HomeMy WebLinkAbout06/06/1984CITY COUNCIL
TOWN OF IAS ALTOS HILLS
26379 Fremont Iwai
Los Altos Hills, California
Wednesday, June 6, 1984
cc: Reel 155, Tr. II, Side I, 001 -end, Tr. II, Side II, 001-450
Mayor Allison called the Regular Meeting of the City Council to order at 7:30 p.m.
in the Council Chambers at Tuan Hall.
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Present: Mayor Allison and Council+euhATs Dronkert, Fnhnry , Rydell and van Tamelen
Absent: None
Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio, Acting City Engineer
Gordon Miller, Planning Consultant Nancy Lytle and City Clerk Pat Dowd
Planning
Corm: Judith Carico
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%W Items Removed: B.1 (Allison) ; B.2 and B.3 (Dronkert)
M=CN SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and Passed
unanimously to approve the balance of the Consent Calendar, specifically:
4. LIDS OF TSUNODA, File VAR #1-84 - withdrawal of variance appeal
C. PRESENTATIONS FROM THE FLOOR: none
D. SPECIAL ORDERS:
1. Ordinance # amending Title 6 of the Ins Altos Hills Minicipal Code
entitled "Sanitation and Health" by adding thereto Chapter 5 entitled
"Mequito Abatement" (FIRST READING)
MOTION SBMMED AND CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
„nanimusly to continue this item to the 6/20/84 meeting for receipt of additional
information and co meets from the Pollution Control Ca mtittee.
2. Resolution # accepting proposal for electronic equipment and software,
and rejecting all other bids.
MOTION SECDFIDID AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to adopt Resolution #46-84 accepting bids for electronic equigment and
software, and rejecting all other bids.
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CITY COUNCIL MUMES - June 6, 1984
D. SPECIAL ORDERS (continued):
rr 3. Approval of Change Order No. 1 for additional work required on the Page
Mill Road at Story Hill Lane Drainage Repair Project
MMON SECONDED AND CARRIED: moved by van Tamelen, seconded by Fuhnnan and passed
unanimously to approve contract change order no. 1 for additional work required
on the Page Mill Road at Story Hill Iane Drainage Repair Project
4. Resolution # accepting as oonpleted the work known as repair and recon-
struction of —aportion of Page Mill Road at Story Hill Lane, authorizing
final payment concerning such work, and directing the City Clerk to file
notice of completion.
MOTION SNCCNDED AND CARRIED: moved by van Tameleu, seconded by Dronkert and passed
unanimously to adopt Resolution #47-84 accepting as completed the work known as
repair and reconstruction of a portion of Page Mill Read at Story Hill Ione,
authorizing final payment concerning such work, and directing the City Clerk to
file notice of completion.
5. Resolution # accepting as completed the work known as repair and recon-
struction of a portion of Moody Road at Francemont Avenue, authorizing final
payment concerning such work, and directing the City Clerk to file notice of
completion
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Fuhnnan and passed
unanimously to adopt Resolution #48-84 accepting as completed the work known as
repair and reconstruction of a portion of moody Reload at Francenont Avenue, author-
izing final payment concerning such work, and directing the City Clerk to file
notice of completion.
6. Altamont Storm Drainage Study - Acceptance of Proposal
The Acting City Engineer reported that proposals were sent to ten firms and by
the deadline of May 31 four proposals had been received. Staff's recommendation
was to accept the low bid from Ruth and Going, Inc. of $8,000 to complete the
Altamont Storm Drainage Study.
MOTION SECOMED AND CARRIED: moved by van Tamolen, seconded by Dronkert and passed
unanimously to accept the proposal from Ruth and Going and to direct the City
Attorney to prepare a contract for approval at the 6/20/84 Council Meeting.
Council discussed the letter before them from Mr. moss which included his concerns
regarding the selection process of consultants.
PASSED BY CONSENSUS: To direct the Mayor to send a letter to Mr. moss explaining
the Town's policies and procedures regarding the selection of professional con-
sultants.
7. Authorization for striping of moody Read, Page Mill Road and Purissima Road
MOTION SBCONDED AND CARRIED: moved by Van Tamelen, seconded by Fkka:man and passed
unanimously to authorize $4,500 for the striping of moody Road, Page Mill Road and
1%r Purissima Road and other Town roads as deemed necessary by the City Manager.
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CITY COUNCIL MINUTES - June 6, 1984
D. SPECIAL ORDEFO (continued):
8. Discussion of proposed amended lease with Purissima'Water District
The City Manager referred to hes staff report dated June 1, 1984 which asked for
direction from the Council concerning the lease with Purissima. The report also
included the remcmendation that 258 of the water bill for the Little Leage fields
be paid as a gesture of good faith. No water bills had been paid since negotiations
began in 1982.
William McCann, Manager - Purissima Water District, commented there were three
issues which needed to sslimit on water use, driveway maintenance based
on use, and past due Little League water bills.
MOTION FAILED DUE TO LMX OF A SECOND: Moved by Dronkert to pay 708 of the amount
owing Purissima Water District for Little League fields.
Mr. Dan Alexander, President - Purissima Water District Hoard, noted that the
Water District was a non-profit organization and questioned the rationale of the
708 payment.
Mr. Robert Buss, 2265 Page Mill read, expressed the opinion that both as a resident
and a member of the Water District Board he world like to see the relationship
between the Water District and the Town ruin as it had in the past.
n)TION SECONDED AMID CAR=: Moved by Dronkert, seconded by Fuhxman and passed by
the following roll call vote to authorize payment of all outstanding bills for the
%, Little Ledge fields to the Purissima Wates District, subject to the availability of
funds
AYES: Mayor Allison and Councihmembers Dronkert, Fuhxman and Rydell
NOES: Councilmember van Tamelen
Council reached consensus on the following points to be addressed in the lease:
1) any plans to enlarge the Water District Building need to be approved by the
Town. 2) 30 year lease unacceptable; 3) 10 year extension with improvements
reverting to the Town and the option of 10 year extensions; 4) $200/month credit
against the T'own's water bill; and 5) maintenance cost to be negotiated (20-50%)
between the managers of the District and the Town.
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Mr. Dan Alexander President - Purissima Water District, commented that in
suggesting a 30 year lease they were trying to eliminate renegotiating every 10
years possibly with a different Council. Be did not see a problem with a 10 year
lease. Mr. Alexander also noted that the Water District Board would be meeting
on Tuesday, June 12 at 7:30 p.m. and he welcomed anyone interested to attend.
Mr. Johnson, Member - Purissima Water District Board, suggesting translating the
monthly cost into gallons at the effective rate on the date of execution of the
lease.
PASSED BY CONSENSUS: Council concurred with the suggestion that the monthly cost
be translated into gallons at the effective rate on the date of execution of the
lease.
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CITY COUNCIL MINUTES - June 6, 1984
(( D. SPECIAL ORDERS (continued):
9. Resolution # declaring the intention of said city to vacate and abandon
a portion of a certain non -vehicular street access easement under the provisions
of the "Public Streets, Highways and Service Easements Vacation Law", Section
8300, et seg., of the Streets and Highways Code of California.
Council had before them a request from the Purissima Water District for the Than
to abandon a portion of the non -vehicular street access easement which presently
was preventing direct access between Ereinnt Eoad and the adjacent proposed District
pump station site.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to adopt Resolution #49-84 declaring the intention of said city to
vacate and abandon a portion of a certin non -vehicular street access easement
under the provisions of the "Public Streets, Highways and Service Easements Vaca-
tion Law", Section 8300, et seq., of the Streets and Highways Code of California
(public hearing date set for July 18, 1984)
PASSED BY CONSENSUS: To direct the City Attorney to provide information at the
time of the hearing on background of this request for abandonment and what rights
the District would have to build, etc. In addition, staff was requested to provide
a map of the area in question.
E. UNFINISHED BUSINESS:
1. Items Reroved from the Consent Calendar:
kw a) Approval of Minutes: May 16, 1984
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanbTously to approve the May 16, 1984 minutes with the following amendments:
Page 1, Item B. - PASSED BY CONSENSUS: Regarding John Carlson's personnel file,
the section previously sealed by the Council should be unsealed and the file should
be treated as any other personnel file; Page 4, Item G.1, paragraph following
third motion should read: This warrant should besubmitted for approval at 6/20/84
Council meeting.'
b) Approval of Warrants: $121,566.20
Council requested clarification of the following warrants: #1354 (incorrect cording
on warrant list - should be contribution to library), #1382 capital improvenent
item approved in last year's budget, and #1389 (bills received late from the
Sheriff's. Department and calculated at an incorrect rate - resubmitted at this time
under previously agreed upon rate).
MOTION SECONDED AND CAPRIND: Moved by van Tamelen, seconded by Dronkert and passed
unanimously to delete warrant #1343 (dues - International City Management Assn.)
MJEION SECONDED AND CARRIED.: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to approve the warrant list with the deletion of #1343 -- $121,286.14.
c) Resolution # accepting certain improvements in connection with Lands
�. of Philbrick, Tract No. 6928
Dronkert asked for clarification of the bond which would be established for a
period of two years from the date of acceptance. The Acting City sneer noted that
it was a guarantee against the work being done and a standard pure.
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CITY COUNCIL MINUTES - June 6, 1984
L( E. UNFINISBED BUSINESS (continued).
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanimously to adopt Resolution #50-84 accepting certain improvements in connection
with Lards of Philbrick, Tract No. 6928
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1. Reports from Standing Committees: none
2. Reports from Ad Hoc Committees:
van Tamelen requested reports from the Police Protection and Cable TV Ad Hoc
Committees. Allison noted that he would be reporting on these committees at
the next Council meeting.
3. Reports from the Planning Commission: none
4. C=ents from the Council:
a) Fuhrman - Report on Transportation Crnmittee
Fihnnan reported that at the Mayor's Conference a discussion was conducted on a
different coiposition of the proposed Traffic Improvement Authority; no decision
was reached. Dronkert also noted that at the Mayor's Conference there was general
approval for placing the sales tax measure on the November ballot but no decision
on the merits of the measure.
b) van Tamelen - Joint ICC/IGC Meeting
van Tamelen reported that a Joint Meeting of ICC/IGC was scheduled for 6/7/84
to discuss transit alternatives for the Fremont -South Day Corridor. Rydell
noted that he might be able to attend but would have to check his calendar.
c) van Tamelen - Pot Luck Party -- 6/2284
van Tamelen reported that plans were well underway for the pot luck party on
June 22. Dronkert was appointed by Council to prepare introductions for Council -
members on the evening of the 22nd.
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1. City Manager:
a) Project List
The City Manager gave an overview of the project list date 6/1/84. It was
agreed that the list would be retyped prior to the end of the month.
b) Report on Ins Altos Sewer Agreement
PASSED BY CONSENSUS: To authorize the City Manager to continue negotiations and
report at next Council meeting.
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CITY 001WII, KDRN:S - June 6, 1984
G. STAFF - REPORTS, CORRESPONDENCE AMID ANNOONCEM=: (continued):
1. City Manager (continued)
c) Hills Little League Inc. - Lease Amount
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanimously to establish a $5,000 yearly contribution by the Little League, due
this year and for the remainder of the Little League Contract (1987).
d) Santa Clara County City Managers' Assn. - Meeting at Eucalyptus Island -
June 15-16, 1984
Item withdrawn by the City Manager.
e) Budget Study Sessions
Council discussed the possibility of rescheduling the budget study sessions since
there had been a delay in processing the preliminary budget.
MATON SECONDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
by the following roll call vote to cancel the budget study sessions scheduled for
June 13, 14 and 15 and reschedule then for a later time.
AYES: Mayor Allison and Councilmenbers Dronkert, Fuhnnan and van Taniplen
NOES: Councihemher Rydell
MITION SECONDED AND CARRIED: Moved by Dronkert, seconded by F`u1m= and passed by
the following roll call vote to reinstate the budget study sessions scheduled for
June 14 and 15.
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AYES: Councilmedbers Dronkert, Fuhnnan, Rydell and van Tamelen
NOES: Mayor Allison
f) Evaluation of Radio Equipment
MTITON SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to accept the City Manager's reoovendation that the Town retain the
existing radio equiprent but not increase the quantity of eduipuent and that the
Council consider entering into a maintenance agreement within two years.
g) Report on subdivision and site approval applications
lv=CN SBCOMED AMID CARRIED: Moved by van Taniel.en, seconded by Fuhx and passed
unanimwrsly to authorize an expenditure of $2,064 to Martin and Carpenter for
identification of steps and establishment of guidelines toward processing of
unprocessed subdivision maps, site approvals and lot line adjustments. Said charges
to be deducted from applicant's deposits.
h) -Mountain View Landfill Agreement
The City Manager reported on the June 5 neeting concerning the Mountain View Land-
fill agreement. For Council's information, she reported that since the funding had
i' to be paid over an eight year period rather than a ten year period, an
increase to the Tuan would be forthcoming. Additional information would be provided
to Council at a later date.
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CITY COUNCIL MINUTES - June 6, 1984
G. STAFF - REPORTS, CORRESPONDENCE AND ANNOLMIE ll'S:
2. Acting City Engineer:
a) Status Report on Edith Avenue Bridge Project
The Acting City Engineer reported that the Edith Avenue Bridge Project had been
completed by Harris & Associates and reviewed by the Caltrans Engineers. Upon
approval of the right-of-way certification by Caltrans, the Council will be
requested to approve the plans and specifications and call for bids for this
project.
The Acting City Engineer also noted, in response to questions from Council, that
at the time the; Pxrfeet * At that time there
will be appropriate notification and posting of signs of this road closure.
*Edith Avenue Bridge Project is underway, Edith Avenue will be closed and Burke Iniad
H. NEW BUSIINE9S: will be a bypass. (AHMED BY COUNCIL 6/20/84)
1. Adobe Creek Lodge - Request for reactivation of Conditional Use Permit
The City Attorney referred tn::his staff report dated 5/23/84 on said subject.
In that report the City Attorney renoaaended that the attorney for Mr. Bellucci
submit his proposal to reactivate the application to the Council for its review
because of the time which had elapsed and possible changes in conditions concerning
the property and possible changes in the persons associated with the application.
Mr. Paul Myers, attorney for the applicant, addressed the Council and asked for
ear tavorabie cons ation of the request to reactivate the Conditional Use
Permit. He noted that were making this request as a cost saving factor and also
in the interest of saving time. N¢. Myers further suggested that the matter go
back to the Planning Commission for a full review. By way of background, he noted
that Mr. Bellucci was still the owner and the basic type of use of the land was the
same (recreational), but the concept was different at this time.
Dronkert suggested it would be less complicated if the application were started
over; however, there could be sane consideration of a waiver of the fee. It was
noted that at the time the Conditional Use Permit was filed, the fee was $300.
The present fee was $500.
Planning Cmvtissioner Carico asked that if this matter were referred back to the
Planning Connission, the City Attorney assast as mach as possible.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tenelen and passed
unan moon sly to deduct $300 from the $500 filing fee for the conditional use permit
for Adobe Creek lodge Recreation Club and to direct the applicant to submit a new
application.
2. Letter from Los Altos County Fire Protection District on Emergency Access Roads
in Los Altos Hills
Dronkert reported on the motion made at the 5/17/84 meeting of the Fire Protection
District: 'All of the ewergency access roads are important and essential to our fire
i protection and they should be properly maintained.'
Mary Stutz, Chairman - Pathways Committee, stated she would check to see if the
mergency access maus were on ffie master pathway map and report back to Council.
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CITY COONCIL MIN[IPES - June 6, 1984
H. NEW BUSEiESS (continued): Item 2 - emergency access roads
PASSED BY CONSENSUS: To consider this item during budget discussions, to inform
the maintenance crew, to request the Pathways Camuttee to place anergeny access
roads on master map and to request the Fire Department to check on the condition
of the emergency access roads and report back to Council.
3. Consideration of SB 1369 (Peripheral Canal)
MrION SECONDED AMID CARRIED: Moved byvanTamelen, seconded by Rydell and passed
unanincusly to direct the Mayor to send a letter of opposition to SB 1369 to the
appropriate legislators.
4. Request fran the Los Altos Fire Department for Council authorization to remove
fire hazards on certain properties within the Town.
WTION SECONDED AND CAR=: Moved by van Tamelen, seconded by FUhrman and passed
unanimously to authorize removal of fire hazards on the following properties in the
Town: APN 175-48-75, 175-50-25, 175-50-24, 336-46-2, 336-46-3, 336-46-4, 336-48-31
336-48-5,6,7, 10, 182-19-57 and 182-7-35.
5. Juan Bautista De Anza National Historic Trail
MOTION SD30NDED AMID CARRIED: Moved by van Tamelen, seconded by Rydell and passed
unaninwsly to appoint Joseph Dochnahl to the Juan Bautista De Anza National Historic
Trail Cumdttee.
6. Change of Council Meeting Date
PASSED BY OONSENSUS: Due to the holiday on July 4, Council agreed to change the
meeting date for the first meeting in July to July 5.
M MON SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanimously to go past the adjo=vnent hour of 11:30 p.m. and continue to 12:00
midnight.
7. Personnel Rills and Regulations
Dronkert suggested that the personnel rules be amended to allow for an appeals
and grievance process.
MOTION SECONDED AMID WITHDRAWN: Moved by Drordcert, seconded by Rydell and withdrawn
to allow for any evaluation made by the City Manager to be appealed to a two
meober committee of CouncilnEnbers acting as a Personnel Board.
MOTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by Rydell and passed by
the following roll call vote to form a personnel camnittee on the Council to review
the process relative to performance evaluations and personnel grievance procedures.
AYES: Counc+Imeup*G Dronkert, Fuhrman, Rydell and van Tamelen
NOES: Mayor Allison
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CITY CUNCIL Ma UM - June 6, 1964
H. I4EW BUSU SS (continued) :
i MOTION SPS MED AND CARRIED: Moved by van Tamelen, seconded by Rydell and passel
by the following roll call vote to direct the Mayor to appoint said personnel
counittee.
AYES: Council+:enbers Dronkert, FUhrman, Rydell and van Tamelen
NOES: Mayor Allison
PASSED BY CONSENSUS: The Mayor appointed Councilffem}ers Dronkert and Rydell to
serve on the personnel committee.
I. CLOSED SESSION:
The City Council then adjourned to Closed Session for personnel at 11:40 p.m. and
reconvened at 12:35 a.m.
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There being no further new or old lusmess to discuss, the City Council adjourned
at 12:35 a.m.
Respectfully submitted,
L'
Patricia Dowd, City Clerk
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