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Home My WebLink About03/15/1984CITY COUNCIL TOM OF LOS ALTOS HTT-T 26379 Fremont Read 4W Los Altos Hills, California Thursday, March 15, 1984 CC: Reel 153, Tr. I, Side 1, 001-360 Mayor van Tamelen called the Adjourned Regular Meeting of the City Council to order at 3:35 p.m. in the Council Chambers at Town Hall. Present: Mayor van Tamelen arid CounciInkm1bers Allison, Hillestad, Perkins and Proft Absent: None Staff: City Manager Am Hinshaw, City Planner John Carlson, City Attorney Frank Gillio and City Clerk Pat Dowd Planning Corm: Michael Stewart Press: Florence Pallakoff, Los Altos Town Crier 1. ki Nan Fubzman , Chairman - Finance C=ittee, presented the 3/14/84 report of the 4br Finance Ccrmiittee which in part reconvended redesigning the Town 'a total bock - keeping system before connecting to a computer system. Louise Dronkert and Lewis Throop, Members - Finance Committee, reiterated the need to streamline procedures and clearly define procedures. Council considered the Finance Committee's report, the input they had previously received concerning Atherton's system and the irmediate needs of the Town. MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Perkins and passed unanimously to connect to the Atherton computer system. MOTION SECONDED AND CAR=: Moved by Allison, seconded by Perkins and passed unanimously to inplemcryt access to the Atherton system by means of an IBM ccupatible personal ccnputer with appropriate interface to emulate the terminal software. MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Allison and passed unanimously to proceed with developing an RF? for an accounting consultant. MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Perkins and passed unanimously to ask Mr. Max Meyer to provide temporary accounting services until a final decision is made regarding accounting services. PASSED BY CONSENSUS: To direct staff to prepare the REP as seen as possible with the assistance of the Finance Committee and send it to George Delucchi, Dennis �W Lahr, Richard DeForest, Joanne Knight and any other suggestions the City Manager might receive. CITY COUNCIL MINUTES - March 15, 1984 B. CONSIDERATION OF OPTIONS FOR CQ1,1PUFER/ACCOUNTING SERVICES (continued): 4W Council discussed the possibility and advantages of inuediately requesting Mr. Lahr to work with the Town both for tenporary accounting services and inplemention of the new system. Because of his famililiarity with the project in Atherton, it was thought to be extrenely worthwhile to ask Mr. Lahr of his availability first. MOTION SECONDED AND CARRIED: Moved by Proft, seconled. by Allison and passed unani- musly to rescind the motion to ask Mr. Max Meyer to provide tmporary accounting services until a final decision is mde regarding accounting services. MOTION sEoDNDED AND CARRIED: Moved by Allison, seconded by Perkins and passed manimusly to contact Mr. Dennis Lahr inuediately regarding his willingness to work with the Tow. PASSED BY CONSENSUS: Two CounciluEnters would meet with Mr. Lahr and the City Manager when the meeting was scheduled. C. RESOLUTION # APPROVING AND AUTHORIZING E)=ION OF A MEMDRANDUA OF UNDER- STANDIW. FMARDING DISSOLUTION OF NORTH SANTA CLARA COUNTY SOLID WASTE MANAGE- MENT AUIRCRITY Council had before them a Memo of Understanding dated 2/15/84 which had been approved by the Governing Board of SMA. In addition there was a revised Memo of Understanding which had not been approved by the Board. Allison recomended to the Council that the 2/15/84 Memo of Understanding be approved since it was inapp�pri- 4W ate to approve a docunant which had not been approved by the C�rning Board. MOTION SECONDED AND CARRIED: Moved by Allison, seconded by van Tamelen and passed by the following roll call vote to adopt Resolution #18-84 approving and authorizing exe�ition of a mmmandum of understanding regarding dissolution of North Santa Clara County Solid Waste Manageirent Authority (d ocumen t dated 2/15/84) AYES: Councilmenbers Allison, Perkins and Proft NOES: Mayor van T�len and CouncilneTber Hillestad It was noted that the Governing Board of SWAA had a �ting scheduled for 3/21/84 which Council� Allison was unable to attend. At that meeting they had agendized approval of the 3/6/84 nemo of understanding. Allison did not support the 3/6/84 umo of understanding because the additional exhibits were not in the Town's best interest. PASSED BY ODNSENSUS: To authorize Mary van Tanelen to represent Los Altos Hills at the 3/21/84 Governing Board Meeting of the Solid Waste Managenent Authority. D. MOUNTAIN VIEW LANDFILL AGMUMU guarantee Allison stated that if the contract with Mountain View did not--T�if!?- 2.33 million tons of capacity andK 2� years of capacity/ he would vote against it. address the that Sunnyvale put on the shelf, E. SALARY SURVEY: (ANIMED BY COUNCIL 4/4/84) MOTION SECONDED AM CARRIED: Moved by Allison, seconded by Hillestad and passed unan imously to approve contacting the Employee Relations Service to perfom the #00 following salary sur�ys: City Manager and City Engineer for $230 and all other staff positions for $660. -2- CITy CouNcIL MNLTIES - March 15, 1984 F. CLOSED SESSION: 4W Due to a previous carrftitRent, COUncilWOMan Hillestad left the meeting. The City Council adjourned to a closed session for personnel at 4:40 P.m. and reconvened at 7:00 p.m. #610 PASSED BY CONSENSUS: Regarding the appeal suh�tted by John Carlson dated 3/8/84, Council took the following action: 1) Denied the request of Mr. Carlson that the personnel evaluations made by the City Manager be re�oved from his personnel file; 2) The personnel evaluations made by the City Manager on Mr. C;arlson will be sealed and opened only by the order of the City Council; 3) The dental benefits for Mr. C:axlson will be prorated over the time he worked for fiscal year 83-84; 4) Deny Mr. Carlson's request for out placement services; and 5) Pay Mr. Carlson one month's severance pay. Due to a previous comitmeatt Councilman Perkins left the meeting. MOTION SBCONDED AND CARRIED: Moved by Allison, seconded by Proft and passed unani- mausly by all menbers present to direct the City Manager to draw a check on 3/16/84 for $27,514.63 payable to Pang and Associates, with a formal apology for the delay in paying this bill. 110�� There being no furthex new or old business to discuss, the City Council adjourned at 7:10 p.m. -3- Respectfully submitted, Patricia Da -id, City Clark