HomeMy WebLinkAbout06/01/1983CITY COUCIL
M TOWN OF IAS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
wadnesday, June 1, 1983
cc: Reel 143, Tr. II, Side I, 001 -end, Tr. II, Side II, 001-051
Mayor van Tamelen called the Regular Meeting of the City Council to order at
7:30 p.m. in the Council Cbambers of Town Hall.
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Present: Mayor van Tamelen, CouneilnEnbers Allison, Hillestad, Perkins and Proft
(Councilman Perkins arrived at 8:30 p.m.)
Absent; None
Staff: City Manager Ann Hinshaw, Assistant City Attorney Willies Hughes,
City Planner Jon Carlson and City Clerk Pat Dowd
Planning
Cama: Michael Kuranoff
Press: Florence Pallakoff, Los Altos Town Crier; Fd Hering, San Jose Mercury
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1. Real Estate Signs
The City Planner reported that Council had approved a marketing plan with Fox &
Carskadcn which had included the placenent of real estate signs. Fox & Carskadon
had stated that they would remove the signs as soon as possible.
2. Lot #3
The City Manager reported that escrow, had closed on Lot #3 and the loan be the
PADSD would be paid off early.
3. Petition from residents on Country Way
The Mayor noted she had received a letter from residents on Country Way con-
cerning drainage at the Matadero Creek Subdivision. A report on this matter
will be presented to Council at the next Council meeting.
C. CONSENT CALUMAR•
Items Removed: B.1 and B.2 (Allison); B.4.a) (City Planner); B.7. (resident)
M7TION SECONDED AMID CAWTED: Moved by Proft, seconded by Hillestad and passed
unanimously by all mambers present to approve the balance of the Consent Calendar,
specifically:
f 3. Actions of the Planning Ccmrtission: recamiended granting of the following:
L a) IANDS OF MERINGO-FILLFR, File VAR #3-83, IaCresta Drive
CTTY NUNCIL MIIwms - June 1, 1983
E C. OJNSEw cmauAR: (continued)
5. Motion for Adoption: Motion setting June 15, 1963 as the date for public
discussion of request by St. Nicholas Church for bingo
6. Reccrtmnded denial of calim from Mr. and Mrs. James Nystrom
8. Recommended denial of claim from Mr. and Mrs. Coleman
Items Removed:
1. Approval of Minutes: May 16, 1983
PASSED BY CONSENSUS: To amend Iter H.S. of the 5/18/83 minutes to read as
follows: "Mr. James Reynolds, 23750 Ravensbury Avenue, cemented that he had
heard several favorable ccmrents from resident of Los Altos concerning the
participation of Mayor van Tamelen in the Los Altos Pet Parade."
Councilwxman Hillestad abstained from voting on this item since she was not
present at the 5/18/83 meeting.
2. Approval of Warrants: $12,898.95
Allison asked for clarification of the following warrants: 9322 (vehicle expense -
June); 9332 (Engineering Services, Edith Avenue Bridge); 9334 (oil, brake pads,
fuel pump) and 9346 (street signs for E1 Monte and Moody). Allison asked that
#9322 be reviewed carefully since there was now a Tom car. Staff explained that
#9332 was a reimbursable expense; 09334 was for maintenance supplies for the
far vehicles. Regarding #9346 it was noted that theft of signs was a prcblen which
resulted in increased expenditure to replace than.
MOTION SBMNDED AND CARRIED: Moved by Allison, seconded by Hillestad and passed
unanimously by all members present to approve the warrant list in the amount of
$12,896.95.
4. Resolution for Adoption:
a) Resolution # accepting partnership grant deed and authorizing
recordation thereof (Sunset, Ltd.)
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Allison and passed
unaninously by all mambers present to continue Iter C.4.a) to the next Council
meeting.
7. Recenmemded denial of claim from Mr. and Mrs. George Hayes
Mr. George Bayes 26735 St. Francis Drive, noted that he understood the claim
procedure but wanted to stress the importance of clearing the Barron Creek area
to avoid future damage. While he understood there was a jurisdictional problem,
he urged Council to find a solution for adequate drainage.
M7PION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed
unanimously by all manbers present to approve the recanmernded denial of claim
from Mr. and Mrs. George Hayes.
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CITY COUNCIL MINUTES - June 1, 1983
D. SPECIAL REPORTS:
LW 1. Reports from Standing Ccmnittees: none
2. Reports fsnn Ad Hoc Committees: none
3. Reports fr(n the Planning Commission:
Planning Cone issioner Kuranoff reported that Planning Camnission Chairman
Richard Rydell, Assistant Planner Pat Webb and Councilman William Perkins
bad attended an ABAG Housing Workshop on 5/25/83. In addition a Housing
Task Force Co mittee Meeting was scheduled for 6/9/83 to discuss secondary
dwellings.
4. Caments from the Council:
a) Comendation of Anne Lear and Camnnity Relations Camdttee for
Los Altos Hills Town Parade and Country Fair, May 21, 1983
MDTION SEOONDED AND CARRIED: Moved by Hillestad, seconded by Proft and passed
unanimously by all manbers present to send letters to Anne Lear and the
Cammnity Relations Cuanittee camiending than for their participation in the
Los Altos Hills Town Parade and Country Fair.
b) Mayor van Tamelen - report on Legislative Conference, League of
California Cities, May 24-25, 1983
van Tamelen reported that the importance of cities was noted at the conference;
participation in the legislative process was encouraged. van Tamlen also
reported on AB 1597 which would give the State control of the housing elenent;
the status of the State's budget and Project Independence which was a plan to
provide more local control of revenues and the opportunity to produce local
revenue for local purposes.
C) Coincilnan Perkins - report on Housing Workshop, ABAG, May 25, 1983
This item was continued due to Councilman Perkins' absence.
5. Presentations from the Floor:
a) Mr. Ralph Franks - landscaping and grading on Templeton Court
Mr. Ralph Franks, 25141 Fremont Road, asked Council to investigate the excessive
landscaping and regrading taking place on Tenpleton Court. As protection for
his property, Mr. Franks was also asking that a Site Developmnt Permit be
required for the work. Staff was requested to present a report on this matter
at the next Council meeting. in response to a request frau Mr. Franks, this
itan was continued to the first meting in July.
b) Mr. and Mrs. Carl Could - fire retardant reroofing requirement
Mr. and Mrs. Carl Gould, 26815 Ortega Drive, asked Council to amend Ordinance
#269 regarding the fire retardant requirement regarding reroofing of existing
structures. They expressed the opinion that the ordinance iuWwsed excessive
( dangers to older roofs due to the weight, resulted in excessive increased costs
�w and was a detriment to the architectural integrity of the older hones in Town.
Mr. E.A. Mciaughlin, 25270 La REna, agreed with the opinions expressed by Mr.
and Mrs. Gould and suggested the ordinance include a recamendation not a mandate.
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CITY COUNCIL MINUTES - June 1, 1983
D. SPECIAL REPORTS (continued):
Mr. Charles Anderson, Or
Drive, asked if notices concerning the adoption
of such ordinances could be sent to all Tuan residents. Council responded
that while proper notification was made, it was far too expensive to notice
all residents. Mr. Anderson also expressed serious concerns regarding Barron
Creek; the matter needed to be addressed to avoid future problems.
Representative from Mueller Roofing camented that as a basic step residents
should place spark arresters in their chimneys and clear the brush on their
property. These were urportant fire prevention measures.
PASSED BY EDNSENSUS: To direct staff to review Ordinance #269 with considera-
tion given to the comients made by residents and.:to report back to Council.
C) Tot #10 Matadero Creek and Page Mill Road
Mr. Frank Saul, 27977 Via Ventana, asked for a report on the grading of Lot #10
at Matadero Creek and questioned whether the Flood Control District was going
to be involved in the repair of Page Mill Road. In response it was agreed that
the City Engineer would send a letter to the owner's engineer of Lot #10 to
confirm that they were in ccnipliance with the approved grading plans. It oras
further noted by staff that the Flood Control District would not repair Page
Mill Road but this was an item in the capital improvements budget.
d) Budget Study Sessions
Louise Dronkert, 27431 Black Mountain Road, suggested residents plan to attend
the budget study sessions so they could better understand the financial restric-
tions of the Town. Mrs. Dronkert also cemented that residents could assist
in the maintenance of the 'Town's roads by cleaning up their awn areas.
PASSED BY CONSENSUS: Council agreed on the following tines and dates for
Budget Study Sessions: Tuesday, June 7, 1983 at 7:00 p.m. and Friday, June 10,
1983 at 7:00 p.m.
Councilman Perkins arrived at the City Council Meeting.
E. STAFF - REPORTS, OORRESPONDENCE AND ARDUNCEMENI1'S:
1. City Manager:
a) Solid Waste Management JPA Surcharge
The City Manager presented a status report on the JPA Surcharge. (Staff nano
on this subject dated 5/27/83 on file.) In part this report stated that to
date there was a balance of approximately $30,000 in this fund. Staff's reaanren-
dation was to retain the existing funds; however, other options were eliminating
the surcharge or considering it during the budget sessions.
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CITY ODUNCIL MINUTES - June 1, 1983
E. STAFF - REPORTS CORRESpONDEICE AND ANNOUNCEMENTS: (continued)
MOTION SECONDED AND FAILED: Moved by Allison, seconded by van Tamelen and
failed by the following roll call vote to notify the Los Altos Garbage
Ca pany that the JPA surcharge would be terminated until such time as the
Tuan could evaluate and explain the excess funds in this account.
AYES: Councilman Allison
NOES: Mayor van Tsmslen and Councilmenbers Hillestad, Perkins and Proft
MOTION SEODNDED AND CARRIED: Moved by Hillestad, seconded by Perkins and passed
by the following roll call vote to review the JPA surcharge issue during the
FY 1983-84 budget study sesssions.
AYES: Mayor van Tamelen and Council mnbers Hillestad, Perkins and Proft
NOES: Councilman Allison
b) Building Inspection Agreement with County
The City Manager, in response to Council's request for clarification of the
fees, recomrended amending the last sentence of #2 to read as follows: "For
plan checking services, Town shall pay County 808 of plan check fee based
Upon Table 3A of the 1979 uniform Building Code."
MOTION SECONDED ASID CARRIED: Moved by Proft, seconded by Allison and passed
unanimously to adopt Resolution #1555 approving and authorizing execution of
an agreement between the City of the Town of Ins Altos Hills and the County
of Santa Clara (including ansndment to #2).
C) Town Hall Property
The City Manager reported that the lease with the Purissima Water District
expired in 1982. Negotiations were taking place for a new lease which
included the possibility of a rental change to the Water District. The
District had asked about the Town's interest in selling the land to then.
The original agree ent was a twenty year lease, with a ten year option providing
six months notice was given. Notice was not received; therefore negotiations
were underway.
Mr. Robert Mathiesen and Mr. Maurice Johnson, Directors -: Purissima Water
District, addressed the Council noting that although they had missed the notice
dew me, the intent was clear that they wanted to renew the original lease.
They did not feel it was in the Town's residents' best interest to charge the
District rent; they were not a profit making company.
Louise Dronkert, 27431 Black Mountain Road, questioned where the District would
have obtained the money to purchase the land had that been an option and
suggested that the Town negotiate a fair rental with the District for use of
the land.
Frank Saul, 27977 Via Ventana, thought that the lease should be extended for
ten years; the Water District should not be penalized for an oversight.
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CITY OC)ONCIL MINUTES - June 1, 1983
E. STAFF - REPORTS, CORRESPONDENCE AMID ANNOUNCEbUNTS:
Council discussed the lease options before than. Allison thought it entirely
appropriate to charge the District rent. Perkins and Hillestad agreed with
the opinions stated by the District, with Hillestad noting that the District
had been of great assistance to the Town over the years, i.e. during recent
winter storms. Proft and van Tamelen suggested more information was needed
and reonmended negotiations continue.
MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Hillestad and
passed unanimously to direct staff to proceed with negotiations with the
Purissima Water District.
d) Stonebrook Drive - Parking
The City Manager, in response to a request from Council at the 5/18/83
Council meeting, reported that the property in question at the corner of
E1 Monte and Stonebrock was public property and suggested that no parking
signs be posted. Perkins reconmended following up on this action in about
six months to make sure there were no unforeseen problems resulting from
this action, i.e. telephone trucks which need to park there for a short
period of time.
Mrs. Alma Wood, 12151 Stonebrook, noted again that she was speaking for the
owners ol the property next to corner where the cars were parking. The
Sheriff's Department had been contacted but there seemed to be sane concern
about the 72 -hour parking limit in Town.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Perkins and passed
unaniinously to post no parking signs at the corner of El Monte and Stcnebrock.
e) Progress Report on Road Repairs
The City Manager deferred this report to the City Planner, who presented a
prel,n,na*y capital improvenmt schedule to Council for their information.
He noted this matter would be reviewed at budget study sessions; however,
Councilman Perkins requested a timetable particularly if certain projects
went out to bid. There were two issues for Council to consider: 1) use of
Town's crew (what would the cost be of the crew doing the work in terns of what
other work would not get done in Town?); and 2) financing (Federal funding,
disaster relief, tax -override). Allison enphasized that this matter was of
the highest priority and needed to be addressed immediately.
NDTION SECONDED AND CARRIED: Moved by Allison, seconded by Hillestad and
passed unanimously to direct staff to seek proposals fon contractors to
perform all the necessary work to repair the streets and stone drains to a
satisfactory condition.
2. City Engineer:
a) Edith Avenue Bridge Project
The City Engineer reported that stage 1 of the agrees t with Harris and
Associates required the consultant to prepare preliminary design plans and
submit than to the Council for review and selection. In addition there was
before Council a request for title reports, for clarification purposes, on
the three privately owned parcels of property adjacent to the bridge.
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CITY COUNCIL MDgffES - June 1, 1983
E. STAFF - EEPORTS, CORRESPONDENCE AMID ANNOUNCEAWTS: (continued)
Council discussed the design plans before them. Allison suggested that
when considering the plans the requirements for cable TV be reviewed. He
also suggested a rail along the bike lane and road rather than at the edge.
Perkins noted it was important to separate vehicles and pedestrians and
also commented that the cement lags were not aesthetically pleasing. Planning
Commissioner Kuranoff asked if the Planning Commission and the Environmental
Design, Parks and Recreation Committee were going to have the opportunity to
review the design plans.
Jean Struthers, 13690 Robleda Road, did not want to see a rail placed for
bicyclists; she felt this could do more harm than good.
Frank Saul 27977 Via Ventana, questioned the Council's priorities - why was
Council discussing this pm7ect when the Town's streets needed repair. In
response to this question, Allison explained that it was a joint project
with Los Altos and the Santa Clara Valley Water District and it was funded.
M7TION SECONDED AND CARRIED: Moved by Perkins, seconded by Hillestad and
passed unanimously to approve the twenty-five MPH design alternative with a
tubular hand barrier for the construction of the Edith Avenue Bridge.
MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Allison and passed
unanimously to authorize staff to order title reports on the three parcels of
land adjacent to the bridge.
b) Request for an encroaChMent permit to allow a driveway to cross a
general purpose easement, APN 175-55-012
MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Allison and passed
unanimously to grant an encroachment permit to allow a driveway to cross the
general purpose easement on Parcel APN 175-55-012 with the following four
conditions: 1) a culvert be installed in the creek with sufficient capacity
to cavy a 18 storm; 2) the driveway does not inhibit use of the easement;
3) a construction permit must be obtained fran the Santa Clara Valley Water
District and 4) the inprovement plans within the easarent must be approved by
the Town.
Mark Lewis applicant's son, advised the Council that they were agreeable to
the four cronditions as stated.
1. Public Hearing:
a) Eequest for Tentative Map Approval, LANDS OF POWLE, File TM #6-82
MOTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by Proft and passed
by the following roll call vote to approve the Negative Declaration for Lands
of Fowle, File TM #6-82.
AYES: Mayor van Tamelen and Councilmembers Hillestad, Perkins and Proft
NOES: None
ABSENT: Councilman Allison
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CITY WONCIL Ma=s - June 1, 1983
F. SPECIAL. ORDERS: (continued)
Council discussed the conditions of the tentative map before then with
particular emphasis on condition 6.A concerning the widening of Fremont
Road to provide a 12' vehicular lane and 4' bike lane for northbound
traffic.
Dexter Ahlgren, applicant's engineer, reported that the applicant was in
agreement with the conditions before Council.
Joseph Sieger 27087 Old Trace Lane, expressed support of the proposed
subdivision, noting the sensitivity of the plans to the rural nature of the
Tuan. He did note, however, that while the widening of Fremont was good
for a bike lane, it may prove dangerous because of the culvert.
Jean Struthers, 13690 Robleda Road, spoke in favor of the widening of Fremont
for a bike lane.
Ma Stutz Co-Chaivnan -Pathways Committee, reported that the Pathways
Catmittee agreed that widening of Fremont was appropriate for a bike lane.
MOTION SECONDED AMID FAILED: Moved by Perkins, seconded by Allison and failed
by the following roll call vote to obtain the appropriate in lieu fees
necessary to build the path on Fremont rather than pave it at the present time.
AYES: Comncilmmbers Allison and Perkins
NOES: Mayor van Tamelen and Council me deers Hillestad and Proft
MOTION SECONDED AMID CAFRIED: Moved by Proft, seconded by Hillestad and passed
unanimously to amend Condition 1.A to read as follows: "The owner shall provide
a twenty-seven and a half (27.5') wide private road ingress/egress easement for
old Trace Lane for those residents who reside on Old Trace Lane."
MOTION SECONDED AND CAFW=: Moved by Proft, seconded by van Tamelen and passed
unanimously to amend Condition 6.B to read as follows: "Storm drainage shall
be provided along Fremont Road as determined by the Tam Engineer."
MIOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed
unanimously to add Condition 9.B as follows: "A Conditional Exception is granted
to delete the requirement of Section 9-4.712(a) of the Municipal Code requiring
a private road not to be a thru road. The Council finds that there are special
circumstances affecting this property so that the strict application of the
provision of this section would deprive the applicant of the reasonable use of
lard; and that by granting this Conditional Exception other landowners will not
be deprived of the reasonable use of their land as specified in Section 9-4.1501
of the Municipal Code."
MOTION SECONDED AMID FAILED: Moved by Proft, seconded by Hillestad and failed by
the following roll call vote to approve the Tentative Map for Lands of Fowle,
File TM #6-82, as amended.
( AYES: Corncilmembers Hillestad and Proft
NOES: Mayor van Tamelen and Councilmenbers Allison and Perkins
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CITY COUNCIL MINUTES - June 1, 1983
F. SPECIAL ORDERS: (continued)
Due to some confusion on the motion which Council had just voted on concerning
the tentative map, the vote was taken a second time.
N1 TION SDCDmIDED AND CARRIED: moved by Pmft, seconded by Hillestad and passed
by the following roll call vote to approve the Tentative map for lands of Fowle,
File TM 06-82, as amended.
AYES: mayor van Tamelen and Councilmmbers Allison, Hillestad and Proft
NOES: Councilman Perkins
G. (01ERAI, ORDERS AND UNFINISHED BUSINESS:
1. Recomendation frau the Historical Society for change of street name at
Altamont (Westwind Barn)
PASSED BY CONSENSUS: To place a 'Westwind Barn' sign with street number at
the entrance to the Barn on Altamont as recacmended by the Historical Society.
2. Carrier Alert Program
The City Clerk reported that the Carrier Alert Program was available to the
residents of Los Altos Hills. Participation in this program would alert the
postal carrier that an accumulation of mail in a resident's mailbox might indi-
cate an accident or illness in the hone, and the Sheriff's Department would be
notified. Information and requests concerning the carrier alert program should
be directed the Los Altos Senior Center.
H. NEW BUSINESS:
1. Closed Session
The City Council then adjourned to Closed Session at 11:10 P.M. and reconvened
at 12:40 a.m.
I. ADJOUR[II9NN1':
There being no further new or old business to discuss, the City Council adjourned
at 12:40 a.m. to an Adjourned Regular Meeting on Tuesday, June 7, 1983 at
7:00 p.m.
Respectfully submitted,
Patricia Dowd, City Clerk
no