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HomeMy WebLinkAbout02/02/1983CITY COUNCIL TOWN OF LOS ALTOS HILTS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, February 2, 1983 cc: Reel 141, Tr. I, Side II, 460 -end; Tr. II, Side I, 001-158 Mayor Perkins called the Regular Meeting of the City Council to order at 7:30 p.m. in the Council Chambers of loan Hall. ME Me MIEFTIONT101115 we M Present: Mayor Perkins and Councilmmbers Allison, Hillestad and Proft Absent: Councilwt� van Tmmelen Staff: City Manager Ann Hinshaw, City Attorney Frank Gallic, City Planner John Carlson, Planning Commission Representative Jean Struthers and City Clerk Pat Dowd Press: Florence Pallakoff, Los Altos Tuan Crier; Ed Hering, San Jose Mercury; Ruth Ann Richter, Peninsula Times Tribune 1. Matadero Creek Subdivision - Offers on Lots and Related Matters a) Lot #11 Jackye Wolfe, Fox & Carskadon, reported that she had received an offer on Lot #11 o a cos o er with a closing date in approximately three months. A discussion followed concerning the closing date and the contingencies as stated in the addendum to purchase agreement. MOTION SECONDED AND CARRIED: Moved by Allism, seconded by Proft and passed unani- mously by all merbers present to present a counter-offer for Lot #11 with a March 25 closing date and contingency four in the addendum to be modified to read as follows: 'This offer contingent upon buyer's architect being able to situate the house the buyer wants upon the property. Buyer has 15 working days frau ratification of this agreement to remove this contingency in writing.' b) Lot #6 Jackye Wolfe, Fox & Carskadon, presented an offer on Lot #6 which she had received. The offered price was $210,000 with a 258 downpaynent and a closing date of March 31. The buyer also added a contingency that the purchase was contingent upon the sale of his hare. MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Proft and passed unani- mously by all nenbers present to present a counter-offer for lot #6 deleting the `r contingency that the purchase be contingent upon the sale of the buyer's home. CITY OJUNCIL MINOPEi - February 2, 1983 A. ROLL CALL ADID PLEDGE OF ALLEGIANCE: 1. Matadero Creek Subdivision (continued): C) Lot #5 Jackye Wolfe, Fo:c & Carskadon, reported that the potential buyer for Lot #5 had accepted the Council's counteroffer which was presented on January 25, 1983. MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani- nqusly by all members present to adopt Resolution #1524 accepting proposal and ordering sale of real property, directing payment of real estate commission, auth- orizing execution and delivery of deed, and accepting deed of trust and authorizing recordation thereof concerning Lot 5, Tract No. 7187, Matadero Creek Subdivision. d) Cash Requirements - Matadero Creek Subdivision MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani- mously by all members present to authorize the City Manager in conjunction with the City Attorney to seek a formal tax exempt opinion from bond counsel and to explore possible lending sources. MOTION SBCONDED AND CARRIED: Moved by Allison, seconded by Perkins and passed by the following roll call vote to continue Item F.2 - Report on Matadero Creek SUIT division, CC&Rs - to the next Council meeting so that the proposed changes could be considered by all Councilmenbers. AYES: Mayor Perkins and Councilnembers Allison and Hillestad NOES: Councilnenber Proft ABSENT: Councilmenber van Tamelen William Brooks attorney for Mr. James Viso, addressed the Council aryl expressed the concerns of his client in the continuation of this matter. They were eager for an early decision by Council concerning the CC&Rs. 2. Report on Storm Problems The City Manager pointed out on a Town map the trouble spots which had resulted from the nmst recent storm. It was further noted that sand and sandbags were available for the residents of the Town. The following representatives of the Santa Clara Valley Water District addressed the Council explaining what their jurisdiction was in Town, where the right-of-ways were located, and what maintenance program was being followed: Mr. Bill Carlsen, nPci= rrvrrlinatia nivisinn Fnaineer: Mr. Dan Krieae, Operations Maintenance Division Engineer. In particular the area near Rhus Ridge amu nnoay ECaa was ars- cussed with emphasis on what improvements, if any, were made to the dam on Moody Foad, who had responsibility for this area and what solutions could be suggested to solve the flooding problem. The SC4WD urged residents to contact them regarding problems in Town so they could work together towards successful solutions. It was further agreed that the City Attorney and the City Manager would work together in ocopi'ling a list of the areas in Town which were the Town's responsibility. -2- CITY COUNCIL MINUTES - February 2, 1983 A. POLL CALL AMID PLEDGE OF ALI.FX;,IANCE: 2. Report on Storm Problems (continued): %W The following residents addressed the Council concerning storm damage and flooding problems in Town: Frank Saul, 27977 Via Ventana, Alexis and Page Mill; Ren Coleman and Charles Anderson, Ortega Drive, Barron Creek flooding; Elyse Wilson, 25750 Moody Road Dan Dana Moody Road and Davis Nhisser, Moody Road, concerning the flooding at Rhus Ridge and William Kruger, 26705 St. Francis, regarding Barron Creek. Jean Struthers, Planning Comission Representative, inquired about the Edith Avenue/Fremont Read Bridge Project. Mrs. Struthers was informed that the project was in progress and a report world be made to the Council in the rear future. (AID 'David Musser, Moody Road, stated that illegal grading had been done on Tann property which led to the flooding problems at Rhus Ridge' - AMENDED BY COUNCIL 3. City Managers' Department Meeting - Monterey 2/116/83) The City Manager reminded Council of the Department Meeting in Monterey the middle of February, specifically February 17 and 18 and requested their approval to attend. Two warrants were before then concerning this meeting. MOTION SEODNDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously by all members present to grant permission to the City Manager to attend the Department Meeting in Monterey. 4. Warrants - #9077 The City Manager requested that warrant #9077 be removed from Council's considera- tion for further review. Council concurred. Item Removed: B.2 - 2/2/83 (resident) MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously by all nembers present to approve the balance of the Consent Calendar, specifically: 1. Approval of Minutes: December 15, 1982, January 5, 1983, January 11, 1983 January 25, 1983 * 2. Approval of Warrants: $38,687.84 (1/19/83) 3. Motion for Adoption: Motion setting a public hearing date of February 16, 1983 for LANDS OF DAUSHTERS OF CHARITY, File COP #1-82 4. Ieccamended denial of claims from Jeffrey E. Solt and Herbert Penn, Jr. *Councilmen Proft abstained from approving the minutes of the 1/25/83 meeting since he was not present at the meting. L -3- CITY COUNciL muvrES - February 2, 1983 H. CONSENP CUXNDAR (continued): Item Removed: 2. Approval of Warrants: $35,438.08 Alma Wood, 12151 Stonebrock, questioned warrant #9083 and was informed it con- cerned the City Managers' meeting in Monterey which had been approved by the Council. Frank Saul, 27977 Via Ventana, asked why the payment to Alec Russell for engineering services was being paid now when the services were provided several nonths ago. Mr. Saul was advised that Mr. Russell had not submitted his bill to the Town until after the first of the year. Allison questioned warrants #9063 and #9078. He was advised that the traffic signs purchased were those for E1 Monte Road and additional striping paint was purchased when work was done on the S -Curve so it would be on hand for future projects in Tom. MDIION SB3DMED AND CARRIED: Moved by Hillestad, seconded by Proft and passed unani- mously by all mmibers present to approve the warrants for 2/2/83 with the deletion of warrant #9077. 1. Reports from Standing Committees: {, a) Conmmity Relations Committee: ~ Edward Barnes, Chairman, reported that the cc miittee had begun working on several projects, i.e. Town Parade tentatively set for 5/21/83. Ann Lear would again be working on the parade and Doni Hubbard had contacted the organizations in 'Town. Consideration was also being given to planning a Town Hall Day at which the residents could meet the conmittee members, Councilmembers and staff. In addition to dis- cussing the possibility of a newsletter in the near future, the committee was also reviewing its charges and responsibilities. b) Public Works Cormittee: John Dannenberg, Chairman, reported that his ccnmittee npnbers were reviewing the Town roads and drainage preblems, were reviewing site plans, etc. in the prelimin- ary stages and making recmmendations to the Planning Commission and were prioritize road repairs in Town. Mr. Dannenberg also asked that the Geotechnical Hazards Map be returned to the conference room for the use of the Cmmittee. 2. Reports of Ad Hoc Comnittees: a) Tax -override measure: Ad Hoc Police Services Comftittee ReccniTendation It was noted that this comdttee was no longer active and several of the projects were now being handled by the Safety Committee. No action was taken on the above recamendation. 3. Reports from the Planning Ca mission: none -4- CITY ODUNCIL M ATPES - February 2, 1983 C. SPECIAL REPORTS: (continued) 4. Presentations from the Floor: Mildred Gallo, 25720 TaTanne Court, referred to building which was underway on Wild Plum Lane and asked why she and a neighbor had not been notified. Council stated that staff would lock into the situation and would report to Mrs. Gallo. Bradley BreYaran 26045 Newbridge Drive, reported that recently there had been several burglaries on his street and the residents were very concerned. While they had discussed the problem with the Sheriff's Department, they wanted to bring this problem to the Council's attention and hopefully arrive at a long-range solution. D. STAFF - REPORTS, CORRESPONDENCE AND ANNOUNCPV'M'TS 1. City Manager's Reports: a) Disposition of Ford Granada The City Manager presented her report dated 1/13/83 which gave background on the acquisition of the T,,, -caned Ford Granada and which reconmerded that the vehicle be assigned to the City Manager's office in lieu of a car allowance. 27977 Via Ventana each addressed the Council and objected to the City Manager's recmuiendation. In their opinions, at least three area auto dealers should be contacted for bids, an ad might be placed in the Town Crier and the opportunity should be given to the 'Town's residents to purchase the car. PASSED By CCNSFNSUS: To direct the City Manager to investigate the options pre- sented on this subject and to arrange for bids on the Granada to be presented at next Council meeting. b) Town's Radio Equipment The City Manager presented her report dated 1/14/83 which confirmed that the radio equipment had been obtained by a lease purchase agreement. In addition a report was given on the use of the radios during the recent storms. Allison questioned the original lease purchase agreement, rate of interest agreed to and length of time involved. He asked if the person responsible at that time for entering into said agreement could be held liable for additional incurred costs. It was agreed the City Attorney would investigate this matter and would report back to Council. c) Report on Town Budget, Financial Planning and State Subventions The City Manager reported that as of 12/31/82 518 of the Town's revenues had been received and 548 of the budgeted funds had been spent. The Town's audit report had been delayed due to further review. Regarding the State Subventions, the City Manager reported that the State had not yet made a decision regarding this matter. -5- CITY COUNCIL MINUTES - February 2, 1983 D. STAFF - REPORTS CORRESPONDENCE AND ANNOUNCIMENTS: 2. City Engineer: a) Sewer. Capacity Study: Adobe Ione/Moody Read Service Area MOTION SEODDIDED AND CARRIED: PIoved by Allison, seconded by Proft and passed unanimously by all members present to continue discussion of the item to the next Council meeting. E. SPECIAL ORDERS: 1. Public Hearing: a) Williamson Act Contract - petition requesting cancellation of Kinkead Williamson Art Contract (continued to March 2, 1983 Council Meeting at request of applicant) MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Proft and passed unani- mously by all members present to continue Williamson Act Contract - petition requesting cancellation of Kinkead Williamson Act Contract to March 2, 1983. F. GENERAL ORDERS AND UNF]NISBED BUSINESS: 1. Recycling in Los Altos Hills The City Engineer reported that the recycling center would be open on Saturdays, [ starting on 2/5/83 at Lot "A" at Foothill College. The hours were 10:00 a.m. to i� 4:00 3+69 p.m. and additional information could be obtained from the People Who Care Recycling Center. AMENDED BY ODUNCIL 2/16/83) ' 2. Report on Matadero Creek subdivision - CC&Rs Continued to February 16, 1983 Council Meeting. 1 G. MN BUSINESS: 1. Request from Friends of Westwind, Inc. for Council approval of an April Fund- raising event. Jo Lundell and Janice Duncan. Board of Directors, Friends of Westwind, addressed the Council and explained the purpose of the fundraising event - raise money for ' improvements and increase community involvement in Westwind Barn activities - the arrangements which would be made for traffic control and parking and alternative arrangements in case of rain. Council and staff discussed several aspects of this request with particular emphasis on the traffic and parking problems and insurance coverage. MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Hillestad and passed unanimously by all members present to approve the request from Friends of Viestwind for an April fundraising event with the proviso that they address the traffic and parking issues and there is adequate insurance coverage to protect time Town. CTTy CDUNCIL MEWIES - February 2, 1983 G. NEW EUSINISS (continued): 2. Intergovernmental Council - consideration of appointment to Emergency Medical Care Committee PASSED Sy CONSENSUS: Council agreed that it was not appropriate to suggest an appointment to the Emergency Medical Care Committee; it would be better to suggest such an appointment from a larger city. 3. Los Gatos - Discussion of Guadalupe College site as possible prison location NLYIION SDEDIIDED AND CARRIED: Moved by Allison, seconded by Perkins and passed unanimously by all nreirbers present to adlpl.- gl�eiytieft-p}5g5*expressing opposition to the use of Guadalupe College Site as a prison.olution (AMENDED BY COUNCIL 2/16/83) *direct. the City Attorney to prepare 4. False Alarms Allison requested a report on the issue of false alarms in Town for the next Council meeting. H. ADJOUIU14Wf: There being no further new or old business to discuss. the City Council adjourned at 10:00 a.m. Respectfully submitted, Patricia Dowd, City Clerk -7-