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Home My WebLink About09/07/1983fr CITY OOiNCIL TOWN OF IAS ALTOS HTTI 26379 Fra nt Road Los Altos Hills, California MINUTES OF A REGULAR MEEIT G Wednesday, September 7, 1983 cc: Reel 147, Tr. I, Side II, 270-665 Mayor Pro Tan Allison called the Regular Meeting of the City Council to order at 7:35 p.m. in the Council Chambers at Town Hall. A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Pro Tem Allison and Councilmembers Hillestad, Perkins and Proft Absent: Mayor van Tamelen Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio, City Clerk Pat Dow Planning Cemm: Jain Struthers B. hATADERD CREEK SUBDIVISION - RELATED MATTERS: 1. Appointment of Architectural Review Cccmittee PASSED BY CONSENSUS: To continue this matter to the 9/21/83 Council Meeting �+ C. C1DNSEMT CALENDAR: Staff requested that a resolution be added to the consent calendar declaring the intention of the Town to vacate and abandon a portion of a trail easanent. NOTION SBODNIDED ANID CARRIED: Moved by Perkins, seconded by Hillestad and passed unanimously by all members present to add a resolution to the consent calendar declaring the intention of the Town to vacate and abandon a portion of a trail easement. Items Removed: C.1 - August 15 and August 17, 1983 minutes (Council) NOTION SECONDED AND CARRIED: Moved by Perkins, seconded by Proft and passed unani- mously by all nxnbcrs present to approve the balance of the Consent Calendar, specifically: 1. Approval of Minutes: September 1, 1983 2. Approval of Warrants: $38,817.84 3. Reconrended denial of claim from Mr. Charles Stewart 4. Resolutions for Adoption: r AN� a) Resolution #1562 declaring intention to consider the adoption of a budget for the 1983-84 fiscal year and setting the time and place of hearing thereor CITY COUNCIL MINTJFE'S - &Otember 7, 1983 4 C. CONSENP CALamAR (continued) : �R 4. Resolutions for Adoption (continued): b) Resolution #1583 approving and authorizing execution of a sewer service charge settlenmt agreement between the City of the Town of Los Altos Hills and the City of Los Altos c) Resolution #1584 declaring the intention of said City to vacate and aban- don a portion of a certain trail easanent located in the City of the Tam of Ins Altos Hills der the provisions of the "PUBLIC STREET', HIGE^TAY unS & SERVICE EASN4U=S VACATION LAW", Sec. 8300, et seq., of the Streets and Highways Cade. 5. Approval of Maintenance Worker Job Description Item Revved: 1. Approval of Minutes: August 15 and August 17, 1983 MaTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously by all members present to continue approval of the August 15, 1983 minutes to the September 21, 1983 Council Meeting. Proft asked for clarification of the notification promss concerning the Lands of Ersepke (Item G,. Page 6, August 17, 1983 minutes). The City Attorney explained the procedure involved in the two public hearings to be held at the 9/21/83 meeting. MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Perkins and passed unani mously by all macbers present to approve the August 17, 1983 minutes. Councilwoman Hillestad abstained frau voting on the August 15, August 17, and September 1, 1983 minutes since she was not present at those meetings. 1. Reports fran Standing Committees: none 2. Reports from Ad Hoc Omnuittees: none 3. Reports from the Planning Commission: none 4. Comments from the Council: a) Mayor Pro Ten Allison - announcement of October 1983 as 'Rideshare Month' PASSED By CONSENSUS: to proclaim October 1963 as 'Rideshare Month'. b) Mayor Pro Tan Allison - announcenent of September 1983 as 'PTA Membership Month' PASSED By CONSENSUS: to proclaim September 1983 as 'PTA Maubership Month'. -2- CITY 0DWCIL MnOMS - SKember 7, 1983 D. SPECIAL REPORTS (continued): 5. Presentations from the Floor: Mrs Alma Wood 12151 Stoneb> asked why a special Council meeting had been held on September' 1, 1983 and also asked what the Town was doing to enforce the requirement for spark arrestors. Mrs. Wood was informed that a Special Meeting had been scheduled because of the need to approve a contract for engineering services for a soils investigation on Page Null Road and Matadero Creek Lane; it was important that work proceed before the winter storms. Regarding the spark arrestors, it was noted that they were on the checklist for new homes but there were no records for all of the hones in Town and the Los Altos Fire Department was not in a position to make such a survey. Mrs. Wood suggested a group such as the scouts be enlisted to check the spark arrestors as a civic project; Allison thought this a good idea and asked Mrs. Wood to investigate hes suggestion further. E. STAFF - REPORTS, CORRRESPOMOKE AM At3IOUNCUAE11TS: 1. City Manager: a) Reconrendation. to Council regarding work done of private property The City Attorney, at the request of the City Manager, explained that the expendi ture of public funds must be for the general good and net for private individuals. If the Council wished to adopt a policy regarding this issue the following points should be included in said policy: 1) incidental benefit to private property; 2) `� work done on private property which is specifically legally allowed for; 3) preserva- tion of public health with incidental benefit to private individual; and 4) option of private individual reimbursing the Town for work done on the. property. Allison asked what the groundrules would be if the Town did work on private property and later billed the owner. Frank Saul 27977 Via Ventana, asked if easements were included in the requirements for working on private property and Mr. Richard Gieseker, 25703 Lomita Linda, asked about the status of dedicated property. It was agreed the City Attorney would include both of these issues in his draft policy statement to the Council. PASSED By CONSENSUS: To direct the City Attorney to prepare a written policy state- ment on the subject of work done on private property and return to Council for review at the October 5, 1983 Council Meeting. b) Report on Subventions The City Manager reported that there had been no definite decisions made in Sacra- mento concerning the subventions and the ABB deflator clause. It was possible but unlikely that a decision would be made by the Legislature by September 15, 1983. The City Manager would inform Council as soon as infonmatiOn was available and would also provide Council with a report on the impact on the Town's finances and options that would be available to the Town. Council discussed the need for this information from Sacramento and the need for mugrletion of the Town's audit in order to properly hold the public hearing on the adoption of the 1983-84 budget. Since more information might be available from the Legislature after 9/15/83, Council agreed to change the Public hearing date on the budget to the first meeting in October. -3- = COUNCIL MINUTES - Skoamber 7, 1983 E. STAFF - REPORTS, CORRESPONDENCE AMID ANNOUNCEMENTS (continued): �41 b) Report on Subventions (continued) Mrs Alma wood 12151 Stcnebmok, asked why there seared to be such difficulty to putting together a proposed budget for 1983-84. The City Manager responded that in to several Matadem creek Subdivision, had also been addition questions temporary changein personneregarding which had caused smn delays. there MOTION SECONDED AMID CARRIM: Moved by Allison, seconded by Proft and passel unani- mously by all members present to amend Resolution 41582 setting the public hearing date for the 1983-84 budget to the first meeting in October. c) Report on 1983-84 Proposed Budget Continued to 10/5/83 Council Meeting. F. SPECIAL ORDERS: 1. Request for Final Map Approval, LANDS OF HUTH, File FM #3-80 Mi7TI0N SDroMIDED AMID CARRIED: Moved by Hillestad, seconded by Proft and passed unani- mously by all members present to continue the request for final map approval, Lazes of Huth, to the 9/21/83 Council Meeting. 2. Request for Final Map Approval, LANDS OF Sa*P-RZ, File EM #9-81 MOTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by Proft and passed umani- mously by all members present to continue the request for final map approval, Lands of Schwarz, to the 9/21/83 Council Meeting. G. GENERAL ORDERS AMID UNFINISHED BUSINESS: H. NEW BvsIM>Fss: 1. Consideration of request frxxn Sierra Club Foundation Council had before then a request from the Sierra Club Foundation for the possible release of the covenant on the 5.363 acres the Foundation holds on Gerth Lane. IMr. Ste hese Stevick Mans in Director of the Sierra Club Foundation oamiented t the Foundation, at this time, was reviewing its options and did not have any specific plans for the property in question. PASSED BY CONSENSUS: 7b direct the staff to prepare a report on the request from the Sierra Club Foundation and to submit said report to Council at a later date. 2. Action taken by Russian Goverment in their airspace kkw Allison asked if Council wished to make a statament regarding the recent action on the part of the Russian Government in dawning the Korean plane. Council did not make a statamnt on this issue. -4- L CITY CDUWII, MMTES - Septanber 7, 1983 I. QDSID SESSION: The City Council then adjourned to Closed Session for litigation at 8:35 p.m. and recomvened at 9:13 p.m. J. AD.70U MAINT: There being no further new or old business to discuss, the City Council adjourned at 9:15 p.m. Respectfully sitautted, Patricia Dowd, City Clerk -5-