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Home My WebLink About02/15/1984CITY COUNCIL TORN OF LOS ALTOS HILI 26379 Fremont Road Los Altos Hills, California M7N[H'ES OF A FOaIAR MEETING Wednesday, February 15, 1984 cc: Reel 152, Tr. I, Side II, 001 -end Mayor van Tamelen called the Pegu ar Meeting of the City Council to order at 7:30 p.m. in the Council Chambers at Town Hall. Mayor van Tamelen noted for the public that item H.4 was continued to the 3/7/84 Council Meeting. A. RJLL CALL AMID PLEDGE OF ALLEGIANCE: Present: Mayor van Tamelen and Councilmembers Allison and Perkins Absent: Counci7members Hillestad and Proft Staff: City Manages Ann Hinshaw, City Attorney Frank Gillio, City Planner John Carlson and City Clerk Pat Dowd Planning Comm: Arthur Lachenbruch Press: Tim Kirn, Los Altos Tann Crier B. CONSENT CALENDAR: Item Removed: B.2 (Allison) MOTION SECONDED AMID CARRIED: Moved by Perkins, seconded by van Tamelen and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 1. Approval of Minutes: February 1, 1984 Item Removed: 2. Approval of Warrants: $37,510.72 Allison questioned warrants 10050 (specifically light tubes, soap and windex), 10060, 10071 and 10078. He stated that the supplies listed on the warrant list were available from the County, according to the information he had received, and he wanted to know why they had been purchased locally. Concerning the change for building inspection fees for one day in December, the City Manager advised him that prior to the employment of the Building Official, it had been agreed he could take a vacation without pay he had had planned for some time. Thus, the County provided inspections for one day. CITY COUNCIL MINUTES - February 15, 1984 B. CONSENT CALENDAR (continued): Concerning warrant #10060 (February payment for Motorola Radio Bquiprent), Allison stated that he recalled it was Council action at the previous meeting to direct the City Manager to fully pay this loan comutnent. He did not think another payment on the loan was appropriate. NOTION SECONDED AND CARRIED: Moved by Allison, seconded by van Tamelen and passed by the following roll call vote to withhold payment of warrant #10060. AYES: Mayor van Tamelen and Councilman Allison NOES: Councilman Perkins ABSENT: Councilmanbers Hillestad and Proft MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by van Tamelen and passed by the following roll call vote to approve the warrant list with the deletion of warrant #10060. AYES: Mayor van Tamelen and Councilman Perkins DOES: Councilmenber Allison ABSENT: Councilmenbers Hillestad and Proft C. PRESENTATIONS FROM THE FLOOR: none D. SPECIAL ORDERS: w 1. Request for Lot Line Adjustment, LANDS OF LACHENBRUCH ` MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Perkins and passed imaninnusly by all manbers present to adopt Resolution #6-84 approving lot line adjustment. 2. Request for Final Map Approval, LANDS OF FUALE, File FM #5-82 MOTION SBOONDED AND CARRIED: Moved by Allison, seconded by Perkins and passed unanimously by all members present to adopt Resolution #7-84 approving final subdivision and approving and authorizing execution of subdivision agreement, and accepting dedications. MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Perkins and passed unanimously by all mens present to adopt Resolution #8-84 approving and authorizing execution of private road maintenance agreement between Eleanor C. Fowle, and the City of the Town of Los Altos Hills and authorizing recordation thereof. MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Allison and passed unanimusly by all members present to adopt Resolution #9-84 approving and authorizing execution of private ingress/egress easement maintenance agreenpnt between Eleanor C. Fowle and the .City of the Town of Los Altos Hills and authorizing recordation thereof. E. UNFINISHED BUSINESS: 1. Report on Pathways Committee reports and priority list (continued to next Council Meeting) -2- CITY COUNCIL MIN= - February 15, 1984 ( F. SPECIAL REPORTS: 1. Reports from Standing Coamittees: a) Coomu pity Relations Ccmnittee: Fkbv- Barnes Chas -- - Community Relations Coamittee, reported that Tuck Shepherd of the Los Altos Tcxm Crier had broken both arms. Mr. Barnes suggested Council send a letter to Mrs. Shepherd expressing their hope for a speedy recovery. PASSED BY CONSENSUS: To direct the Mayor to send a letter to Tuck Shepherd on behalf of the Council. Edward Barnes presented his report dated 2/15/84 on Dial Agenda which addressed the following issues: equipment, features, installation, warranty and cost. A discussion followed on the various options, specifically a code -a -phone micro- cassett answering system or a line placed on one of the Town's existing lines. MCTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Perkins and passed unanimously by all members present to place an answering system on an existing phone line for a threeti nth trial period, said system to be serviced by the Community Relations Committee with an authorization for a maximm $200 expenditure. b) Finance Connittee: Nan Fnh•man, Chairman - Finance Committee, presented a report to Council dated (2/9/84 on insurance coverage and accounting management. Mrs. Fuhrman further AW noted that the Finance Committee would be undertaking a fixed asset inventory. It was decided that more time was needed for study and review of these issues. The matter of insurance coverage would be agendized for one of the Council meetings in March and staff would meet with the Finance Conmittee prior to the Council meeting on this subject. 2. Reports from Fd Hoc Committees: a) Heritage Preserve Committee Councilman Perkins, Chairman - Heritage Preserve Committee, reported that his committee had a meeting scheduled for the end of the month. In response to a question from Edward Barnes concerning the placement of the fence and equipment at the preserve, the Mayor reported that a report would be forthcoming from the Committee. 3. Reports from the Planning Commission: none 4. Comments from the Council: a) Mayor van Tamelen: 1) Requests for exenptions from subscription fees for Council agendas and/or minutes 4 MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by van Tanelen and passed by the following roll call vote to approve the requests from the Sheriff's Department and the County Assessor's Office for exemption from subscription fees for City Council agendas and minutes. -3- cTl'Y COUNCII. MINUTES - February 15, 1984 [ r SPECIAL REPORTS - Item 4. a)1) continued: AYES: Mayor van Tamelen and Councilmenber Perkins NOES: None .ABSENT: Councibmenaprs Hillestad and Proft PRESENT: CouncibTimber Allison 2) Attendance at ABAG Meetings: 2/29/84 and 3/16/84 Mayor van Tamelen noted that she was unable to attend the ABAG meeting on 2/29 and asked if another Councihm mher wished to attend. Unfortunately, due to conflicting schedules, none of the Council were able to plan on attending. MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Perkins and passed unanimously by all urendoers present to authorize the Mayor's attendance at the 3/16/84 meeting of ABAG including an expenditure of $55 reservation change and mileage. 3) Attendance at the Mardi on the Capitol - February 28, 1984 Mayor van Tamelen reported that a March on the Capitol was scheduled for 2/28/84 and meetings with legislators had been arranged. MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by van Tamelen and passed unanimously by all numbers present to authorize Counilman Perkins to attend the March on the Capitol if his schedule permitted. 4) Consideration of request from resident concerning the path on the .divider strip of E1 Mbnte (on the right under 280) The City Manager reported that the path in the middle of El Monte at Highway 280 had been cleared. PASSED BY CONSENSUS: To direct the Safety Ca[mittee to review the location of the path under discussion and report back to staff. b) Mayor Pro Tem Allison 1) Report of Conmuiity Health Abuse Council Mayor Pro Tem Allison reported that the Board of the Commnity Health Abuse Council was considering expanding their Board by adding a representative from the student Body at Foothill College. Allison asked Council for their input concerning this matter. PASSED BY oazmSUs: council expressed their approval with the proposed expansion of the CRAC Board. 2) Solid Waste Management Board Meeting Mayor Pro Tem Allison reported that the Board voted at the 2/15/84 meeting to dissolve the authority by March 31, 1984. -4- CITY COUNCIL MINUrEs - February 15, 1984 G. STAFF - REPORTS, CORRESPONDENCE AND ANNOUNCEMENTS: 4W 1. City Manager: a) Mountain View Landfill Agreement: The City Manager presented her report dated 2/14/84 which gave an overview of the Mountain View Landfill Agreement, answered questions raised concerning the Principles of Agreement and included the recommendation that the City Council adopt a motion indicating willingness to review and execute a contract with Mountain View which substantially reflected the Principles of Agreement. Allison commnted that the IAGCO cities had a contract with Ferrari which expires in 1987 unless sooner terminated by the parties and Mountain View was considering purchasing the Ferrari site. Allison further raised several questions which he stated should be addressed in the negotiations. 1) If all six S4A11 agencies participate in the agreement, the capacity will be 8-9 years. 2) If the Town exercises contractural rights, in 1987 the Town will have to pay market price for a place to put landfill or the Town can arrive at a fixed price today with Mountain View for a longer but indeterminate length of time. 3) If the Tuan does not agree to give up its contractural rights, there is no access to Ferrari site until mid - 1987. Sunnyvale believes it will have garbage before that time; therefore, the Town has an influence on the agreemnt. 4) It is important to assure the Town's residents access to a public dump for the life of the Town's use of the site. There are two ways to acoonQlish that: a) price it properly or b) set aside certain per- centage of gross of capacity for public dump. 5) What is the staff's opinion of the value of capacity that the Tom is being asked to give up to Sunnyvale and Palo Alto and should the Town be coupensated for giving up that capacity. It appears that if the agreemnt proceeds as it is being proposed, at the time the Ferrari capacity is used up, Sunnyvale would have 1'k years left at its dump and Palo Alto 10+ years; IAGN cities would have nothing. Allison felt this was inequitable and needed to be addressed in the agreement. 6) The Tuan should have a fixed amount of capacity - 2.33 million tons in exchange for buying the Ferrari Site for Mountain View and paying Mountain View to operate and develop it. Principle of Agreement #8 states that the agencies would buy all of the property whether or not Mountain View gets the permit process for the entire 2.33 million tons. MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Perkins and passed unani- mously by all members present to authorize the City Manager to continue negotiations with Mountain View indicating general agreement with the concept of the Principles of Agreement but indicating concern in the specifc areas raised by Councilman Allison. Perkins suggested reports be prepared for Council keeping then up-to-date on this important issue. b) Proposal - Computer/Accountant A study session including the Council, Finance Committee, Max Meyer and staff was scheduled for Thursday, February 23, 1984 at 3:30 p.m. to address the financial needs and requirements of the Tuan. C) Audit Report PASSED BY CONSENSUS: The Council accepted the audit report for FY 1982-83. -5- CITY NONOIL MINUTES - February 15, 1984 G. STAFF - REPORTS, CORRESPONDENCE AND ANNOUNOMMTS: (continued): 4 d) Report on Recycling: The City Manager reported that the Los Altos Garbage Ccapany would provide equipment at Foothill College for a certain fee and there would be the additional cost to the Town of providing staff for the operation. There was also the option of asking Palo Alto or Sunnyvale to provide a truck at a cost of approximately $400/month plus the additional cost of staff time. The City Manager further stated that more information was needed and she would report back to Council when it was available. e) 25691 Chapin Road The City Manager reported that as of 5:00 p.m. there had been no response to the Town's request of the owner for an inspection of property in question; PG&E had been asked to remove the meter. MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Allison and passed unani- mously by all members present to authorize staff to obtain an inspection warrant for the property at 25691 Chapin Road. f) JPA Solid Waste Fund Allison noted that the funds in the JPA Solid Waste Fund need to clarified. For example, has much interest has been accrued? Council will need to made decisions regarding these funds by March 31, 1984. 2. City Engineer: a) El Monte Road, Temporary Improvements, West Coast Fence Conpany The City Engineer reported that he had inspected the work done on the slough wall and guard rail and he recomended acceptance of the improvements. MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Allison and passed unani- mously by all members present to adopt Resolution #10-84 accepting as cacpleted the work of constructing a wall along a portion of El Monte Road, and authorizing final payment concerning such work, and directing the City Clerk to file notice of cxnpletion. PASSED BY CONSENSUS: TO change the total amount due West Coast Fence from $10,862.00 as stated in the staff report to $10,862.60. b) Agreement with Nelson and Associates for Inspection Services The City Engineer reported that one of the mandatory requirements for eligibility for the Local Agency Federal Aid P]rergency Relief Funds is a full time construction inspector at the construction job sites. Before Council was a proposal from Angus Nelson Ltd. to provide such inspections. 4w CITY COUNCIL mnuPES - February 15, 1989 G. STAFF - REPORTS, COIUMPONDENCE AMID AI3NOU aMiTS (continued): Allisonaskedwhat the total estimated cost of the contract would be, whether the Town went out to bid on this issue and whether the Town was getting the inspection services at the best possible price? In response the City Engineer reported that it was a negotiated contract which would probably last about two months. The City Engineer also consented that it was a possibility but not a certainty that the loan would be reimbursed frau the Federal Government for this expenditure. WrION SECONDED AND CARRIED: Moved by Perkins, seconded by van Tamelen and passed by the following roll call vote to adopt Resolution #11-89 approving and authorizing execution of an agreement between the City of the Taan of Los Altos Hills and Carl A. Nelson, an individual doing business under the firm name and style of Angus Nelson Ltd. AYES: Mayor van Tamelen and Councilmember Perkins NOES: Councilmenber Allison ABSERr: Councilimibers Hillestad and Proft C) Consideration of Additional Work - Moody Road east of Altamont (continued to next Council Meeting) PASSED BY CONSENSUS: To continue consideration of additional work - Moody Road east of Altamont to the March 21, 1989 Council Meeting. 4 H. NEW BUSINESS: 1. Request for authorization to contribute $500 toward chain link fence - Westwind The City Manager reported that the owner of the property adjoining the Westwind Barn property had requested the Town's participation in the cost of constructing a new fence on the property line. The property owner requested payment of 508 ($1,188) of the total cost of the fence; however, it was staff's suggestion to contribute $500. A discussion followed on the types of fence being considered. MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Perkins and passed by the following roll call vote to authorize payment of $900 toward the construction of a chain link fence on the property line in question at Westwind Barn. AYES: Counciluembers Allison and Perkins NOES: Mayor van Tamelen ABSENT: ComcilmEnbers Hillestad and Proft 2. Acceptance of funds frau residents for placement of reflectors an Robleda Road MOTION SECONDED AND CARRIED: Moved by Allison, seconded by van Tamelen and passed unanimously to accept a donation of $800. 00 from 'Concerned Residents along Robleda Road' for the placement of reflectors on Rcbleda. The Council thanked these safety minded residents for their generous offer to the Town. -7- CITY COUNCIL MINOTES - February 15, 1984 H. NEW BUSINESS (continued): Lre3. Resolution #_establishing the Heritage Preserve Special Fund 6w MOTION SDroMIDED AMID CARRIED: Moved by Perkins, seconded by Allison and passed unani- mously by all members present to adopt Resolution #12-84 establishing the Heritage Preserve Special Fund. 4. Resolution # establishing the Westwind Barn Special Fund PASSED BY CONSENSUS: To continue this item to the next Council meeting. I. CIG6ED SESSION• The City Council then adjourned to Closed Session for litigation at 9:55 p.m. and reconvened at 11:20 p.m. J. ALlTOURNMENP There being no further new or old business to discuss, the City Council adjourned at 11:20 p.m. Respectfully submitted, Patricia Dowd, City Clerk M -M