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HomeMy WebLinkAbout06/20/1984CITY COUNCIL `y TOM OF UOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, June 20, 1984 cc: Reel 157, Tr. II, Side I, 001 -end, Tr. II, Side II, 001 -end Mayor Allison called the Regular Meeting of the City Council to order at 7:30 p.m. in the Council Chambers at Town Hall. Present: Mayor Allison and CounciLTembers Dronkert, Fuhrcan, Rydell and van Tamelen Absent: None Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio, Acting City Engineer Gordon Miller, Staff Planner Nancy Lytle and City Clerk Pat Dowd Planning C=: Carol Gottlieb Press: Florence Pallakoff, Fns Altos Town Crier; Peter McCormick, San Jose Mercury B. NNSENT CALENDAR: Item Removed: B.1 (van Tamelen) MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Rydell and passed unanimously to approve the balance of the Consent Calendar, specifically: 2. Approval of Warrants: $76,468.95 3. Notion for Adoption: Notion setting July 5, 1984 as the Public Hearing date for the tentative map application, LANDS OF PAIR ALTO SCHOOL DISTRICT, File TM #7-83 4. Resolution for Adoption: a) Resolution #51-84 appointing an Acting City Manager C. PRESENTATIONS FFQM THE FLOOR: none 1. Ordinance # amending Title 6 of the Los Altos Hills Municipal Code entitled "Sanitation and Health" by adding thereto Chapter 5 entitled "Nbsquito Abatement" (FIRST READING) -- continued from last meeting Walter Gregorwich, Chairman - Pollution Control Cmynittee, commented that the ordinance before Council was a difficult one particularly in reference to quick WIM abatement of the problem and the need for proper legal notification of the property owner. CITY COUNCIL MIIVUIPS - June 20, 1984 D. SPECIAL ORDERS (continued): Item D.1 "Mosquito Abatement" Council discussed the applicability of the ordinance before them in the Town and agreed that a representative from the Health Department should be asked to attend a Council meeting on this subject. It was also agreed that said representative should meet prior the Council meeting with Nr. Gregorwich. MDTION SBOaDM AMID CARRIED: Moved by van Tmelen, seconded by Dronkert and passed unanimously to continue Item D.1 to the second meeting in July and to arrange for a representative of the Health Departmnt to be present at that time. 2. Resolution # approving and authorizing execution of an agreement between the City of the Town of Los Altos Hills and Ruth and Going, Inc. (Altmmnt Drainage Study) At the 6/6/84 Council meeting Council accepted the proposal from Ruth and Going to complete the Altamont Storm Drainage Study and directed the City Attorney to prepare said contract for adoption at the 6/20/84 meeting. MDPION SEOCNDED AND CARRIED: Moved by van Tamehen, seconded by Dronkert and passed unanimously to adopt Resolution #52-84 approving and authorizing execution of an agreement between the City of the Town of Los Altos Hills and Ruth and Going, Inc. Resolution # approving and authorizing execution of addendun to amended lease between the City of the Town of Los Altos Hills and Hills Little League, Inc. At the 6/6/84 Council meeting Council approved a.$5,000 yearly contribution by the Little League. MDTION SECOMDED AMID CARRIED: Moved by van Taelen, seconded by Dronkert and passed unanimously to adopt Resolution #53-84 approving and authorizing execution of addendun to amended lease between the City of the Town of Los Altos Hills and Hills Little League, Inc. 4. Resolution # approving the specifications for purchase of personal property and authorizing bids to be received for purchase thereof (trailer, air cmpressor and tractor) In addition to the specifications before Council, it was agreed to modify then to include flail and sweeper attachments as a result of discussions during the budget study sessions. Mary Stutz, CharmanPathways C.ammittee, expressed the opinion that a sweeper wvc� De o - value to e Tann particularly as it would increase drainage. PASSED BY CONSENSUS: To direct staff to ask Los Altos what they would charge the Town to rent a sweeper for a few days a quarter. MOTION SECONDED AND CARRIED: Moved by Drcnkert, seconded by van Tamelen and passed unanimously to adopt Resolution #54-84 approving the specifications for purchase of personal property and authorizing bids to be received for purchase thereof (including specifications for flail and sweeper attachments). -2- CITY COUNCIL MINUTES - June 20, 1984 t D. SPECIAL ORDERS (continued) 5. Sewer Maintenance and emergency service of sanitary sewers within the Palo Alto Basin in the Tann of Los Altos Hills - acceptance of proposal The Acting City Engineer reported that requests for proposals were sent to four firms; two submitted proposals and the lea bid was received from Collection Systems Maintenance Service at $14.520. MMCN SECONDED AMID CARRIED: Moved by Rydell, seconded by van Tamelen and passed unanimously to accept the proposal submitted by Collection Systems Maintenance Services to provide sewer maintenance and emergency service of all sanitary sewer mains in the Palo Alto Basin at a cost of $14,520. 6. Los Altos Garbage Ccnpany - rate increase Mr. Renati, President - Los Altos Garbage Company, addressed the Council and noted, as explained in s6/141134 e as a result of the increased disposal costs at the City of Mountain View landfill, it was necessary to raise the current monthly rates by 78 effective June 1, 1984. MOTION SEOONDED AMID CARRIED: Move) by Dronkert, seconded by F tuman and passed by the following roll call vote to adopt Resolution #55-84 amending the schedule of rates for garbage collection and disposal services. AYES: Councilmanbers Dronkert, Fuhnuan, Rydell and van Tamelen NOES: Mayor Allison Resolution # setting the time and place of a public hearing on the pro- posed budget for the fiscal year 1984-85 MOTION SELonUED AMID caRRTF.D: Moved by Rydell, seconded by FUhrman and passed unanimously to adopt Resolution #56-84 setting the time and place of a public hearing on the proposed budget for the fiscal year 1984-85 (Wednesday, June 27, 1984 at 4:00 p.m.) 8. Resolution # approving and authorizing execution of addendum to agree- ment between the City of the Town of Los Altos Hills and Ccnnerly & Associates, Inc. Council had before then an amendment to the original contract with Connerly and Associates which clarified the issues of liaison with the Town staff, number of meetings and method of payments. PASSED BY CONSENSUS: To amend page two of the addendum to contract as follows: 2.(1) line two - change the word 'emgxare' to 'consider' and line 6 change the word 'uncover' to 'develop'. MOl'ION SECONDED AMID CARRIED: Moved by Drokert, seconded by Rydell and passed unani- mously to delete the following phrase from S.E. line 3 - 'and/or Administrative Staff MOTION SECONDED AMID CARRIED: Moved by Fuhrman, seconded by van Tamelen and passed unanimously to adopt Resolution #57-84 approving and authorizing) execution of adden- dum to agreement between the City of the Town of Los Altos Hills and Connerly and Associates, Inc. as amended. 52 CITY COUNCIL MINUTES - June 20, 1984 D. SPECIAL ORDERS (continued) 9. Resolution # approving and authorizing execution of an agreement between the City of the Town of Los Altos Hills and Martin Carpenter Associates, Inc. The City Manager presented her report dated 6/18/84 on the contract extension for planning services which included an explanation of the changes from the previous contract and the reasons for recommending that Council approve the contract exten- sion for a period of one year. The City Manager also noted that the consultant Plans to modify rates on 1/1/85 but had guaranteed to the Town that no increase in rates could occur through the contract year. It was further noted that the con- sultant was in favor of returning to half time }ours and it was the staff's xxmnnen- ation that the contract be reviewed about 12/1/84 to determine if the planning staff hours could be reduced with a cminensurate decrease in the retainer. MOTION SEMMED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed by the following roll call cote to adopt Resolution #58-84 approving and authorizing execution of an agreement between the City of the Town of Ios Altos Hills and Martin Carpenter Associates, Inc. (with the addendum to review the contract 12/1/84 for possible reduction of hours and retainer). AYES: Mayor Allison and Councilmemhers Dronkert, Fuhrman and van Tamelen NOES: Councilmmber Rydell Rydell stated that he could not support a yearlong extension of the contract. It could possibly be done in-house; however, he could support a three-month extension with Martin and Carpenter. G. LWINISHED BUSINESS: 1. Review of Pathway Maintenance Mary Stutz, Chairman - Pathways Committee, referred to the 6/15/84 status report before Council on pathway maintenance and expressed her opinion, after looking at several of the projects, that the maintenance being done was not adequate and the projects were not completed as stated on the report. PASSED BY CONSENSUS: To schedule a meting of the crew, staff and pathways coinittee on a regular basis to discuss the pathways report, maintenance procedures. Proposed path along Stonebrook Avenue Cindy Hettinger, 12372 Priscilla lane, referred to her report dated 6/11/84 in which she requested Ccunci to grantspecific permission for the construction of the proposed path along Stonebrook Avenue by Patton Brothers. Alma Food, 12251 Stonebrook, Mr. Butler, 12321 Stanbrook, John Reefer, 12231 Stonebrook and Geraldine Matthews, 12211 Stonebrook each addressed the Council noting that the truck problem on Stanbrook should be resolved before a path is installed. They also pointed out that there was an existing path, although now overgrown, on one side of the road and had serious concerns about putting in a path on the side used now for drainage. -4- CITY COUNCIL MIN[IPFS - June 20, 1984 UNFINISHED BUSINESS (continued) Item 2 - Stonebrook Path Cindy Hettinger, 12372 Priscilla Lane, agreed with the concerns expressed by the neighbors concerning the truck traffic but felt that while this problem was being addressed, the path would provide a solution to the situation and allow people to use it. Mrs. Hettinger also agreed that there was an existing path; however, it was not continuous. Walter Gregorwich, 12370 Priscilla, gave a brief background of the area in question and supported Mrs. Hettinger's plan for the path. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed unanimously to grant permission for the construction of the path along Stonebrook by Patton Bros. with the following provisions: staking of the designated path boundaries by Town 'a employees; brushing the path by the Town's crew along the Lands of Shriver and the Lards of Butler and the SE side of upper Stonebrock; providing two sections of culvert pipe (12" in diameter), one 8' long and the other 6' in length; and providing the presence of a member of the Torun staff (or crew) which is requested by Patton Bros. on the day the path is constructed. 3. Items Removed from the Consent Calendar: 1. Approval of Minutes: June 6, 1984 MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by A,hrnan and passed unanimously to approve the minutes of the June 6, 1964 Council Meeting with the following amendment: G.2.a) Paragraph #2, first sentence should read: 'The Acting City Engineer also noted, in response to questions from Council, that at the time the Edith Avenue Bridge Project is underway, Edith Avenue will be closed and Burke Road will be a bypass.' 4. Item I.3.b) moved from staff reports to unfinished business: Proposed sign, Palo Alto Hills Hameowner's Association and Palo Alto Hills Golf and Country Club Mrs. Scott, Palo Alts: Hills Homeowners' Assn., explained to the Council why they were requesting a new sign at the intersection of Alexis and Page Mill. The proposed sign, composed of redwood and stone, would be 6'x6' particularly because of vandalism; smaller signs were often removed by vandals. The proposed sign could enhance the appearance of the corner of Alexis and Page Mill, could better notify people of the location of the Country Club and the cost would be paid by the Club and the Honeownners Assn. MOTION SECONDED AND CARRIED: Moved by Rydell, seconded by Fuhrman and passed by the following roll call vote to allow the proposed sign by the Palo Alto Hills Haneamers' Association and Palo Alto Hills Golf and Country Club at the corner of Alexis and Page Mill with the condition that no damage or change occur to the oak tree at that corner. AYES: CounncilnKoiprs Dronkert, FUhnnan and Rydell (AMENDED BY COUNCIL NOES: Mayor Allison and Councilmemtes van Tamelen 7/18/84) 5M CITY COUNCIL MINUTES - June 20, 1984 G. UNFINISHED BUSINESS (continued) 5. Proposed Budget FY 1984-85 As a continuation of the budget session held on 6/20/84 at 3:00 p.m., the finance and public works budgets were discussed. Under finance, the City Manager outlined the job description for a staff assistant. This position would be half-time in the finance department handling routine matters, super- vising computer activities and data entry. This position would also coordinate insurance and purchasing for the Town, monitor citizen requests, supervise the engineering/planning secretary and serve as Deputy City Clerk. As there were several decisions pending regarding the finance department, the Council decided to leave the finance budget as proposed by the City Manager. Questions regarding the public works department budget were deferred to a later meeting. * ti. SPECIAL ORDERS: 1. Reports from Standing Committees: a) Roads and Drainage: request to develop new formula for planning lot development/re-development with respect to drainage PASSED BY CONSENSUS: The Mayor appointed an Ad Hoc Committee (Mary van Tamelen, Arthur Lachenbruch, Nancy Lytle and John Dannenberg) to prepare a report and recommendations for the Council on the report dated 6/11/84. VAW b) Finance Committee PASSED BY CONSENSUS: To appoint Janis Sandia to the Finance Committee to fill the vacancy created by the resignation of Richard Hasenpflug. 2. Reports from Ad Hoc Committees: a) Police Protection Mayor Allison reported that Los Altos had expressed the position that they would only provide the same level of service to the Town that Los Altos received. This would cost the Town approximately $500,000. It was agreed the Ad Hoc Committee should prepare a written report to the Council stating exactly what services would be provided by Los Altos. The Council would then decide whether to include this information in the August newsletter or submit it to the voters. b) Cable TV Mayor Allison reported that Jim Reynolds was in contact with Los Altos and they were still negotiating regarding Cable TV. When a decision was made by Los Altos, further steps would be taken regarding service to the Town. 3, Reports from the Planning Commission: !W Commissioner Gottlieb reported that the Lands of Palo Alto School District had been passed and referred to Council for approval, the revisions to the secondary dwelling ordinance were accepted, and weed abatement was dis- cussed with no further action needed. * Due to a prior camtitment, CouncilmaNer Rydell left the meeting at 10:30 p.m. -6- CITY COUNCIL MINUTES - June 20, 1984 ( H. SPECIAL ORDERS (continued): 4. Comments from Council: a) Report on Transportation Commission Councilmember Fuhrman reported that Supervisor Wilson had requested each city participating in 'Transportation 2000' to formulate a plan of where they expected to be in the year 2000 regarding transportation. Council took this request under advisement. b) Request to use Town Hall for a wedding Councilmember van Tamelen reported that she had received a request to use Town Hall for a wedding. PASSED BY CONSENSUS: The following policy decision was made regarding use of Town Hall (and the Facilities Barn): requests would be considered by Council on an individual basis, $100 cleaning deposit, $25 fee, completion of liability waiver (prepared by City Attorney) and no rice at weddings. fc) Donation to Heritage Preserve Fund Mayor Pro Teal Dronkert reported that she had $42 remaining in her campaign funds and was making a donation of that amount to the Heritage Preserve Fund. 1 d) Orientation Session - Planning Commission Mayor Allison reported that at their first meeting in July, the Planning Commission was scheduling an orientation session. PASSED BY CONSENSUS: The Mayor would extend an invitation to all Standing Committee Chairmen to attend this orientation session scheduled for July 11 from 7130 to 8130 p.m. A reminder would also be sent to the new Councilmembers. e) Standing Committees - Charges PASSED BY CONSENSUS: A letter would be sent to all Committee Chairman asking them to review their charges and elect new Chairmen. f) Sign Ordinance PASSED BY CONSENSUS: To schedule review of the Town's sign ordinance for a future Council meeting. g) SB 1369 PASSED BY CONSENSUS: To send a copy of the Mayor's letter on SB 1369 to the Governor. I. STAFF - REPORTS. CORRESPONDENCE AND ANNOUNCEMENTS: low 1. City Manager: a) Status of Emergency Standby Power at Westwind Thee City Manager referred to her report dated 6/15/84 in which it was stated that an emergency generator had been purchased and should be functional within the next month. -7- CITY COUNCIL MINUTES - June 20, 1984 ` I, STAFF - REPORTS, CORRESPONDENCE AND ANNOUNCEMENTS, (continued) 1. City Manager (continued) b) Cash Balances and Investments The City Manager reported that as of 5/31/84 the Town's cash balance was as follows; Checking Acct, $86,868; Savings Acct. $1,439; Petty Cash $300; and LAIF $1,221,000. In addition there were the account receivable notes from Natadero Creek Subdivision. The Mayor noted that the checking account balance should be kept lower; the money could be earning interest. Dronkert asked for clarification of landscaping deposits. c) Budget Transfers MOTION SECONDED AND CARRIED, Moved by Dronkert, seconded by Fuhrman and passed by all members present to authorize the follaaing budget transfers from the General Fund, Drainage Fund $45.365.75 Road Fund $10,00os-BasinEquipment Fund $15.834.87, Capital Improvement Fund $49,999.67, Los $329107 and Palo Alto Basin Fund $23,723.64. ' d) Report on Los Altos Sewer Agreement The City Manager reported that a tentative conceptual agreement had been reached subject to a draft document being presented to the Council. A !/ final report would be submitted to the Council at the 6/27/84 Adjourned Regular Meeting. e) Report, on Accounting Services Item to be .agendized for the 6/27/84 Adjourned Regular Meeting. f) Job Descriptions, City Clerk, Secretary (Bldg., Engineering/Planning), Staff Assistant To be agendized for 6/27/84 Adjourned Regular Meeting g) Discussion of study session to review organizational analysis To be agendized for the 6/27/84 Adjourned Regular Meeting h) Permit Charges for Special Events and Encroachments PASSED BY CONSENSUS, To direct the City Attorney to prepare a resolution for the next Council meeting establishing fees for special events and encroachments MOTION SECONDED AND CARRIED, Moved by Fuhrman, seconded by Dronkert and passed by all members present to go past the hour of adjournment and con- tinue to 11145 p.m. -8- CITY COUNCIL MINUTES - Jume 20, 1994 I. STAFF - REPORTS CORRESPONDENCE AND ANNOUNCEMENTS (continued); 2. Acting City Engineer: a) Pine Lane Lift Station The Acting City Engineer presented his report dated 6/11/84 on the Fine Lane Lift Station Bypass. Council had several questions concerning capacity of lift station, alternatives, cost, who was responsible for cost, etc. It was agreed more information was needed and this item was agendized for the second meeting in July. 3. Staff Planner, a) Proposed temporary advertising signs for annual festival, Church of the Redeemer The Staff Planner reported that the applicant had withdrawn his request. b) Proposed sign, Palo Alto Hills Homeowners' Assocation and Palo Alto Hills Golf and Country Club Item discussed under Unfinished Business. J. NEW BUSINESS% K. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 11140 p.m. to an Adjourned Regular Meeting on Wednesday, July 27, 1984 at 400 p.m. Res?ectfully submitted, Patricia Dowd, City Clerk