HomeMy WebLinkAbout04/18/1984 (2)CITY COUNCIL,
6 'TOWN OF OAS ALTOS HILLS
26379 Fremont Road
Ins Altos Hills, California
Wednesday, April 18, 1984
cc: Reel 154, Tr. II, Side I, 001 -end; Tr. II, Side II, 001-360
Mayor Allison called the Regular Meeting of the City Council to order at 7:30 p.m.
in the Council Chambers at Town Hall.
A. ROLL CALL AND PLEDGE OF ALLEGIANCE:
Present: Mayor Allison and Counc+luEmbers Dronkert, Fuh man and van Tamelen
Absent: Councilmember Rydell
Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio, Engineering
Consultant Gordon Miller, Planning Consultant Nancy Lytle and City
Clerk Pat Doral
Planning
Comm: Judith Carico
B. CONSENT CALENDAR:
Items ReToved: B.1 (City Manager) and B.2a) (van Tamelen)
C. PREStNTATIONS FROM 743E FLOM: none
Q� t.7�aNi4lfCi ; r m�.
1. Ordinance #288 of the City Council of the Town of Ins Altos Hills amending
Article 1, entitled "Animal and Rabies Control" of Chapter 1 of Title 6 of
the Los Altos Hills Rim;icipal Code
MOTION SED=ED AND CARRIED: Moved by van Tamelen seconded by Dronkert and passed
unanimously by all maTbers present to waive further reading of Ordinance #288.
MOTION SECONDED AND CARRIM: Moved by gran Tamelen, seconded by Dronkert and passed
unanimously by all members present to adopt Ordinance #288.
* 2. Resolution # approving and authorizing execution of an agreement between
the City of the Town of Ins Altos Hills and T.J. Witt, an individual doing
business under the firm name and style of T.J. Witt Soil Construction
MOTION SECONDED AND CARRIM: Moved by van Tamelen, seconded by Fkfl an and gassed
unanvrously by all members present to adopt Resolution #32-84 approving and author-
izing execution of an agreement between the City of the Town of Ins Altos Hills and
T.J. Witt, an individual doing business under the firm name and style of T.J. Witt
Soil Construction.
* Items 2 and 3 under Special Orders are contracts prepared to accomplish the improve-
ments to the Torn Ring as reowmnended by the Horsemen's Association and approved by
Council on 4/4/84.
CITY CODMICIL MrUfES - April 18, 1984
1 D. SPECIAL ORDERS (Continued):
it 3. Resolution # approving and authorizing execution of an agreement between
the City of the Torn of Los Altos Hills and Martin J. Taaffe Co., Inc.
MOTION SBCONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously by all members present to adopt Resolution #33-84 approving and auth-
orizing execution of an agreemnt between the City of the Tann of Los Altos Hills
and Martin J. Taaffe Co., Inc.
4. Resolution # approving and authorizing execution of an agreamnt between
the City of the Torn of Los Altos Hills and Gordon Miller
Council asked for clarification of the time limit in Mr. Miller's contract. Mr.
Miller noted that it was thirty hours per week with more hours available on a
limited basis.
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
imaninmsly by all maTbers present to adopt Resolution 034-84 approving and author-
izing execution of an agreement between the City of the Toren of Los Altos Hills
and Gordon Miller
5. Resolution # adopting in Principle the Trails and Pathways Plan for Santa
Clara County
The City Attorney noted that the Town's Trails Element would take precedence over
the County's Plan should a conflict develop.
MOTION SECONDED AMID CARRIED: Moved by van Tanelen, seconded by Fuhrnwn and passed
unanimously by all manbers present to adopt Resolution #35-84 adopting in Principle
the Trails and Pathways Plan for Santa Clara County
6. Discussion of proposed amended lease with Purissima Water District
The City Manager noted that Mr. McCann reported the Purissima Water District Hoard
was planning to review the proposed amended lease at their Hoard ,meeting on 4/10/84.
Council expressed some dissatisfaction with the proposed lease and the City Manager
requested direction from the Council.
Regarding the term of the proposed lease, Allison expressed serious concerns
regarding the proposer] twenty year term with an option to renew, for ten years
and the transfer of the title to the Town at the end of a thirty-year period.
Allison preferred a ten year lease with an option for a ten-year extension. van
Twelen expressed agrement with the proposed term of the lease.
MOTION SECONDED AND FAILED: Moved by van Tamelen, seconded by Fuhxman and failed
by the following roll call vote to extend the lease with the Purissima Water
District for a term of twenty years with the option of a ten-year extension.
AYES: Councih*e hers Fuhrman and van Tamelen
NOES: Mayor Allison and Councilmenber Dronkert
ABSENT: Councilmenber Rydell
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CM COUNCIL MDVT S - April 18, 1984
D. SPECIAL ORDERS (continued) :
`' 6. Discussion of proposed amended lease with Pur'issima Water District (continued)
Allison and Drankert had several questions regarding the proposed lease and
requested clarification of the following issues during discussions on this matter:
Section 4, Page 5 'Additional Buildings and Improvarents' - clarification of
driveway, median strip and an attachment of a map to be included; Section 7,
Page 6 'Repairs' - clarification of last sentence: 'In the event Lessee fails to
reconstruct it shall restore the premises to its original condition at Lessee's sole
expense'; Section (e), Page 4 - should Town be paying for the water at the Little
League fields at the public rate or at cost? and the areas to be landscaped and
paved need to be clarified.
7. Approval of Change order to construction oontract for repair of E1 Monte Road
Continued at request of City Manager.
8. Resolution # approving and authorizing execution of a termination agree-
ment between the City of the Town of Los Altos Hills and Martin J. Taaffe Co.,
Inc., and repealing Resolution #1600
Continued at request of City Manager.
Resolution # appointing an Acting City Treasurer
PDTION SECONDED ASID CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanurously by all menbers present to adopt Resolution #36-84 appointing an Acting
City Treasurer (Mr. Max Meyer).
E. LVNFINISHED BUSINESS:
Status of Pathway Maintenance and Funding
Council reviewed the staff report and status on pathway maintenance and funding
dated 4/3/84. van Tamelen suggested posting the list with updates.
Mary Stutz, Chaixman - Pathways Ca¢nittee, co mented the report was very helpful
andinteresting and suggested it be brought before Council with updates on a
regular basis. In response to a question f= Dronkert, Mrs. Stutz noted that she
had checked personally on sere of the projects; however, in her opinion it was the
staff's responsibility to review the conpleted projects. Mrs. Stutz asked whether
the weedeater could be be available on a rental basis to residents or whether the
crew could use it to do certain work for which residents would pay. The City
Manager noted she world look into this request and report back to Mrs. Stutz.
PASSED BY CONSENSUS: TO direct staff to submit the status on pathway maintenance
and funding to Council in two months (second meeting in June).
2. Request for change in Conditions of Approval for LANDS OF FUK E, File EM #5-82
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
kar unarimusly by all members present to change the amount of bond in Condition S.D
for Lands of Fowls, File FM #5-82 by reducing it frau $1,000 to $500.
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CITY OOUNCII. MINOTES - April 18, 1984
E. UNFINISHED BUSD SS (continued):
3. Approval of Contract with Connerly and Associates for Special Planning Projects
The City manager noted that the contract before Council reflected the terms under
which the following planning projects would be accarplished: ompletion of the
Site Development Ordinance, revision of the Housing Element and updating of the
General Plan, van Tamelen expressed concern that the contract concerning the
the Site Development Ordinance did not take into account the work which had already
been done at the committee level. In response the City Manager noted that in her
opinion the price of the contract would have been higher if the preliminary work
had not been done; the Council had expressed their intent to have professional
planners review the work which had been done; and the consultants were planning to
meet with the committee involved in the project.
Planning Comnissioner Carico commented that at the interviews Connerly and Associates
had stated they would meet with the appropriate people before beginning the work.
Allison wanted it clearly stated that the reference on page eight of the contract
to a maxin n of twelve meetings with the Council, Commission and/or administrative
staff did not include routine meetings with the staff on the issues.
MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Dronkert and passed
unanimously by all members present to adopt Resolution #37-84 approving and
authorizing execution of an agree�ent between the City of the Town of Los Altos
Hills and Connerly and Associates, Inc. with the following change on page eight -
Section E, delete the word 'public' on lino two.
4. Charges - Acting City Treasurer
The City Manager reported the following sunnary of charges for the Acting City
Treasurer: emphasis on those activities which will enable entering FY 1984-85
on a sound financial management basis, including assisting with the conversion
to the new computerized financial system and supervising and participating in
organizing financial records for close of FY 1983-84.
S. RFP - Financial Services
Dronkert requested the RFP for financial services (lorg-term basis) be prepared
as soon as possible.
6. Iters Removed from the Consent Calendar:
a) Approval of Warrants: $18,235.04
The City Manager requested that the following warrants be deleted for further
review; #1209, #1233 and #1235.
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanimously by all members present to approve the warrant list as amended --
total of $17,829.68
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CITy COUNCIL MINUTES - April 18, 1984
E. LpwmiSHED Bus=s (continued)
` 6. Items Removed frau the Consent Calendar - continued:
�/ b) Actions of the Planning Camussion: recommended granting of the
following:
1) LANDS OF hDODLEIM, File VAR 42-84
Planning Camnissioner Carico reported that when this property was originally
subdivided in 1975 approval had been granted for a swimning pool site; at that
time the Roan required larger driveways to accomodate for off-street parking.
Since that time the Town's ordinances had been revised which limited the amount
of impervious surfacing on lots; however, the pool site being requested was
smaller than the originally approved site.
John Riley, applicant's engineer, stated that the proposed plans were in ompliance
with the essence of the orXIMM and added nothing to the runoff on the lot.
Gordon Miller, engineering consultant, stated that if it is porous rock, it is
not impervious surface; doesn't create a runoff condition.
Nancy Lytle, planning consultant, noted that she had been including gravel drive-
ways in establishing MDAs.
Mr. Middletm, applicant, reiterated that no additional runoff would result from
e proposed plans for his property.
Mrs. Middleton, applicant, appreciated the Council's position of upholding the
Rown's ordinances but felt they should consider the essence of the rules. Their
proposed plans were sinple and would result in no additional runoff.
The City Attorney noted that the Council was required to find the six conditions
for a variance existed for the property in question. It was their decision whether
exceptional circLmistances existed; if they did not feel this was the case, the
appeal process could be followed and a public hearing held on the matter.
van Tamelen expressed the opinion that in this case an exceptional cirammstance
did not exist. The Town's philosophy was based on open space and the limit of
development and she felt the ordinance should be strictly adhered to.
MMON SECONDED AND CARRIED: hovel by Fuhxman, seconded by Dronkert and passed by
the following roll call vote to approve Lands of Middleton, File VAR #2-84,
based on the recommendation and report of the Planning Ca sion.
AYES: Mayor Allison and CalncilmaTbers Dronkert and Fuh man
NOES: CounciltneuhPr van Tamelen
ABSENT: Counciln mhcr Rydell
F. SPECIAL REPORTS -
1. Reports from Standing Committees:
a) Safety Coamittee - request for radar unit replacement
Allison presented a report on behalf of Safety Committee Chaff+ , Andrea Cochran.
The report dated 4/18/84 included the reoamendation to purchase a 'roadrunner'
radar unit from Kustan Electronics at a cost of $1,100 plus postage.
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CITY COUNCIL MINUTES - April 18, 1984
F. SPECIAL REPORTS: Item 1. a) Safety Committee (continued)
MOTION SECONDED AMID CARRIED: moved by Allison, seconded by Dronkert and passed
unanimously by all members present to authorize purchase of a 'roadrunner'
unit frau Kosten Electronics at a cost of $1,100 plus postage.
PASSED By CONsENsus: To reo miend to the Chairman of the Safety Committee that
he inquire as to the possibility of obtaining a trade-in for the T'am's second
radar unit, in addition to the $150 trade-in for the first radar unit.
2. Reports fxan Ad Hoc Co mdttees:
a) Town Hall Clean -Up Camdttee -- request for re-evaluation of maintenance
of Town Hall
van Tamelen reported that the painting and clean-up of Town Hall had taken place.
she further requested that there be a twice-ysarly clean up of Tan Hall scheduled
on a regular basis and that the immediate maintenance of noldings, doors, glass, etc.
be looked into as soon as possible. It was further suggested that the janitorial
services provided for Town Hall be reviewed. Council agreed with these suggestions
and remmierdations of the Clean Up Camnittee and the City Manager was directed
to review these issues.
3. Reports frau the Planning Ccnrdssion:
Camussioner Carim noted that the Camnission had expressed their appreciation
to Richard Rydell for his service to the Co mission. Mrs. Caricc also reported
kw that the Commission was reviewing the ordinance on impervious surfaces and the
Council would also be receiving a report from the CaTudssion on the Arastra Park
matter.
4. Co mients from the Council:
a) van Tamelen - Pot Luck Party
van Tamelen noted that a pot luck dinner was being substituted for the orientation
day which would be held later in the year. The Dinner would include all Council-
neabers, Commissioners, Camnittee Members and Staff and would be a get -acquainted
social. The date for this event was not definite at this time.
b) van Tammlen - Emrgency Council
van Tamelen reported that a copy of the Multiple Casualty Energency Plan was in
the Council Office for Council's review. At a later date this plan will be
agendized for Council approval by resolution. It was noted that Marc Kaufman
as Chairm- of the Disaster Preparedness S bcomnittee should review the Plan and
submit any comments to the Council.
c) Allison - Procedure for Addressing the Council during Council Meetings
PASSED BY CONSENSUS: To direct staff to make available speaker cards to the public
to be filled out by persons wishing to address the Council during meetings.
CITY COUNCIL MD = - April 18, 1984
G. SPAFP - REPOI S, OORRE.SPIXIDENCE AMID ANNOUNCEMENTS:
H. NEW BUSINESS:
1. Eagle Scout Project
Council had before then a request from Chris Wheaton for authorization to
restore a path and certain plantings at Anza Park as an Eagle Scout Service
Project. The estimated cost for the project was $151.00.
Chris Wheaton, 26331 Esperanza Drive, briefly explained his plans for the park
to the Council.
Mary Stutz, Chairman of the Pathways Committee, agreed with the concept of the
project under discussion.
WTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and
passed unanimously by all members present to appropriate $151 for the Eagle
Scout Project at Anza Park with the stipulation that the location of the plantings
be worked out between Mrs. Stutz and Mr. Wheaton.
Kevin Wheaton, 26331 Esperanza Drive, noted that there were several Eagle Scouts
in Town who were interested in projects if the 'iown was interested.
2. Staff at Site Development Meetings
The City Manager referred to her staff report dated 4/12/84 which stated that
Martin & Carpenter, the Toan's contract planner, concurred with attendance by
the planner at Site Development Meetings at an additional monthly cost of $549.
Staff, with Planning Commission concurrence, reccanrended Council approval of this
additional service until the new City Engineer is established on staff to provide
continuity during the staff transitions.
van Tamlen noted that the new Site Development Ordinance would change procedures
when it was completed. Dronkert suggested the increase in costs be reflected in
applicants' fees. Commissioner Stewart notal that coordinated efforts between
the engineering consultant and the planning consultant were beneficial to the
efficient running of the Site Development Procedure. Allison recommended that
efficient judgements be made between the City Manages and the planning consultant
concerning the consultant's attendance at Site Development Meetings.
M71ICN SECONDED AMID CARRIED: Maved by van Tamelen, seconded by Dronkert and
passed unanimously by all members present to authorize payment of $549/month
for attendance by the planning consultant at Site Development Meetings and to
authorize payment of $647.50 for attendance by the planning consultant at three
Site Development Meetings the end of March and beginning of April.
3. Santa Clara Canty Library - request for Council authorization to place
proposed resolution concerning formation of County Service Area on the
November ballot
Charles Kaufman, Chairman - Los Altos Library Commission, noted it was the
Commission's recomendation that the resolution before the Council be approved.
He noted that the Los Altos City Council had approved said resolution at their
4/10/84 meeting.
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CITY COUNCIL mnwTEs - April 18, 1984
H. NFIN BUSINESS: Item #3 - Santa Clara County Library - proposed resolution (continued)
Barbara Campbell, Santa Clara County Librarian, noted that the completion of
adoption of the proposed resolution was 5/2/84 for IAFCO's Jame Meeting. The
resolution, if approved by the voters in November, would restore library services
to the 1978 level.
Council expressed concerns about the resolution before then which appeared to
indicate approval of the Service Area not just authorization by the Council to
proceed with appropriate steps toward having it placed on the November ballot.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by FUhxman and passed
by the following roll call vote to adopt Resolution #38-84 - proposed resolution -
Fbrmation of County Service Area
AYES: Councihnenbers Dronkert, Fuhrman and van Tamelen
NOES: Mayor Allison
ABSENT: Councilmember Rydell
4. Council Appointments:
The following appointments were approved by consensus of the Council:
Camunity Relations
Mary van Tamelen
Environmental Design,
Parks & Recreation
Louise Dronkert
Finance
Nan Fuhrman
Pathways
Mary van Tamelen
Pollution Control
Andrew Allison
Roads & Drainage
Richard Rydell
Safety
Andrew Allison
Legislative Review
---------------------------------------
Mary van Tamelen
Representative
ABAG
Nan Fuhrman
CHAO
Mary van Tamelen
Emergency Council
Richard Rydell
ICC
Louise Dronkert
IGC (2 -year appt.)
Louise Dronkert
LOCC - Peninsula Division
Mary van Tamelen
Mayor's Conference
Andrew Allison
Transportation*
Nan Fuhrman
SCVWD Flood Control
Richard Rydell
SRIA
Andrew Allison
Alternate
Mary van Tamelen
Andrew Allison
Nan Fuhrman
Richard Rydell
Nan Fuhrman
Andrew Allison
Louise Dronkert
Richard Rydell
Mary van Tamelen
Louise Dronkert
*It was noted that cities should begin lobbying if they wished to participate in
in the Transportation 2000 Steering Ccuudttee. Nan Fuhrman, as Transportation
representative, will review this matter.
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CITY COUNCIL MINUTES - April 18, 1984
H. NEW BUSINESS (continued):
5. Announcement of vacancies on Planning Cmvdssion and Finance Cortmittee
Council interviews and appointments for the Planning Commission and Finance
comattee will be scheduled for the second meeting in May.
Central Counties Safety Council Request regarding Metcalf Motorcycle Park
The City Manager referred to her staff report dated 4/13/84 which included the
reeartmendation that Council authorize payment of $105 to the Safety Council as
requested for the express purpose of subsidizing Metcalf Park. Staff concluded
that this park may well be assisting the Town by relieving some pressure from
motorcylists using local roads and paths.
MTIION SECONDED AMID CARRIED: Moved by Dronkert, seconded by Fuhr man and passed
unanimously by all members present to transfer $105 0£ Off -Highway In -Lieu Funds
to the Central Counties Safety Council for the purpose of subsidizing Metcalf Park.
7. Alternate Methods of Police Protection
van Tamelen reported that she and Mayor Allison had met with Los Altos Council-
menbers Verlot and Kallashian to discuss the possibility of Los Altos providing
police protection for Los Altos Hills.
NOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Fttn and passed
unanimo,cly by all members present to direct the Mayor to seryl a letter of intent
to the Mayor of Los Altos regarding the possibility of Ins Altos providing police
protection to the Town of Los Altos Hills and to appoint an ad hoc committee
consisting of Mr. William Siegel and Mr. Lou Throop to review and study this
matter of alternate methods of police protection.
8. New Mayo= and Coancilmenbers Conference - May 1984
NOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Fuhrman and passed
unanimously by all members present to authorize attendance by all nnew Ccwncilmenbers
at the May 1984 New Mayors and Councilmenbers Conference in Santa Clara.
Council did not hold a closed session.
Elew._W1ji&1
There being no further new or old business to discuss, the City Council adjourned
at 11:00 p.m.
Respectfully submitted,
Patricia Do+d, City Clerk
6E