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HomeMy WebLinkAbout02/01/1984CITY COUNCIL TOWN OF IAS ALTOS HILLS 26379 Fremont Iniad Los Altos Hills, California i �. • •or is � Wednesday, February 1, 1984 cc: Reel 152, Tr. I, Side I, 001-913 Mayor van Tamelen called the Regular Meeting of the City Council to order at 7:30 p.m. in the Council Chambers at Town Hall. Mayor van Tamelen noted for the public that there was an error on the agenda for the amount of warrants. The correct number should be $34,002.20. The Mayor also pointed out that $1,240 on the warrant list were changes resulting from vandalism to Tann property; this was a most unfortunate situation. In conclusion, the Mayor noted for the public that iters G.1b) and G.ld) on the agenda would be continued to the nest meeting. A. ROLL CALL AM PLEDGE OF ALLF)GIANCE: Present: Mayor van Tamelen and Councilmanbers Allison, Hillestad, Perkins and Proft Absent: None Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio, City Planner John Carlson, Building Official David Linebarger and City Clerk Pat DOW Planning Comn: Michael Xuranoff Press: Florence Pallakoff, Los Altos Town Crier B. CONSENT CALENDAR: Item Removed: 1. Approval of Minutes - January 18, 1984 (Allison) MOTION SECCPIDED AND CARRIED: Moved by Hillestad, seconded by Perkins and passed unanimously to approve the balance of the Consent Calendar, specifically: 1. Approval of Minutes: January 16, 1984 2. Approval of Warrants: $34,002.20 Councilmamlwrs Hillestad and Proft abstained from approval of the January 16, 1984 minutes as they were net present at the meeting. Item Removed: 1. Approval of Minutes: January 18, 1984 i CITY COUNCIL MIN= - February 1, 1984 B. CONSENT GAL.ENDAR: Item Removed (continued) : AWW MOTION SECONDED AND CARRIED: moved by Allison, seconded by Perkins and passed unanimously to amend the January 18, 1984 minutes as follows: Page Two, Item 4.a) paragraph one should read: ".......measure: Flood Plain designation on Lots #1 and #2 which are within the one hundred (100) year storm flood plain."; page 4, Item 3, paragraph one should read: "The City Council accepted the 1/13/84 staff report presented by the City Engineer/Planner which included the statement from the Planning Commission meeting of 1/11/84 on the Arastra Lands."; page 4, item F.la) references should be made to the concept of 'Dial -Agenda' rather than to 'Dial -An -Agenda'. C. PRESENPATIONS FRxd THE FLOOR: none D. SPECIAL ORDERS: Ordinance # of the City of the Tuan of Los Altos Hills amending Chapter 1 of Title 8 to adopt by reference the 1982 Edition of the Uniform Building Code, including the appendix thereto, and the Un form Building Code Standards, 1982 Edition; adding Chapter 1.6 to adopt by reference the CABO One and Two Family Dwelling Code, 1983 Edition; amending Chapter 2 of Title 8 to adopt by reference the 1984 Edition of the National Electrical Code; amending Chapter 5 of Title 8 to adopt by reference the Uniform Plumbing Code, 1982 Edition; and amending Chapter 4 0£ Title 8 to adopt by reference the Uniform mechanical Code, 1982 Edition, respectively, of the Los Altos Hills Municipal Code (FIRST READING) ibr The Building Official noted that this ordinance was before Council for adoption to bring the Town in conformance with state law. The codes are periodically updated and the most current axles should be utilized. In addition, the Building Official explained that the fee schedules for electrical, mechanical and plumbing had not been updated for seven years and needed to be increased to correspond to those in neighboring ca mnities. The City Attorney reoamended the following anenfient to Section 304, #3: 'A final deposit fee shall be required of all applicants for a building permit for construction of, additions to or remodeling of a single family dwelling as follows: a) If the estimated value of the work is Ten Thousand Dollars ($10,000) or more, the fee shall be an amount equal to one (1) percent of the estimated value of the work for which the permit is issued, but not to exceed Five Hundred Dollars ($500); b) If the estimated value of the work is less than Ten Thousand Dollars ($10,000), the fee shall be One Hundred Dollars ($100). The final deposit fee shall be refunded within thirty (30) days following the making of a final inspection and approval thereof by the Building Official. If a final inspection is not requested and obtained prior to expiration of the permit, the final deposit fee shall be forfeited to the City of the Town of Los Altos Hills.' Council discussed the proposed amendment to the ordinance, the amount of the final deposit fee required and the proposed fee schedules. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Hillestad and passed unanimously to change the $500 final deposit fee to $1,000. 50Z CITY COUNCIL MINUTES - February 1, 1984 D. SPECIAL ORDERS: Item 1 (continued): MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Proft and passed unanimously to waive further reading of Ordinance. MOTION SECONDED AMO CARRIED: Moved by Perkins, seconded by Proft and passed unanimously to introduce ordinance 4286 with amenhnents (2). 2. Resolution # of the City Council of the City of the Town of Los Altos Hills, State of California, setting the time and place of public hearing on the proposed adoption of certain uniform building, dwelling, electrical, plumbing and mechanical codes by reference with certain ammenLnents proposed thereto. MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to adopt Resolution #2-84 of the City Council of the City of the Tann of Los Altos Hills, State of California, setting the time and place of public hearing on the proposed adoption of certain uniform building, dwelling, electrical, plumbing and mechanical miles by reference with certain amendments proposed thereto. MOTION SECONDED AND CARRIED: Moved by Pxoft, seconded by Perkins and passed unanimously to set a public hearing for 3/7/84 concerning proposed increases in or levying of new building inspection or building permit charges. 3. Consideration of Ad Hoc Sub -Cmc ittee Report on suggested changes to Ordinance #282 regarding procedures for variances and mrditional use permits. Councilman Perkins referred to the revised ordinance dated 1/15/84 which included the recommendations of the sub- ittee. Dr. Perkins noted that the only change the subttee was recommending concerned the length of time involved if a matter was referred back to the Planning Commission; the approach and procedure had not been changed. Specifically, the recamendation called for a report at the next Council Meeting as opposed the the present policy which allowed up to a thirty -day period. MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Hillestad and passed by the following roll call vote to refer the proposed revision to Ordinance #282 to the Planning Commission for a report. AYES: Mayor van Tamelen and CouncilnemberS Hillestad and Perkins ISLES: Councilmoubers Allison and Proft Proft noted that he considered timeliness very important and therefore opposed the proposed revision to send such matters back to the Planning C mission. 4. Ordinance #282 amending Section 9-5.1110 of Chapter 5 of Title 9 of the Los Altos Hills Municipal Code (concerning procedures for variances and conditional usepermits) SECOND READING MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Hillestad and passed unanimously to continue this item to the next Council meeting, pending report from Planning CcmmLission. Should a charge be made to the Ordinance it would be agerdized for first reading; if no changes were proposed, it would be agendized for second reading at that meeting. -3- CITY COUNCIL MINUTES - February 1, 1964 y� D. SPECIAL ORDERS: (continued) v 5. Approval of Change Order #2 to Construction Contract for 1983 Street Juprovenents, Patching The City Planner presented a change order for Council's approval which adjusted the contract quantities to the final measured quantity. The contract under discussion waa awarded by Council on 8/3/83 to O'Grady Paving, Inc. for street maintanence (pavemnt patching). MOTION SWWED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to approve change order #2 to the construction contract with O'Grady Paving, Inc. for street patching. 6. Resolution # accepting as completed the work of street patching of designated streets, authorizing final payment concerning such work, and directing the city Clerk to file notice of conpletion. The City Engineer reported that the paving project by O'Grady Paving, Inc. had been completed, he had inspected the work and he reconvended acceptance of the inprovenents and authorization for the final payment in the amount of $9,626.58. MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Perkins and passed unani- mously to adopt Resolution #3-84 accepting as completed the work of street patching of designated streets, authorizing final payment concerning such work, and directing the City Clerk to file notice of canpletion. 7. Resolution # of the city Council of the City of the Town of Los Altos Hills relinquishing the right to appoint the Architectural Control Comnittee for Tract No. 7187 entitled "Matadero Creek Subdivision" and authorizing recorda- tion hereof. MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Proft and passed unani- mously to adopt Resolution #4-64 of the City Council of the City of the Town of Los Altos Hills relinquishing the right to appoint the Architectural Control Committee for Tract No. 7187 entitled "Matadero Creek Subdivision" and authorizing recordation hereof. E. UNFINISHED BUSINESS: 1. Rands of Lynch, 25701 Lanita Linda Lane The City Planner presented his report dated 1/27/84 which included a status report of the building permits for the above mentioned property. The report also referred to the fact that the Lynchs were considering moving their fence on Pavensbury rather than signing the encroachment permit which had been approved by Council. Concerning the drainage matters along the edge of pavement for Ravensbury, the City Planner pointed out that this area was in the Conmty's jnsisdiction. MOTION SECONDED AMID CARRIED. Moved by Perkins, seconded by Hillestad and passed unanimously to direct staff to send a letter to the Lynchs stating that the encroachment permit must be signed within thirty days or the fence must be re oved within that time limit. MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Hillestad and passed ,manimusly to direct staff to send a letter to the County requesting they contact the Lynchs concerning the drainage on Ravensbury. -4- CITY CODNCIL MIN[R'ES - February 1, 1984 F. SPECIAL REPORT'S: 44 0 1. Reports from Standing Cm ttees: a) Pathways Cmmittee Mary Stutz, Chairman - Pathways Cormittee, presented the January 1984 report from the cmanittee which incivaed a status of certain projects in Town, future needs for paths in Town and concerns and projections for the future. Perkins ommented that paths were a capital investment of the Town and should be getting the proper maintenance. He suggested further that perhaps proper path maintenance should be budgeted for in the next fiscal year; in the meantime the pathways omrdttee should be closely involved with staff on certain path projects. Proft expressed concerns about the priority of this item at this present time. MOTION SEDONDED AND CARRIED: Moved by Hillestad, seconded by Perkins and passed by the following roll call vote to accept the January 1984 report from the Path- ways Committee and agendize for the next Council meeting a staff report on the annual reports from the Pathways Committee, the priority list of projects and a status report of projects. AYES: Mayor van Tamelen and Cohmcilnemmbers Allison, Hillestad and Perkins NOES: Councilman Proft -5- Mr. Richard Gieseker, 25703 Lanita Linda, osmented on Preventive maintenance, specifically not approving planting of large trees or shrubs right next to paths. Louise Dronkert, 27431 Black Mountain Road, coamented that there were funds allocated in the budget for path equipment. Mrs. Dronkert suggested an evalua- tion of the maintenance crew's schedule which might result in better time manage - trent for path maintenance. Mr. Oscar Sobel, 28266 Christophers Lane, suggested path maintenance was not a good use of the taxpayers' money; owners should be responsible for their awn paths. 2. Reports from Ad Hoc Committees: rune 3. Reports from the Planning Cacmission: Crnmissioner Kuranoff reported on the following two items which had been discussed at their meeting on 1/25/84: 1) Roads and Drainage Committee Report on the McCandless Study and 2) Environmental Design, Parks and Pe¢eation Cannittee report on excessive grading in Town. Both items require further review and study. Richard Rydell, Chairman - Planning Cacmission, also pointed out representatives from Reads Drainage Committee will attend Planning Cmmission meetings when appropriate in an effort to increase communication and input of information. -5- CITY COUNCIL Ka UPES - February 1, 1984 4 F. SPECIAL RETORTS: (continued) 4. Comments from the Council: a) Mary van Tamelen: 1) Requests for exemptions from subscription fee for Council agendas and/or minutes MJTION SECONDED AND CARRIED: Moved by Perkins, seconded by Proft and passed unanimously to approve the requests frau the Palo Alto Unified School District and the Los Altos Fire Department for exwtgtion from subscription fees for City Council agendas and minutes. 2) Possible request for annexation west of IS280 frau San Antonio Hills Mayor van Tamelen comented that the San Antonio Hills group was planning a meeting on 2/9/84, the residents in that area were being surveyed and more information should be available the end of the month. 3) Resident's cauplaint concerning illegal building Mayor van Tamelen reported that she had received a complaint from a resident concerning illegal building being conducted on a nearby property. Staff responded they orould look into this matter immediately. 4 MOTION SBCONDED AND CARRIED: Moved by Allison, seconded by Perkins and passed unanimously to take any appropriate legal action necessary to abate the illegal building. 4) Ballot Arguments - April Municipal Election Mayor van Tamelen reported that ballot argurents were due at 5:00 p.m. on 2/10/84. She planned to prepare a draft and circulate to Council for their commute and input. �y .1Y1��.Yb \t .. �lt,�l�S�M 1�1�7_1bIY[�:bdiY5y13YYL.`p 1. City Manager: a) Project List The City Manager distributed a project list to the Council on 1/16/84. Council concurred this would serve as the first edition of said list with the following additions: recycling, police protection, garbage survey, salary survey and staff report concerning fire retardant roofing. The City Manager's project list will be placed on the agenda for the first Council Meeting in each month. b) Audit Report 4 This item has been continued to the next Council meeting. QS CITY COUNCIL MII9[TTES - February 1, 1984 [ G. STAFF - REPORTS, CORRFSP0NDENCE AMID ANNOUNCEMENTS: (continued) 1/ 1. City Manages: c) Letter regarding Page Mill and Arastradero Roads The City Manager referred to a letter frau Mrs. Osborn, 14520 Yale Court, concerning the placemnt of 'no stopping' and 'slow' signs at the above mentioned intersection and the pruning of the eucalyptus trees in that area. It was pointed out that the placement of the 'Page Mill Road' and 'Arastradero Road' signs was confusing resulting in citizens stopping their cars to ask directions. PASSED BY CONSENSUS: To direct staff to contact Caltrans regarding pruning of eucalyptus trees, to place a less confusing directional sign and to inform Mrs. Osborn of this action. d) Consideration of additional work - on Moody Road east of Altamont This item has been continued to the next Council meeting. e) Storm Damage Repairs The City Manager reported that approval had been received from CalTrans to proceed with the contract to repair Page Mill Road near Storey Hill Lane. Work was to begin on 2/9/84 (approximate date depending on execution of the contract). f) Payment of Insurance Premium The City Manager requested authorization to approve payment of a $22,582 bill from Flames and Conpany. This mutter had been reviewed by the Finance Co miittee. MOTION SBCCNDED AND CARRIED: Moved by Allison, seconded by Perkins and passed umaninoursly to approve payment of $22,582 to Flamer and Cmpany. g) Request from Pathways Committee to attend 'trails workshop' MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to authorize appropriation of $100 to the Town's Committee budget for attendance at a For Trails Workshop organized by the California Recreational Trails Committee. h) TNemporary Planning Services The City Manager reported that proposals had been received regarding tenporary planning services for the Town. The City Manager reccmTe ded that Council authorize the Mayor to execute a contract with Martin and Carpenter for an Associate Planner at $35/hour for a naximun of 24 hours a week. Council requested that a maximum arount of $7,500 and a termination date of no later than April 15, 1984 be included in the contract. r M rICN SECONDED AM CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to adopt Resolution #5-84approving and authorizing execution of an agreement between the City of the Town of Los Altos Hills and Martin Carpenter Associates, Inc. 5JL CITY COUNCIL MINUTFB - February 1, 1984 H. NEW BUSINESS: 1. Consideration of Claim from Perron and Zelda Fink MOTION SEOONDED AMID CAR=: Moved by Proft, seconded by Hillestad and passed by the following roll vote to file a notice of insufficiency of claim signed by the Mayor. AYES: Mayor van Tamelen and Councilmembers Allison, Hillestad and Proft HOFS: None PRESENT: Councilman Perkins 2. Consideration of application for leave to present late claim frau Edward Murphy MUTTON SDOOMIDED AMID CARRIED: Moved by Proft, seconded by Allison and passed by the following roll call vote to deny the application for leave to present late claim. AYES: Mayor van Tamelen and Councilnembers Allison, Perkins and Proft NDFS: None PRESENT: Councilwoman Hillestad 3. Status of property at 25691 Chapin Road The City Manager reported, in response to an inTuxy frau Council, that a meeting of certain agencies was being scheduled regarding the above-mentioned property. Permission was being requested to inspect the premises. If permission was denied, the matter would cane back to Council for further action. I. CLOSED SESSION: There was no Closed Session. J. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 10:10 p.m. Respectfully submitted, Patricia Dowd, City Clerk WL