HomeMy WebLinkAbout08/03/1983CITY ODUNCIL
TOWN OF TOS ALTOS HUT
26379 Fremont iniad
Los Altos Hills, California
1 I lY • 9• SPI
Wednesday, August 3, 1983
cc; Reel 146, Tr. I, Side II,001-end, Tr. II, Side I, 001-296
Mayor van Tamelen called the Regular Meeting of the City Council to order at 7:35 p.m.
in the Council Chambers at Town Hall.
A. ROIL CALL AMID PLEDGE OF ALLEGIANCE:
Present: Mayor van Tamelen and Councilmembers Allison, Perkins and Proft
Absent: Councilmenber Hillestad
Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio, City Planner
John Carlson and City Clerk Pat Dowd
Planning
Carol: Michael Kuranoff
Press: Florence Pallakoff, IAS Altos Town Crier; Mary Duenwald, Peninsula
Times Tribune
B. MATADERO CREEK SUBDIVISION - RELATED MATTERS:
PASSED BY CONSENSUS: To schedule a meeting of the Architectural Review CcrMUttee
of the Matadero Creek Subdivision for Monday, August 15, 1983 at 7:00 p.m. in
Council Chambers.
MOTION SECOMIDED AND CARRIED: Moved by Proft, seconded by Perkins and passed unani-
mously by all meters present to adopt Resolution #1571 establishing a fee of 6§
per ware foot of development area with a minim= of $100 ler nicest•
C. CONSENT CALENDAR:
Items Reuoved: C.2 and C.S.a) (resident)
M7TION SBOONDED AMID CARRIED: Moved by Pxnft, seconded by Perkins and passed unani
mously by all mEnbers present to approve the balance of the Consent Calendar,
specifically:
1. Approval of Minutes: July 20, 1983 and July 25, 1983
3. Tine Extension Reguest:
a) Request for thirty -day extension for filing of Tentative Map, LANDS
OF HANSEN, File TM #7-82
4. Recaam_nd denial of claim from Mr. Duisenberg
5. Resolutions for Adoption:
b) Resolution #1572 awarding contracts. for street patching and striping,
kw respectively, for 1983 street improvements
6. Actions of the Planning Ccmnission:
a) Reca ended granting of the follwing: LANDS OF MDISON, VAR File #5-83
b) Recmvended City Council set a public hearing (8/17/83) to consider
possible violation of have occupation ordinance, LANDS OF ERSEPEE
CITY CDugCIL NIINNl'ES - August 3, 1983
(� C. CDWM CALE`DAR: (continued)
it Items Removed:
2. Approval of Warrants: $62,287.94
Frank Saul 27977 Via Ventana, asked for clarification of warrant #9498 and
was informed this was payment to Nowack and Associates for work done some time
ago on the Matadem Creek Subdivision. Payment had been delayed to this time
for clarification of the services performed.
MOTION SEoaME7 Alu CARRIED: Moved by Proft, seconded by Perkins and passed unanri-
mously by all members present to approve the warrants = $62,287.94.
5. Resolutions for Adoption:
a) Resolution # requesting the tax collector of the County of Santa
Clara to levy certain charges against real properties
Frank Saul 27977 Via Ventana, asked for clarification of this resolution and
was informed that it concerned the fire discing which had been done on certain
properties in the Town.
=0N SDCOMED AND CARRIM: Moved by Pmft, seconded by Perkins and passed unani-
mously by all members present to adopt Resolution #1573 requesting the tax collector
of the County of Santa Clara to levy certain charges against real properties.
D. SPECIAL REPORTS•
1. Reports from Standing Cmmittees!
a) Safety Conmittee:
MAndrew Cochran Actino ai+man of the Safety Crnmittee, reported on the objectives
the cacmittee: 1) evaluation of Sheriff's performance; 2) evaluation of Orem
gency standby generator system and 3) Disaster Plan. Mr. Cochran commented that
the ommittee was studying statistics received from the Sheriff's Department and
to date had not received any information to indicate the Sheriff's performance
was lacking. A decision on the generator system was pending. Regarding the
Disaster Plan, an Ad Hoc Task Force has been established which was in the process
of organizing about 100 neighborhood coordinators. A training meeting would be
scheduled and the process was being patterned after the PortoLa Valley Plan. In
addition Mr. Cochran commented that in the near future there would be three sworn
peace officers at Foothill College which should help reduce the increased number
of deputy hours being spent there; the radar had also been sent out for repairs.
There were delays but the matter should be resolved soon.
Marc Kaufman Chairman - Disaster Preparedness Subcommittee, commented that the
issue of an emergency standby generator would be addressed after the coordinators
had been organized. Allison suggested a period of about three months as a follow-up
date for the item.
Frank Saul 27977 Via Ventana, expressed the opinion that the support from the
406 Sheriff's Department was lacking and there should be much better coverage in the lbw
George Pfeiffer Safety Committee member, stated the opinion that Mr. Saul's
co�ments were unfounded.
-2-
CPPy COUNCIL NINUIT, - August 3, 1983
D. SPECIAL REPORTS (continued):
2. Reports from Ad Hoc Comiittees: none
3. Reports from the Planning cmvnission:
planning Camtission Kuranoff reported that the site development for the Daughters
of Charity had been approved; the issue of possible violation of the home occupa-
tion ordinance on the Lands of Ersepke had been referred to the Council; the
changes concerning antennas -building coverage were still in the process of review;
and the field trip to review the drainage at La Palana had taken place. The
Camuission expressed strong concerns regarding substantial downstream drainage;
process needed to be reviewed.
PASSED BY CONSENSUS: To review and evaluate the downstream drainage process at
the Site Development and Subdivision stages.
4. Crn is from the Council:
a) mayor van Tamelen
1) Announcement honoring Asian Americans for cammnity involvement
M7rION SECDNDED AND CARRIED: Moved by Allison, seconded by Perkins and passed unani-
m,,sly by all m mbers present to send a letter honoring Asian Americans for
caominity involvaoent.
2) Report on RKecutive Forum Meeting held in July
van Tamelen reported that the key issues of discussion at the Executive Forum
Meeting of the League of Calfifomia Cities were the budget and finances. -A-
uiclee-t-ape-had-beaa-e'e��a-€#naxees-wla4ek-�u3�-be-s3�ewa-ta3n>:ex'esaed-gtsafls
cenzerning ymya-to-sore-money.* van Tamelen also comented that the Housing
Development Office was now working with the cities on housing issues.
5. Presentations from the Floor:
a)Rosemazy M1eyerott Town Historian, presented a brief background on the
gift of historical farm eguipnent and the concept of an agricultural
historical park behind Town Hall. Mrs.. Meyerott, who was appointed Town
Historian in 1976, further noted that Yvonnne Jacobson, an historian at
at the DeAnza College Historical Center, would also be involved in the
establishment of such a park. (Unfortunately, Mrs. Jacobson had been
unable to attend the Council meeting.)
b) Fdvrard Haz'nes Chai.xman - Cam,nity Relations Camdttee, expressed strong
interest in the park; be thought it ngortant to understand the past to
appreciate the present and plan for the future. The park would provide
a central place in Town for residents to meet.
c) Arlene Toffe Reed, on behalf of the Taaffe family and the Reed children,
presenteI to the Town a gift of a vintage hay baler (about 1900). Council
thanked Mrs. Reed for this gesture of good fellowship and comented that
j, this historical fan, equip went would be a part of the agricultural historical
�w park.
* A video tape had been Prepared concerning financing local been Placed on the and
a list of ways for local gover mients to save money
board in the Council office.-3(AmRMED BY SIL 8/17/83)
CM COUNCIL MINUTES - August 3, 1983
D. SPECIAL REPORTS (continued):
�W 5. Presentations from the Floor (continued):
d) Irm Goldsmith - President Historical Society calnenta3 that the proposed
park would fulfill the need for a place to keep historical m rabilia and
would be an inspiration to the residents of the Town.
NOTION SECONDED AND CARHIF9: Moved by Perkins, seconded by Allison and passed
unanimously by all members present to gratefully accept Mrs. Taaffe Reed's gift
and to proceed with plans for an agricultural historical park with the Mayor
to appoint a committee.
I yq'�Y U99�'� Ism M UI • Y2 lyk,
1. City Manager:
a) Report on tractor/backhoe
The City Engineer referred to his report dated 8/3/83 in which he recommended
rebuilding the engine of the tractor/backhoe. He noted that a bid had been
received of approximately $6,230 to rebuild the engine with the understanding
that the cost may incresae if additional problems were discovered.
Frank Saul, 27977 Via Ventana, objected to only one bid and suggested the City
Engineer discuss matter with Taaffe CenStrVctien Ccupany for advice and
another bid.
MOTION SECONDED AND CAIdUED: Moved by Proft, seconded by van Tamelen and passed
by the following roll call vote to authorize payment of a mexinmm of $6,230 for
repairs to the tractor/backhoe, employing the most economical approach.
AYES: Mayor van Tamelen and Councilmenbers Perkins and Proft
MES: Mayor Pro Ten Allison
A,BSMg1': Comcillmenber Hillestad
b) Building Inspection - recommendation
WrION SECONDED AND CARRIED: Moved by Perkins, seconded by Proft and passed unani-
mously by all members present to authorize the City Manager to hire a Building
Official/Code Administrator and to approve the proposed job description and salary
range.
c) Status of refinancing Tewn Radios
The City Manager, at the request of Mayor Pro Tem Allison, reported that there
were two options: 1) to enter a one year contract or 2) to pay off the Motorola
contract. This matter would be on the agenda for 8/17/83.
2. City Engineer:
a) Lot #10 - Matadero Creek Subdivision
The City Engineer reported that the accuracy stated in Mr. Nowack's letter of 7/19/f
was satisfactory for the stage of construction on Lot #10.
-4-
CITY COU CIL MINUFPS - August 3, 1983
•1�1•IY ��•• `I•• �� M It ' I • ri li
3. City Attorney--
a)
ttorney:a) Opinion regarding drainage at 25541 West Fremont F(Oad
The City Attorney reported that in his opinion the Tann had no Potential liability
Terni n4 the drainage Problsns stated in Mr. Stock's letter of 3/21/83. The
Tawn was not responsible for the installation of the pipe on privateroblens property,
or for its size, and cannot nae be held liable for correcting any p
resulting fon that installation. In addition, the elevation of Fremont Road
was established prior to the Town's incorporation.
Mr Paul Stock, oozier of p�erty, stated that he was willing to enlarge his
pipe for better drainage but was unable to do anything unless Council approved
enlarging the 36" pipe under Fre wont.
Mr. William Hartcow ,er of Property, noted that if they built a berm it would
flood their neighbors and they did not want to do this and if they go to a larges
culvert under Frenont itwould interfere with their neighbor dacnstreen which they
did not want to do. Mr. Hart further crnmented the the Tann received monies for
stoam drain taxes and he asked what these funds were used for.
Paul Nowack, Nowrack and Associates, ounnented that in his opinion until the Edith
Avenue Bridge was contrzuctcd the installation of a storm drain systen at Robleda
could not solve the problem.
PASSED HY CONSENSUS: To review the option of the installation of a storm drain
�✓ systen in Robleda Road that would intercept the creek before it leaves Imbleda
and could carry the water to Adobe Creek and to report back to Council on cost
and feasibility; to obtain a cost estimate on a consulting engineer; arra to
request the property owners to assist financially with the proposed solution.
F. SPFY'TAT. ORDEFS:
1. Request for Final Map Approval, LANDS OF KANE, File FM 46-80
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Perkins and passed unan
mously by all muembers present to adopt Resolution #1574 approving final parcel
map and approving and authorizing execution of subdivision agreement.
`7
2. Ordinance for Adoption:
a) ordinance # the Ins Altos Hills MunicipatiCode
tion 2(FIRST 15 oChapter 3 of Title 2 of
READING)
MOTION SECONDED AMID C"=: Moved by Perkins, seconded by Proft and passed unani-
musly by all menbers present to waive further reading of Ordinance-
MOTION
ly SECM IDnn AM CO present to introduce ordinance seconded
y Perkins and passed unani-
-5-
CITY COUNCIL, MINUTES - August 3, 1983
G. SPECIAL ORDERS: (continued)
3. Public Hearings:
a) Resolution ##adopting the Palo Alto Sewer Service Charge Final
Report and autrorizing transmittal to the Santa Clara County Assessor's
Office.
MOTION SECONDED AND CARRIID: Moved by Proft, seconded by Perkins and passed unani-
Irously to adopt Resolution #1575 adopting the Palo Alto Sewer Service Charge
Final Report and authorizing transmittal to the Santa Clara County Assessor's
Office.
b) Resolution #_levying and imposing a special real property tax for
ts
streeand drainage (tax override - special election)
Frank Saul, a 27077 Via ventana, cannented that for every developed lot in Town
there had been charge for drainage. He felt these dollars should have been
put in a separate fund and a tax override was not appropriate.
Ren Phillips Viceof the Finance Committee, presented the unaniurous
reconutesdation of the Committee that a tax override was not needed at this time.
The Conmittee had reviewed the Town's finances and found the Tann had substantial
assets at this time. The Co muttee did suggest a limit of $500,000 on the
capital improvement )Widget until more specific review of the finances could be
undertaken after the ompletion of the audit.
Louise Dronkert, Menber - Finance Camlittee, also spoke against a tax override
at this tire. Mrs. Dronkert suggested the Taan wait until it has a conplete
financial picture rather than having a tax override new and possibly also need
one next year.
Michael Ruranoff, 13440 South Fork Lane, and Al Jackson, 26088 Duval Way,each
adaressed Council an support of a tax override, enp sizing the critical need
for road repairs in Town.
Mayor van Tanolen and Councilman Perkins ccnnonted they were personally uneasy
about asking for a tax override when there was not an accurate picture of the
Tcwn's finances. Mayor Pro Ten Allison noted that as a result of information
obtained in the recent weeks he too agreed it was not an appropriate time to
place a tax override on the ballot. Proft basically agreed; however, he did
express concerns about the coming winter months and several long-term issues
that needed to be addressed.
MOTION SECONDED AND CARRIED: Moved by Perkins, seconded by van Tamelen and passed
unanimously by all mendxrs present to table consideration of a resolution levying
and imposing a special real property tax for streets and drainage.
4. Resolution # calling a special election to be heldin the City of the Town
of LOS Altos N11s on December 13, 1983; requesting services of Registrar of
Voters; requesting consolidation of elections and specifying certain procedures
for the consolidated election.
MOTION SECONDED AND CARRIM: Moved by Perkins, seconded by van Tamelen and passed
unanimously by all menbers present to table consideration of resolution calling a
Special election to be held in the City of the Town of Los Altos Hills.
Im
CITY NUNCIL MINUTES - August 3, 1983
G. GENERAL ORDERS AND UNFINISHED BUSINESS:
1. Council Review of planning actions
Council and the City Attorney discussed the procedure involved to amend the
text of the Town's Zoning Chapter. The following dates were agreed upon for
public hearings: planning COnaission - 8/24/83 and City Council 9/7/83.
MOTION by
and passed unani-
musly SECONDED11 ss�esentMtoeadopt Resolutionby Proft, n#115576 settingnthe times and
places of hearings on a proposed anondment to the text of Chapter 5 of Title 9
of the Los Altos Hills municipal Code entitled "Zoning Law of the Town of Los
Altos Hills".
2. Resolution # accepting certain irprovements in connection with Lands of
Melchor, Tract N. 7010 (continued from 7/6/83 meeting)
MOTION SECONDED AMID CARRIED: Moved by Prot, seconded by Allison and passed urani-
MOUSly by all manbers present to adopt Resolution 01577 accepting certain inprove-
ments in connection with Lands of Melchor, Tract No. 7010.
3. Acting City Engineer's Report on storm damage, Adobe Creek, Page Mill and
Ascension Drive.
The City Engineer presented the Acting City Engineer's report dated 7/29/83 on
three projects in 'town which required a geotechnical investigation to deternine
the extent of storm damage. The report also pointed out that the projects involve
6, work on both private and public property and would require a joint effort 17y the
Town and the property owners. Since the report had been written it had been agreed
Won to delete the project of Adobe Creek at Chaparral Way from consideration with
the other two projects, i.e. Page Mill at Matadero Creek Lane and Ascension Drive
at Anacapa.
Frank Saul. 27977 Via Ventana, presented a brief background on the slide at Page
Mill resulting fmn last wunter's storms. Mr. Saul expressed the opinion that
the Water District was responsible for the line and should be assessed for the
repairs.
PASSED By NNSENSAS: 7o direct staff to schedule a meeting between the Town and
the property owners to see if a mutually acceptable plan and cost sharing arrange-
ment can be worked out to acccruplish the repairs on Page Mill at Matadero Creek
Lane and Ascension Drive at Anacapa prior to winter. A representative from the
Water District and the City Attorney should also be included in the meeting.
H. NEW BUSINESS:
1. Request from the Ios Altos Fire Department for Council authorization to
remove fire hazards on APN 182-19-57
MOTION SECONDED AM CARRIED: Moved by Proft, seconded by Allison and passed unani-
musly by all nembers present to adopt Resolution #1578 requesting the tax
collector of the County of Santa Clam to levy certain charges against real
properties.
-7-
CITY COUNCIL MBjLTjES - August 3, 1983
H. NEN BUS7NFSS (continued):
f 2. Recommendation for award of consulting engineering services
�r Council discussed the agreement before than with Pang and Associates for the
reconstruction
performance
engineering services relating to the repair aryl
of storm damaged streets and/or drainage structures, for installation of a
sewer line and for street impr vanents. Specific discussion centered on the
individual projects and costs.
MOTION S]DOaMED AND CARRIED: Moved by Allison, seconded by van Tamelen and
passed by the following roll call vote to go past the hour of adjournment
and continue the meeting to midnight.
AYES: Mayor van Tamelen and Councilmembers Allison and Perkins
NOES; Oouncilnenber Proft
ABSERr: Councilnember Hillestad
MOTION FAILED DUE To LACK OF A SECOND: Moved by Allison to table consideration
of proposed agreement for engineering services until a breakdown of dollar
amounts was available for each project.
V
MOTION S'ECODIDED AND FAII.ED: Moved by Perkins, seconded by van Tamelen and failed
by the following roll call vote to proceed with agreement for engineering services
with the understanding that the Town Hall parking lot project and the Pine lane
Life Station shall be deferred until specific approval from the Council is received.
AYES: Mayor van Tamelen and Councilman Perkins
Nms; Councilmmbers Allison and Proft
ABSENT: Councilmember Hillestad
MOTION SE NOM AND CARRIED: Moved by Allison, seconded by Proft and passed unani-
mously by all Tubers present to table consideration of the agreement for engineerin
services until additional information is available, specifically a dollar break-
down for individual projects.
3. 1983-84 Proposed Budget
PASSED By CotZE ISUS: To schedule a public hearing on the capital imProvement
budget for Monday, August 15, 1983 after the hour of 7:00 p.m.
4. Request from the San Jose Chapter of the Association of Operating Roan Nurses
to hold a run in Town on October 30, 1983
Council referred this request to staff to cork out the details including traffic
control, insurance forms, etc.
5. locc - Small Cities Abrkshop
MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Proft and passed uua
mously by all members present to approve Mayor van Tamelen's attendance at the
8/11/83 small cities' workshop in Stockton.
SE
CITY ODUNCIL MINUPEs - August 3, 1983
H. NEW BUSINESS (continued):
iw 6. Assmblyman Konnyu - Breakfast Meeting
van Tavel" noted that 1 akfast9, 1983 amt 7 30 a.m. ting had been
scheduled Blinz withRestaurant �
Konnyu for Friday, August
Los Altos.
7. Sister -City Program - St. Em"'On, France
van T,,elen c, n ted that a resident and manber of the EnvirOmlend be rng Design
Parks and Recreation Committee, Mrs. Doris Fondahl,
the city
of St. Emilion on her trip to France. it was agreed Mrs. Fondahl would Present
one of the Town's flags to the city's representatives on behalf of Ins Altos
Hills.
M7PION SECONDED AND CARRIED: Moved by Allison, seconded by van Tamelen and passed
unanimously by all manbers Present to cp Past the hour of adjournment and continue
the meeting to 12:15 a.m.
I. CIOSED SESSION:
The City Council then adjourned to Closed Session for litigation at 12:00 a.m.
and reconvened at 12:15 a.m.
J. ADJOURIMM-
There being no further new or old business to discuss
te City August Council
1983 a adjourned
at 12:15 a.m. to an Adjourned Regular meeting onn Monday,
7:00 p.m.
Respectfully submitted,
Patricia Dowd, City Clerk
SD