HomeMy WebLinkAbout05/02/1984rrmv MTmr .
iw TOM OF UOS ALTOS HILLS
26379 Fremnt Road
Los Altos Hills, California
Wednesday, May 2, 1984
cc: Reel 155, Tr. I, Side I, 001-640
Mayor Allison called the Regular Meeting of the City Council to order at 7:30 p.m.
in the Council Chambers at 'Toon Hall.
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Present: Mayor Allison and Councilmembers Dronkert, Rydell and van Tamelen
Absent: Councilmenber Fuhrman
Staff: City Manager Ann Hinshaw, Assistant City Attorney William Hughes,
Engineering Consultant Gordon Miller and City Clerk Pat Dowd
Planning
Comm: Arthur Lachenbruch
Press: Florence Pallakoff, Los Altos Town Crier; Ann Gibbons, Peninsula
Times Tribune and Robert Goligoski, San Jose Mercury News
B. N'n1 9911' OF 'I •7• • OF OFTICE OF 21- 4"•y 0A AXF SlgtTxl�.OF 11 M
ELECTED •• • is r 9•
The City Clerk administered the Oath of Office to Councilmenber Richard L.
Rydell.
C. ANNOUNCEMENT PECARDING A PROCEDURE REQUESTING PERSONS WHO WISH TO ADDRESS
THE CITY COUNCIL TO OOMF= SPEAKER'S CARDS.
The Mayor announced that at the next meeting a new procedure would begin
whereby persons wishing to address the Council would complete speaker's cards
prior to the meeting.
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Items Removed: D.3 (Rydell) and D.4 (van Tamelen)
M7PION SFS WED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and
passed unanimously by all members present to approve the balance of the Consent
Calendar, specifically:
1. Approval of Warrants: $56,858.27 (corrected warrant total as distributed
to Council prior to meeting)
` 2. Notice of Interviews for Finance Committee and Planing Camdssion
v vacancies (interviews to be held at 7:30 p.m., Wednesday, May 16, 1984)
5. Resolution #39-84 authorizing and designating officers of the City of the
Tann of Los Altos Hills to sign and endorse checks, warrants and other
instruments.
CITY CaMIL MRWTES - May 2, 1984
D. ccNsERr CALEmDAR (continued):
`, Items Removed:
3. Approval of Request for Bids for Electronic Data Processing Equipment
Rydell asked for clarification of Exhibit A which listed the computer equip-
ment requested by the Tom. Allison responded that after study and review
it was detexmine3 the equipment listed could best fit the needs of the Town.
MDTION SEOONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and
passed unanimously by all members present to approve request for bids for
electronic data processing equipment.
4. Resolution for Adoption:
a) Adopting and approving Personnel Rules and Regulations
vanTamel.en noted that the document before Council included several procedures
which were not currently in practice and questioned whether it was appropriate
to adopt it as it was. The City Manager responded that while the procedures
presented did not conform completely with practice and some sections needed
to be rewritten, the docwrent could be modified at a later time and it was
important to have personnel rules and regulations in place. Dronkert questioned
the tracking system employed when docwrents such as this were approved but
needed to be modified. The City Manager responded that this project at the
nonent was low on the priority list but would be added to the Manager's project
list.
MDTION sEMNDM AND CARRIED: Pbved by van Tamelen, seconded by Dronkert and
passed unanimously by all members present to adopt Resolution #40-84 adopting
and approving personnel rules and regulations
E. PRESENTATIONS FROM THE FLOOR:
Jitze Co r1C, 13680 Page Mill Road, read a letter to the Council on behalf
of the Town's residents who had signed a petition requesting the selection of
a new loan engineer after the departure of the present Town Manager. In addition
the letter requested Council to acknowledge the strong feelings of those resi-
dents who believed Mr. Carlson's work as an engineer was of the highest caliber,
that he served the Town well, and that he left the Town's employ with his
proven reputation for integrity completely intact. Since Council had already
decided to direct the new City Manager to hire the new City Engineer, Mr.
Couperus noted that the petition would be given to Mr. Carlson as a token of
appreciation for his services to the Town.
Fran Stevenson, 26989 Beaver Lane, stated that she felt the Town had
been poorly served by the Council in this instance of the forced resignation
of Mr. Carlson and she urged the present Council to reconsider the hiring of a
dedicated public servant.
Allison commented that an executive session for personnel would be scheduled
for 7:00 p.m. on May 16, 1984 to discuss Mr. Carlson's personnel file. Dronkert
cannented that she had understood Mr. Carlson had the opportunity for a public
discission of the matter and he had defined that option. van Tamelen noted
that she was pleased so man people care] so much; however, personnel matters
needed to remain confidential.
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CTTy COUMCII. MEWIE5 - May 2, 1984
E. PRESIIVPA iws FRom THE FLOOR: (continued)
MIY w SBCCNDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and
passed unanim usly by all members present to admaaledge the expression of
loyalty and support by the residents' presentation for Mr. Carlson.
F. SPECIAL ORDERS:
1. Approval of Change order to construction contract for repair of El Monte
Road
Continued to next meeting at request of City Manager.
2. Resolution # approving and authorizing execution of a temination
agreement between the City of the Town of Los Altos Hills and Martin J.
Taaffe Co., Inc., and repealing Resolution #1600
Continued to next meeting at request of City Manager
G. UNFINISHED BUSINESS:
1. Lands of Bagaria, File CUP #1-84 (Conditional Use Permit) - continued
from March 7, 1984
Gordon Miller, engineering consultant, referred to his staff report dated
4/17/84 which addressed the capacity of the culvert crossing under the
driveway serving the Bagaria property. Ms. Miller stated that it appeared
that both upstream and downstream ends of the culvert were adequately pro-
tooted against erosion during overtopping. Mfr. Miller further reccmxar
approval with the following two conditions: 1) The headwall shown at the
downstreazm end of the culvert be constructed no higher than the roadway, and
2) The 4" sanitary sever lateral be protected with concrete encaserent where
the lateral crosses the culvert.
Planning Cacmission Lachenbruch agreed with the solution presented by the
engineering consultant although he did have some concerns about there not
being an easement - the owner could place a structure too close to the property
line.
Mr. Charles Garbett, 13906 Page Mill Road, camented that he was responsible
for installing the crossing structure which was now in place. Since 1949 it
had only overflowed about six times and it had never taken more than an hour
to return to normal flow. In addition another neighbor had agreed to allow
the use of his culvert should there be a problem with the culvert in question.
Mr. Bagaria, applicant, noted he had lived at the property since 1950. He
also canmented that le had receivea correspondence from the Santa Clara Valley
Water District which stated they had inspected and approved the Plans.
Council discussed the question of an easement and wondered if it should be
increased from the 10' easenent now on record.
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CITY COUNCIL MINCTPES - May 2, 1984
G. UNFINISH® BUSINESS: (continued)
7w MYTION SECONDED AND CARRIED: bbved by van Tenelen, seconded by Dronkert and
passed unanimously by all members present to approved Lands of Bagaria,
File CUP 41-84 as approved by the Planning Comiission and with the following
three conditions approved by Council: 1) The headwall shown at the downstream
end of the culvert be constructed no higher than the roadway; 2) The 4" sani-
tary sewer lateral be protected with concrete encasement where the lateral
crosses the culvert; and 3) A 40' wide storm drainage easement be established
inmediately adjacent to the westerly property line. (RESOLUTION #40a-84)
H. SPECIAL =RTS
1. Reports from Standing Committees: none
2. Reports from Ad Hoc Comiittees:
a) Heritage Preserve Committee
van Tamelen repeated an earlier request fan the Heritage Preserve Committee
for additional lighting behind Town Hall near the exhibit. In response Allison
noted that a light had been obtained and would be installed as soon as possible.
3. Reports from the Planning Commission:
Planning Commissioner Lachenbruch referred to the discing wiUch is done on
property in Town at t4e request of the Fire Department and suggested the Town
have some control over imhese-Feqsests-- e€ -fire
hasatdsr it was Mr. Lachenbruch's recommendation that mowing in some areas
be done rather than discing. Dronkert suggested and Council agreed that it
would be worthwhile to bring this matter before the Los Altos Fire Cannission
for their input. Mr. Lachenbruch agreed to attend this meeting.
*the method of weed abatement. To avoid the acceleration of erosion, (amerded by
4. Crnments from the Council: Council 5/16/84;
a) van Tamelen - Peninsula Division -- League of California Cities
1) Planning Commissioners Handbook in the process of being prepared
2) Permanent Financing for Cities - outlook optimistic
3) ICCC opposition to Jarvis AmarlTent
4) Infrastructure - priority for next year
5) Dinner Meeting scheduled for 7/19/84 at Paul Masson
b) van Tamelen - Tom's Pot Luck Supper scheduled for June 22, 1984
c) Dronkert - Santa Clara County Manufacturers Group: meeting of 4/30/84 --
request for authority to put ;�% sales tax on ballot to widen Highways
237, 85 and 101. Dronkert suggested continuing discussion of this item
until further information was received from Santa Clara County Manu-
facturers Group.
d) Dronkert - ICC meeting scheduled for 5/10/84: it was agreed that is
Dxonkert would coordinate attendance by Council at the ICC meetings.
(amc.rded by Council 5/16/84)
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CITY COUNCIL Mwms - May 2, 1984
H. SPECIAL REPORTS: Iten 4. (continued)
kw e) Allison: City Selection Co muittee Meeting - 5/3/84 -- if Council
had any recommendations for appointments to ABPG, please let him
know prior to the 5/3/84 meeting.
f) Allison: Solid Waste JPA -- two alternatives before Council: either
approve the new memo of understanding or take no action since the JPA
ceases to exist on June 30, 1984. Council took no. action.
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City Manager:
a) Calendar for Budget 1984-85
The City Manager presented the following calendar to Council: 5/25/84 -
preliminary budget to Council; week of June. 11, 1984 - budget hearings with
Council; 6/20/84 - Public Hearing of Budget and June 27, 1984 - adoption of
final budget. Council scheduled the following dates and tines for budget
hearings the week of June 11th: June 13 and 14 at 3:00 p.m. with a hold on
June 15 at 3:00 p.m. if necessary. In response to cements from Dronkert, it
was noted that the Finance Coxmittee would receive copies of the preliminary
budget for their review and input.
b) Project List
Allison requested the City Manager to arrange a meeting with Los Altos
kw regarding the ins Altos Sewer Agreement as soon as possible and to report
back to Council. Should problems develop at the staff level, a joint meeting
of the Councils should be scheduled to resolve the issue. Concerning the
refund of the Solid Waste Surcharge, Allison noted he had talked with Mr.
Renati, President - Los Altos Garbage Canpany, and it was agreed the customers
would receive a cue -month's credit on their next bill and the Tb would be
billed for this amount. Dronkert requested staff to prepare the RFP for
accounting services and it was agreed there world be an update on the Edith
Avenue Bridge Project scheduled for the first meeting in June. van Tamelen
expressed concerns about follow-up to residents requests and the City Manager
noted she would look into this matter. Regarding the Site Develop ant Ordinance,
it was noted that the contract had gone out and additional information would
be given to Connerly and Associates in the near future.
J. NEW BUSINESS:
1. Lands of Tsunoda, File VAR #1-84 - variance appeal
Mr. Tsunoda, applicant, requested a continuance of this item in order to give
him the opportunity to decide if he wished to resubmit his plans as recommended
by the and permit commission (amended by Council
5/16/84)
PASSED BY CONSENSUS: To continue Lards of Tsunoda, File VAR #1-84 to a later
Council meeting at the request of the applicant.
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CT1'y COUNCIL mr4u PS - May 2, 1984
K. CIDSED SESSION:
The City Council then adjourned to Closed Session for Litigation at 9:20 P.M.
and reconvened at 9:35 p.m.
MYPION SACO.`IDID AND CARRIED: Nerved by Rydell, seconded by van TamPlen and
passed unanimously by all members present to unseal John Carlson's file for
the purpose of a personnel session and distribution to the Council.
L. ADJOURDBEW:
There being no further neer or old business to discuss, the City Council
adjourned at 9:40 p.m. to a Closed Session for Personal at 7:00 p.m. on
Wednesday, May 16, 1984.
Respectfully submitted,
Patricia Dowd, City Clerk
C9