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HomeMy WebLinkAbout11/07/1984CITY cr =lL TOWN OF IDS ALTOS HTTTC 26379 FreOnt Road Los Altos Hills, California Wednesday, November 7, 1984 cc: Reel 160, Tr. I, Side II, 400 -end Mayor Allison called the Regular Meeting of the City Council to order at 7:30 p.m. in the Council Chambers at Town Hall. \• D air • i Y Present: Mayor Allison and Councirmembers Dronkert, Rydell and van Tamelen Absent: Councilmember Fuhrman Staff: City Manager George Scarborough, Assistant City Attorney William Hughes, City Engineer Michael Enright and City Clerk Pat Dm.d Planning Came: Jean Struthers Press: Florence Pallakoff, los Altos TOan Crier; Peter McCormick, San Jose mercury B. CONSIM CALENDAR: M7TION SECCMED AND CAMUM: Moved by Dronkert, seconded by van Tamelen and passed unanimously by all members present to approve the Consent Calendar, specifically: 1. Approval of Minutes: October 17, 1984 2. Approval of Warrants: a) $65,696.67 (payments listed separately to close October books) b) $285,399.42 (current expenditures) 3. Actions of the Planning Commission: approved the follaaing: a) LANDS OF PINDU0D SCHOOL, FILE CUP #8014-76 (conditional use permit) mayor Allison abstained from approval of the minutes as he was not present at the October 17, 1984 meeting. C. PRESENPATIONS FROM THE FIDOR: none D. SPECIAL ORDERS: 1. LANDS OF SIERRA CUM FOU[IDATR7N, Garth lane, APN 182-31-064, Request to abandon open space covenant. The City Manager presented his report dated 11/2/84 on the request by the Sierra Club Foundation for abandonment by the Town of an open space covenant entered Soto on 10/8/71 for APN 182-31-064 (Gerth Lane). CITY COUNCIL Mn%= - Novenber 7, 1984 D. SPECIAL ORDERS: Lands of Sierra Club Foundation (continued): �ft. The City Manager noted that State statutes required that in order for the Council to rercrve the land from open space covenant they rust find that the reasons for placing the covenant in open space no longer exist and in par- ticular that the seven specific reasons listed in Government Code Section 51056 Subsection (b) do not apply. The City Manager reported that in his opinion the following of the seven reasons were not clearly inapplicable to the situation before Council: 1) The land is unimproved and has scenic value to the public as viewed from a public highway or fran public or private buildings; 2) The retention of the lard as open space will add to the enenities of living in adjoining or neighboring urbanized areas; and 3) The lard lies in an area which in the public interest should remain rural in character and the retention of the lard as open space will help preserve the rural character of the area. Should Council wish to consider ramval of the covenant, ha.ever, they needed to set a public hearing for Dec®nber 5, 1984. Andrew Cochran. 2235 old Page Mill Road and Margot Pratt, 2215 Garth Lane Mrs. lnis Hogle, 2000 Old Page Mill Road, oacmentel that she had donated the land to the Lbpu'f in 1971 for open space. At this time she was requesting Council to support the abandonment of the covenant because she felt the money received from the sale of the land could be spent on other open space options 4 which would serve a larger number of people. *Sierra Club Foundation (AMENDED By COUNCIL 12/5/84) Green Foothills, each addressed the Council and urged them to schedule a public hearing for Decenber 5, 1984 to ensure that they had all the factual information on this request before then for review. M><ra;t't^`^'^--]r'r-Bi�eetEif©€�ri�,e$ier�Eli3}�-Farier+rl ts-0eta6ide>r�33e xretit [�€� _ ^^' _ ^u i3ig�,��,e-mac x -the -land eonl& beiHead -99> span i��ia}ti[ rt rlei-serve.-mere• people. (See page six for corrected statement.) ** MOTION SECONDED AMID FAILED: Moved by Dronkert, seconded by van Tamelen and failed by the following roll call vote to schedule a public hearing for Deoffober 5, 1984 to consider the request by the Sierra Club Foundation for the Team to consider abandonment of the open space covenant. AYES: Councidmenbers Rydell and van Tamelen NOES: Mayor Allison and Councilmen er Dronkert ABSENT: Councilmener Fuhnnan E. UNFINISHED BUSINESS: 1. Adoption of Investment Policy Statement (prepared by Finance Cannittee) MDTION SECONDED AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and passel unanimously by all members present to adopt the investment policy statamnt prepared by the Finance Cacmittee and dated 9/4/84. -2- E. UNFINISHED BUSINESS: (continued) �. 2. 1984-85 Budget Adjustments council had before then a request from Fd Coli, Financial Consultant, for clarification of an item in the 1984-85 budget. Should the $5,000 allocated for the Saul/wallaoe property repairs be added to the total amount of operating expenditures s}nunm in the budget resolution or should the amount be deleted from the recorded budget? MOTION SEC\R`IDED AND CARRIED: Moved by Dronkert, seconded by Rydell and passed „nanimm,sly by all members present to direct staff to delete the amount of $5,000 for the Saul/Wallace repair fen the recorded budget. 3. Status Report - Installation of pay telephone at southeast corner of Stonhmok and El Monte The City Engineer presented his report dated 11/1/84 which addressed the installation cost of the placement of the phone booth (paid for by Pacific Bell except for the electrical connection - estimated cost to the Town is $150 plus the charge for an electrician to supervise the connection), access to the booth and alternate locations. Mary Stutz, Chairman - Pathways Committee, stated that in her opinion if the nary fines were compacted well (dampened and rolled when placed), they would provide adequate access to the phone booth. MOTION SECONDED AND CMUZ ED: Moved by Dronkert, seconded by van Tamelen and passed by the following roll call vote to authorize the staff to proceed with the installation of a phone booth at the southeast corner of E1 Monte and Stonebzook at an expenditure not to exceed $300. AYES: Councilmembers Dronkert, Rydell and van Tamelen NOES: Mayor Allison ABSENT: Councilmeaber Iuhrman F. SPECIAL REPORTS: 1. Reports from Standing Committees. a) Comunity Relations Committee Edward Barnes chairman - Community Relations Committee, noted that the Ins Altos - Ios Altos Hills Second Annual Community Volunteer Service Awards Luncheon was scheduled for Friday, November 16, 1984 at the Garden House in Los Altos. Mr. Barnes suggested that Council consider closing Tann Hall for the appropriate hours on Friday so that the staff could attend the luncheon. He further suggested that consideration be given to the staff receiving complimentary tickets to the luncheon. MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Drcnkert and passed unanimously by all members present to authorize the payment of staff's tickets to the Community Awards luncheon out of the City Council budget account and to approve the closure of Than Hall for the appropriate hours of the luncheon. -3- CITY COUNCIL MINUTES - November 7, 1984 P. SPECIAL REPORTS: (continued): �W 2. Reports from Ad Hoc Committees: none 3. Reports from the Planning Caamission: Canmissioner Struthers reported on the status of the El Retim Project in fns Altos. Presently it was at the stage of an Environmental Impact Report. Mrs. Struthers noted she would keep Council advised as more specific development plans for the project were made available. She did have concerns about a possible negative impact on the Town particularly in the area of drainage. PASSED BY CONSENSUS: To request Camnissioner Struthers to draft a letter for the City Manager's review and the Mayor's signature relating to the concerns of the Than regarding the E1 Retiro project, particularly addressing the issues of drainage and paths. 4. OmTnents from the Council: a) Dronkert: Intergoveri ental Council (IGC) Report Dronkert reported that at the 11/1184 IGC meeting the City Manager of Sunnyvale, Tam Lewcock, had presented a review of the Hazardous Materials Perndt Procedure. b) van Tamelen: Pathways Status Report van Tamelen noted that a priority list concerning pathway projects had been sub- mitted by the Pathways Cmnittee and she had received a request frau that committee for a status report on said project list. It was agreed this matter would be agendized. Mary Stutz, Chairman - Pathways Camuttee, noted that the o=uttee was par- ticularly interested in knowing what the current status was of the projects on the list formerly submittal. c) van Tamelen: High Technology Science Center van Tamelen ocimented that three possible sites were being considered for the Center (San Jose, Sunnyvale and Mountain View) and she was requesting the Council to consider remmiercling the Mountain View location to the Site Selection Canmi.ttee. Council briefly discussed this request and the three possible sites and decided to take no formal action as a Council on this matter. d) van Tamelen: Reception for new City Manager of Los Altos van Tamelen reminded Council that the reception for the new City Manager of Los Altos was scheduled for November 15, 1984 at 4:30 p.m. at the Los Altos Youth Center. e) Allison: Sheriff's Department - Work Furlough Program Allison noted he had received a letter from a resident suggesting the Town use work furlough crews frau the Sheriff's Department for certain projects in Town. Apparently there are two types of crews: one is a weekend crew which would need supervision and the other is a regular work crew which is supervised by members of the .Sheriff's Department. -4- CITY COUNCIL DM&VES - November 7, 1984 SPECIAL FEPODHI'S: Item 4. Cements from Council (continued): Mary Stutz, Chairman - Pathways Committee, commented that the Santa Clara Valley Water District already uses these work furlough crows in the Town. MNION SENDIDID AMID CARRIED: Moved by Dronkert, seconded by van Tamelen and passed by the following roll call vote to authorize the City Manager to contact the Sheriff's Departrrent and make arrangements for work furlough crews to be used in the Ton on projects approved by the City Manager and Properly supervised in the City Manager's opinion. AYES: Mayor Allison and CounciLTEmbers Dronkert and van Tamelen NOES: Councilor Rydell ABSENP: Councilms:ber Fuhrman G. STAFF - REPORTS, CDIOWPONDENCE AND ANNOUNCEMENT'S: 1. City Manager and City Attorney: no reports 2. Other: City Fsgineer - O'Grady Paving Change Order The City Engineer noted that at the September 19, 1984 Council Meeting it was agreed that the pavement work on Taaffe Road near Vista Del Valle would be included in the 1984 Street Imp rovalents Contract with O'Grady Paving. At this time the City Engineer was requesting Council to approve a change order with O'Grady Paving to reflect the work on Vista Del Valle. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed unanimously by all members present to approve a change order to O'Grady Paving for the pavament work on Taaffe at Vista Del Valle. H. NEW BUSINESS: Federal Revenue Sharing Fund - Accounting for 1983-84 Allocation Council had before then a worksheet dated 10/25/84 in which Fd Coli, Financial Consultant, outlined the budget adopted by the Council for the 1983-84 federal revenue. sharing allocation. Mr. Coli suggested in his 10/25/84 report that there were several alternatives before the Council concerning the unexpended amounts in the 1983-84 federal revenue sharing allocation. MOTION SECONDED AND CARRIED: Moved by Dronkert, seconded by van Tamelen and passed unanimously by all members present to authorize a budget modification transferring the unexpended amounts to Computer Hardware and reallocating check number 1509. 2. Staff Reorganization: The City Manager presented his report dated 11/1/84 which suggested the following modifications in the Town's organizational structure: 1) the contract with the Financial Consultant be amended to reflect 320 annual hours re,uiring advanced finance/bookkeeping skills; 2) the creation of a Finance Officer/Administrative Assistant Position to be responsible for ;5 finance and k clerical assistance in the Planning/Engineering Department; and 3) the creation of a Planning Technician position which would be responsible for a portion of the permit processing presently contracted for and a portion of the present Planning/Engineering Secretary's responsibilities. CITY COUNCII, MINUPES - November 7, 1984 (( H. NEW BUSINESS (continued): v NOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Dronkert and passed unanimously by all maTbers present to authorize the following positions and salary steps: Finance Officer/Aidmi.nistrative Assistant (1754 to 2132) and Planning Technician (1657 to 2014) and to direct staff to prepare an amendment to the contract with Financial Consultant, Ed Coli, reflecting the 320 arcual hours. 3. Report on Bike Lane on Altamont Road from Taaffe to Natc a Council considered the report from the Pathway Gartmittee dated 11/6/84 which included the recommendation that the bicycle path on Altamont from Taaffe to Natoma be cleaned and restriped. PASSED BY CONSENSUS: To direct staff to clean and restripe the bicycle path on Altamont Iniad from Taaffe to Natcma. I. EXECUTIVE SESSION: The City Council then adjourned at 9:25 p.m. to an Executive Session for Litigation and reconvened at 9:45 p.m. PASSED By CONSENSUS: To authorize the Town to begin legal proceedings against Mr. Sannor of 25391 O'Keefe Lane for violations of the Los Altos Hills Municipal Code resulting from illegal grading activity. MOTION SECONDED AND CARRIBD: Moved by Allison, seconded by Rydell and passed unanimously by all members present to associate attorney Norman Matteam on Lun King Liu vs. The Tuan of ICs Altos Hills. J. ADJOUIZOENT: There being no further new or old business to discuss, the City Council adjourned at 10:05 p.m. Respectfully submitted, Patricia Dowd, City Clerk **Mr. Stephen Stevick Director of the Sierra Club Foundation, stated that it was cot the position of the Foundation nor the property Owner that the land did not have open space value. However, it was the position of the Foundation that the open space interests could he further benefitted from the proceeds of the sale of this land and devoted to open space efforts that are represented by the greater needs. It (the land) does have scenic value. It's open space; it's a rural area. He could not argue that the property had open space value but he could state that if the covenant were lifted open space efforts could better be served in other areas, (AMENDED By OOUNCIL 12/5/84)