HomeMy WebLinkAbout02/23/1984CITY COUNCIL
TOM OF LOS ALTOS HILIS
26379 Freront Road
Los Altos Hills, California
MURIT S OF A STUDY SESSION
Thursday, February 23, 1984
Mayor van Tamelen called the Study Session of the city Council to order at
3:40 p.m. in the Conference From at Town Hall. All Councih embers were present
except Councilwcaman Hillestad. City Manager Ann Hinshaw, City Planner John
Carlson and City Clerk Pat Dowd were also present.
A. STUDY SESSION - FINANCIAL NEEDS ADD RMUIUS OF THE TOM
The City Council, members of the Finance Crnmittee and staff discussed
the financial requirements of the Tom with particular emphasis on the
option of entering into a cmputer system with the Town of Atherton as
opposed to remaining on the manual system. The City Manager
referred to her reports dated 2/14/84 and 2/21/84 on the subjects of
accounting services and consideration of entering into a joint cauputer
use agreement. The City Manager's recamiendations were to enter into an
agreenett with Atherton for cmputer services, retain the services of a
qualified accountant and employ a part-time (20 hours maximun) employee
on the accounting desk. The manners of the Finance Camuttee recwmiended
prior steps be taken before the Tann went on a. Omputerized system,
specifically using a phased approach — making the present system more
efficient and streamlined before putting it on a Omputer. Mr. Ross
Hubbard, City Manager of Atherton, was present to explain the cmputer
system and to answer questions from those present at the study session.
Allison suggested the possible use of a $1,700 ernputer and questioned
whether it would be adaptable to the T'om's needs.
It was agreed that there appeared to be three options: 1) Outside bookkeeping
companies; 2) In-house bookkeeper and 3) cmpnter system and a clerk. The
Finance Crnmuttee agreed to investigate cost of outside bookkeeping companies
and the City Manager would look into whether the $1,700 caTputer was an option.
It was also agreed that the City Manager would contact the accounting consultant,
with whom preliminary conversations had been held, to determine if he would
be available to assist the Tmm on a tenporary basis prior to a formal contract
being approved.
B. ADJOURZ92?r:
There being no further new or old business to discuss, the Study Session
was adjourned at 6:30 p.m.
t Respectfully submitted,
Patricia Dowd, City Clerk