and
the amount of runoff. Council reiterated that the proposed condition was
conditional -- if there was runoff then a pipe could be required.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Perkins and passed
unanimously to add Condition 3.B. as follows: 'If storm water runoff from this
property drains to the intersection of Black Mountain Load and Natcme Load,
a drainage pipe shall be installed across Natcma Road, to Torn specifications,
to carry the water to the drainage channel on the west side of Natama Load.'
M)TICN SECONDED AND CARRIED: Moved by Proft, seconded by Allison and passed unani-
mously to approve the Site Approval for Lands of Rick Bell, File SA #5-83 as
amended by Council.
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CITY coLma miN[1PF5 - January 18, 1984
E. UNFINISBED BUSINESS (continued) :
`r 3. Report on LANDS OF APASPRA - proposed park developuent by the City of Palo Alto
The City Council accepted the 1/13/84 staff report presented by the City Engineer/
Planner which included the statemnt from the Planning Commission Meeting of 1/11/84
on the Arastra Lands. iri+3r�--T9-Qeff e&-selon)
4. Items Reroved from the Consent Calendar:
a) Approval of Minutes: Decanter 21, 1983 Pagular Meeting
MOTION SEMIZED AMID CARRIED: Moved by Pmft, seconded by Perkins and passed
unanimously to approve the Deomber 21, 1983 minutes of the Regular Meeting
with the following amentnents: Page Six, Item l.b) last paragraph should read -
'City Manager suggested and Council concurred that this report be forwarded to
the Site Developrent Committee as well as the Site Development Ordinance
Rewriting Committee along with the Environrental Design Committee report on
grading.'; Page Six, Item 3, second paragraph should read - 'Cmmissioner Carim
reported the Planning Commission recamanded approval of a tentative map with
a condition dedicating a creek maintenance easement to the Santa Clara Valley
Water District noting the anmission would like to clarify Council policy on
dedication of maintenance easements to the Water District.'
1. Reports from Standing Caumittees:
a) Ccnmmity Relations 03mdttee - report on placemnt of posting boards
Edward Barnes, Chairman - Connnnity Relations Committee, reported that the
posting boards in Tuan were presently in the following locations: Fremont &
Concepcion; Magdalena & Sumierhill; Page Mill Iniad & Christopher's Lane. The
Caumittee formulated the following list of possible locations: Edith & Fremont,
Town Hall, Caltrans Parking Lot, Westwixd Barn, Stmaerhill, Los Altos Chamber of
Conuerce, Rancho Stopping Center, Little League Field, Foothill College and
Altos Library. The Committee further noted that there could be walk up and
drive up access to the hoards, crushed gravel pathways, frequent updates and
no impact on visibility. As an alternate suggestion to having more posting
boards, the Cammittee recommended the concept of 'Dial -An -Agenda' - taped (AMENDED BY
recordings of Council and Planning Cmmission agendas as well as committee CD NCIL
meeting dates and other relevant information concerning the Town. 2/1/84)
PASSED BY CDNSENSUS: 1b direct the Cannunity Relations Committee to report back
to Council with cost estimates to implement their concept of 'Dial -An Agenda'. (AMENDED
BY COUNCIL 2/1/84)
MOTION SECONDED AND CARRLED: Moved by Perkins, seconded by Proft and passed unan.-
M mously to approve the change in location of the posting board now located at Fremont
and Concepcion to a position located next to the mailbox at Tom Hall.
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CITY coucm mm= - January 18, 1984
SPECIAL REFORrs (continued):
`r 2. Reports from Ad Hoc Camtittees:
a) Town Hall Clean Up Ad Hoc Camittee Report
Doni Hubbard, Chairman, reported that the Ad Hoc Camnittee had met several times
and three bids received for the painting of Town Hall. In addition, the
Camwnity Relations Committee had been consulted for their opinion and their
recomendation was the hiring of a professional painter to complete the job with
volunteers to perform the prepartory work.
MOTION SECONDED AMID CAPRTFTI: moved by Allison, seconded by Hillestad and passed
unanimously to authorize an expenditure of up to $1,500 for the painting of Tann
Hall (interior), with the proviso that the references for the recoed firm
be checked beforehand.
b) Heritage Preserve Commission
Councilman Perkins, Chairman, reported that the commission had agreed on the name
'heritage preserve' as the most appropriate for their group. He further reported
that plans were being prepared for the preserve and donations of historical equip-
ment were being received. On behalf of the commission, he encouraged anyone wishing
to donate to contact either the commission or Tann Hall.
3. Reports from the Planning Comnission:
Cammissioner Rydell reported that there had been three public hearings at the
January 11, 1984 Planning Cammmission Meeting: Arastra Lands, Lands of Salbu and
Lands of Hanson. Both Lands of Sa]bu and Lands of Hanson had been denied by the
Planning Commission without prejudice.
4. Cmvm eats from the Council:
a) Mayor van Tamelen:
1) Announcement of the Town's Birthday Party - Friday, January 27, 1984
from 3:30 to 5:00 p.m. in the Council Chambers at Tuan Hall.
2) E1 Monte Road now reopened to vehicular traffic.
3) The Mayor is the Town's representative on the County's arergency
Preparedness Council and will keep the Town advised of developments.
4) The Mayor reported receipt of a request from Mr. Robert Stutz,
President of the Horsemen's Association, for repairs to the Riding
Ring. Matter referred to staff and will be agendized when staff
report is Meted.
5) The Mayor and Councilman Proft had reviewed the list of those
receiving complimentary copies of the Council agendas and minutes.
Notices would be sent stating that this was no longer a practice of
( the Town and asking if they wished to subscribe to these doaments.
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CITY COUNCIL MINUTES - January 18, 1984
F. SPECIAL REPORTS:
4. Comments frmn Council (continued):
b) Mayor Pro Tan Allison - Solid Waste Managanent Board Meeting - report
Allison reported that the following actions were passed at the Board Meeting:
1) Bryan Canyon technically feasible but apparently not politically feasible
at this time; 2) access road not approved; 3) SVM staff directed to report to
the Board on 2/15/84 with a reo meendation as to whether a cost-effective
recycling program can be pursued through S*1A or a reconstituted authority; and
4) SmA staff directed to report to the Board on 2/15/84 with a dissolution
plan, to include recomlendations concerning technical data, contractual rights,
financial obligations and disposition of physical assets.
c) Councilman Proft - Transportation Commission
Proft reported on the 1/11/84 meeting of the Transportation Oimnission which
included the CmmAssion's rem:mandation to the Board of Supervisors on the
five-year transit plan (1985-89) . This recomrerdation will be presented to
the Board at their 1/17/84 meeting.
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1. City Manager:
a) Report on Recycling:
The City Manager reported that options for recycling were being reviewed and
additional information would be reported to Council when received. It was
suggested that Foothill College be contacted as a possible source of interest.
b) Report on Street Lighting:
The City Manager noted that certain residents had conplained about the lighting
on the Town Hall driveway. These lights were maintained by PG&E and these were
various options available to the Council to address this matter: remove the
lights, lower than or time deme so they turn out at night.
PASSED BY CONSENSUS: To direct staff to contact PG&E for their suggestions
regarding the maintenance of the lights at the Town Hall driveway with the
possibility of light shields to be particularly addressed.
c) Request for traffic markers and lighting - E1 Monte
The City Manager reported that a request had been received from a resident for
traffic markers and lighting at the intersection of E1 Monte and O'Keefe.
PASSED BY CCNSENSUS: To direct staff to have reflective bots dots placed at this
intersection to assist motorists in detennining the left turn lane onto O'Keefe;
no approval was given by Council for a traffic signal at this intersection.
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CITY COUNCIL MEETING - January 18, 1984
G. STAFF - REPORTS, CORRESPONDENCE AMID ANNXH NCEM]W S: 1. City Manager (continued)
,` d) Report on Radio Refinancing:
The City Manager reported that she had received the letter from Bank of America
concerning the details of the loan to pay off the present radio lease -purchase
loan agreement. The City Manager stated that these terms needed to be discussed
further with the Bank of America and she also wanted to reopen discussions with
Motorola.
Louise Dronkert, 27431 Black Mountain Road, asked what budget the funds would
be taken from should the loan be pEd of and was advised that the monies would
be taken from the unappropriated funds.
Council discussed the terms of the loan as presented by Bank of America and the
pros and cons of accepting these terns or continuing under the present loan
while further discu Bions took place.
MOTION MADE AMID SECONDED: Moved by Allison and seconded by Hillestad to direct
the City Manager to pay the outstanding balance of the present Tum radio
loan and to transfer funds for said payment from the unappropriated reserve.
MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed by
the following roll call vote to call for the question.
AYES: Councilmebers Allison, Hillestad, Perkins and Proft
NOES: Mayor van Tamelen
MOTION SECONDED AMID FA IM: Moved by Allison, seconded by Hillestad and failed
by the following roll call vote to direct the City Manager to pay the outstanding
balance of the present Tuan radio loan and to transfer funds for said payment
from the unappropriated reserve.
AYES: Councilmeobers Allison and Hillestad
NOES: Councilnembers Perkins and Proft
ABSTAIN: Mayor van Tamelen
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Perkins and passed
by the following roll call vote to reconsider the motion before Council concerning
the payment of the outstanding balance of the present Tonin radio loan.
AYES: Mayor van Tamelen and Councilmonbers Hillestad, Perkins and Proft
NOES. Councilman Allison
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Hillestad and passed
by the following roll call vote to authorize the City Manager to pay off the loan
as soon as she felt it would be fiscally responsible, including the transfer of funds.
AYES: Mayor van Tamelen and Councilmembers Allison, Hillestad and Perkins
NOES: Councilman Proft
e) Update on Rhus Ridge Dam
The City Manager reported that a meeting had taken place which included the owners
of the property in question, representatives of the Santa Clara Valley Water District
and Town Hall Staff. Plans and options were being reviewed; the projected time of
resolution of the matter was fiscal year 1984-85.
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CITY COUNCIL MHR3 B - January 18, 1984
9q•�•J ��"10. •� Ind M It �' M51i
q%W f) Repair of Page Mill Road
The City Manager, in response to a request from Cmmissioner Rydell for a
status report on. Page Mill Road repairs, =rated that the contract in question
needed the approval of Caltrans. As soon as this approval was received, cork
could proceed.
g) Warrant List - additional items
The City Manager requested Council approval of the following warrants in
addition to those earlier approved by Council on the Consent Calendar: #9991,
#9994, #9995 and #9996. Processing for these warrants was not Meted in
time to include on the warrant list.
MXION SECONDED AND cmdu D: Moved by Allison, seconded by Perkins and passed
by the following roll call vote to approve the following four warrants: #9991,
#9994, #9995, and #9996 with the expression of concern about the number of
warrants being distributed prior to Council approval at a Council meeting.
AYES: Mayor van Tamelen and Councilnvnibers Allison, Hillestad and Perkins
NOES: Councilman Proft
H. N09 BUSINESS:
1. Remraendation to City Council regarding Planning Projects
The City Manager reported that on 12/16/83 and 12/19/83 interviews had been held
with planning firms for certain special projects. The interview panel included
Mary van Tamelen, John Carlson, Judith Carico and David Miller - Public Works &
Community Development Director, Poster City. Staff's recoavenlation was the firm
of Connerly & Associates.
MMION SECONDED AND CARRIED: Moved by Allison, seconded by Hillestad and passed
unanimously to authorize the staff to negotiate a contract with Oonnerly &
Associates to cmplete the following planning projects: Site Development Chapter
($5,000), Housing Element ($6,000) and General Plan ($5,000).
Perkins expressed his concerns about the firm fully understanding the sensitive
issues in the Tb . It was noted that the references for the firm had been
contacted and exarple reports of their work were available at Town Hall. Allison
requested clarification in the final contract of the circulation elamnt, EIR,
and possible additional costs.
I. CLOSED SESSION:
The City Council than adjourned to Closed Session for personnel at 11:00 p.m. and
reconvened at 11:10 p.m.
J. ADJOUIUZEwTP:
L There being no further new or old business to discuss, the City Council adjourned
` at 11:15 p.m.
Respectfully submitted,
-8- Patricia Desai, City Clerk