HomeMy WebLinkAbout07/06/1983CITY ODUNCIL
TOM OF LOS ALTOS HILLS
26379 Fremont Road
LW Los Altos Hills, California
MINUTES OF A REGULAR MEETING
Wednesday, July 6, 1983
cc: Reel 145, Tr. I, Side I, 001 -end
Mayor van Tamelea called the Regular Meeting of the City Council to order at 7:30 p.m.
in the Council Chmvbers at Town Hall.
A. ROIs, CALL AND PLEDGE OF ALLEGIANCE:
Present: Mayor van Tamelen and COOncilmffnbers Allison, Perkins and Proft
Absent; Councilwoman Hillestad
Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio and City Clerk
Pat Dowd
Planning
Come: Judith Carico
Press: Florence Pallakoff, Los Altos Town Crier; Ed Hering, San Jose Mercury
B. MATADERO CRffiC SUBDIVISION - RELATED MATTERS:
Council considered the proposed resolution before then which would amend Condition
7.B. of the Conditions of Approval for the Matadero Creek Subdivision regarding
c. the issue of allowed building coverage. This matter had been continued from the
�r 6/15/83 Council meeting.
MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Proft and passed unani-
mously by all members present to adopt Resolution #1559 amending the Conditions
of Approval for the Tentative Map of the Matadero Creek Subdivision, Tract No.7187.
Frank Saul, 27977 Via ventana, asked if the Town intended to Place street signs at
the Matadero Creek Subdivision and also inquired if staff had a report prepared on
lot #10 at the Matadero Creek Subdivision.
PASSED BY CONSENSUS: To direct the Acting Cm Engineer to look at the Matadero
Creek Subdivision checklist to see if all items bad been completed.
C. CONSENT CALENDAR:
Items Reroved: C.2 (resident) ; C.4.b) (van Tamelen) ; C. 5. a) (City Attorney) and
C.S.b) c) d) and e) (Allison)
MOTION SENNDED AND CARRIED: Moved by Perkins, seconded by Pxoft and passed unani-
mously by all manbers present to approve the balance of the Consent Calendar, speci-
fically:
1. Approval of Minutes: June 10, 1983 and June 15, 1983
3. Actions of the Planning Cannission: recamuended granting of the following:
tw a) LANDS OF ALHOUSE, File CUP #1-83, 26173 Rancho Nanuella
CITY COUNCIL mEgm3s - July 6, 1983
C. CONSENT CALENDAR (oontinued)
r
�r 4. Resolutions for Adoption:
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a) Resolution #1560 appointing Ann Hinshaw as Deputy Treasurer
C) Resolution #1561 approving contract with Travice Whitten to serve
as Acting City Engineer
d) Resolution #1562 ordering the performance of certain work - 1983
street improvements
Items Removed:
2. Approval of Warrants: $39,062,76
Alma Wood, 12151 Stonebrook, asked for clarification of warrant #9394 and was
ER -on -Tea it iqastm cost of repairs for the Town's Ford Granada. Allison requested
clarification of the following warrants: 9391, 9392, 9405, 9415 and 9417. In
addition he noted that there wave three warrants for the tractor totaling $2,000.
Allison asked the City Manager to prepare a report on the tractor costs for the
next Council meeting.
MYTION SECONDED AND CARRIED: Moved by Allison, seconded by van Tamelen and passed
...imously by all members present to cancel the subscription to the Peninsula
Times - warrant #9391.
MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Allison and passed unani-
mously to approve the warrants with the notation of cancelling the subscription to
the Peninsula Times.
4. Resolutions for Adoption:
b) Resolution # accepting certain improvements in connection with
lards of Melchor, Tract #7010
van Tamelen asked Council to consider continuing this item so that a field trip
could be arranged to view the property and the drainage.
MOTION SECONDID AND GARRM: Moved by Perkins, seconded by Allison and passed unani-
mously by all members present to continue item C.4.b) regarding the lands of
Melchor to the next Council meeting and for a field trip to be arranged to look
at the property in question.
5. a) Recommended denial of claim from Mr. Lun King Liu
The City Attorney noted that rather than taking action to deny the Liu claim, it
would be more appropriate to direct him to prepare a notice of insufficiency of
claim.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Allison and passed unani-
mously by all members present to direct the City Attorney to prepare a notice of
insufficiency of claim regarding Mr. Lun King Liu.
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CITY WUNCIL MINUPFS - July 6, 1983
C.
CONSENT CALUMAR (continued) :
5.b) Recamiended denial of claim from Mr. James M. MCCleery
c) Recommended denial of claim from Mr. and Mrs. Roger A. Rao
d) Recommended denial of claim from Mr. and Mrs. Frank I. Yoshida
e) Reaammended denial of claim from Mr. George Kohler
NATION SECDNDED AND CARRIED: Moved by Allison, seconded by Proft and passed unani-
mously by all members present to direct the City Attorney and the insurance company
to record time spent on certain of the claims that care before Council and to seek
AMKOED BY
possible reimbursenent of ironies spent if aterdet2i ed"'lv'i�aiTi'ri�cs'iawscat
omwn -
on suits that are dismissed, withdrawn or found to be in the Town's favor.
7/20/83
MYFION SECDND D AND CARRIED: Moved by Proft, seconded by Allison and passed unani-
mously to reamnend denial of the claims from Mr. James MCCleery, Mr. and Mrs.
Roger Kao, Mr. and Mrs. Frank Yoshida and Mr. George Kohler
D.
SPECIAL REPORTS:
1. Reports from Standing Committees:
a) Pathway Committee - Semi-annual report
Mary Stutz Chainwn Pathways Committee noted that Council bad received a copy
the committee's seer -annual report dated 6/28/83. In addition Mrs. Stutz commented
that paths in road right-of-ways do not appear on the assessors map and people tend
`
to landscape to the edge of the property. It was agreed this matter would be
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discussed with the City Manager at a later time. Another suggestion made was to
check with the Pathways Committee before landscaping bonds are returned to owners
and to check the landscaping before final approval was given a house. Perkins
stated that it was extremely important for the committee to work closely with the
staff for the full benefit to the Town.
NOTION SFXDMED AND CARRUD: Moved by Allison, seconded by Proft and passed unani-
nmusly to send a letter to the Horsenam' Association thanking than for their
diligence in clearing weeds and growth from the Town's pathways.
b) Finance Committee - Solid Waste Management Authority
For information only, the Finance Committee presented a report dated 6/30/83 on
the 6/29/83 Solid Waste Management Authority Seminar (report on file at Town Hall).
2. Reports from Ad Hoc Committees: none
3. Reports from Planning Cmmission:
Commissioner Carico reported that the landscape plan for lot #9 at Matadero Creek
had been approved; the Town 's landscape policy was in the process of being reviewed
and it had been suggested that a qualified subcommittee be established to review
landscaping matters. tins -M99est�-� It was further
noted that a very productive meeting had taken place including the Mayor, time City
Manager, the Planning Commission Chairman and Mrs. Carico.
LW
*ADD THE FCLIOWING SEMTT3VCE: "Council asked the Planning Commission to proceed
with the preparation of a written recommendation on the establishment of a
qualified subcommittee on landscaping matters." (AMEMED BY COUNCIL 7/20/83)
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CITY OJDNCIL MRgCTFS - July 6, 1983
D. SPECIAL REPORTS: (continued)
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4. Cartnents frau the Council:
a) League of California Cities
Council agreed that they should let the City Clerk know if they planned to attend
the league inference in October. It was further noted that hotel expenses would
not be approved for this conference in San Francisco.
b) Solid Waste Surcharge
Allison eomrented on the surcharge cost for the caning year; the amount already
in reserve and the amotnt of monies the Town was receiving on an annual basis. In
his opinion this matter should be reviewed and action should be taken to correct
the existing situation.
MOTION SECONDED APED CARRIED: Moved by Proft, seconded by Allison and passed unani-
mously by all numbers present to place this item on the next Council agenda and
to direct tip -ity- 7?r toppreppaarre a financial status report on the subject.
Councilman Allison (AMg rm BY OOUNCIL 7/20/83)
c) Cable TV
Allison asked Council, on behalf of Jim Reynolds, for possible dates for the study
session on the cable tv issue. The following times were suggested and would be
given to Mr. Reynolds: Monday, July 18 or Monday, July 25.
4 d) Sheriff's Department
�I MOTION SECONDED APED CARRIED: Moved by Allison, seconded by Proft and passed unani-
mously by all members present to have a letter sent to the Sheriff's Department
strongly stating that the Town needs more law enforcement.
5. Presentations from the Floor;
Frank Saul, 27977 via Ventana, suggested contacting the City of Palo Alto for
possible support in correcting the problems on Page Mill Road. He also suggested
charging the expenses of correcting the washout on Page Mill to the Matadero Creek
Subdivider. Mr. Saul requested the status of the situation with the Water District -
improv emants were needed in the imnediate area of Town Hall and the Water District.*
(see page 7)
Alma Wood, 12151 Stonebrock, thanked Council for having the no parking sign placed
on Stonebrook Drive (near the Rich's property)
City Manager:
a) Ordinance #269 Flame retardant roofing
The City Manager referred to her staff report dated 7/6/83 which included possible
alternatives for Council to consider regarding Ordinance #269 and which also included
LW background inforn tion on the subject. Council had several questions concerning this
issue and requested additional tire to review the alternatives before than.
MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Perkins and passsed unani-
mously by all menbers present to continue consideration of Ordinance #269 to the
next Council Meeting.
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CITY COUNCIL MINUTES - July 6, 1983
9 ml•�Y ��••J •� I�� M 11 . • Mm ID
�. 1. City Manager:
b) Budget transfers - status unallocated funds
Continued to next meeting at request of City Manager.
c) Agreement with auditor
Continued to next Council neeting at request of City Manager.
d) Procedure for variances and conditional use permits
The City Manager noted hes staff report dated 6/21/83 on the subject of variance
and conditional use pevnit procedures. Presently the procedure included the
Planning Commission's review and recamendation to Council. Such matters were
placed on the Consent Calendar section of the Council's agenda and they had the
option of automatically approving or requesting separate consideration of such
items. This procedure did not exactly conform with the Town's code at present.
Clarification of this subject was needed to ensure the efficient running of Tom
business.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed
unanimously by all members present to direct the City Attorney to prepare an
amenaL t to the ordinance concerning variances and conditional use permits
`� reflecting conformance with the current procedure used by Council.
e) CBAC
Continued to next meeting at request of City Manager.
f) West Valley Sanitation
Allison referred to a letter utich bad been received frau the West Bay Sanitation
District which suggested a meeting between the Sanitary District and those agencies
franchising with Los Altos Garbage Cmpany for solid waste collection to discuss
areas of mutual concern, particularly rate increases.
MOTION SECONDED ADID CARRIED: Moved by Proft, seconded by Perkind and passed unani-
mously by all nernbers present to notify the West Valley Sanitary District that the
Council thinks their idea is a good one worthy of further exploration and that
Councilman Allison will represent Los Altos Hills.
g) Antennas - Building Coverage
The City Manager reported that this matter was agerdized for the July 13, 1983
Planning Crnmission meeting and the Cmndssion's report would be agerdized on the
7/20/83 Council agenda.
h) Landscaping and grading on Tepleton Place (City Engineer)
Continued at request of City Manager.
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CITY OONNCIL MINUTES - July 6, 1983
•lil'• Y �� 9YA •• Y 11 . • Mi I& -
%r 1. City Manager:
i) Storm Damage Report
The City Manager reported on street patching and paving. Barron Creek maintenance,
preventive maintenance projects and the proposed engineering contract for recon-
struction of major projects in Taal. Allison requested more specific reports on
this subject, i.e. progress reports on projects and percentage of campletions.
F. SPECIAL ORDERS:
1. Public Hearing:
a) Resolution # adopting an appropriation limit for 1983-84
Council had several questions concerning the appropriation limit including the
deadline for adopting said resolution and the option of going over the limit for
certain Emrgency situations.
M7fION SMMED AMID CARRIED: Moved by Proft, seconded by Allison and passed unani-
mously by all members present to continue the adoption of an appropriation limit to
the next meeting pearling an opinion from the City Attorney concerning the ti frame
for adoption and the option of anergency expenditures over the limit.
G. GENERAL ORDERS AND UNFINISHED BUSINESS:
H. NEW BUSINESS:
1. Setting the date for appointments and interviews to the Planning Commission
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed
unanimously by all msrbers present to hold planning cammission interviews at
7:00 p.m. on Wednesday, July 20, 1983 and to establish the deadline of 5:00 p.m.
on July 14, 1983 for receipt of applications for the Planning Cmmission.
2. 1983-84 Proposed Budget
Council agreed to hold an Adjourned Regular Meeting on Tuesday, July 12, 1983
at 9:00 a.m. which would include a study session on the proposed budget.
3. San Antonio Hills, Inc.
PASSED By CONSENSUS: To establish a cm ttee of two Counci.lmembers (van Tamelen
and Perkins) to meet with representatives of the San Antonio Hills homeowners to
discuss the Town of Los Altos Hills.
4. City Attorney - legislative update
The City Attorney reported on three recent issues; a) recent ruling that local
government agencies may no longer require auctioneers to pry special fees directly
related to auctions or auctioneering; b) application of GTE Mobilnet of San Fran-
cisco limited partnership and GTE Mobilnet of San Jose limited parntership for
approval of a cellular mobile radio system in the San Francisco -San Jose -Oakland
areas; and c) the local government antitrust act of 1983.
CITY CDUNCIL MINOPES - July 6, 1983
H. NEW BUSINESS (continued);
¢. City Attorney - legislative update
PASSED By OJNSENSUS: To direct the Mayor to send a letter of support regarding
the local goverrmPnt antitrust act of 1983.
I. CLOSED SESSION•
The City Council then adjourned to Closed Session for Personnel and Litigation
at 9:90 p.m. and recomwened at 11:30 p.m.
J. ADJOURNME l':
There being no further new or old business to discuss, the City Council adjourned
at 11:30 p.m. to an Adjourned Regular Meeting on Tuesday, July 12, 1983 at 9:00 a.m.
Respectfully sL>k tted,
Patricia Dowd, City Clerk
ADD THE FOLIAWiNG TO ITEM D.5 comments by Mr. Saul: "Allison asked the City
Manager to follow through on Mr. Saul's suggestion concerning Page Mill Fuad
and contact the City of Palo Alto for possible financial support in correcting
the problems." (AMUVED By LUUNCIL 7/20/83)
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