HomeMy WebLinkAbout05/16/1984f TTv MTTW.rm.
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M0 N OF IAS ALTOS HILI
4+ 26379 Fre nt Road
Los Altos Hills, California
MTNfPI'F:.0 OF A IUGULAR MEETING
Wednesday, May 16, 1984
cc: Reel 155, Tr. I, Side I, 670 -end, Tr. I. Side II, 001 -end
Mayor Allison called the Regular Meeting of the City Council to oder at 7:00 p.m.
in the Council Chambers at Town Hall.
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Present: Mayor Allison and Councilmembers Dronkert, Fuhrman, Rydell and van Taelen
Absent: None
Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio, Acting City Engi-
neer, Cordon Miller and City Clerk Pat Dwxd
Planning
Corm: Michael Stewart
Press: Florence Pallakoff, Los Altos Town Crier
B. CLOSED SESSION: Personnel
The City Council adjourned to a closed session for personnel at 7:00 p.m. and
reconvened at 7:40 p.m.
PASSED BY CONSENSUS: Regarding John Carlson's personnel file, zt-was-aglaed-4o
upseal--i €x th sect�on revio 1 sealed by
tue_COUncil should he Wsea _e_ i e. _., be e£reatea aspany oag personnel -
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The following candidates were interviewed for the Finance Cavnittee: Richard
Hasenpflug, David Palley and James Plumver.
PASSED BY CONSENSUS: To appoint Richard Hasenpflug and James Plu to the
Finance Camdttee.
The City Council thanked Mr. Palley for his interest and expressed the hope that
he could apply for future committee openings.
The following candidates were interviewed for the Planning Conmission: George Dai,
Doris Fondahl, Carol Gottlieb, Mark Kaufman, William Siegel, Ernest Solomon, Barbara
Tryon and Luis Yanez.
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and
passed unanimously to appoint Luis Yanez to the Planning Commission for a full
term of four years effective July 1, 1984.
r MOTION SECONDED AND CAI=: Moved by Dronkert, seconded by van Tamelen and passed
�y unanimously to appoint Carol Gottlieb to the Planning Commission for a terns of
two years to fill an unexpired term effective immediately.
CITY couNcm MnAM3S - May 16, 1984
C. I=JIEWS ADD APPOIIPIMENTS FOR THE FINANCE CONPTIT'EE AND PLANNING COMMISSION:
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to appoint William Siegel to the Planning Commission for a term of
one year to fill an unexpired term effective July 1, 1984.
The City Council thanked the other candidates for their interest and after con-
sultation with the City Attorney agreed to make appointments to fill the vacancies
on various Tann committees.
mmiw SECONDED AND CARRIED: moved by Dronkert, seconded by Ryell and passed unani-
mously to appoint Ernest Solomon to the Roads and Drainage Ccmnittee.
PASSED BY CONSENSUS: To appoint Barbara Tryon to the Pathways Cannittee.
PASSED BY CONSENSUS: TO appoint David Palley to the Safety Committee.
D. CONSENT CALENDAR:
TteRS Removed: D.1 - 4/18/84 minutes of regular meeting and 5/2/84 minutes (Dronkert)
D.2 (Allison)
MJrION SECONDED AND CARRIED: Moved by Firhuman, seconded by Dronkert and passed
unanimously to approve the balance of the Consent Calendar, specifically:
1. Approval of Minutes: April 17, 1984 and April 18, 1984 (Special Meeting)
E. PRESENMTIONS FROM THE FLOOR:
Mr. David Ivwry, 1229 Rousseau, Sunnyvale, referred to his 5/5/84 letter to the
Council in which he requested an exception to the Town's policy that a final
inspection of new construction would not occur until a landscaping plan had been
approved. He outlined the situation involved in building his new here on Country
Way and noted that he was informed the landscape approval process would take 4-6
weeks.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to authorize a final inspection of 13300 Country Way with the stipula-
tion that a $5,000 bond be deposited in addition to the $1,000 landscape bond. The
$5,000 bond will be refunded upon approval of the landscape plans by the Site
Develognent Committee.
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Resolution # granting to City Engineer a one year blanket authorization
to execute all certificates or documents required in certifying rights of way
for federally funded and/or state funded projects.
MOTION SECONDED AND CARRIED: Novel by van Tamrlen, seconded by Dronkert and passed
by the following roll call vote to adopt Resolution #41-84 granting to City Engineer
a one year blanket authorization to execute all certificates or docwments required
( in certifying rights of way for federally funded and/or state funded projects.
�v AYES: Mayor Allison and Councibumibers Fuhrman, Rydell and van Tamelen
NOES: None
PRESENT: Mayor Pro Ten Dronkert
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CITY COMIL MINVIES - May 16, 1984
F. SPECIAL ORDERS (continued):
2. Resolution # accepting easement deed and authorizing recordation thereof
(related to Edith Avenue Bridge project)
MITICN SECONDED AND CARRIED: moved by van Tamelm, seconded by Fuhn and passed
unaninmsly to adopt Resolution #42-84 accepting easanent deed and authorizing
recordation thereof.
3. Resolution # accepting bids for electronic equipment and software and
rejecting all other bids.
Council was informed that two bids had been received by the deadline and discussed
the Mayor's recd niendation that certain cone uter equipnent be purchased frau Abrld
Business Center -One iter discussed by Council was the 30 -day warranty period after
delivery of the equipmnt and the City Manager was asked to include this in the
negotiations.
MYPICN SDCDNEED AND CARRIED: moved by Rydell, seconded by Dronkert and passed
unanim sly to increase the RAM to 2568 and to install a clock calendar.
MXICN SECGNDED AND CARRIED: moved by Rydell, seconded by Fidnrnan and passed unani-
nously to authorize the City Manager to negotiate a contract with Nbrld Business
Center for canputer equipnent not to exceed $10,448.50 + sales tax.
Allison asked for the status of the needed lease line and was informed by the City
Manager that the line could be in place June 11th. If changes were made fron this
date, there world be a five-day delay.
4. Approval of Change order to construction contract for repair of E1 Monte Road
Council had before then a change order to time and materials furnished for the
installation of an underground drain and road work on E1 MonteRoad.
MOTION SBOONDED AMID CARRIED: Moved by Dronkert, seconded by Fuhx and passed
unanin sly to approve the change order to Martin Taaffe Conpany, Inc. for under-
ground drain and mad work on E1 Monte Road.
5. Resolution # approving and authorizing execution of a termination agree -
sent between the City of the Town of Ins Altos Fulls and Martin J. Taaffe
Co. Inc, and repealing Resolution 01600.
on 11/10/83 the Council adopted Resolution #1600 which authorized entering into
a negotiated agreement for the repair and reconstruction of a portion of E1 Monte
Road. However, since the State of California advised that this project required
approval by the State and needed to be awarded on a carpetitive basis, it was
appropriate to terminate said agrearent and repeal resolution #1600.
MMION SECONDED AMID CARRIED: Moved by van Tanelen, seconded by Dronkert and passed
unanimously to adopt Resolution #43-84 approving and authorizing execution of a
termination agreen nt between the City of the Town of Los Altos Hills and Martin J.
Taaffe Co., Inc., and repealing Resolution #1600.
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C= COUNCIL DIINDIES - May 16, 1984
F. SPECIAL ORDERS (continued):
kw 6. Resolution # approving and authorizing execution of a second addendum
to agree ent between the City of the Town of Los Altos Hills and Harris &
Associates, Inc.
The City Manager presented a report dated 5/11/84 which included the request from
Harris & Associates, consulting engineers for the Edith Avenue Bridge, that their
contract be modified to provide for a progress payment prior to completion of Stage 2.
Staff concurred with the request and recmmeJded approval.
MOTION SECONDED AMID CARRIED: Moved by Fuhrman, seconded by Rydell and passed unani-
mously to adopt Resolution #44-84 approving and authorizing execution of a second
addendum to agreement between the City of the Town of Los Altos Hills and Harris &
Associates, Inc.
G. UNFINISHED BUSINESS:
1. Items removed from Consent Calendar:
Dronkert requested clarification of Item D.6 in the 4/18/84 minutes.
MI7TION SECONDED AND CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
by the following roll call vote to approve the minutes of the April 18, 1984
regular city council meeting.
AYES: Mayor Allison and Councilmenbers Dronkert, Fuhrman and van Tamelen
NOES: None
ABSTAIN: Cm=ihnember Rydell (not present at 4/18/84 council meeting)
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanimously to approve the minutes of the 5/2/84 Council meeting with the following
amendments: page 4, Item H.3 - first two sentences to read: "........have some
control over the method of weed abatement. To avoid the acceleration of erosion, it
was Mr. Iachenbruch's............ ; page 4, Item H.4.d) amanded to read: "Dronkert -
ICC meeting scheduled for 5/10/84: it was agreed that Dronkert would coordinate
attendance by Council at the ICC meetings."; page 5, Item J.1, first paragraph
amended to read: " .............as recd ma ded by the variance and permit commission.
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Dronkert and passed
unanimously to delete warrant #1332.
This warrant should be-agjxeved--eeflrriA95P-harxmdeerthctmffinLYsmd-sob--
lnitted - bii}to tim Town..- submitted for approval at 6/20/84 Council meeting
(AMENDED BY COUNCIL 6/6/84)
Dronkert asked if the check had been stopped regarding warrant #1292 and was
informed that it had. Allison asked that warrant #1307 be reviewed during the
budget process.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by ruhrman and passed
by the following roll call vote to delete warrants #1294, #1295 and #1296.
AYES: Mayor Allison and CounciNnxmibes Dronkert and Fuhrman
%W NOES: Councilmembers Rydell and van Tamelen
Dronkert eanmented that concerning these Council expense checks, Rydell was not
on the Council until 5/2/84 and she did not feel she had earned the $75. Rydell
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CITY COUNCIL MINUTES - May 16, 1984
(( G. UNFINISHED BUSINESS (continued)
\I responded that he felt Dronkert's oannants were out of order. He had served the
Town continuously both on the Planning Commission and on the Council. If sane
CounciLrenberc felt they did not need the expense money they should speak for
themselves. Dronkert stated she would bring the matter of Council stipend and/or
expenses up during budget discussions.
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Allison and passel
by the following roll call vote to reinstate warrant #1294.
AYES: Mayor Allison and Councilmembers Dronkert, Fuhrman and van Tamelen
NOES: None
ABSTAIN: Council.merriber Rydell
MIYTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by Rydell and passed
unanvrously to reinstate warrants #1295 and 1296. (Dronkert noted that she would
return the $75 to the Town. )
MOTION SECONDED AND CARRED: Moved by Dronkert, seconded by FUhnm and passed
unanimusly to approve the warrant list as amended: $14,420.26.
H. SPECIAL ORDERS:
1. Reports frau Standing Committees: none
2. Reports from Pd Hoc Co mittees: none
3. Reports from the Planning Coamission:
a) Recovendations regarding weed abatement
Cmirdssioner Steuart referred to the 5/10/84 mero which recvnmerded that alterna-
tive methods of weed abatement be studied and suggested the Tann develop a position
on preferred weed abatement practices consistent with the objectives as set forth
in the General Plan. Stewart agreed to ask Planning Commission for clarification of
remnmendation.
Cmmissioner Stewart referred to his letter of resignation from the Planning
Co mission effective July 1 and thanked the Council for the privilege of serving
on the Commission. He further conmerided Council on their excellent choices earlier
in the evening for the Planning Cartmission. Council thanked Cormissioner Stewart
for his service to the Town.
4. Co meets from the Council:
a) Allison: Presentation of Certificates of Appreciation to the Town's
Crew, and Chairman of the Pathways and Roads & Drainage
Conlittees (on behalf of their cormitees) in honor of Public
Works Week.
b) Allison: 'Neighborhood Watch Month'
MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Dronkert and passed
kaw unanimously to issue a proclamation declaring May 1984 as 'Neighborhood Watch Month'
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CITY COUNCIL MINUTES - May 16, 1984
H. SPECIAL ORDERS (continued)
c) Allison: Rancho San Antonio County Park
Allison referred to a letter from Supervisor Morgan to Alma hood (Hills Assn.)
concerning the possibility of an auto entry fee for the Rancho San Antonio 0Dunty
Park. Since this decision could impact the Torun, Supervisor Morgan suggested a
meeting of all the neighbors arra representatives of the Parks Department.
PASSED BY CONSENSUS: To setts Supervisor Morgan a letter requesting her to keep the
Town posted of developments in this matter.
d) PW nnan: Report on the 5/9/84 Transporation Ccmissvon Meeting
PASSED BY CONSENSUS: To discuss this item under New Business:
e) van Twelen: LOCC Meeting in Sacramento 6/11/84 - 6/12/84
van Tamelen reported that the LOCO was sponsoring a legislative lobbyings session
in Sacramento. In her opinion it would be worthudnile to send a representative from
the Tom.
MYPION SECONDED AMID CARRIED: Nnverd by van Ta¢elen, seconded by Dronkert to authorize
attendance at the LOCC lobbying Session by any councilmenber who wouldlike to
attend.
I. STAFF - REPORTS, CORRESPONUMCE AMID AIMMENENTS:
1. City Manager:
a) 1964 Legislative Seminar on Local Government Finance
The City Manager withdrew this iten frau the agenda.
b) Los Altos Sewer Agzeecent
The City Manager referred to her macro dated 5/11/84 which stated that meetings
with Ins Altos were continuing on this subject and a more detailed update would
be available at the next Council meeting.
Council requested a report with reowmieendations at the 6/6/84 Council meeting
and proposed a joint meeting of the Los Altos and Los Altos Hills' Councilsif
necessary.
c) Report on Saddle Mountain
The City Manager advised Council that staff was aware of the grading on Lot 22
and was in contact with the owner. Mrs. Chown would be so advised.
Council expressed their displeasure with contractors who violated the grading
regulations.
Mr. Garbett, 13906 Page Mill Road, expressed his concern about erosion as a
result of this grading on Int 22, particularly in the event of heavy rains.
The City Manager responded that a stop order had been issued, van Tanelen noted
there had been a long history of grading problems and agreed to meet with the
City Manager to brief her on the background.
CITY COUNCIL MU UES - May 16, 1984
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�W 1. City Manager (continued)
d) Accounting RFP
The City Manager reported that the REP had been prepared and a copy was on the
Council's clipboard for their information. The proposals were due by 5:00 p.m.
on June 8, 1984.
e) Report on Corbetta Lane
The City Manager referred to a letter from Mr. and Mrs. Clarke concerning the
condition of Corbetta Lane, specifically severe cracking, large ruts and unsafe
manhole cover. In her reply to the Clarkes, the City Manager noted that this
matter would be included in the Capital Improvements Section of the Preliminary
Budget for FY 84-85.
Mrs. Clarke, 12544 Cortetta Lane, addressed the Council concerning the amount
of traffic on their street and reiterated that Corbetta was a public street.
Council discussed what steps could be taken to at least partially remedy the
situation. it was agreed that when Ton Hall driveway was repaired the crew would
also patchasphalt on Corbetta. In addition the manhole will be sprayed either
yellow or white so it would be more visible at night.
f) Town Banking Services
kow The City Manager suggested it was appropriate to review the Town's barking services
to determine if wider range of services was available to the Town at a more
advantageous cost.
MMON SECONDED AND CARRIED: Moved by Fuhrma n, seconded by Dronkert and passel
unanimously to request the Finance ComAttee to assist staff with the project of
preparing an REP to be sent to banks, to participate in interviews and to reommmend
a bank to the Council.
g) Los Altos Sewer Charges
PASSED BY OCNSENSUS: To direct the Mayor to send a letter to the Los Altos City
Council protesting the proposed increase in the sewer service charge to the Town's
residents within the los Altos Sewer basin by approximately 198.
NEW BUSINESS:
Commuter Relief Sales Tax Measure and Report on 5/9/84 Transportation
Conmdssion Meeting
Council discussed the proposed sales tax legislation for the November 1984 ballot.
Allison reported this matter had been discussed at the Mayors' Conference and the
following concerns were noted: composition of authority, equity, feasibility of
passage and lack of planning and details.
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CITY COUNCIL MERTIFS - May 16, 1984
( J. NEW BUSINESS (continued): Item J - Sales Tax Measure
r" M TICK SECONDED APED FAILED: Moved by Fuhrman, seconded by Dronkert and failed
by the following roll call vote to support the creation of a Traffic Improvement
Authority and the placement of a '% sales tax on the November ballot
AYES: Councilmember Fuhrman
NOES: Mayor Allison and Councilnenbers Dronkert, Rydell and van Tamelen
Council expressed the following opinions regarding this decision: not appropriate
to use sales tax for this purpose, composition of authority not acceptable, multi-
plicity of agencies involved and majority vote proposed rather than two-thirds vote.
Fuhrman presented a report on the 5/9/84 Transportation Commission Meeting at
which a steering committee was created for 'Transportation 2000'. The purpose of
the steering committee is to prepare a comprehensive transportation plan of both
short-term and long -tern goals for transportation in Santa Clara County up to the
year 2000.
2. California Energy Commission
Allison referred to a letter from the California Energy Commission dated 5/9/84
which asked for suggestions concerning haw future energy-related funds caning into
the state should be expended. Allison suggested that the highways would be a good
use of the funds.
I -MON SECONDED AND CARRIED: Moved by van Tamelen, seconded by Fuhnnnan and passed
unanimously to go past the adjournment hour of 11:30 p.m. and continue to 11:45 p.m.
3. Palo Alto Sewer Maintenance RFP
The City Manager reported that an up-to-date map of the existing sewers was needed
to send out with the RFP for the maintenance of the Palo Alto Basin Sever System.
Council had before them a proposal from Mr. Sidney Mitchell for preparation of the
needed sewer map at $25 an hour for an estimated 160 hours.
MITION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to adopt Resolution #45-84 approving and authorizing execution of an
agreement between the City of the Town of Los Altos Hills and Sidney R. Mitchell.
K. CLOSED SESSION:
The City Council then adjourned to Closed Session for personnel at 11:45 p.m. and
reconvened at 11:55 p.m.
L. ADJOUIOR4 dr:
There being no further new or old business to discuss, the City Council adjourned
at 11:55 p.m.
Respectfully sutmitte3,
Patricia Dowd, City Clerk