HomeMy WebLinkAbout07/05/1984CITY COUNCIL
TOM OF IAS ALTOS HTLLS
26379 Fxcm nt Road
Los Altos Hills, California
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Thursday, July 5, 1984
cc: Reel 158, Tr. I, Side I, 0O1 -end
Mayor Allis called the Regular Meeting of the City Council to order at 7:30 p.m.
in the Council Chambers at Town Hall.
A. RILL CALL AMID PLEDGE OF ALLEGIANCE:
Present; Mayor Allison and Councilmenbers Dronkert, FL unman, Rydell and van Tamelen
Absent: None
Staff: Acting City Manager/Engineer, Gordon Miller, Staff Planner Nancy Lytle,
City Attorney Frank Gillio and City Clerk Pat Dowd
Planning
Came: Jean Struthers
Press: Florence Pallakoff, Los Altos Town Crier; Peter McCormick, San Jose Mercury
B. PRESENTATIONS TO PIING COMMISSIONERS DOCHNAHL AMID STEMW:
Mayor Allison presented former Planning Co ssicners Dochnahl and Stewart with
framed pictures of the Town's Seal in appreciation for their years of service
on the Planning ammission.
C. CLOSED SESSION:
The City Council then adjourned to closed session for personnel at 7:35 p.m. and
reconvened at 7:40 p.m.
moTIoN SEcizED AND CARRTF.n: moved by Allison, seconded by Dronkert and passed
unanimously to adopt Resolution #59-84 appointing City Manager of the City of the
Tuan of Los Altos Hills (George Scarborough).
Items Re )ved: B.1 (van Tamelen)
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded hI Dronkert and passed
unanimously to approve the balance of the Consent Calendar, specifically:
2. Approval of Warrants:
a) Warrants: FY 1983-84 - $13,230.89
b) Warrants: FY 1984-85 - $26,248.05
3. Resolution #60-84 setting the time and place of a public hearing on the
report of sewer service charges proposed to be collected on the 1984-85
tax roll.
E. PRESENTATIONS FROM THE FLOOR: none
CITY COON= mrnmmF:c - July 5, 1984
F. SPECIAL ORDERS:
Le 1. Federal Aid Projects: Ins Altos Hills and State of California
a) Resolution # approving and authorizing execution of a local agency
State agreement for federal aid projects (No. 04-5324) between the City
of the Town of Ins Altos Hills and the State of California
MOTION SECONDED AMID CARRIED: Moved by Drcnkert, seconded by van Tamelen and passed
unanimously to adopt Resolution #61-84 approving and authorizing execution of a
local agency - State agreement for federal aid projects (No. 04-5324) between the
City of the Tt of Ins Altos Hills and the State of California.
b) Resolution # approving supplement to master agreement for federal
aid projects and authorizing its execution (supplement #3 - Moody Road)
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Fuhrman and passed
unanimously to adopt Resolution #62-84 approving supplement to master agreement for
federal aid projects and authorizing its execution (supplment #3 - Moody Road)
c) Resolution # approving supplement to master agreement for federal
aid projects and authorizing its execution (supplement #4 - Page Mill Road)
MOTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to adopt Resolution #63-84 approving supplement to master agreement for
federal aid projects and authorizing its execution (supplement #4 - Page Mill Road)
2. Resolution # approving and authorizing execution of an agreement between
the City of the Town of Los Altos Hills and Richard Landi (Collection Systems
Maintenance) (seder maintenance and emergency service of sanitary sewers within
the Palo Alto Basin in the Ttsm of Ids Altos Hills)
Council reviewed the revised pages to the proposed agreement as prepared by the
City Attorney. The revision on page one was at the request of Mr. Lanai and the
revisions on page threeand four clarified the method of payment.
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Fuhrman and passed
by the following roll call vote to adopt Resolution #64-84 approving and authorizing
execution of an agreement between the City of the Town of Los Altos Hills and
Richard G. Landi, as amended.
AYES: Mayor Allison and Councilmenbers Fuhrman, Rydell and van Tamelen
ABSTAIN: Mayor Pro Tem Dronkert
3. Resolution # establishing permit fees for special events
Council did not take action on this item.
Request for Lot Line Adjustment, IAMIDS OF M MION
MOTION SECONDED AMID CARRIM: Moved by Rydell, seconded by van Tamtelen and passed
unanimously to refer this request for a lot line adjustment, Lands of Morton, to
the Planning Commission for a report.
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CITY COUNCIL KMITES - July 5, 1984
D. SPECIAL ORDERS (Continued) :
5. Public Hearings:
a) Reguest for Tentative Map Approval, LANDS OF PALO ALTO SCHOOL DISTRICT,
FILE TM 47-83
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Rydell and passed
unanimously to adopt the Negative Declaration, Lands of Palo Alto School District,
File TM V-83.
Nancy Lytle, Staff Planner, presented her staff report dated 6/29/84 which outlined
the Planning Commission and Staff Reccxnmeudations.
Cordon Miller, Acting City Engineer, explained his reomTrendation for condition 4.D
as stated in the 6/29/84 staff report. In his opinion it was good practice for the
Town to install these types of inproveients (widening of pavement section for
Arastradero Road, installation of curbs, gutters and adequate drainage facilities)
to avoid future drainage problems.
Mr. Robert Burmeister, 14066 Tracy Court, asked for clarification of the location
of the horse path and received s oration from the Staff Planner.
Mr. Timothy Sardis, applicant's engineer, noted that they were in agreement with
the proposed corditron, except tie wording of condition 4.D as proposed by the Acting
City Engineer. In their opinion, this was was unnecessary expense for the Town. Mr.
Sandis also noted that that all the eucalyptus trees which were to be removed were
not shown on the map because their reroval would be up to the discretion of the City
Engineer at the time of development.
Jean Struthers, Planning Commissioner, eon nted that, concerning the drainage
question, the water would be absorbed by the eucalyptus trees.
Mary Stutz, Chairman - Pathways Conmittee, reported that rolled curbs were preferred
the Pathways Co mittee.
MOTION SECONDED AND CARRIED: Nerved by Rydell, seconded by van Tamelen and passed
unanimously to approve Condition 4.D. as stated in the Condition of Approval,
specifically: 'The pavement section for Arastradero Road shall be widened on the
south side to eighteen feet from the centerline of the road to provide a twelve foot
vehicular lane and a six foot bike lane for easterly bound traffic.'
MOTION SECONDED AND FAILED: Moved by Dronkert, seconded by Eudir,ten and failed by
the following roll call vote to delete the following phrase from Condition 1.A. 'an
additional five feet along Arastradero Road.'
AYES: Councilmedbers Dronkert and Fnhxnan
NOES: Mayor Allison and Councilmenbers Rydell and van Tamelen
MOTION SE(AfIDID AND CARRIED: Moved by van Tenelen, seconded by Rydell and passel
unanimously to delete the phrase 'an additional five feet along Arastradem Road'
from Condition 1.A, and to include a new condition stating 'The owner shall establish
f a five feet conservation ease t along Arastradero Read to preserve as many of the
eucalyptus trees as possible and with the reTu recent placed in the CC&Rs of the
subdivision that the owners are responsible for maintenance of the trees.'
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CITY COUNCIL MMMS - July 5, 1984
D. SPECIAL ORDERS (continued): Item 5.a) LANDS OF PALO ALTO SCHOOL DISTRICT
`„ MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanimously to amend the first sentence of Condition 1.D to real as follows: The
owner shall dedicate a ten foot (10') wide open space easement along Page Mill Road
adjacent to the proposed ten foot (10') wide path easerent dedication as shown on
the tentative map, further adjacent to the thirty foot (30') wide street dedication
along Page Mill Road as shown on tentative map.'
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Rydell and passed
unanimously to amend condition 1.H. to read as follows: 'Proposed oontours shown on
the tentative lot improvement plan shall be used as guidelines in reviewing the
development of the individual sites. Particular attention should be paid to drainage
off Liddicoat Drive onto Lot 2 and this issue shall be addressed at site development.'
M OrION SDxYIDED AND CARRIED: Moved by van Tamelen, seconded by Rydell and passed
unanimously to add Condition 1.I. as follows: 'The owner shall establish a five foot
(51) conservation easement along Arastradem Road to preserve as many of the
eucalyptus trees as possible and with the requirement placed in the CC&Rs of the sub-
division that the owners are responsible for maintenance of the trees.'
MOTION SECONDED AMID CARU7ED: Moved by Allison, seconded by Dronkert and passed
unanimously to amend Condition 4.C. to read as follows: 'A path bridge shall be
installed across Arastradero Creek at Page Mill Poad within the easement listed in
Condition 1.B. Planning Cmmission shall review bridge placement and design. Bridge
shall be designed to accomodate biyclists.'
MOTION SECONDED AMID CAP= : Moved by van Tamelen, seconded by Rydell and passed
unanimously to add the following sentence to Condition 5.A.: A joint maintenance
agreement shall be entered into.'
PASSED BY CONSENSUS: To delete the word 'with' in the third line of Condition S.B.
MOTION SECONDED AMID WITHDRAWN: Moved by Dronkert, seconded by Fuhrman and withdrawn
to delete the word 'only' in the second line of Condition 5.C.
MOTION SELYAIDID AMID CARRIED: Moved by van Tamelen, seconded by Rydell and passed
unanimously to delete Condition 5.D.
MOTION SECONDED AND CATOZIED: Moved by van Tamelen, seconded by Dronkert and passed
unanimously to add the following Condition 5.D.: 'A statement of improvements from
the applicant shall be received and accepted by the City Engineer and City Attorney
prior to acceptance of Final Map application describing Conditions 4.A., 4.B., 4.C.,
4.D., 5.C. and 6.0 per Title 9, Chapter 3, Article 5, Section 9-4.506(27), Tentative
Map requirements.
(27) Statement of the improvements proposed to be constructed or installed,
approximate time when said improvements shall be installed, and the
approximate date of their completion.'
MIOPION SE03MED AMID WITHDUAWN: Moved by Allison, seconded by van Tamelen and withdrawn
to delete the first sentence of Condition 6.B.
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CITY COUNCIL MIINUrES - July 5, 1984
D. SPECIAL ORDERS: Iten 5.a) LANDS OF PALO ALTO SCHOOL DISTRICT (continued):
MOTION SFXONDED AMID CARRIED: Moved by Dronkert, seconded by Fuhnman and passed
unanimously to amend Condition 7.(d) as follows: 'to be determined' changed to
read ' to be inserted when assessment is available'.
Mri'ICN SBOOMIDED AMID CARRIED: Moved by Rydell, seconded by van Tamelen and passed
unanimously to approve the tentative map for LANDS OF PAIR ALTO SCHOOL DISTRICT,
File TM #7-83 as amended by Council.
b) Consideration of Budget for Fiscal Year 1984-85
Council discussed the proposed budget for 1984-85 and made the following changes
to the document before them:
MJTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
unanimously to change the total salaries and benefits figure for the Finance Dept.
(Acct. #1-403) to $16,080.
PASSED BY CONSENSUS: To delete references to staff assistant position in the Planning
Depar wnt (Acct. #1-405).
PASSED BY CONSENSUS: To change the figure for 'other equipment' (oanpressor) in
the Streets and Waterways Department from $5,500 to $6,500 (Acct. #1-450).
MOTION SECONDED AMID CAI=: Moved by Drankert, seconded by van Tamelen and passed
unanimously to change the figure for utilities in the Parks and Pathways Dept. from
$3,000 to $5,000 (Acct. #1-460).
MOTION SD3IDIDED AM CAPRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to change the number for the Santa Clara County Library in the Cammnnity
Services Budget from $4,500 to $9,082 (Acct. #1-462).
MOTION SDroMIDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to change 'Los Altos Hills Historical' to 'Town Historian' in the
Ccauu ity Services budget (Acct. #1-462).
PASSED BY CONSENSUS: To correct the Capital Imp rovemennts Projects for 84-85 to
include 'Lupin - wet condition' in #1 (storm drainage system on Black Mountain
Road and Melody Lane). In addition, #3 would therefore be deleted fon the projects
for 85-86; .the amount of money shown for #1 is correct ($4,500).
Mayor Pro Ten Dronkert noted for the record that she felt the Westwind Ring project
should be deleted from the 1985-86 capital imp roverent project list.
MOTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by Fuhr an and passed
unanimously to change the number for the Sewers Budget from 1-451 to Pti d 202.
MOTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
unanimously to add $5,000 to the Sewers Budget (Fund 202) for the Saul/Wallace Propert)
repairs.
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CITY COUNCIL MINUTES - July 5, 1984
D. SPECIAL ORDERS: Item 5.b) Budget FY 84-85 (continued):
MOTION SDOONID D AMID CARRIED: Moved by Dronkert, seconded by Rydell and passel by
the following roll call vote to adopt Resolution #65-84 adopting the budget for
the Town of Ins Altos Hills for the fiscal year 1984-85 (total amount of operating
expenditures for all furls = $1,123,026, total amount of the capital budget for all
funds = $360,500, total budget of $1,483,526.)
AYES: Councilors Dronkert, FUhnman, Rydell and van Tamelen
NOES: Mayor Allison
MOTION SFI.ONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanimously to appropriate $17,235 for staff salaries.
PASSED BY coNSENsus: To agendize salary increases for the next Council Meeting.
Ken Phillips, Chairman - Finance Cammittee, commented that while he did not object
to the proposed 58 salary increase, he thought the fringe benefit package for
eMloyees was quite generous and the eouplete package should be reviewed before
a specific increase was approved by the Council.
6. Resolution 0 -adopting the Multiple Casualty Incident Plan
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Rydell and passel
unanimously to adopt Resolution #66-84 approving and adopting the Santa Clara County
Multiple Casualty Incident Plan.
MOTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and passed
by the following roll call vote to go past the tour of adjournment of 11:30 p.m. and
continue to 11:50 p.m.
AYES: Councilmenbers Dronkert, Fuhrman, Rydell and van Tamelen
NOES: Mayor Allison
E. UNFINISHED BUSINESS:
1. Consideration of proposal regarding accounting services:
Council had before them two proposals to provide financial management services for
the Town.
Ken Phillips, Chairman - Finance Committee, suggested that interviews be scheduled
as soon as possible for the two applicants; both were highly qualified.
Mr. Eduardo Coli, applicant, introduced himself to the Council and commented he
was available to answer any questions they might have.
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Rydell and passed
unanimously to establish an ad hoc committee comprised of two eouncilmembers appointed
by the Mayor to meet with two members of the Finance Committee to interview the
candidates for financial consulting services, to nuke a reconmendation to the ad hoc
axmittee and to authorize the Mayor to execute an agreement based on ad hoc mmmmittee'
recommendation. Council appointees by the Mayor: Fuhrman and Rydell.
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CITY Ca NCIL MINUTES - July 5, 1984
E. UNFINISHED BUSINESS (ccntinued) :
2. Item removed from Consent Calendar:
Continued to, next Council meeting.
MOTION SECONDED AND PASSED: Moved by van Tamelen, seconded by Fuhrman and passed
by the following roll call vote to go past the hour of adjcurnmient of 11:50 p.m.
and continue to 12:00.
AYES: Mayor Allison and Councilmanbers Dronkert and van Tamelen
NOES: Councilmembers Flnluman and Rydell
F. SPECIAL ORDERS:
H. NEW BUSINESS:
1. Request from the Los Altos Fire Department for Council authorization to remove
fire hazards on certain properties within the Tom.
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Dronkert and passed
unanimously to authorize removal of fire hazards on the following properties in the
Town: APN 175-57-15, 175-38-26, 175-43-30 and 336-20-15.
2. Resolution # appointing an Acting City Treasurer
%W MOTION SIDED AMID CARRIED: Moved by Dronkert, seconded by Fuhno-an and passed
unanimously to adopt Resolution #67-84 appointing Mr. Frederick Duhring Acting
City Treasurer.
I. ADJOLTM14ME:
T4xir-bring-rnila}}neryxervroie�esrtociiscross; the City Council adjourned
at 12:00. (AMENDED BY CWNCII. 7/18/84)
Respectfully submitted,
Patricia Dowd, City Clerk
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