HomeMy WebLinkAbout03/21/1984CITY COUNCIL
%W TOM OF LOS ALTOS HILLS
26379 F�nt Road
Los Altos Hills, California
Wednesday, March 21, 1984
CC: R -el 153, Tr. I, Side I, 360 -end; Tr. 1, Side 11, 001-500
Mayor van Tamelen called the Regular Meeting of the City Council to order at
7:30 p.m. in the Council Chambers at Town Hall.
A. RXL CAI.L AND PLEDGE OF ALLEGIANCE:
Present: Mayor van Tamelen and Councilmembers Allison, Perkins and Proft
Absent: Councilmffnber Hillestad
Staff: City Manager Am Hinshaw, city Attorney Frank Gillio, City Planner
John Carlson and City Clerk Pat D�d
Planning
O=: Michael Stewart
Press: Florence Pallakoff, Los Altos Town Crier
�W MOTION SEOCNDED AND CARRIED: Moved by Perkins, seconded by Proft and passed
unanimiously by all nEnbers present to approve the Consent Calendar, specifically:
1. Approval of Minutes: March 7, 1984
2. Approval of Warrants: $13,156.76
3. Resolution for Adoption:
a) Resolution #19-84 approving and authorizing execution of addendun to
subdivision agreement between the City of the Town of Los Altos Hills
and Frank Gigli
4. Motion for Adoption; Motion setting April 4, 1984 as the Public Hearing
date for consideration of proposed use of Revenue Sharing Funds for 1983-84
fiscal year.
5. Motion for Adoption: Motion setting April 4, 1984 as the date for Public
Discussion on the LANDS OF ARASTVA (proposed park development by the City
of Palo Alto)
PASSED BY CONSENSUS: To schedule a field trip regarding the Lends of Arastra
for April 1, 1984 at 9:00 a.m. All interested persons will meet at the proposed
path site at Paseo Del Roble.
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CITY COWCIL MMuTES - Mardi 21, 1984
C. PRESENTATIONS FROM THE FLOOR:
�Wl Mrs. A-Im Wood, 12151 Stonebrook, addressed the Council on behalf of the
Senior Center and asked if there was a possibility the Center could look
forward to financial support fran the Council. Mrs. Wood further c�ted
that letters of request had been submitted during budget discussions but
no action had been taken. The Mayor recanmended that Mrs. Wood resubmit
a specific request which included a rationale for funding. It was further
noted that on April 4, 1984 a public bearing on proposed uses for revenue
sharing funds was scheduled and it nught be appropriate to consider Mrs.
Wood's request at that tine.
D. SPECIAL ORDERS:
Ordinance #287 of the City of the 1k)wn of Los Altos Hills emending Chapter 13
entitled "Hazardous Materials Storage" of Title 4 of the Los Altos Municipal
Code (SECOND READD4G)
MOTION swoNOED AND cAERIEO: moved by Proft, seconded by Perkms and passed
unanimusly by all nxnbers present to waive further reading of Ordiraucc, #287.
MOTION SBODNDED AND CARR=: Moved by Proft, seconded by Allison and passed
unaii�usly by all menbers present to adopt Ordinance #287.
2. ordinance #282 �ding Section 9-5.1110 of Chapter 5 of Title 9 of the
Los Altos Hills Municipal Code (concerning procedures for variances and
conditional 11se permits) SEOCNO FEADIW3
obw MOTION SEOJNDED AND CARRIED: Moved by Proft, seconded by Perkins and passed
unanimusly by all nenbers present to waive further reading of Ordinance #282.
YjGrICN SBOOMED AND CARRIED: Moved by Proft, seconded by Perk� and passed
unaidnously by all nEubers present to adopt Ordinance� #282.
3. Resolution #_approving and authorizing execution of an, agree�ent
between the City of the Town of Los Altos Hills and Keyco Engineering
Corporation.
The City Engineer reported that the contract had been negotiated with Keyco
as authorized by the Council. All approvals had been obtained except for
approval of the FAU funding agree�ent between San Jose and the Town. Ho%ever,
it would be appropriate for Council to approve the contract before them while
waiting for the additional approval.
MOTION SECONDED X0 CARRIED: Moved by Proft, seconded by Allison and passed
unanimously by all nxmbers present to adopt Resolution #20-84 approving and
authorizing execution of an ag ree�en t between the City of the Town of Los Altos
Hills and Keyco Engineering Corporation.
4. Public Hearing:
a) LANDS OF LYNCH, 25701 Lomita Linda Lane -- consideration of revocation
of encroachment permit granted to Mr. Thomas A. Lynch and Mrs. Patricia
04MV j. Lynch
The City Manager referred to the staff report dated 3/2/84 which included the
infoiination that the encroachment permit, originally approved by the Council
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CITY couNcrL mIN= - march 21, 1984
D. SPBCIAL ORDERS: Item 4a) Lands of Lynch (continued):
%W on December 7, 1983, had not been signed by Mr. and Mrs. Lynch. The
Lynchs had been advised in writing that the amount of the bond originally
stated in the encroachment permit ($3,000) had been reduced to $1,000 with
Council's approval. The City Clerk reported that Mr. and Mrs. Lynch and
their attorney had been advised in writing that a public hearing was scheduled
for 3/21/84 to consider revocation of said encroachment permit. In addition
notices had been posted at the three locations for notices within the Tcwn.
MOTICU SECCNDED AND WITHDRAWN: Moved by Perkins, seconded by Proft and withdr�
to revoke encroachment permit for Lands of Lynch effective April 5, 1984.
MWICN SECCNDED AND CARRIED: Moved by Allison, seconded by Proft and passed
unanimously by all member present to revoke encroachTent permit for U2W OF
LYNCH, 25701 Lanita Linda Lane effective inmediately, based on the Lynchs
failure to execute agreement and necessary bond.
E. UVINISHED BUSINESS;
1. Report on Pathways Committee reports and priority list (continued from last
meting)
The City Engineer/Planner presented the staff report dated 3/7/84 which
included the Path Maint enance List dated 2/15/84 (received from the Pathways
ConTnittee), and comments on present procedures and policies relating to path
maintenance.
Council discussed the list of projects before then and the recamrendations of
staff. The Mayor oamended the Pathways C�ttee on their report but also
indicated that it had been her impression that these projects, which had been
budgeted for, were in the process of being coapleted. Allison asked how much
money was available to Complete these projects and how much crew tine was avail-
able. In response to a ccomen t from the City Engineer/Planner that the crew
spent most of their time from May-Septenber on paths, Allison suggested that
50% of the cnew's time be devoted to path maintenance between 3/22/84 and 5/l/84.
The possibility of using the work furlough program was mentioned by the Mayor
and the City Manager noted that it was a possibility; however, certain issues
such as supervision and liability would haw to be addressed. These same ques-
tions would have to be answered if volunteers were used. In response to the
suggestion by Allison regarding the use of 50% of the crew's time, the City
Manager commented that it would be difficult to assign that much time with the
crew's other responsibilities. Perkins emphasized that the Town,'s paths were a
capital investment which required constant maintenance. Proft �ted that
in next year's budget, the paths be established as a priority item and more
money be allocated for their maintenance.
Louise Dronkert, 27431 Black mountain Road, asked for clarification of the Parks
and Pathways Account and was advised that equipment was a separate line item
from supplies in that budget account.
Perkins asked for a staff memo to be prepared by the next meeting which stated
exactly how the $12,000 budgeted for special departmental supplies in the Parks &
kw Pathways Account would be allocated.
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CITy OOUWIL MrqjrES - March 21, 1094
E. UNFINISBED BUSINESS: Item I - Pathways Comnittee reports (continued)
%W Mary Stutz, chairmin - ttee, comrhanted. that there was no point
in purchasing supplies V!Z�if there was not going to be any maintenance.
Mrs. Stutz recoamended that path maintenance be addressed in a positive way and
on a permanent basis.
Carol Gottliebf Member - Pathways Ccmmitteer suggested dividing the Town into
quadrants whicti would enable tne crew to accomplisli se�ral tasks at one time
in the different areas, i.e. trim trees, clear paths, etc.
MUrICN SECONDED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed
unanimcusly by all nEnbers present to direct the administrative staff to obtain
the necessary engineering plans and specifications for the bike/pedestrian/
equestrian bridge in the Matad� Creek Subdivision and for the following three
paths: Altadena, Summerhill/Amigos Court, and Page Mill/Alexis and to proceed to
obtain bids upon app rov al of Cc unc il.
PASSED BY OCNSENSUS: To direct the staff to prepare a status report on the
pathways maintenance list and to submit said report to ODuncil in one month.
2. Town Ring - Purissima Road (continued from last meeting)
Robert Stutz, President - Horse�ls Association, reiterated their reguest for
staff time anct 355peration to rehabillETte -and upgrade the Town Ring. The
estimated total cost of repairs was $6,075 for drainage and $1,000 for fencing.
Mr. Stutz reported that the Horsanen's Association had offered to rebuild the
fence; however, this could not be done until a decision had been made on the
ibw drainage issue. He further cawkented that he had information the plans on hand
were adequate provided the work was performed by reliable CaTIanies. In con-
clusion, Mr. Stutz reported that the Ring was a capital inprovement which had
received little or no maintenance over the years; 50% of the posts were rotted
and could present a liability problem.
The City Manager's recommendation to Council was to appropriate $1,000 from
unappropriated funds to prepare the engineering specifications and include the
$6,500 in next year's budget.
Perkins inquired what the Town Is position was if there was a hazardous situation
at the Ring and stated that even if there was a mild risk, it was an untenable
position for u of public facilities. The City Attorney responded that if
Council had kno%Iledge of the situation, the insurance conpany would probably riot
pay a claim.
Mary Stutz, chairman - Pathways Committee, co�ented that she found the City
Attorney's coaraents interesting considering that some of the Town's paths were
in the same situation as the Ring.
;FJackson, Member - Horsemen's Association and Pathways I co�ented
t it the Ring were closed it would deprive children of an important opportunity
to ride and show their horses.
Nan Fuh:rman, Chairman - Finance Committee, asked if there was an interim
�W way to handle this mtter, i.e
. posting of signs, rather than close the Rinq
entirely. The City Attorney responded that there was a possibility if all the
participants gave the Town parental releases; however, even if posted, the area
would remain an lattractive nuisance,.
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CITIZ COHNOTL MINUTES - March 21, 1984
E. UNFINISHED BUSINESS: ItEm 2 - Town Ring (continued)
%W In response to a suggestion from Allison that $6,500 be appropriated from
the capital improv ement fund to pay for the Town Ring, the City Manager
noted that all of these funds were appropriated. However, if ODuncil desired,
she could review the matter with Mr. Max Meyer within the week and report back
to the Council.
MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Proft and passed
unanimously by all members present to authorize staff to inspect the Town Ring
(with Mr. Stutz present at inspection) and if in staff's realistic estimation
there Was a potential for liability, the Ring would be closed pending repairs.
PASSED BY CONSENSUS: To request Mr. Stutz to make available the information he
had received concerning the acceptability of the engineering specifications on
hand and to direct staff to review the capital improvement fund for the possible
availability of funds.
3. Report on Solid Waste JPA Fund
The City Manager reported that of the $34,437.16 balance in the JPA Surcharge
Fund she estimated approximately 10% ($3,400) be charged for administrative time.
MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Proft and passed
unanimously by all members present to transfer $3,400 from the JPA Surcharge
Fund to the General Fund.
MOTION SECONDED AND FAILED: Moved by Allison, seconded by Proft and failed hy
the following roll call vote to appropriate $3,400 from the General Fund to
repair the Town Ring.
AYES: Councilmenbers Allison and Proft
NOES: Mayor van Tamelen and CDuncihTember Perkins
ABSENT: Councilmmber Hillestad
MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Proft and passed
unan=usly by all members present to return the balance of the JPA Surcharge
Fund to the customers of the Los Altos Garbage Company, possibly as a credit
on the next garbage billing.
4. Resolution #____repealing Resolution M. 8-84 approving and authorizing
execution of private road maintenance agreement between the City of the Town
of Los Altos Hills and Eleanor C. Towle
MOTION SE00NDED AND CARRIED: Moved by Proft, seconded by Perkins and passed
unanimously hy all members present to adopt Resolution #21-84 repealing Resolution
No. 8-84 approving and authorizing execution of private road maintenance agree-
ment between the City of the Town of Los Altos Hills and Eleanor C. Fbwle
It was noted that a change in the Conditions of the Approval for the Tentative
Map was required since it involved a read mint enance agreement for Old Tram
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Perkins and passed
unanimously by all members present to delete Condition 8.A of the Conditions of
Approval, Lands of Fowle, File TM #6-82.
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CITY CC=IL MENUfES - Mardi 21, 1984
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�Av 1. Reports from Standing Cminittees: none
2. Reports from Ad Hoc Committees:
a) Heritage Preserve Committee
William Perkins, Chairman - Heritage Preserve Committee, presented the
report dated 3/16/84 which requested approval of a temporary display of
equipment adjacent to the History Room.
MOTICN SBCDNDED AND CARRIM: Moved by Proft, seconded by Perkins and passed
unanimously by all members present to authorize a temporary display of
equipment adjacent to the History Room as detailed on the plot plan submitted
by Edward Barnes dated 3/14/84, with the clear understanding that there will
be no use of Tcwi� funds or labor for the installation of the fence around the
display.
3. Reports from tlie Planning Cxmission:
Cotmissioner Stewart reported that at the Planning Commission meeting on the
14th of March, Mr. Rydell stepped down as Chairman of the Commission. Mr.
Kuranoff was now Chairman and the Vice Chairman would be named at the next
meeting. Mr. Hydell stated that because of conflict with the manageffient and
disagrement with staffmg changes he did not feel he could effectively remain
chairman of the Commission.
�Iw 4. Comments from the Council:
a) Mayor van Tamelen: suggestions for historical capsule - memento Of the
Town
van Tmelen reported that she had received a request from the Department of the
Navy for smething from the Town to insert into a time capsule which will be
opened in 2007. On 4/12/84 the Navy would be caiumo rating the conclusion of
its 50th Anniversary year and if anyone had any suggestions for the capsule they
should let the Mayor know.
Irma Goldsmith, President - Historical Society, reminded Council that during
the Town's 25th Anniversary Celebration, a capsule had been buried in front of
Town Hall to be opened on the Town's 50th Anniversary.
b) Mayor van Tamelm: ann ounoman t of Smog Check - the new autmobile
mission control program
van Tamelen noted that this was receiving wide media coverage and she had no
details to add at this time.
c) Mayor van Tamel�: Cieorge Dai and Joail Struthers had been appointed
to work with Mary Stutz on the Riding Ring Ommittee
d) Mayor van Tamelen: ABAG dues would be increased almost three -fold due
to financial difficulties; membership in AMG should be reviewed at
budget discussions.
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= CaNCIL Mrq1TES - March 21, 1984
SPECIAL REPORTS: Com�ents from the Council (continued):
�fiw e) Mayor van Tamelen: 3/31/84 Was scheduled for a clean-up day at Town
Hall. Volunteers were needed and should contact Doni Hubbard
f) Mayor van Tamelen: 4/14/84 Was scheduled for the Town's spring
Clean Up Day (for customers of Los Altos Garbage Carpany)
g) mayor van Tamelen: The Mayor had been advised of Youth Recognition
Awards. If anyone had any reccnvendations they should let her know.
h) Mayor van Tamelen: Solid Waste Management Authority Board Meeting
March 21� 1984 -- The mayor reported she had attended this meeting
and the Board led approved the Diem of understanding dated 3/6/84.
van, Tamelen, representing Mr. Allison on the Boaxd, had voted against
approving this later memo of understanding.
1. city manager:
a) Discussion of Engineering Services:
The City Manager noted that the process had begun to contract for engineering
services on an interim basis; however, she needed direction frcm Council concerning
engineering services on a p ermans, nt basis. Did Council prefer to hire a city
engineer or contract for these services?
4br PASSED BY OCNSENSUS: To direct staff to proceed with in-house recruiting for a
City Engineer.
In response to the statement by the City Manager that a job description for
city engineer would be before Council for approval at their next meeting, the
Mayor reccmended asking the Planning Ccomission, Pathways Camnittee and
Roads and Drainage Committee for their input concerning what engineering services
they needed.
Michael Stewart, Planning Commissioner, noted that the Site Develognent Meeting
which had been scheduled for March 13, 1984 had been cancelled because an
engineer was not available. He inquired who would be handling the site development
meeting and planning commission meeting scheduled for March 27 and 28, 1984.
The City Manager responded that appropriate staff would be provided for those
meetings. Mr. Stewart also inquired as to the status of the update of the
General Plan. A discussion followed regarding the possible change of format
regarding the General Plan and the disadvantages of changing said format.
PMION SECONDED AND CARRIED: Moved by Proft, seconded by Perkins and passed
unanimously by all members present to retain the same format for the Town's
General Plan.
b) Uses of Revenue Sharing Funds
The City Manager asked for input from the Council regarding proposed uses of
Revenue Sharing Funds. Council offered the following reccuuendations: cost
of conputer equipment, CHAC 82-83 contribution, Senior Center Request for funds
and capital improvements (Town pathways and Town Ring).
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C=y CotwIL MnKTrES - March 21, 1984
G. STAFF - PEPORTS, CORMZTONDENCE AND AU40UXEMaTTS: (continued)
2. City Engineer:
a) Report on La Palcma Drainage Study
The City Enginear/Planner presented his report dated 3/16/84 which reviewOd
the La Paloma Read Drainage Study report dated 2/16/84. His report included
certain recmmendations to provide relief to critical areas along Barron creek;
bcwever, he also suggested that a more detailed analysis was needed for the
entire length of Barron Creek before perninent improvements could be installed.
Council discussed the report before them and the proposed reconuendations.
In part the following issues were reviewed: consistency with Tom's philosophy
on drainage; modification to present drainage system for 10 -year storm; budgeting
and solutions to drainage issue on To%n lands or private property.
M:YTICN SECUOED AND CT=ED: Moved by Allison, seconded by Proft and passed
unanimously by all members present to accept the 3/16/84 report on Barron Creek
South of Fremont Road Drainage Study, to keep it on file and to send it to
the Roads end Drainage committee for their review and information.
H. NIN BUS=S:
1. Matadero Creek Subdivision - Iot #2 - Building site circle
The Site Development Committee, on 3/6/84, reviewed the house plans for Lot #2
and determined that the design of the house showed great sensitivity to the
trees and character of the lot; the committee reconnended approval Of the house
location as proposed by the Owner.
MWICN SECOMED AND CAIUUM: Moved by Perkins, seconded by Allison arid passed
unanimously by all members Present to cancur with the house location for Lot #2
as proposed by the owner and approved by the Site DcVsIOPI�t COWMIttee-
2. Request from Stonebrook Pathway Comnittee for construction of water drain
along Stonebrook Drive at El Monte
Council considered a report from Cindy Hettinger, Stonebrook path�y Comnittee,
which stated that the Patton Brothers Quarry had offered to construct a 51 wide
finss path for pedestrian purposes along Stonebrook Drive. However there was
water drainage at the corner of El Monte and Stonebrook and the conmittee was
reguesting the Town to build a catch basin to solve this problem.
Mary Stutz, Chairman - Pathways Committ�, noted that she had walked the proposed
Path with Cindy Hettinger and a repregeiTt—ative from the Patton Brothers.
Approval for the path would also have be obtained from certain private property
Owners along the proposed path and possibly from the county for a small section
of the path.
Council discussed the reguest before them, the necessity to contact certain
private property Owners and the possibility that the catch basin could go in
after the path.
MXICN SEMNDED AND CAIMED: Yrved by Perkins, seconded by Allison and passed
unanimously by all members present to approve the construction of a path along
Stonebrook Drive in principle.
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CITy COMIL mW= - March 21, 1984
I. CIDM SESSION.
Council did not hold a closed session.
There being no further new or old business to discuss, the City Council adjourned
at 11:20 p.m. to an Adjourned Regular Meeting on Monday, March 26, 1984 at
5:30 p.m.
Respectfully su]�itted,
Patricia Dadd, City Clerk
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