HomeMy WebLinkAbout08/15/1984CITY CO0CIL
TOM OF LOS ALTOS HILLS
26379 Fremont Iniad
ftew Inas Altos Hills, California
Wednesday, August 15, 1984
cc: Reel 158, Tr. II, Side II, 001-630
Mayor Allison called the Regular Meeting of the City Council to order at 7:30 P.m.
in the Council Chambers at Tuan Hall.
A. ROLL CALL AND PLEDGE OF ALLEGIANCE:
Present. Mayor Allison and CAuncilmamhers Dronkert and Fahr
Absent: Councilmorbers Rydell and van Tamelen
Staff: City Manager George Scarborough, City Attorney Frank Gillio, Acting
City Engineer Gordon Miller and City Clerk Pat Dad
Plan n; ng
Com: Jean Struthers
Press: Florence Pallakoff, Los Altos Town Crier; Peter McCormick, San Jose
Mercury
Mayor Allison celccned the new City Manager, George Scarborough, to the Than
4 and presented a certificate of appreciation to Gordon Miller for his contributions
�W to the Town as Acting City Manager/City Engineer.
B. CONSEW CALENDAR:
Items Removed: B.1 and B.2 (Dronkert)
MMON SECONDED AND CARRIED: Moved by Fuhrnan, seconded by Dronkert and passed
unanimously by all nEmbers present to approve the balance of the Consent Calendar,
specifically:
3. Time Extension Request:
a) Request for an eighteen -month extension for Tentative Map approval,
LANDS OF COCHRAN, File TM #1-82
4. Resolutions for Adoption:
a) Resolution #78-84 authorizing and designating officers of the City
of the Town of Los Altos Hills to sign and endorse checks, warrants
and other instruments
b) Resolution 479-84 accepting covenant running with the land and
ordering recordation (=S OF MVCAnR'ESS)
5. Notion for Adoption: Motion setting September 5, 1984 as the Public Hearing
itaw date for consideration of the draft resolution of the Transportation 2000
Steering Caauittee of the County of Santa Clara acknowledging the need for
new or additional construction on Routes 101, 85, 237 and 152.
CSPy COLWIL miNurFS - August 15, 1984
C. PRESEWATIONS FROM ME FLOOR: none
IAW D. SPECIAL ORDERS:
1. Resolution # approving and authorizing execution of addendum to agree-
ment for audit services between the City of the Town of Ins Altos Hills
and George P. Delucchi & Associates
M7PICN SECONDED AMID CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
unanimously by all members present to adopt Resolution #80-84 approving and
authorizing execution of addendum to agreement for audit services between the
City of the Dann of Ins Altos Hills and George P. Delucchi & Associates.
2. Resolution # approving agree nent with Cupertino, Ins Altos and Los
Altos Hills for sharing allocation capacities at Mountain View Landfill Site.
Dronkert suggested the County be requested to pay their share of the advance
reserve, if appropriate. Dronkert also questioned the three percent figure for
the Town shown on page two of the agreement and asked staff to verify this figure
and follow up if found to be incorrect.
bVMON SECONDED AMID CARRIED: Moved by Fuhrman, seconded by Dronkert and passed
uannimcusly by all members present to adopt Resolution #81-84 approving agreement
with Cupertino, Los Altos and Ins Altos Hills for sharing allocation capacities
at Mountain View Landfill Site.
3. Resolution #_awarding contract for 1984 Street Inprovements
The Acting City Engineer reported that at the bid opening on August 7, 1984,
four bids were received for 1984 street improvements. It was staff's rewmerda-
tion that Council authorize execution of a contract for 1984 street improvements
to O'Grady Paving Coapany.
MINION SECOMED AMID CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
unaninmusly by all members present to adopt Resolution #82-84 awarding a contract
for 1984 Street IrProvenents (O'Grady Paving)for the amount of $144,548.75.
4. Resolution # approving specifications and calling for bids for the re-
roofing of Town Hall (bid opening set for 3:00 p.m. - August 27, 1984)
Due to publication requirements it was necessary to change the bid opening date
to August 31, 1984. Fuhrman suggested that the cost and feasibility of skylights
be investigated.
MrirION SECOMIDED AMID CARRIED: Moved by Dronkert, seconded by FVVJ:Uan and passed
unanimously by all nembers present to adopt Resolution #83-84 approving specifica-
tions and calling for bids for the re -roofing or Town Hall (11:00 a.m., August 31,
1984)
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CITY CDUMCIL MDRYrFS - August 15, 1984
D. SPECIAL ORDERS (continued):
16y 5. Resolution # accepting bids for items of personal property aria
rejecting all other bids (trailer, small tractor with sweeper attaoffimaot)
The Acting City Engineer presented his report dated 8/7/84 which included
the reaamendation that the following items of equipment be purchased: trailer
for a tractor backhoe at $6,279.24 from Noble Foal Tractor, Inc. and a small
tractor ($7,900.07) with a sweeper attacht ($3,627.50) frog Seim3s Tractor
Company.
MYrION SECDNDED ASID (CARRIED: Moved by Dronkert, seconded by Fuhrn and passel
unanimously by all nimbers present to adopt Resolution #84-84 accepting bids
for item of personal property and rejecting all other bids.
6. Authorization to purchase pitch and tilt attachment for scraper
PDTICN SECONDED ACID CAI=: Moved by Dronkert, seconded by Fuhrttan and passed
unanimously by all members present to authorize purchase of a pitch and tilt
attachment for the scraper frau Seimas Tractor Coapany for $500.
7. Edith Avenue Bridge Replacement:
a) Resolution # approving Supplement #5 to Master Agreement for
Federal Aid Pmjects, and authorizing execution thereof
MMCN SEOSIDFD ACID CARRIRn: Moved by Dronkert, seconded by Fuluman and passed
unanimously by all meabers present to adopt Resolution #85-84 approving Supple-
ment #5 to Master Agreamnt for Federal Aid Projects, and authorizing execution
thereof.
b) Resolution #_authorizing agreement between the Town of Ins Altos
Hills and Lynne L. and Wayne H. Miller
The Acting Engineer reported that the bids received for the Edith Avenue Bridge
Project on Monday, August 13, 1984 ware considerably higher than expected and at
the time sufficient funds were not available. He reoonmienda3 continuing considera-
tion of Items D.7 b) and c) until dos Altos and the Santa Clara Valley Water
District could be contacted concerning additional financial support for the project.
In addition the State was being asked to consider approving additional funding
for the project.
Tim Hillary, 543 Kendall - Palo Alto, asked what the time frame was for this
project since he was the low bidder.
mXICN SECMED ACID CARRIED: moved by Fub man, seconded by Allison and passed
unanimously by all members present to continue consideration of Itm D.7b) to an
Adjourned Regular Meeting on Thursday, August 30, 1984 at 4:00 p.m.
C) Resolution 0 -awarding contract for Edith Avenue Bridge Replace-
ment
M7rICN SEMIDED ACID CARRIED: Moved by Fuhrman, seconded by Allison and passed
unanimously by all members present to continue consideration of Item D.7c) to an
Adjourned Regular Meeting on Thursday, August 30, 1984 at 4:00 p.m.
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CITY cm4cII, NDI4[ll'FS - August 15, 1984
E. UNFINISHED BUSINESS:
4W 1. Purissima Water District - Amended Lease
Dan Alexander President - Purissima Water District Board, noted that Council
had before then an amended lease between the Than and the District which had
been approved by the District's Board on August 14, 1984.
Council stated that they had not had an opportunity to review the amended
lease before then nor had the City Attorney or staff had a chance to review
the docwnent. Council camrnted that the doamient before them had a tern
different from that agreed upon during the 6/6/84 Council meeting. It was
agreed to continue this item to the September 5, 1984 Council meeting to
allow sufficient time for study and review.
Items removed from the Consent Calendar
a) Approval of Minutes - August 1, 1984
Dronkert requested and received clarification of the minutes before Council for
approval.
WTICN SEOJNDED AMID CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
unanimously by all mefrbers present to approve the minutes of the August 1, 1984
Council Meeting.
b) Approval of Warrants: $62,846.97
Dronkert questioned warrant #1788 concerning bills payable to the Purissima Water
District and asked that when the new lease was worked out between the Than and
the District, these charges be corrected retroactively to July 1, 1984.
MI72ICN SECMM AMID CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
unanimously by all members present to approve the warrant list = $62,846.97.
3. Approval of purchase order for installation of carpet at TtRwnn Hall.
F uhrnan reported that the carpeting of Town Hall was scheduled for Saturday,
August 18, 1984. As a result of Council's previous discussion regarding cost
it was agreed that all of Than Hall would be carpeted except the City Manager's
office and the City Clerk's office. The carpeting in those areas world be
re -stretched.
MDTICN SECONOM AMID CAM=: Moved by Dronkert, seconded by Fuhnnann aril passed
unanimously by all members present to approve a purchase order made payable to
Straus Carpet for the carpeting of Tbwn Hall in an amount of approximately $2,400.
4. Approval of purchase order for insulation of ceiling and roof of Town Hall
The Acting City Engineer reomuende3 that Council authorize the installation of
insulating materials in the Town Hall ceiling and roof except in the areas over
the conference roan and City Manager's office. Quotations hal been received from
three firms with Mr. Mike Powell providing the lea bid of $2,500.
�r M HICN SECOMED AND CARRIED: Moved by FUlwman, seconded by Dronkert and passed
unanimously by all members present to approve a purchase order of $2,500 for insula-
tion of ceiling and roof of Tau n Hall, payable to Mr. Mike Powell.
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C1Ty COUNCIL. mNUPFS - August 15, 1984
E. UNFINISHED BUSINESS (continued):
�y 5. Emergency Access Roads - Report frM Ins Altos Fire Department
Dronkert reported that a report had been received from the Los Altos Fire
Department which listed the emrgency reads in Town and stated what work was
necessary to restore the road to its useable state or to retain its driveability.
PASSED BY CONSENSUS: To refer the 8/2/84 report on the Town Is emrgency access
roads to staff for expeditious handling.
6. 1984 Solid Waste Disposal Participation Agreemnt
PASSED BY CCNSENSUS: To continue discussion of the 1984 Solid Waste Disposal
Participation Agreenent to the next Council meeting. At that time a staff
report will be available including information on total amount, mechanism of
payment and fiord account.
F. SPECIAL REPORTS:
1. Reports frau Standing Camnittees: none
2. Reports frau Ad Hoc Camiittees: none
3. Reports f= the Planning Ccnmission:
Comissioner Struthers reported that at their meeting on 8/8/84 a new residence
had been approved for the Lands of Story (Lot #1, Wright Way) and consideration
of the Lands of Calvo (TM #5-83 - Elena Road) had been continued pending sub-
mittal of a new map.
4. Comments f= the Council:
a) Euhrmn: Report on Transportation Cmudssion Yeeting 8/8/84
Fuhrman c miented on the public hearing scheduled for Septenber 5, 1984 which
the Council approved on the Consent Calendar to discuss the final report on
the need and potential financing for irproverents to routes 101, 237, 85 and 152
in Santa Clara County. Euhnnen noted that additional neterials should be forth -
c ming on this subject prior to the hearing and a speaker would be at the 9/5/84
meeting to answer questions on the subject.
b) Drcokert: Planning Convdssion expenses
Dronkert requested Cc ssioner Struthers to ask the Planning Commission if they
agreed the $50 they received on a monthly basis covered their expenses and to
report back to Council on this subject.
C) Dronkert: Lease Scheduling
Dronkert expressed concern about the lack of tracking regarding leases the Town
was involved in and asked staff to provide a schedule of the leases, i.e. audit
contract scheduled for first meeting in April.
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CITY COUNCIL MTNUTFS - August 15, 1984
SPECIAL REPORTS: (continued)
4. Comments from the Council (continued) :
d) Allison: Procedures at City Council Meetings
PASSED BY CONSENSUS: To schedule discussion of Council+>ember FUhrman's letter
dated 8/10/84 on City Council Meetings at the 9/5/84 meeting.
e) Allison: Los Altos Chamber of Commerce
Allison reported that a request had been received from the Los Altos Chamber of
Co nesce regarding the Town's renewal of menberdup in the Chamber at a cost of
$1,000. Council took no action on this matter.
f) Allison: Exergency Generator at Town Hall
Allison referred to the Safety Committee's letter dated 8/8/84 which included
the recammridation that the Office of Emergency Services be contacted regarding
the availability of a ergency equipment.
PASSED BY CON53ENSUS: To direct staff to contact the Office of Emergency Services
concerning an emergency generator for Town Hall and to verify that this item was
budgeted.
g) Allison: Cade Enforcement
Allison referred to a request frau the Planning Camdssion for a study session
on the subject of code enforcement. It was agreed to wait until the full
Council was present before scheduling a study session.
h) Fall Clean -Up Day - Saturday, October 20, 1984
Allison reported that the fall clean-up day had been scheduled for Saturday,
October 20, 1984. Details were available at Town Hall and would be outlined
in the Town newsletter scheduled for distribution mid-September.
ry :a.�:�v. y::�:�,.�.Ma7.�.i�s•�ai.'�:ii.t«amaa�WF
Acting City Engineer:
a) Report on Anacapa Repairs (oral report)
The Acting City Engineer reported that bids for repair on Anacapa were being
submitted to the comers of the property and the matter should be resolved in
the near future by the owners.
A brief discussion followed on the responsibility of the Towwn to notify comers
of read and drainage blockage, noting that the Town can act only if the blockage
is on Town property or endangering Tom property. A follow-up procedure to the
winterization letter which was sent by the Town was also discussed.
CITY COUNCIL MINUPES - August 15, 1984
9m'�Y 11•'1 '• mm M ' U ` I • Yi li c
`, 1. Acting City Engineer: (continued)
b) Report on 7/31/84 letter from Mr. and Mrs. Conlon regarding Lands of
Anderson (Altamont and. Natuna) (oral report)
The Acting City Engineer referred to the letter from Mr. arca Mrs. Conlon which
addressed their drainage concerns regarding the Anderson subdivision being
developed by Bob Owen Hames at Altamont and Natama Roads. Mr. Miller had a
meeting scheduled with Mrs. Conlon and a representative from Bob Owen Homes
for Friday, August 17th to review this issue. Mr. Miller also noted that there
was a ten foot wide public utility easement which could be available to the
Town for a drainage swale if needed.
C) Report on 7/30/84 letter from Mrs. Glenn Lewis regarding Lards of
Lewis - placement of fire hydrant - Canario Way (oral report)
The Acting City Engineer referred to Mrs. Lewis' letter which stated that as
part of their site approval application for Lot #3 on Canario Way, they were
being required to put a fire hydrant at the corner of Viscaino and Purissima.
Mrs. Lewis questioned this requirement since the Town had not placed a fire
hydrant in that area wtren the corporation yard was built. In addition she had
obtained three bids for the placement of a fire hydrant and the cost ranged
from $6,000 to $9,000.
The Acting City Engineer reconewded that the Council authorize sharing the
L cost of the fire hydrant with Mrs. Lewis since it would serve both the frontage
of the Lewis' property and the corporation yard and also recommended that the
hydrant be placed on the corporation yard side of the street.
Mrs. Glenn Lewis, 12723 Canario Way, explained to the Council the reasons for
her letter of 7/30/84 agreed with the recommendation that the costs be
shared.
MYITION SEIXRIDED AMID CARRR=: Moved by Dronkert, seconded by FUhnnan and passed
unanimously by all mrrnbers preset to approve the Tann paying half of the cost
of the installation of a fire hydrant on the corporation side of Purissima Road.
Dronkert requested the development of a policy for installation of fire hydrants
in the Town in connection with the Site Development process.
H. NEW BUSINESS:
1. Appointment to Safety Committee
MOTION SECC[IDED AMID CAI=: Moved by Dronkert, seconded by Fuhrmen and passed
unanimously to appoint Barbara Tryon to the Safety Camnittee, filling the vacancy
created by the resignation of George Pfeiffer.
2. Budget Amendment
This item was deleted from the agenda.
dG
CITY OOU[rIL mENuIFS - August 15, 1984
H. NEW BUSINESS (continued):
`,. 3. Closing Books for Fiscal Year 1983-84
Council had before them recamendations from Mr. E.O. Coli, financial con-
sultant, regarding closing requirements for 1983-84.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
unanimously by all members present that the level of financial control approved
by the City Council be as follows: 'The Town Manager is authorized to transfer
budgeted amounts between departments within any fund: however, any revisions
that alter the total expenditures of any fund mist be approved by the 'Town
Council.' (page ten, 1982-83 auditor's report)
NOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
unanimously by all members present to establish a reserve for carry-over projects
in the amount of $128,675.37 and increase 1984-85 appropriations in 1984-85
without further City Council action.
MOTION SEC(kIDID AMID CARRIED: Moved by Dronkert, seconded by Fuhrman and passed
unaninmusly by all members present to transfer cash frau the General Fund in the
amount of $179.33 for total cash required to cover accounts payable of $10,341.15.
MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by FUhnnan and passed
unanimously by all members present to eliminate the Park Find deficit by setting
up the proper offset accounts in each fund.
MOTION SECONDED AND CARRIED: Moved by Fuhrman, seconded by Allison and passed by
the following roll call vote to appropriate an additional $32,000 to cover the
1983-84 expenditures in the JPA Find.
AYES: Mayor Allison and Councilmmber Fuhrman
NOES: Mayor Pro Tem Dronkert
ABSENT: camcilmembers Rydell and van Tamelen
NOTION SECONDED AMID CARRIED: Moved try Fuhrman, seconded by Dronkert and passed
unanimously by all menbers present to adjust the budget detail for the 1983-84
adopted budget as follows: $100 added to 1-440-24.
NOTION SECONDED AND CARRIED: Moved by Allison, seconded by Dronkert and passed
unanimously by all members present that interfund transactions be settled
immediately in cash and that 'Due to' and 'Due from' accounts be used only where
there is insufficient cash to make the transfer in certain unusual situations.
4. Request from the Los Altos Fire Department for Council authorization to
remove fire hazards on certain properties within the Town.
NOTION SEODNDED AND CARRIED: Moved by Fuhrman, seconded by Dronkert and passed
unanimously by all members present to authorize rmoval of fire hazards on the
following properties: APN #182-47-008 and APN #175-47-10.
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CITY COUNCIL MINUrEs - August 15, 1984
I. CLOSED SESSION:
The City Council then adjourned to Closed Session for litigation at 10:15 p.m.
and reconvened at 10:30 p.m.
yDTIoN SBOUNOED AND CARRIED: Moved by Dronkert, seconded by FUhrman and passed
unanimously by all members present to authorize payment of $1,019.20 to Patricia
Webb, former Assistant Planner, for vacation accrued while employed by the Town.
J. AAIOURMENT:
ouncil
ned
There
0:being
5 p m tono o anher new or old business to discuss, the City Adjourned Reclular Meet 4 on Thursday, August 30, 1984Jaatt-
4:00 p.m.
Respectfully submitted,
Patricia Dad, City Clerk