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Home My WebLink About11/02/1983CITY 0004CIL TOM OF IAS ALTOS HILLS 26379 Fremont Road Ins Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, November 2, 1983 cc: Reel 199, Tr. I, Side I, 060 -end, Tr. I, Side II, 001-116 Mayor van Tamelen called the Regular Meeting of the City ODuncil to order at 7:35 p.m. in the Council Chambers at Town Hall. :4 11 , Y BLtl Ih:aNi Present: Mayor van Tamelen and Councilmembers Allison, Perkins and Proft Absent: Councilmenber Hillestad Staff: City Manager Ann Hinshaw, City Attorney Frank Gillio, City Planner John Carlson and City Clerk Pat Dm7d Planning Corm: Michael Stewart Press: Florence Pallakoff, Los Altos Town Crier; Fd Hering, San Jose Mercury; Ann Gibbons, Peninsula Times Tribune • nl•.• Ynlnl :1 •' 9:1 � .�• •�ry....M•C Items Removed: C.1 (van Tenslan); C.2 (Allison) MOTION SBOOMIDED AND CARRIED: Moved by Perkins, seconded by Proft and passed unani- mously by allmerbers present to approve the balance of the Consent Calendar, specifically: 3. Actions of the Planning Cmmnission: recomnended granting of the following: a) I.AMDS OF BERRY HILI, FAFMS, File CVP #8028-77 b) LANDS OF FREMDNP HILLS OOUNPRY CLUB, File CUP #8010-76 c) IRM OF WES WIND FAPMS, File CUP #8022-77 Items Removed: 1. Approval of Minutes: October 19, 1983 MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Proft and passed unani- mously by all members present to approve the October 19, 1983 minutes ama ded as follows: page 3, paragraph 1, add the following sentence after 'Residents should be cautioned against planting near sewers and/or in pathways.' - 'Mayor van Tamelen 4W stated redwood trees should not be planted because of their imnense size.' CITY COUNCIL MENL= - November 2, 1983 C. CONSENT CALRMAR: Items Renwed (continued): (( i► 2. Approval of Warrants: $19,356.27 Allison questioned warrant #9743 and asked when this matter would be resolved. The City Manager responded that a report on the Motorola radio equipment lease would be completed within the week. Allison asked for clarification of warrants #9798 and 9799. The City Manager responded that these supplies, for the most part, were unavailable from the County. Staff had been advised of those items which could have been obtained from County supplies. MOTION sBCOMIDED AMID CARRIED: Moved by Allison, seconded by Proft and passed unani- mously by all members present to approve the warrant list = $19,356.27. D. SPECIAL REPORTS: 1. Reports from Standing Cxmittees: none 2. Reports from Pd Hoc Committees: a) Disaster Preparedness Subconmiittee - recxnmen dation regardinq stand-by power for storm related power outages (Marc Kaufman - oral report) Mark Kaufman Charman - Disaster Preparedness Subcommittee, advised Council there were two areas to be considered regarding emergency stand-by power: Westwind Barn and Town Hall. Concerning Westwind, there were the following options: 1) manual start generator 9[ $500; alternate power supply for repeater and generator 4 $1,700; and small a unt of battery stand-by power (allowing 41 four hours before one would have to manually start up generator 1 $1,100. For Town Hall the options were: 1) 15 kilowatt generator fuel tank and weather cover and lock 1 $7,500 and manual transfer switch and installation % $2,000 (manual start). Mr. Kaufman's reoom e dation for Westwind was the alternate power supply for repeater and generator at $ $1,700. Janice Duncan, President - rrienls of Westwind, eumnented that the Barn had 24 tour coverage with usually two adults on hand. The City Manager suggested staff meet with Mr. Kaufman to review the options presented and make a rewmnendation to Council. Council was concerned about delay; extremely important the communication be available during winter storms. MOTION SECONDED AMID CARRIED: Moved by Perkins, seconded by van Tamelen and passed unanimously by all members present to direct staff to proceed as appropriate on options presented by Mr. Kaufman to keep the Town's radio transmitting equipment in operation. MOTION SECOIDED AMID CARRIED: Moved by Allison, seconded by van Tamelen and passed unanimously by all members present to authorize an expenditure of a maximi of $2,000 for a generator and alternate pores supply at Westwind Barn. 3. Reports from the Planning Wmuission: none 4W -2- CITY COUNCIL MLNUTFS - November 2, 1983 ( D. SPECIAL REPORTS (continued): 4. Comments from the Council: a) Mayor van Tamelen - Consideration of revision to Council agenda order van Tamelen presented a proposed change in agenda format to facilitate important decision making items and to preclude extended waits on the part of the public. Perkins suggested an item labeled 'Special Issues' be placed at the beginning of the meeting at which time miscellaneous items of importance could be for discussion. MOTION SECONDED AND FAILED: Nbved by Perkins, seconded by van Tamelen and failed by the following roll call vote to place an item 'Special Issues' as the first item on the agenda, to be used as needed. AYES: Mayor van Tamelen and Councilman Perkins MORS: Coumcilmembers Allison and Proft MOTION SECONDED APED CARR'®: Moved by Proft, seconded by Allison and passed by the following roll call vote to continue items removed frau the Consent Calendar, specifically minutes and warrants, to unfinished business on the agenda. AYES: Mayor van Tamelen and Councilmenbers Allison and Proft NOES: Councilman Perkins MOTION SECONDED AMO CARRIED: Moved by Perkins, seconded by Proft and passed unanimously by all members present to change the Council agenda as follows: Consent Calendar, Presentations from the Floor, Public Hearings and Ordinances, Unfinished Business (including items removed from the Consent Calendar) , Special Reports, Staff Reports and New Business. b) League of California Cities State Assembly Local Coen. Committee van Tamelen announced that on December 9 in San Jose the %W was sponsoring a seminar on long-term financing. (AMENDED BY COUNCIL 11/16/83) MOTION SECONDED ADID CARRIED: Moved by Allison, seconded by Proft and passed unani- mously by all nx mbers present to approve attendance at the seminar on long-term financing by one Council comber and a member of the Finance Committee. c) Excellence in Public Management Seminar van Tamelen announced for Council's information that a seminar on Excellence in Public Management was scheduled for February 25 at a cost of $25. d) Mayor Pro Tem Allison - Solid Waste Management Authority Allison reported that the management of the JPA had recently made the following recommendations: processed landfill at Byron Canyon and a new access road from 280 to Byron Canyon. Allison recommended support of the processed landfill but was opposed to the new access road because of the increased cost, the encourage- ment of development along the road and the environmental impact on Los Altos' residents. -3- CPly Cama mmuTES - November 2, 1983 D. SPECIAL REPOAPS (continued): Item 4.d) Allison - SWMA (Continued): MZ)TION SEODNDED AMID CARRIED: Moved by Allison, seconded by Perkins and passed unanimously by all members present to adopt Councilman Allison's recce mndatiOn to support the proposed processed landfill concept but to oppose the proposed new access road. PASSED BY CCNSENS[S: To appoint Mary van Tamelen to attend the next SMA Board Meeting on November 16 in Councilman Allison's absence. Presentations from the Floor: Mr. B.L. Pfefer, 26089 Todd Lane, asked when the report on La Palm Drainage could be presented to Council. Staff responded that the report would be on the Council's 11/16/83 Agenda. •,a•�v u•r,w •« ua r n1W.11 I I Q • «m Do a 1. City Manager: a) Claim - Robert Crowe M=CN SBMMED AND CARRIED: Moved by Allison, seconded by Proft and passed unani- mausly by all members present to authorize Mayor to sign a Notice of Insufficiency of Claim regarding the claim from Robert Crowe. b) FEMA The City Manager reported that authorization had been received from FEMA for the Town to apply for $57,000 in funding from FEMA. c) Planning Services RFPs responses to the The City Manager reported that the /,Ups had been received regarding planning services for the Than. After staff review, Council would be advised of the time -frame for interviews, etc. (AMENDED BY WDNCIL 11/16/83) d) Construction Projects The City Manager reported that a Special Council may be scheduled for the week of November 7th for award of contracts for repair of E1 Monte, Taaffe, construction staking and construction inspection services:. 2. City Engineer: a) Report on Neary Quarry Operations: The City Engineer presented his report dated 10/27/83 which included the statement that the County has requested a reclamation plan from the owners of the quarry as required by the Surface Mining Act of 1975. To date, that report had not been received by the County. In addition, it was noted that the County was following the California Vehicle Code regarding truck mise. Mayor van Tamelen commented that [ she had written to Supervisor Morgan who had stated she would look into the matter 4r' of the quarry and report back to the Council. -4- CITY ODONCIL DM UM - November 2, 1983 E. STAFF - Hn OHPS, CDRRESPOM EMCEE AMID AnK UNCEMEIIPS: Iter 2.a) Neary Quarry (continued): The following residents addressed the Council concerning the excessive traffic going to and f= the quarry at all hours and on weekends, the safety hazards, and the excessive mise levels: Alma Wood, 12151 Stonebrook; Stanley Peterson, Council discussed the problen and possible m thuds of solution. Proft suggested residents meet with the owners of the quarry and strongly urged the residents to meet with their County Supervisor. Allison asked if the importation of materials was allowed under the use permit in effect. Proft further suggested the California Highway Patrol be contacted to see if they would perforin weight and safety checks on the trucks in Town. PASSED BY OOSENSCS: To direct the Mayor to contact Supervisor Morgan and ask her to meet with the concerned residents at a meeting to be scheduled at Town Hall, with a field trip to the Neary Quarry/Stonebrook Road area to be scheduled after the Town Hall Meeting. b) Report on correspondence from Mr. and Mrs. Byrd concerning Adobe Creek The City Engineer presented his report dated 10/28 which included the recanmrda- tion that the Santa Clara Valley Water District be advised in writing of Mrs. Byrd's concerns about the den and the conditions in the vicinity of the dam (Moody and Rhus Ridge Roads). PASSED BY CONSENS[S: To invite representatives of the Santa Clara Valley Water District (including Counsel, Board Members and General Manager) to attend the next Council Meeting to report on the clan in the area of Moody and Rhus Ridge Roads and to join CounciLTenbers Proft and Perkins prior to the meeting for a field trip. Mr. and Mrs. Byrd and the neighbors will be notified when the field trip is scheduled. SPECIAL ORDERS: 1. Public Hearings: a) Ordinance #_mjer ding Section 9-5.1110 of Chapter 5 of Title 9 of the Los Altos Hills Municipal Cade (concerning procedures for variances and coni.itional use permits) MUTION SEoaum AMID CARRIED: moved by Proft, seconded by Allison and passed unani- mously by all members present to adopt the Negative Declaration concerning the proposed zoning text amen clm t. WrION SECCMED AND CARRIED: moved by Proft, seconded by Allison and passed unani- mously by all m abers present to waive further reading of Ordinance 4282. MOTION SECCNDED AND CARRIED: moved by Perkins, seconded by Proft and passed unani- mously by all members present to introduce Ordinance 082. :7tfl CITY CO(MII, MnnES - November 2, 1983 F. SPECIAL OIMEFS: 1. Public Hearings (continued): b) Consideration of Budget for fiscal year 1983-84 The Council discussed the City Attorney's meso dated 10/27/83 which addressed what constituted a budget and what the responsibilities of the Council were concerning a budget. Also stated in the report were coWlianoe instructions regarding State Law. Louise Dronkert, 24731 Black Mountain Road, asked for clarification regarding changes to a brdget. The city Attorney referred to the process of fund transfers which the Council had to take action on to enact. MOTION SECONDED AMID CARR'M: Moved by Allison, seconded by Perkins and passed unanimously by all members present to approve the following amwxamwnt to the proposed budget: authorize the transfer of $558,000 from the Mlatadero Creek Fund to the Capital Improvement Fund, including the $50,000 transfer from the Matadero Creek Fund to the General Revenue Sharing Fund. MYfICN SECONDED AMID FA=: Moved by Proft, seconded by Allison and failed by the following roll call vote to delete the $3,550 expenditure for library support, listed in Account #1-462 (Community Services). AYES: Councilman Proft NOES: Mayor van Tamelen and Councilmembers Allison and Perkins [ Proft went on record stating that he felt the 'Town should not provide financial ibr support for the library. MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Perkins and passed by the following roll call vote to adopt the proposed budget for fiscal year 1983-84. AYES: Mayor van Tamelen and Councilmmbers Allison and Perkins NOES: Councilman Proft MOTION SECONDED AMID CARP=: Moved by Allison, seconded by Perkins and passed by the following roll call vote to adopt Resolution #1598e)zdopting the budget for the Tam of Los Altos Hills for the fiscal year 1983-84. nada;: �:u a:. _�r w hn :Ia71rCYuia:'kFa 1. Purchase of new radar equipment MOTION SIIDMIDED AMID CAI=: Moved by Proft, seconded by Allison and passed unanimously by all members present to authorize staff to purchase new radar equipment should the present radar system malfunction. AYES: Mayor van Tamelen and Council+menbers Allison and Perkins MAES: Councilman Proft (AMFSIDED By CODNCII, 11/16/83) V CITY CDUNCIL MINUTES - November 2, 1983 G. GENERAL 01MG AND UNFINISHED BUSINESS (continued) : 2. Sheriff's Services in Tann MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Allison and passed unanimously by all members present to request the Sheriff or a representative from the Sheriff's Department to be at the next Council meeting with a plan for strict enforcement of the Tovn's traffic ordinances. 3. ABFG Housing Needs PASSED BY CONSENSUS: To direct staff to call ABAG and request an extension of the 10/28/83 deadline for adopting a resolution accepting or revising the housing needs det nmi etion. H. NEW BUSINESS: 1. Secondary Units The City Attornev discussed the time -frame involved for setting public hearings for both the Planning Commission and the City Council to address the issue of secorr7ar+, units in Ttwn- It was agreed to set November 23. 1983 for the Plannina Commission and December 7, 1983 for the Council to discuss secondary units. MMON SECSRIDED AND CARRIED: Moved by Allison. seconded by Proft and passed unanimously by all members present to adopt Resolution #1599 setting the tines ( and places of hearings on proposed amendments to the text of Chapter 5 of Title 9 �I of the Los Altos Hills Municipal Code entitled "Zoning Law of the Town of Ins Altos Hills." Council asked the City Manager and the City Attorney to be present at both of these public hearings. 2. Recycling Center van Tamelen reported that the recycling center may have to close because Mountain View was closing their processing center. If they could net make other arrange- ments and should have to close their operation, the Tuan mould have to notify Foothill College immediately. Louise Dronkert, 24731 Black Mountain Road, suggested a durpster from los Altos Garbage be placed at the college on an interim basis should these developments take place. I. CLOSED SESSION• The City Council then adjourned to Closed Session for personnel at 11:10 p.m. and reconvened at 11:15 p.m. J. AA7OURIZ=: There being no further new or old business to discuss, the City Council adjourned at 11:15 p.m. Respectfully submitted, Patricia Dawn, City Clerk -7-